PROJECT IDENTIFICATION

Project Name
Project Type
(CBI, Implementation, CSS, Upgrade, Internal, other)
Abdullah Al Sayed SAP Implementation Implementation
Customer Name Planned Start/Finish
Abdullah Al Sayed Group 05-05-2012/15-1-2013
Abdullah Al Sayed Project Sponsor Abdullah Al Sayed Project Manager
Mohamed Al Sayed Mahmoud Abdo
CIC Project Sponsor CIC Project Manager
Ibrahim Ahmed Khaled Samaha



BUSINESS BLUEPRINT
SAP MODULE: MATERIAL MANAGEMENT

2

TABLE OF CONTENTS

Introduction ................................................................................................................................................. 3
Introduction .................................................................................................................................................................... 3
Business Process and Solution Design .................................................................................................... 4
Quotation for Procurement (128) ................................................................................................................................... 4
Business Process Description ............................................................................................................................... 4
Business Process Diagrams .................................................................................................................................. 5
Locations where this Business Process is performed ........................................................................................... 6
Key Policies/Operational Decisions or Logic within the Process ........................................................................... 6
Process Step Detailed Requirements & Solution .................................................................................................. 6
SAP Reports .......................................................................................................................................................... 7
Standard SAP Authorization .................................................................................................................................. 7
Integration Points ................................................................................................................................................... 7
Functional Solution for Process Quotation for Procurement (128) ...................................................................... 7
Organization Structure Considerations .................................................................................................................. 7
Master Data Considerations (including all relevant data relationships) ................................................................. 7
System Configuration Considerations .................................................................................................................... 8
Technical/Development Related Items (WRICEF) for Process Quotation for Procurement (128) ............................. 8
Reporting (operational and analytical) ................................................................................................................... 8
Interfaces................................................................................................................................................................ 8
Enhancements ....................................................................................................................................................... 8
Output (e.g. forms) ................................................................................................................................................. 8
Authorization .......................................................................................................................................................... 8
Organizational Change Related Items for Process Quotation for Procurement (128) ................................................ 8
Change Impact Summary ...................................................................................................................................... 8
Appendix ...................................................................................................................................................... 9
Document History ..................................................................................................................................... 10


3

Introduction
Introduction
This document states all of the conceptual results of the project Abdullah Al Sayed Group. These project results
were devised and decided on by the project team and the department experts from customer Abdullah Al Sayed
Group during the Business Blueprint project phase. This is the main concept document of the project.

The content of this document forms the basis and the guidelines for the subsequent Realization phase.
This document aims to describe the future business solution based on SAP software. Both, IT subjects and
organizational issues that are required to understand the situation, are described in it.
Any additional explanations that are only relevant when the project is in progress are given in the various project
management plan documents, which the project management team will provide on request.

Authors and contributors can be referred to in section Document History.



4

Business Process and Solution Design
Quotation for Procurement (128)
Business Process Description
In this purchasing process a purchasing employee requests quotations for the supply of a specific material from
different vendors. A quotation comparison list enables him to select the best source of supply by evaluating the
quotations of the relevant vendors. The accepted quotation is later converted into a purchase order and a rejection
letter is sent to the vendors whose quotations were rejected.
Material-specific information including vendor pricing and lead-time from the quotation is captured within master
data records.

PROCESS CHARACTERISTICS
Process Trigger Quotations Needed from Vendors
Process Input Created Request for quotation
Process Output Create PO AND Reject Quotation
Process Owner Purchasing
Process Frequencies Daily


Business Requirement
N/A

5

Business Process Diagrams
2011 SAP AG. All rights reserved. 5
Process Flow Diagram
Quotation f or Procurement
P
u
r
c
h
a
s
e
r

E
v
e
n
t

V
e
n
d
o
r

Accept
Quote
Maintain
Source List
Quotations
Needed from
Vendors
Print RFQs
RFQ = Request for Quotation, PO = PurchaseOrder, w/o QM = without Quality Management
End Process
Purchasing
Info Record
Update
Compare
Vendors
Maintain
Quotation(s)
Create RFQ
Rejected
Quotation
Reject
Vendor
No
List
Quotation(s)
Select
Vendor
Need for
Procurement
Create PO
from
Quotation
Quotations
fromVendor
Procureme
nt w/o QM
(130)
Yes



6

Locations where this Business Process is performed
o Plant.
Key Policies/Operational Decisions or Logic within the Process
N/A
Process Step Detailed Requirements & Solution

PROCESS STEP DESCRIPTION
ID Process Step
Description
Ref. to
Requirements
as applicable
Measure of
successful
delivery
Solution Description GAP
Description
(WRICEFW
ID)
128-
001
Created Request for
Quotation
RFQ
Created
In this activity you
create requests for
quotations and send it
to the vendors

128-
002
Listing Requests of
Quotations
List
Displayed
In this activity you
display the requests for
quotations created in
the last step.

