APPENDIX A

Manual for Practical Training 1

Guidelines for Practical Training
DEPARTMENT OF QUANTITY SURVEYING
FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING
UNVERSITI TEKNOLOGI MARA PERAK
SERI ISKANDAR CAMPUS















GUIDELINES FOR THE PREPARATION OF
PRACTICAL TRAINING REPORT
DIPLOMA IN QUANTITY SURVEYING
(SYLLABUS DECEMBER 2005)































APPENDIX A
Manual for Practical Training
Guidelines for Practical Training




GUIDELINES FOR THE PREPARATION OF PRACTICAL TRAINING REPORT



Table of Contents Page


1.0 INTRODUCTION TO PRACTICAL TRAINING 1

1.1 Objectives 1


2.0 PRACTICAL TRAINING REPORT 1

2.1 Report A: Project Report 2
2.2 Report B: Data Collection and Brief Analysis 2
2.3 Employers Appraisal 2
2.4 Log Book 2
2.5 Special Task 3
2.6 Interview 3
2.7 Attendance 3


3.0 FORMAT OF WRITTEN REPORT 4


4.0 SUBMISSION OF REPORT 4



APPENDICES


1. REPORT A

Appendix 1: Pre-Contract Project Report 5
(for student attached with Government Agencies and QS Consultant Firm)

Appendix 2: Pre-Contract Project Report 6
(for student attached with Developers Organisation)

Appendix 3: Post-Contract Project Report 7
(for student attached with Government Agencies and QS Consultant Firm)

Appendix 4: Post-Contract Project Report 8
(for student attached with Contractors Organisation)






APPENDIX A
Manual for Practical Training
Guidelines for Practical Training



Table of Contents Page


2. REPORT B

Appendix 5: Data Collection and Analysis

1.0 Construction Material Prices 9

2.0 Labour Prices 10

3.0 Plant And Machinery Prices 10

4.0 Residential Building Selling Prices 12

5.0 Office Rental Prices 13

6.0 Feasibility Study 13

7.0 Preparation of Final Account 14

8.0 Contract Management 14


3. ATTACHMENT

Appendix I - Log book

Appendix II - Sample of log book entries

Appendix III - Attendance sheet

APPENDIX A
Manual for Practical Training 1
Guidelines for Practical Training
GUIDELINES FOR THE PREPARATION OF PRACTICAL TRAINING REPORT
(These Guidelines are part of contents in the Manual for Practical Training)

1.0 INTRODUCTION TO PRACTICAL TRAINING

Practical training is structured for a combined period of 6 months where students spend on
industrial placement allowing them the opportunity to exercise their technical and managerial
skills in real situations. This shall contribute towards enhancing career knowledge and early
exposure of professional training to equate with current practice.


1.1 Objectives

Upon completion, students shall be able to:

i. Expose themselves with the current quantity surveying practices
ii. Familiarise with office procedure through systematic working environment
iii. Improve confidence through a systematic working approach and communication with
office staff
iv. Provide an opportunity for students to interact and liase with the various parties
involved in the construction team
v. Provide an opportunity to conduct a small-scaled survey and/or investigation on a
particular area of interact and the capability to prepare a systematic structured
technical report
vi. Improve thinking skills in carrying out duties

To achieve these objectives, the practical training report shall be done in such a way
that these objectives are met, especially on the overall understanding of the industry
working environment. The report shall be original work of the student.


2.0 PRACTICAL TRAINING REPORT

Students are required to submit the tasks in the form of reports and specific works
assigned. The assessment and appraisal of the students performance are as follows:

Practical Training I

Report 'A' 16%
Report B 12%
Special Task (ECA) 8%
Employers Appraisal 40%
Log Book 4%
Interview 20%

Total 100%









APPENDIX A
Manual for Practical Training
Guidelines for Practical Training

2.1 Report A: Project Report

Students are given the option to write a report on, either pre-contract or post-
contract stage of the construction project, depending on the firm/organization the
students are attached to.

Pre-contract report: The project must be either at construction stage or have been
completed within a year.

Post-contract report: The project must be completed within the last two years.

(Refer Appendix 1, 2, 3 and 4 for details of Report A).


