TIME MANAGEMENT

- S.Joyce Jeyarani, M.S.W., (Medi & Psych) PGDM., PGDC.,

Head of the Department,
Dept. of Education,
Intervida, K.K.Dist.
There is time for everything and a season for every activity under
heaven.
Good Time Management is one of the core diferences between efective and
inefective people.
At the heart of good Time Management is the shift of focus of concentrating on
results, not on being busy.
Balanced Life style
Physical: Exercise, Nutrition, and Sleep.
Intellectual: Cultural, Aesthetic.
Social: Intimate and Social Relationships.
Career: Career goal directed work.
Emotional: Expression of feelings, desires.
Spiritual: Quest for meaning
Set Goals and Priorities:
Long term Career Goal
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Short term Personal Goal
Wise principles of Good Time Management
Dont have the illusion that doing more will make you happier
By doing Time planning you are in control
Focus on results and not on busyness
Dont have the illusion that doing more will make you happier
By doing Time planning you are in control
Focus on results and not on busyness
Common symptoms of poor Time Management:
Irritability
Difculty in concentrating
Forgetfulness
Loss of Sleep
Physical Disorders
Withdrawal and Depression.
Employing Better Scheduling Time:
Use an activity log to evaluate your use of time and your energy level at
diferent times of the day
Know thy Time: Decide which tasks should be avoided, dropped or
delegated
Determining and Agreeing what is important for success in your job, and
what constitutional exceptional performance
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Efective ways of Time Management
Improve reading skills
Drop unwanted tasks
Do important work in quality time
Eat properly and rest efectively so that you spend more time
performing well
Use your waiting time
Use your traveling time
Efective people:
- Peter Drucker
Do not stop with their task, they start with their time
Ask what would happen if this were not done at all?
Know thy time
Ways to create more time:
Delegating efectively
And Getting up early
Tips for Time Management
Spend time in Planning and Organizing
Use a To Do list
Learn the diference between where can I help? and Where am I really
needed? - Prioritize.
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At the end of your day spend 5 minutes cleaning up your space
Be fexible: Allow time for unplanned emergency
Consider your biological prime time. Capitalize on your body rhythms.
Avoid being perfectionist
Learn to say No.
Use a Do not disturb sign
Stock up on small items you frequently run out of or make special trips
to purchase.
If space permits, buy non-perishable groceries and household goods in
quantities
Organize your clothes closet to ensure a speedy start to your day.
By efective use of these basic skills, you can ensure that:
You are successful in your job, as you know exactly what is expected of
you, and concentrate explicitly on those things
You are productive and therefore secure in your job
You can become more in control of what you do.
You can plan and move into job areas that you enjoy
And that you avoid stay long late at work, giving yourself more quality
time to relax and enjoy life outside work.
. Make the most of every opportunity because the days are evil
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TIME MANAGEMENT QUESTIONNAIRE
2=Always 1=Sometimes 0= Never
1. I do things in order of priority.
2. I accomplish what needs to be done during the day.
3. I always get assignments done on time
4. I feel I use my time efectively
5. I tackle difcult or unpleasant tasks without procrastinating
6. I force myself to make time for planning
7. I am spending enough time planning
8. I prepare a daily or weekly to do list
9. I prioritize my list in order or importance, not urgency
10. I am able to meet deadlines without rushing at the last minute.
11. I keep up-to-date on my reading and research assignments
12. I prevent interruptions from distracting me from high priority tasks
13. I avoid spending too much time on trivial matters
14. I am spending enough time on work-related activities
15. I plan time to relax and be with friends in my weekly schedule
16. I have a weekly schedule on which I record fxed commitments such
as work hours.
17. I try to do the most important tasks during my most energetic periods
of the day
18. I make constructive use of my commuting time.
19. I periodically re-assess my activities in relation to my goals
20. I have discontinued any wasteful or unproftable activities or routines.
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21. I screen and group my telephone calls to allow for control over
telephone interruptions.
22. I judge myself by accomplishments of tasks rather than by amount of
activity
23. My actions are determined primarily by me not by circumstances or
by other peoples priorities.
24. I have a clear idea of what I want to accomplish during the coming
quarter
25. I am satisfed with the way I use my time.
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