Month Event Description/Detail

Purpose Publicity
Recruitment Retention
Community
Outreach
Fliers
Phone
Messages
Email Websites
Word Of Mouth
Social Media
Local Media
(Television,
Radio,
Newspaper)
School/Band
Calendar
August/September Cookout
All students and band
families are invited to
come to cookout after
band camp or any
other evening toward
the start of the school
year to get to know
each other.
X X X X X X
August/September Movie Night
Invite band families
for an evening of
outdoor movies and
family fun
X X X X X X
September Community Parade
Community outreach
and performance to
kick off the school
year.
X X X X X
September Feeder School Visit
Director at current
school visits students
at lower age levels to
be coming up the
following year. Sits in
with students during
their music class.
X X X X
September Football Games
Band performs and is
present at football
games. Performs
pregame, halftime,
and sticks around for
entirety of game to
get to know
community members
and make face public.
Optional: Invite to
feeder school to sit in
with marching band
during stand pep
music portion.
X X X X X X X
September Long Day Rehearsal
Weekend rehearsal
followed by a recap
performance for feeder
schools, parents and
city officials, and
general public.
X X X X X X X X
September Town Fair
Band performs at the
town fair (if
applicable) or any
other local weekend
festival event. Small
group of students
through full band as
needed. Examples:
Jazz Band, Combo,
Trios, Harmony Bridge
Members, etc
X X X X X X X X
October Football Games
Band performs and is
present at football
games. Performs
pregame, halftime,
and sticks around for
entirety of game to
get to know
community members
and make face public.
Optional: Invite to
feeder school to sit in
with marching band
during stand pep
music portion.
X X X X X X X
October Mid Fall Concert
The school ensemble
(whichever type) puts
on a formal concert.
Invite community and
feeder schools to
attend.
X X X X X X X X X
October
Marching Band
Showcase
All high school bands
perform their
marching field shows.
Junior high bands
come and perform
prade around the track
before the show.
Culminate in a mass
band performance of
America the Beautiful
on the field. The
junior high bands then
go into the stands and
watch the high schools
X X X X X X X X
October
Halloween Band Football
Show
Football game for high
schools with
Halloween themed
music and costumes
instead of unforms.
Invite junior high
students to participate
and perform
X X X X X
October
Homecoming Alumni
Band
Invitation to all alumni
to participate in the
halftime show for
homecoming. Send
music before time.
Alumni come to the
Thursday reheasal
before the game.
X X X X X X
October Feeder School Visit
Director at current
school visits students
at lower age levels to
be coming up the
following year. Sits in
with students during
their music class.
X X X X X
November Football Games
Band performs and is
present at football
games. Performs
pregame, halftime,
and sticks around for
entirety of game to
get to know
community members
and make face public.
Optional: Invite to
feeder school to sit in
with marching band
during stand pep
music portion.
X X X X X X X
November Feeder School Visit
Director at current
school visits students
at lower age levels to
be coming up the
following year. Sits in
with students during
their music class.
X X X X X
November Veterans Day Parade
Perform in the town's
Veterans Day Parade
and Post-Parade
Ceremonies
X X X X X X
December Winter/Holiday Concert
Perform a Winter-
Themed Concert and
invite community and
incoming students
X X X X X X X X X
December
Secret Santa-type
activity
Students choose
names out of a hat
and do something for
that student: It
doesn't have to be a
gift, but rather an
inspirational
handmade poster,
card, etc. This would
enhance teambuilding.
X X X X X
December
A 'Chili' Evening in
December
Community event for a
Chili Cook-off
X X X X X X X
December
Shopping Mall
Performance
Play at a local
shopping mall to
entertain holiday
shoppers
X X
December Feeder School Visit
Director at current
school visits students
at lower age levels to
be coming up the
following year. Sits in
with students during
their music class.
X X X X X
December
Caroling to Nursing
Homes
Bring small ensembles
(whatever
instrumentation) to
nursing home,
retirement
communities for
holiday performance
X X X X X
January Mid Winter Concert
Perform music as a
formal concert. Invite
community.
X X X X X X X X
February Pre Festival Concerts
Guest clinicians come
to work with the
performing ensemble.
Invite lower grade
level musicians to
come to performance
as special guests.
X X X X X X X
February Secret Valentine
Pull Names of students
out of a hat to do an
act of kindness for.
X X X X
February Feeder School Visit
Director at current
school visits students
at lower age levels to
be coming up the
following year. Sits in
with students during
their music class.
X X X X X
March Feeder School Visit
Director at current
school visits students
at lower age levels to
be coming up the
following year. Sits in
with students during
their music class.
X X X X X
March
Music In Our Schools
Month Concert
Concert to
demonstrate the
importance of music in
our schools. Have a
raffle for the chance to
conduct the band to a
concert march.
X X X X X X X X
March Adjudication Festival
Participate in
adjudicated festivals.
X X X X X
March Band "Step Up" Day
Students attend the
new school inwhich
they will be attending
the following year to
get to know the band
program. The school
will have a band
perform, students to
answer questions
about the next year's
program, to ease the
worries of attending a
new school. Upper
level band students
act as mentors.
X X X X X X
March
Student Leadership
Elections
Elect members of band
to hold positions on
the student leadership
team. Hold interviews,
etc
X X X X X
April
Spring Percussion and
Colorguard Showcase
Indoor Percussion and
Indoor Guard Shows
withthe local high
schools and junior
highs
X X X X X X X X X
April Feeder School Visit
Director at current
school visits students
at lower age levels to
be coming up the
following year. Sits in
with students during
their music class.
X X X X X
April Parent Info Night
Before auditions have
a parent meeting to
inform incoming
parents about program
expectations
X X X X X X X X
April Workshops/Auditions
Workshops and
auditions for all
perorming groups
X X X X X X X X
May Spring Concert
Spring Concert all
students from feeder
programs get in free
to the concert
X X X X X X X X X
May Adjudication Festival
Bring ensembles to
adjudication festivals
X X X X X
May End of Year Picnic
Picnic at a local park
for end of year awards
and fun.
X X X X X
Summer Summer Music Camp
Students of all ages
participate in a camp
for a pre-determined
amount of time
(weeks, days, etc)
Have student
leadership and
mentorship. Have local
musicians volunteer
time to be a part of it.
X X X X X X X X X
Summer Summer Rehearsals
Music rehearsals to
get new students
prepared for the
musical challenges of
the nupcoming year
X X X X X X X X
Summer Band Camp
Starting up of the next
years marching band.
Contacting any last
minute members that
may be interested in
joining
X X X X X X X X
Summer Leadership Camp
Student training for
band leadership
positions that were
elected in March
X X X X X X