2.2 Report B: Data Collection and Brief Analysis

Students are required to collect data and prepare relevant analysis on the data
collected.

Topics of the report must be based on availability of the data and ease of doing the
analysis. The topics shall be ONE of the following:

i) Construction Material Prices
ii) Labour Prices
iii) Plant and Machinery Prices
iv) Residential Building Selling Prices
v) Office Rental Prices
vi) Feasibility Study
vii) Preparation of Final Account
viii) Contract Management

(Refer Appendix 5 for details of Report B)


2.3 Employers Appraisal

This appraisal serves as a feedback from the employers on the overall performance
of the students during practical training and will form part of the assessment.


2.4 Log Book

Students are required to record their daily activities in a log book. The log book shall
be checked by the supervisor every week or once in every two weeks.

Students are required to read and understand all instructions given in the logbook
and duly fill all information required. They shall also record precisely the nature and
scope of work done and keep all entries updated, e.g. project title, scope of work
related to the project.

A sample of logbook and log book entries is attached as Appendix I and Appendix II
respectively.



APPENDIX A
Manual for Practical Training
Guidelines for Practical Training


2.5 Special Task

Students are required to prepare Elemental Cost Analysis (ECA) as a special task.
The Elemental Cost Analysis is based on the manual and standard form prepared by
Institution of Surveyors, Malaysia. The Assessment Coordinator shall brief the
students on this special task, which includes the following:

The project selected for the ECA shall fulfill the following criteria:

i) project handled by the firm/organisation in which they are attached
ii) project shall be awarded within the last three (3) years, either under
construction or already completed

Preparation of ECA shall be based on the ECA Manual by ISM.
A complete submission shall comprise the following:
i) ECA Form 1, 2 & 3
ii) A3 drawings on plans, sections and elevations.
iii) Calculation of gross floor area (GFA)
iv) A copy of the General Summary of Contract Sum (cost
breakdown)

Students are strictly prohibited from reproducing completed ECA from ISM
(Institute of Surveyors Malaysia) or ECA prepared by other firm/organisation.


2.6 Interview

Interview will be held by lecturers towards the end of practical training session to
assess their learning progress and to gauge the employers comments.

During the visit, the lecturer shall assess the following aspects:

Type/quantity of job/work undertaken
Understanding of the office procedure and Quantity Surveyor tasks
The students learning and attitudes progress.
Understanding of the written report.


2.7 Attendance

Students are required to give full concentration on the practical training at all time as
specified by the Coordinator. They are not allowed to ask/take any leave from the
place of training unnecessarily without permission of the firms supervisor.

Attendance shall be recorded in the attendance sheet provided, weekly signed and
endorsed by the firms supervisor. The attendance report will become a basis for the
firms supervisor to assess the students commitment on the training.

A sample of attendance sheet is given in Appendix III.




APPENDIX A
Manual for Practical Training
Guidelines for Practical Training



3.0 FORMAT OF WRITTEN REPORT

Students are required to prepare the reports in a systematic manner.

Students shall request from the supervisor an allocation of one hour per day for the
preparation of reports.

The format of the reports shall be as follow:

i) All reports shall be typed in double spacing, A4 size, Arial 11.
ii) The reports shall be from reliable sources;
a) Interviews with the relevant consultants and contractors.
b) Newspaper reports and relevant magazines.
c) Site visits.
iii) Relevant photos and figures shall be attached together with the report where
necessary.


4.0 SUBMISSION OF REPORT

A copy of the report shall be submitted to the visiting lecturer during the visit. The
report / special task shall be the property of the Department.

The date of the visit shall be advised by the Coordinator prior to the visit.




























APPENDIX A
Manual for Practical Training
Guidelines for Practical Training

REPORT A



APPENDIX 1: PRE-CONTRACT PROJECT REPORT (FOR STUDENT ATTACHED
WITH PUBLIC WORK DEPARTMENT AND CONSULTANT FIRM)


1.0 This report shall consist of the following headings:

i. Project title
ii. Location
iii. Background
iv. Consultant and their roles
v. Pre-contract cost estimate
vi. Preparation of tender document
vii. Tender report
Type of tender
Number of tender
Tender analysis
viii. Type of contract
ix. Main problems encountered in pre-contract stage.
x. Students analysis

