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Windows Mail Signatures
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Windows Mail Signatures
How to Create and Setup a Signature in Windows Mail
Published by Brink
09-26-2007
I nformation
You can use the Signatures tab in the Windows Mail Options dialog box to create and modify
custom signatures for your messages. Signatures can contain your name, e-mail address,
phone number, and any other information that you want to include at the bottom of your
e-mail messages.
Tip
To backup everything in Windows Mail, see the How to Backup and Reset Windows Mail
section here: How to Fix Most Problems with Vista's "Windows Mail"
Warning
When your signature is a HTML file and the original message is in plain text vs an HTML
message, you willl need to click on Tools and Send in Windows Mail. Next, uncheck the
Reply to messages using the format they were sent box and click on OK. This will
allow your HTML signature to be added to a HTML message when replying to or
forwarding a plain text message.
There is only a 4 kb size limit on a signature file. Anything bigger and you will get this
error message:
Warning: Your signature file is too large.
RELATED LINK:
How to Fix Most Problems with Vista's "Windows Mail"
Published by
Brink
Administrator
Join Date: Apr 2007
Location: Texas, USA
Posts: 27,072
Rep Power: 150
Tutorial Tools
Printable Version
Applies to
All Vista Versions
64 Bit & 32 Bit
Windows Mail Signatures - Vista Forums http://www.vistax64.com/tutorials/94853-windows-mail-signatures.html
1 ->8 15.05.2010 16:54
1. Open Windows Mail.
2. Click on Tools and then click Options. (See screenshot below)
3. Click the Signatures tab. (See screenshot below)
4. To Use Signatures on All E-mail Messages -
A) Check Add signatures to all outgoing messages. (See screenshot
below)
NOTE: This will automatically include the default signature in all of
your messages.
B) To Include Replies and Forwards - Uncheck Don't add
signatures to Replies and Forwards.
5. Click on New.
6. To Create a Simple Text Signature -
A) Dot Text under the Edit Signature section. (See screenshot above)
B) Type your signature in the Text box.
C) Click on Apply.
D) Give this signature a name by highlighting the signature under
Signatures and click on Rename.
E) Type in a name and press Enter.
F) Go to step 8.
7. To Create and Add a File Based Signature -
Note
If you want to create a signature containing custom fonts, links, or images; design
Windows Mail Signatures - Vista Forums http://www.vistax64.com/tutorials/94853-windows-mail-signatures.html
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the signature using Windows Mail. For an alternative way to add a .htm file as
your signature, see: Windows Mail Signatures
Warning
The htm signature file cannot be over 4KB in size. Only the code between the
body tags is used in a signature. If you are going to include a image file in the
signature, then you may want to link the image file from a online image hosting
service, like the free ImageShack or Photobucket instead of from your
computer.
Note
The 4KB size is easily exceeded when Microsoft Word is used to generate the html
code. The style section of a Word htm file alone can exceed 4KB. It would be best
to use Windows Mail and Notepad instead to create the htm file.
Tip
If you keep getting a red X image marker when you attach the image from your
computer, then double check to make sure that the link is correct. For example:
src="C:\Users\Ryan\Documents\Gunn & Associates\Signature\signature.htm.htm"
This link has & and .htm.htm.
<IMG src="http://IMAGE.jpg"> is not a correct link.
You could also use a online image hosting service like ImageShack or
Photobucket to store the image to link to instead of attaching the image from
your computer.
A) Click on Create Mail in Windows Mail. (See screenshot below step 2)
B) Leave the address fields blank, and add what you want for the
signature in the body. (See screenshot below)
NOTE: It is best to create the signature from scratch here and not Copy
and Paste it from another source to avoid problems with it not working.
C) When done, click on View, and click on Source Edit to check it. (See
screenshot below)
NOTE: You can click on I nsert and Picture to insert a image file from
your computer, or link the image file from somewhere like I mageShack
to save space in the signature file.
D) Click on the Source button at the bottom. (See screenshot below)
E) Highlight the source code, then right click on it and click Copy. (See
screenshot below)
Windows Mail Signatures - Vista Forums http://www.vistax64.com/tutorials/94853-windows-mail-signatures.html
3 ->8 15.05.2010 16:54
F) Open Notepad.
NOTE: To open Notepad, open the Start menu, then in the white line
(Start Search) area, type notepad.exe and press Enter.
G) Right click inside of notepad and click Paste. (See screenshot below)
H) Click on File on the menu bar, then click on Save As.
I) Navigate to where you want to save the signature file. (See
screenshot below)
J) Type in a name for the signature file with a .htm file extension, then
click Save to save it to the selected location. (See screenshot below)
NOTE: For example, type: Signature.htm
K) Dot File under the Edit Signature section, then click the Browse
button. (See screenshot below step 5)
L) Navigate to the saved signature file location and click Open. (See
screenshot below)
NOTE: You will need to change the file type, at the bottom right corner,
to the file type .HTM for the signature. Click on the drop down arrow and
select the file type.
Windows Mail Signatures - Vista Forums http://www.vistax64.com/tutorials/94853-windows-mail-signatures.html
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M) Click on Apply. (See screenshot below step 5)
N) Give this signature a name by highlighting the signature under
Signatures and click Rename. (See screenshot below step 5)
O) Type in a name and press Enter. (See screenshot below step 5)
P) In Windows Mail main window, click on Tools and then click Options.
(See screenshot below step 2)
Q) Click the Security tab. (See screenshot below step 7R)
R) Dot Internet zone and uncheck the Block images and other
external content in HTML e-mail box.
NOTE: This will allow a image you have in your signature to be seen in
your Windows Mail if you have the image linked to somewhere like
ImageShack.
S) Click on OK. (See screenshot above)
8. How to Set a Signature as Default -
Note
When using multiple signatures, you can choose which signature will be used by
default.
A) Highlight the signature under Signatures and click on Set as
Default. (See screenshot below step 5)
B) Go to step 10.
9. How to Choose Specific Signatures for Different E-mail
and Newsgroup Accounts -
A) Highlight the signature under Signatures and click on Advanced.
(See screenshot below step 5)
B) Check the e-mail or newsgroup account(s) you want to apply the
signature to. (See screenshot below)
C) Click on OK.
Windows Mail Signatures - Vista Forums http://www.vistax64.com/tutorials/94853-windows-mail-signatures.html
5 ->8 15.05.2010 16:54



