Greens Gym Membership System

Contents Page.

Greens Gym Membership System ................................................................................................................ 1
Contents Page. .............................................................................................................................................. 2
Overview. ...................................................................................................................................................... 3
What is GGMS? ......................................................................................................................................... 3
Data Flow. ................................................................................................................................................. 4
Data Dictionary. ........................................................................................................................................ 5
Login Form ............................................................................................................................................ 5
Main Menu ............................................................................................................................................ 5
Clock In .................................................................................................................................................. 5
Clock Out ............................................................................................................................................... 5
Daily Report........................................................................................................................................... 5
Member Management .......................................................................................................................... 5
Edit Member ......................................................................................................................................... 6
New Member ........................................................................................................................................ 6
View All ................................................................................................................................................. 6
Installing GGMS. ............................................................................................................................................ 9
Using the application. ................................................................................................................................. 11

Overview.
What is GGMS?
The Greens Gym Membership system is a state-of-the-art application that allows Greens Gym to
manage its members.
The solution is be able to do the following:
Check in and out members
Keep data secure
Add new members and assign their membership type
Edit or delete existing members
Show or print out the daily usage numbers for that day

Data Flow.

Data Dictionary.
Below is a list of all the variables used throughout the application.
Login Form
Question = Used to store the Yes and No value form the message box
Username = used to store username entered by the user
Password = used to store the password entered by the user
recordCount = used to store number of records returned from the database
x = used to store counter value = used to store counter value
Main Menu
TutorialStage = used to store value of the tutorial stage the user is currently viewing
Question
recordCount = used to store number of records returned from the database
x = used to store counter value
Clock In
SelectedMember = stores the ID of the member selected from the list view box
MemberSurname = stores the surname of the member selected from the list view box
recordCount = used to store number of records returned from the database
x
MemberID = ID of member entered for the search query
Clock Out
SelectedMember = stores the ID of the member selected from the list view box
recordCount = used to store number of records returned from the database
x = used to store counter value
MemberID = ID of member entered for the search query
Daily Report
SelectedDate = stores the date that was selected using the date picker tool
recordCount = used to store number of records returned from the database
x = used to store counter value
Member Management
DeleteMemberName = stores the first name of the member selected for deletion
DeleteMemberLName = stores the last name of the member selected from deletion
UserbeingEdited = stores the ID of the member selected from the listview box
recordCount = used to store number of records returned from the database
x = used to store counter value
Question
Edit Member
recordCount = used to store number of records returned from the database
X = used to store counter value
New Member
Question
recordCount = used to store number of records returned from the database
X = used to store counter value
FName = stores the first name of the new user
LName = stores the last name of the new user
ADD1 = stores the first line of the new users address
ADD2 = stores the second line of the new users address
ADDC = stores the city of the new users address
ADDPC = stores the postal code of the new users address
TEL = stores the telephone number of the new user
EMAIL = stores the email address of the new user
View All
recordCount = used to store number of records returned from the database
x = used to store counter value


System Requirements.

For this application to run smoothly, you will need at least these minimum requirements:

CPU Pentium 4 300Mhz
RAM (Memory) 128MB
HDD 100MB
Operating System Windows XP, Vista, 7, 8 with .Net 3.5 framework
Screen Resolution 1024x768
Peripherals Keyboard and Mouse/Touchpad/Touchscreen

Files required by the application.
The application is bundled as a .zip archive, and all files required by the application are contained
within it. The application does not require any additional files from the internet. Below is the folder
structure and files required by the application.
Top level Second Level
GGMS_DATA 000000001
000000002
000000003
000000004
000000005
000000006
ClockIn.Banner.fw.png
ClockIn.fw.png
ClockIn.state2.png
ClockIn_Tutorial.png
ClockOut.fw.png
ClockOut.MainBanner.png
ClockOut.State2.fw.png
ClockOut_Tutorial.fw.png
CreateMembers.MainBanner.png
DailyReport.fw.png
DailyReport.MainBanner.png
DailyReport.State2.fw.png
Database.mdb
EditUser.Mainbanner.fw.png
Greens Gym Membership System.exe
Greens Gym Membership System.pdb
Greens Gym Membership System.vshost.exe
Greens Gym Membership
System.vshost.exe.manifest
Greens Gym Membership System.xml
GreensGym.Splash.final.fw.png
Littlebanner.fw.png
LoginWindow_Tutorial.png
MainBanner.fw.png
MainWindow_ClockIn.fw.png
MainWindow_ClockOut.fw.png
MainWindow_Daily.fw.png
MainWindow_HelpButton.fw.png
MainWindow_MM.fw.png
MainWindow_NM.fw.png
MainWindow_quit.fw.png
MainWindow_ViewAll.fw.png
ManageMembers.MainBanner.png
ManageMembers_Tutorial.fw.png
MemberManagement.fw.png
MemberManagement.State2.fw.png
NewMember.fw.png
NewMember.State2.fw.png
NewMember_Tutorial.fw.png
Questionmark.png
Questionmark.black.png
ViewAll.Banner.fw.png
ViewAll.Tutorial.fw.png
ViewRecords.final.dw.png
ViewRecords.fw.png
ViewRecords.State2.fw.png
Greens Gym Management System.lnk

Installing GGMS.
Installing the Greens Gym Membership System application is quick and easy. Use the steps below to
help.
1) Locate your downloaded archive, it should be named something like GGMS.zip or similar. Open
the file by double clicking on it.

2) At the top of the window, click Extract All.

3) It is easiest to extract the application to the Desktop, select the location you wish to install the
app, remove GGMS_INSTALL from the text box and then click Extract.

X2
Note! The shortcut included with the application does not work if you manually move that one file, it
points to a hidden folder. It is best to extract the archive to the Desktop, as then the shortcut works
best.
4) The icon should appear on your desktop if that is where you extracted the archive to. Double
click the icon to open the program.


5) Using the credentials below, try and log into the application. If you are able to log in the
installation has been a success. If not, see the troubleshooting page at the back of this booklet.

Default Credentials:

Username: admin
Password: admin

X2
After entering the correct credentials, you should see the following window:


--
Using the application.
Each window contains its own help documents. To view these, simply click on the ? (Question mark)
near the top right of the window.