2.0 The report shall be between 1500 - 3000 words. (not including appendices)

3.0 Use of photos, figures, graphs, statistics, and plans etc. will enhance the reports
assessment.

























APPENDIX A
Manual for Practical Training
Guidelines for Practical Training

APPENDIX 2: FOR PRE-CONTRACT PROJECT REPORT (FOR STUDENT
ATTACHED WITH DEVELOPERS ORGANISATION)


1.0 This report shall consist of the following headings:

i. Project title
ii. Location
iii. Background
iv. Pre-contract cost estimate
v. Authorities approval
vi. Development order
vii. Marketing
viii. Sources of finance
ix. Main problems encountered
x. Students analysis

2.0 The report shall be between 1500 - 3000 words. (not including appendices)

3.0 Use of photos, figures, graphs, statistics, and plans etc. will enhance the reports
assessment.































APPENDIX A
Manual for Practical Training
Guidelines for Practical Training

APPENDIX 3: POST-CONTRACT PROJECT REPORT (FOR STUDENT
ATTACHED WITH PUBLIC WORK DEPARTMENT AND
CONSULTANT FIRM)


1.0 This report shall consist of the following headings:

i. Project title
ii. Location
iii. Background
iv. Consultants and their roles
v. Contractors and their roles
vi. Type of contract used
vii. Construction problems
viii. Contractual problems during construction
ix. Students analysis

2.0 This report shall be between 1500 - 3000 words. (not including appendices)

3.0 Use of photos, figures, graphs, statistics, and plans etc. will enhance the reports
assessment.
































APPENDIX A
Manual for Practical Training
Guidelines for Practical Training

APPENDIX 4: POST-CONTRACT PROJECT REPORT (FOR STUDENT
ATTACHED WITH CONTRACTORS ORGANISATION)


1.0 This report shall consist of the following headings:

i. Project title
ii. Location
iii. Project background
iv. Site cost control
v. Variation work
vi. Extension of time
vii. Interim valuation
viii. Site management
ix. Main problems encountered by contractor
x. Students analysis

2.0 This report shall be between 1500 - 3000 words. (not including appendices)

3.0 Use of photos, figures, graphs, statistics, and plans etc. will enhance the reports
assessment.
































APPENDIX A
Manual for Practical Training
Guidelines for Practical Training

REPORT B

APPENDIX 5: DATA COLLECTION AND BRIEF ANALYSIS


Students shall choose only ONE from the following topics.

1.0 CONSTRUCTION MATERIAL PRICES

a) Objective : To gain knowledge on construction material prices

b) Methodology :
i) Quotations from materials suppliers
ii) Information from relevant newspapers and magazines
iii) Construction materials brochures
iv) Other relevant sources

c) Student shall select between 15 20 construction materials prices from 3
different suppliers for each material. The prices shall be within the last 2
years.

d) Student shall select 2 of the construction materials in c) above for further
analysis on difference in material prices between two different regions. The
regions shall follow the regions adopted by PWD. (Refer Table: 1) The rates
for the 2 materials shall be from minimum 10 suppliers from the same region.

e) An analysis shall be given in the report.
i) the price range and the average price for each material
ii) the price difference between the 2 selected materials in item d) and
the possible reasons for the price differences.

f) The report shall be between 1500 2000 words. (not including appendices)



TABLE : 1
Regions Adopted by PWD

REGION


STATES
A Pulau Pinang, Kedah, Perlis
B Perak
C Wilayah Persekutuan Kuala Lumpur, Melaka,
Negari Sembilan dan Selangor
D Johor
E Pahang
F Kelantan & Terengganu
G Sabah
H Sarawak





APPENDIX A
Manual for Practical Training
Guidelines for Practical Training

2.0 LABOUR PRICES

a) Objective: To gain knowledge on various labour prices in the construction
industry and the factors affecting labour prices.

b) Methodology:
i) Interviews with contractors and labourers
ii) Interviews with quantity surveyors
iii) Rates from bills of quantities
iv) Other relevant sources

c) Students shall select between 10 to 16 trades of different labour categories
and sub-contract labour cost within the last 2 years from at least 10 sources.

d) An analysis shall be given on the labour prices:
i. the labour price range and the average labour price for each
labour
ii. the possible reasons for the differences in labour prices.