10. Click on OK. (See screenshot below step 5)
That's it,
Shawn
.
03-27-2008
khanol
Vista x64
1 posts

Re: Windows Mail Signatures
In Ms-Outlook you had one signature for new messages and another signature for replys - does the
same facility exist in windows mail?
My System Specs
03-27-2008
Brink
Vista x64 Ultimate
SP2, Windows 7
Ultimate x64
27,072 posts
Texas, USA

Re: Windows Mail Signatures
Hi Khanol,
Welcome to Vista Forums.
You can, but you have to select the other signature when you want to switch.
I would set one as your default signature. When you want to use the other one, just click on
Insert, Signature, and select the other signature to add it while you are composing or replying to
the message. If you do not want to set a signature as default, then you can simply select one of
them when you want to add it instead.
Hope this helps,
Shawn
My System Specs
04-02-2008
shipinomore
Windows Vista
Home Premium
Re: Windows Mail Signatures
I did try this and got stuck when it told about opening up notepad.exe
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Windows Mail Signatures - Vista Forums http://www.vistax64.com/tutorials/94853-windows-mail-signatures.html
6 ->8 15.05.2010 16:54





32bit
31 posts

I am using Vista Home Premium and windows mail
the search did not produce anything. I then found word pad and tried that but
the final file had some junk in the signature area.
should notepad be in Vista???
My System Specs
04-02-2008
z3r010
Windows 7 Ultimate
x64
21,497 posts
Manchester, UK

Re: Windows Mail Signatures
Just type notepad into your start search box and press enter
My System Specs
04-02-2008
shipinomore
Windows Vista
Home Premium
32bit
31 posts

Re: Windows Mail Signatures
I have done that and the results are no match.
I read that wordpad is same????
larry
My System Specs
04-02-2008
z3r010
Windows 7 Ultimate
x64
21,497 posts
Manchester, UK

Re: Windows Mail Signatures
Wordpad can be a bit dodgy with this stuff like this, I myself would use notepad2 - flo's freeware -
Notepad2
My System Specs
04-02-2008
shipinomore
Windows Vista
Home Premium
32bit
31 posts

Re: Windows Mail Signatures
This is what I get when I finally get done using wordpad and saving the sig.'
Larry
{\rtf1\ansi\ansicpg1252\deff0\deflang1033{\fonttbl{\f0\fswiss\fcharset0 Arial;}} {\*\generator
Msftedit 5.41.21.2507;}\viewkind4\uc1\pard\f0\fs20 \par \par \par \par \par \par \par
\par
\par
\par
Larry \par Chisholm
A " Man of True Leisure "
\par
My System Specs
04-02-2008
shipinomore
Windows Vista
Home Premium
32bit
31 posts

Re: Windows Mail Signatures
You are right. I finally found it and put a link on the desktop. will also try your other suggestion.
Thank you for the help.
Larry.
My System Specs
Windows Mail Signatures - Vista Forums http://www.vistax64.com/tutorials/94853-windows-mail-signatures.html
7 ->8 15.05.2010 16:54

04-20-2008
hamid2000
Vista Basic
1 posts

Re: Windows Mail Signatures
Hi, I tried all the steps and they seem to work fine but the signature does not show my
LOGO that I attached as jpg.
Vista/Window mail seem to have a problem with pics.
Regards
My System Specs
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