7/16/2014

Tally.ERP 9 Start-Up & Set-Up of Accounts , Group and Ledger Creation, Modification, Deletions, - www.TallyERP9Book.Com

Tally Tutorial

Getting Started

Question-Base !

Knowledge-Base !

Report Generates

Select Language

Connect with ...

Pow ered by

CRM ERP Software

Tally ERP 9

Tally Book Order

Search

Translate

Tally Book

Practical Activities

Ledger in Tally

Vouchers Type
3. VOUCHERS TYPES
3.1. Accounting Vouchers
3.1.1. Contra Vouchers (F4)
3.1.2. Payment Voucher (F5)
3.1.3. Receipt Voucher (F6)
3.1.4. Sales Vouchers (F8)
3.2. Pre-defined Voucher Types in Tally.ERP 9
3.2.1. Alter a Pre-defined Voucher Type Practical
By default in Tally.ERP 9, there are 18 different pre-defined Voucher types (where Payroll feature is enabled, the number
of pre-defined voucher types will be 20). Voucher type pertains to Accounting, Inventory and Payroll. These are used for
recording various transactions according to the user needs.
Examples include Cash Payment Vouchers and Bank Payment vouchers where the relevant predefined voucher is Payment
Voucher. You may have two or more sets of Sales Vouchers for different kinds of sales transactions e.g. Credit Sales, Cash
Sales, etc.
If a voucher type is created, you can:
Have the different Voucher numbering methods.
Give own prefix and suffix details for the voucher numbering.
Use the Effective Dates for the vouchers.
By default, make some vouchers optional if required.
Decide to have the Common Narration or Narration for each entry.
Automate the printing immediately after saving the vouchers.
Get separate reports for each type of voucher.

3.3.1.

Accounting Vouchers

Tally.ERP is Pre-programmed with a variety of accounting vouchers, each designed to perform a specific job. The standard
vouchers are :
1.
2.
3.
4.
5.

Contra Voucher
Payment Voucher
Receipt Voucher
Journal Voucher
Sales Invoice

Tally.ERP 9 has a set of short cut keys for accessing vouchers easily.

3.3.1.1. Contra Voucher (F4)

As per accounting rules , contra entry is a transaction indicating transfer of funds from..
Cash Account to Bank Account
Bank Account to Cash Account
One Bank Account to another Bank Account
The following Vouchers can be done through the Contra Vouchers :
(a)
Cash Deposited into Bank
(b)
Cash Withdrawal from the Bank
(c)
Funds Transfer from One Bank to another Bank
(d)
Cash Transfer to Petty Cash
Go to Gateway of Tally.ERP > Accounting Vouchers > F4 : Contra to display the Contra Voucher.

http://tallyerp9book.com/Pages/Web-Page/Home-TallyERP9Book/Group-Ledger/Voucher-Types.html

1/7

7/16/2014

Tally.ERP 9 Start-Up & Set-Up of Accounts , Group and Ledger Creation, Modification, Deletions, - www.TallyERP9Book.Com

3.3.1.2. Payment Voucher (F5)

Payment transactions are accounted using Tally.ERPs Payment Voucher.
Gateway of Tally.ERP > Accounting Vouchers > F5 : Payment displays the Payment Voucher.
Transactions :

Paid Salary of Rs.5000 and Office Rent of Rs. 2000 by cheque of SBI bank as on 15-04-2012.

ADVERTISEMENT

Tally Accounting Software

Tally 7.2 to Tally 9
Tally Accounts

Tally Payroll
Tally Balance Sheet
Tally Solutions

3.3.1.3. Receipt Voucher(F6)

Transactions involving receipt of Money are entered in the Receipt Voucher.
Gateway of Tally.ERP > Accounting Vouchers > F6 : Receipt displays the Receipt Voucher.
Transactions :

Amount collected and deposited to SBI Bank Rs. 93,600 from Swayam Computer

Transactions : Rs.500 interest received from SBI Bank.