128-
003
Maintain Quotation Quotation
Maintained
In this activity you
maintain the different
quotations of the
vendors as answer to
the requests for
quotations.

128-
004
Comparing, Selecting
and Rejecting
Vendors
Quotation
comparison
This can be done once
all quotations have
been entered. The
quotations from the
different vendors will
now be compared.











7

SAP Reports
REPORTING
Report title Transaction code Comment
List Display of Purchase Requisitions ME5A A list of all selected purchase
requisitions is displayed.
General Analysis Evaluation ME80AN Certain purchasing documents and
various sum totals.
Request For Quotations by Material ME4M Listing of request for quotations
created for a particular material.
Request For Quotations by Vendor ME4L Listing of request for quotations
created for a particular vendor
Purchase Order by Material ME2M Simulation of MRP-list
Purchase Order by Vendor ME2L Listing of purchase orders created for
a particular vendor.
Purchase Order by document number ME4N A list of purchase orders

Standard SAP Authorization
Authorization
ID Process Step Description Transaction
code
Menu Path User Role
1 Created Request for Quotation ME41
SAP_MM_PUR_RFQ
2 Listing Requests of Quotations ME4M
SAP_MM_PUR_RFQ_
LISTS
3 Listing Requests of Quotations ME4L
SAP_MM_PUR_RFQ_
LISTS
4 Maintain Quotation ME47
SAP_MM_PUR_QUO
TATION
5 Comparing, Selecting and
Rejecting Vendors
ME49
SAP_MM_PUR_RFQ
Integration Points
N/A
Functional Solution for Process Quotation for Procurement (128)
Organization Structure Considerations
o Company Code.
o Plant.
o Purchasing Organization.
o Purchasing Group.
Master Data Considerations (including all relevant data relationships)
o Material.
o Vendor.
o Info-Record
o Source List

8

System Configuration Considerations
o RFQ types are (AN) standard type for execution phase and study RFQ for Study phase.
o Condition of discount (value, percentage) maybe applied for RFQ items.
Technical/Development Related Items (WRICEF) for Process Quotation for Procurement (128)
Reporting (operational and analytical)
N/A
Interfaces
N/A
Enhancements
N/A
Output (e.g. forms)
OUTPUT / FORMS
WRIC
EF-ID
Description Data Object
(Sales
Order)
Output Type
(Form, EDI, etc.)
Frequency Volumes Owner
128-
0001
RFQ Printout Daily Purchasing
128-
0002
PO Printout Daily Purchasing
Authorization
N/A
Organizational Change Related Items for Process Quotation for Procurement (128)
Change Impact Summary
N/A













9

Appendix
RELATED/REFERENCED DOCUMENTS
Document Name Version Brief Description



ATTACHMENTS
Document Name Version Brief Description




10

Document History
AUTHORS & PARTICIPANTS
Role Name
Business Process Owner Eng. Ahmed Aitah
Consultant Khaled Abdel Kader
Workshop Participant Eng. Gamal Mohmoud
Eng. Mohamed Azzam
Eng. Wael Rashad
Mr. Abdel Fattah Mohamed
Eng. Tarek Mostafa

REVISION HISTORY
Date Document Version Document Revision
Description
Author
18.06.2012 0.1 Draft for customer
review
Khaled Abdel Kader





REVIEWED AND APPROVED BY
Name Title Date Approved
Eng. Ahmed Aitah Business Process Owner
Eng. Gamal Mohmoud Key User
Eng. Mohamed Azzam Key User
Eng. Wael Rashad Key User
Mr. Abdel Fattah Mohamed Key User
Eng. Tarek Mostafa Key User
Mr. Mahmoud Abdo Abdullah Al Sayed Project
Manager

Eng. Khaled Samaha CIC Project Manager
Khaled Abdel Kader Consultant