e) The report shall be between 1500 2000 words. (not including appendices)


3.0 PLANT AND MACHINERY PRICES

a) Objective: To gain knowledge on the hiring cost of plant and machinery
commonly used in construction site.

b) Methodology:
i) Visits to construction sites
ii) Interviews with contractors
iii) Interviews with quantity surveyors
iv) Quotations form plant selling/hiring companies
v) Other relevant sources

c) Student shall compile 2 sets of data:
i) Hiring cost of a minimum of 10 plants and machineries commonly
used in construction site from Table: 3, from at least 3 plant-hiring
companies within the last 2 years.
ii) Student shall select 2 of the plants and machineries in (i) above for
further analysis. The hiring costs for each of the selected plants and
machineries shall be from minimum 10 plant-hiring companies.

d) An analysis shall be given in the report:
i. the hiring cost range and the average cost of hiring for each plant and
machineries.
ii the hiring cost difference between the 2 selected plants and
machineries in item c (ii) and the possible reasons for the difference.

e) The report shall be between 1500 - 2000 words. (not including appendices)






APPENDIX A
Manual for Practical Training
Guidelines for Practical Training

TABLE: 3
List of Plants and Machineries

Item
No.
Description
1 Drag line 2 m
3

2 Concrete Batching Plant (60m
3
/hr)
3 Bituminous Mixing Plant 50 Tonnes per hour
4 Bulldozer CAT D6 or Equivalent (3.0m
3
)
5 Bulldozer CAT D7 or Equivalent (4.2m
3
)
6 Concrete Truck Mixer (5.0m
3
)
7 Concrete Mixer 10/7T (0.3m
3
/hr)
8 Concrete Mixer 21/14T (2.0m
3
/hr)
9 Mobile Crane (5 Tonne)
10 Mobile Crane (10 Tonne)
11 Mobile Crane (15 Tonne)
12 Mobile Crane (20 Tonne)
13 Mobile Crane (50 Tonne)
14 Backhoe CASE 580 G or Equivalent (0.15m
3
)
15 Excavator (1.2m
3
)
16 Excavator (1.7m
3
)
17 Excavator (0.9m
3
)
18 Wheel Loader CAT 950 or Equivalent (2.4m
3
)
19 Wheel Loader CAT 996 or Equivalent (3.1m
3
)
20 Motor Grader (12 ft. blade)
21 Scraper Self Loading (7.5 m
3
)
22 Scraper Self Loading (11.5 m
3
)
23 Steel Wheeled Roller 5 7 Tonne
24 Steel Wheeled Roller 10 12 Tonne
25 Self Propelled Vibratory Roller 15 Tonne Compaction Force
26 Drawn Vibratory Roller 15 Tonne Compaction Force
27 Pneumatic Tyred Roller 7 14 Tonne
28 Drawn Grid Roller
29 Backpusher, FORD TRACTOR or Equivalent
30 Tipping Truck 8 10 Tonne Payload
31 Dump Truck 8 10 Tonne Payload
32 Dump Truck 10 12 Tonne Payload
33 Truck Flat Bed 1.5 Tonne Payload
34 Truck Flat Bed 3 5 Tonne Payload
35 Truck Flat Bed 7 Tonne Payload
36 Water Bowser (1500 Gal.)
37 Air Compressor (175 cfm)
38 Air Compressor (370 cfm)
39 Air Compressor (600 cfm)
40 Crawler Drill (750 cfm))
41 Paver BK 175 or Equivalent (120 Ton/hr)
42 Paver BK 165 or Equivalent (100 Ton/hr)
43 Water Pump Submersible (6 Dia.)
44 Rock Drills Air Power Crawler Rig
45 Pneumatic Jackhammers
46 Portable Compactor


APPENDIX A
Manual for Practical Training
Guidelines for Practical Training

4.0 RESIDENTIAL BUILDING SELLING PRICES

a) Objective - To gain knowledge on the selling prices of residential buildings.

b) Methodology :
i) Interviews with Estate Agencies/Developers
ii) Price list from National Housing Department
iii) Relevant information from newspaper and magazines
iv) Other relevant sources

c) Student shall compile 2 sets of data. The type of residential buildings is given
in Table : 2.
i) a minimum of 10 samples of similar type of residential buildings from
the same region
ii) a minimum of 10 samples of similar type of residential buildings
located in another region.

