ACTwatch weekly meeting minutes

Date: 20-01-2014
Time: 16:00 EAT
Chair: Vamsi
Note taker: Sudoi
Roll call (all in NBO unless otherwise noted):
Erick, John, Julius, Sudoi, Steve, Vamsi (In NBO). Megan on
call from DC. Julie on Skype from Geneva. Kevin Skype
from Cambodia.

The rotating order of weekly meeting chairs is as follows
(responsible for next meeting):
1. Nikki 6. Julius
2. Vamsi 7. Julie (Note taker)
3. Steve 8. John
4. Raymond 9. Hana
5. Kevin (Chair) 10. Erick


Next meeting planned for Monday, January28, 2014 at 16:00hrs
(EAT)


Agenda Item Issue Action
Administrative
Approval of last
mtg minutes

Minutes approved.


Data entry
and cleaning
update
EA reported that data entry for Nigeria had been completed successfully. Only 6 more records are
yet to be received from Nigeria for the data set to be complete. Data preparation and cleaning to
begin for Nigeria this week.

Benin update JA still awaiting comments from Ciprian on the study design which is to be submitted for ethical
approval this week. No changes in the contents expected; maybe changes on the questionnaire
structure.
JA: To discuss
sampling with ML
Cambodia
update
KD noticed some inconsistencies in the data and is working with Sochea to rectify this. Generally
the data looks okay. The Global Fund requested for some data. Sochea still holding about 5
questionnaires. The complete data set to be ready in the week.
KD to get indicators
needed by GF to
enable data
sharing.
Uganda Update Data cleaning ongoing. JN currently working on the provider section. JN: To update on
progress next week
DRC update

Data cleaning ongoing. JA: To update on
progress next week
Madagascar
update
Round two of data collection ongoing as per the schedule. Challenges have been faced in accessing
some areas due to the heavy rains that are currently on. Key informant interview have been
planned for the coming week and will be done by the qualitative research manager. It expected
that interviews will be finished by the time KD is leaving .8 interviews have been planned for
already. They will be conducted in French or Malagasy then later translated to English.
KD to follow up on
KIIs
Nigeria update

Data preparation and cleaning has begun.
Awaiting first draft of field report from Chinazo.
Nigeria to send the dataset with 6 missing records.
RS: to support
Chinazo compile
FW report
RS: To update
progress next week.

RS/EA to review
data
Zambia update JR is writing the study design with input from ML. KD waiting for comments from JR so that he can
finalize the questionnaire.

Project planning
update

Annual review meeting slotted for Feb 20
th
and 21
st
. All team members
expected to be
present during the
review.





AOB

Exit interviews VV to give way
forward on this
soon.


Plans for this week (Jan. 13-17, 2014)
Who Particulars
Vamsi 3 P&Ls, electronic data collection document, follow up on Kenya and Tanzania outlet survey plans.
John Zambia study design and 3 P&Ls
Julius Uganda data cleaning and APHA abstract
Julie Cleaning DRC data and finalize Benin study design
Kevin Data cleaning, field support and APHA abstract
Erick Support data cleaning
Sudoi Nigeria data cleaning, field report & APHA abstract
ML Work with Julie and meeting with Sudoi

Leave and movements
Date Particulars
Jan 13 - TBD Julie working from Geneva
Jan 30 Kevin returns to Nairobi

Conferences and Meetings
Conference/ meeting
title
Abstract
deadline
Conference/Meeting
Date
Location Focal
person(s)
Status
MERG N/A February 26-28 Ouagadougou, Burkina Steve Attending
APMEN N/A March 10-13 Manila, Philippines Vamsi/ Chris Seeking invite
Malaria Journal TBD September 22-24 Oxford, UK Vamsi Waiting
HSR symposium January 15 Sept 30 Oct 3 Cape Town Vamsi Submitted as
part of a panel
with UCSF
ASTMH 63
rd
Annual
Meeting
TBD (~May 2014) November 2-6 New Orleans Vamsi N/A
APHA 143
rd
annual
meeting
February 2, 2014 November 15-19 New Orleans Vamsi/ John Brainstorming