The projects shall be advertised within the last 6 months. The brochures,
newspapers, etc for the projects shall be attached with the report as
Appendices.

d) An analysis shall be given in the report
i) the range of selling price per m
2
gross floor area for residential
buildings in the same region/different region
ii) the possible reasons for the differences in the selling price of the
residential building.

e) The report shall be between 1500 2000 words. (not including appendices)


TABLE : 2
Types of Residential Buildings


CATEGORY

TYPES OF RESIDENTIAL
BUILDINGS

Landed Property Bungalow
Semi-Detached Single storey
Double storey
Terrace - Single storey
Double storey

Multi-Storey Townhouse
Apartment
Condominium








APPENDIX A
Manual for Practical Training
Guidelines for Practical Training

5.0 OFFICE RENTAL PRICES

a) Objective : To gain knowledge on the rental prices of office buildings.

b) Methodology :
i) Interviews with Estate Agencies
ii) Relevant information from Malaysian Property Reports, newspaper
and magazines
iii) Other relevant sources

c) Student shall compile 2 sets of data
i) a minimum of 10 samples of similar types of office buildings from the
same region
ii) a minimum of 10 samples of similar types of office buildings located
in another region.

The rental prices shall be within the last 6 months. The source of information
used by the student shall be listed in the report.

d) An analysis shall be given in the report
i) the range of rental price per m
2
gross floor area for selected office
buildings in the same region/different region
ii) the possible reasons for the differences in the rental prices of the
office buildings.

e) The report shall be between 1500 2000 words. (not including appendices)


6.0 FEASIBILITY STUDY

a) Objective: To gain knowledge on the consideration factors for preparation of
Feasibility Report for various types of project.

b) Methodology:
i) Identify the procedures for preparing the feasibility report
ii) Secure samples of feasibility report of various types of projects from
Quantity Surveying Consultants firm
iii) Make a comparative study by analysing the content, basis for the
estimate, the depth of the report etc.
iv) Set an interview with the Quantity Surveyor to seek further clarification
on the preparation of feasibility study and the problems encountered.

c) The student shall choose a minimum of two (2) samples of feasibility report to
be analysed and attached as Appendices. The feasibility report prepared by
the firm/organisation shall be completed within the last 3 years.

d) An analysis shall be given in the report. Student shall identify the procedures
in the preparation of feasibility report. A comparative study on the two
selected feasibility reports is on the content, the basis of the estimate and the
depth of the feasibility report.

e) The report shall be between 1500 - 2000 words. (not including appendices)



APPENDIX A
Manual for Practical Training
Guidelines for Practical Training


7.0 PREPARATION OF FINAL ACCOUNT

a) Objective: To gain knowledge on the preparation of Final Account.

b) Methodology:
i) A final account together with the contractors claims on the variation
works for a construction job
ii) Interviews with relevant consultant and contractor firms
iii) Other relevant sources

c) An analysis shall be given in the report. The report shall be based on the
content and the problems encountered during the preparation of Final
Account of a selected project. The project shall be completed within the last
three (3) years and the Final Account for the project shall be attached as
Appendices.

d) The report shall be between 1500 - 2000 words. (not including appendices)


8.0 CONTRACT MANAGEMENT

a) Objective : To gain knowledge on contract management

b) Methodology :
i) Literature search
ii) Reference to relevant cases
iii) Treasury Instructions
iv) Public Works Department circulars
v) Standard Form of Building Contract PAM 98/PWD 203/CIDB

c) Student shall select a minimum of two (2) of the following topics:
i) Architect/S.Os Instruction
ii) Practical Completion and Defects Liability Period
iii) Extension of Time
iv) Certificate of Payments

Student shall relate the selected topic to project(s) handled by the
firm/organisation and to attach related document as Appendices.

d) An analysis shall be given in the report.
Student shall identify the respective clauses in the conditions of contract
adopted in the project and to compare and highlight the differences in the
provision with either PAM/PWD/CIDB Form of Contract

e) The report shall be between 1500 2000 words. (not including appendices)