Company Information @ Tally.ERP9

Int roduct ion @ Tally .ERP 9
Tally.ERP 9 Start-Up
Tally.ERP 9 Screen Components
Mouse / Keyboard Conventions
Quitting Tally.ERP 9
Creating a New Companay
Opening (Loading ) of Tally.ERP 9
Modification of Company
Deletion of Company
Company Selection
Group & Ledger
Introduction
1. THE GROUP
2. THE LEDGER
3. VOUCHERS TYPES
Advanced Inventory / Stock
Meaning
Order Processing
Re-Order Levels
Tracking Numbers
Batch-wise Details
Additional Cost Details
Bill of Materials (BOM)
Price Lists and Price Levels
Stock Valuation
Zero Valued Entries
Inventory Ageing Report
Actual and Billed Quantities
Advanced Usage of Vouchers
Maintain Bill-wise Details
Cost Center and Cost Category
Interest Calculation
Reversing Journals
Post-Dated Voucher
Memo (Memorandum) Voucher
Optional Voucher
Using Tracking Number
Tally.ERP9 Report
1.
2.
3.
4.
5.
6.
7.

http://tallyerp9book.com/Pages/Web-Page/Home-TallyERP9Book/Group-Ledger/Voucher-Types.html

Unit Objectives
Modifying Reports (Options)
Balance Sheet
Profit & Loss Account
Stock Summary
Trial Balance
Day Book

2/7

7/16/2014

Tally.ERP 9 Start-Up & Set-Up of Accounts , Group and Ledger Creation, Modification, Deletions, - www.TallyERP9Book.Com
8.
9.
10.
11.
12.
13.
14.

Books of Accounts
Statement of Accounts
Inventory Books
Statutory Reports
List of Accounts ( Chart of Accounts)
Exception Reports
Printing Reports

Tally.ERP9 MIS and Other Reports

Receivable and Payable Statement
Report
Ageing Report
Godown wise Stock Report
Movement Analysis
Transaction wise Profitability Analysis
Stock Summery
Bank Reconciliation
Stock Category wise Report
Statutory & Taxation

3.3.1.4. Sales Invoice (F8)

When goods / services are sold, a voucher needs to be created, which the customer (debtor) can use as proof of purchase
made. This document is called an invoice . Tally.ERP has facility to generate invoices according to the business
requirements.
Gateway of Tally.ERP > Accounting Vouchers > F8 : Sales displays the Sales Invoice.

VAT ( Value Added Tax )

CST ( Central Sales Tax )-Inter State Sales
Exempted Sales
Sale of VAT on MRP Goods
TDS ( Tax Deducted at Source)
TCS ( Tax Collected at Source)
Excise for Dealer
Service Tax
FBT ( Frienge Benefit Tax )
Utilities & Others @ Tally.ERP9
Back Up / Restore
Split Company Data
Tally.ERP 9 Vault
Exporting Master Data
Importing Data
Consolidation of Accounts
Password or Security Control
Enabling Cheque Printing
Credit Limits
Bills of Materials (BOM)
Re-Order Levels and Re-Order Quantity
Price Levels or Price List
Interest Calculations
Voucher Classes & Voucher Types (Creations)
Point of Sale ( POS Invoicing )

Image-1

http://tallyerp9book.com/Pages/Web-Page/Home-TallyERP9Book/Group-Ledger/Voucher-Types.html

Knowledge Base @ Tally.ERP9

Stock Items
Stock Groups
Inventory Masters
Inventory Vouchers
Inventory Report Statements
Balance Sheet
Accounting Reports
Accounting Vouchers
Interest Calculation
VAT-Value Added Tax
Service Tax
TDS (Tax Deducted at Source)

3/7

7/16/2014

Tally.ERP 9 Start-Up & Set-Up of Accounts , Group and Ledger Creation, Modification, Deletions, - www.TallyERP9Book.Com

3.3.2. Pre-defined Voucher Types in Tally.ERP 9

Go to Gateway of Tally > Display > List of Accounts > Ctrl+V [Voucher Types]
Or
Go to Gateway of Tally > Accounts info / Inventory Info > Voucher types > Alter

Image-2

3.3.2.1. Alter a Pre-defined Voucher Type

Even if you do not need extra voucher types, you would normally alter the predefined voucher types to customize them
according to your needs, e.g., to control their numbers.
Go to Gateway of Tally > Accounts info / Inventory Info > Voucher types > Alter

Image-3

The Voucher Type creation screen is divided into three sections depending on various settings.

http://tallyerp9book.com/Pages/Web-Page/Home-TallyERP9Book/Group-Ledger/Voucher-Types.html

4/7

7/16/2014

Tally.ERP 9 Start-Up & Set-Up of Accounts , Group and Ledger Creation, Modification, Deletions, - www.TallyERP9Book.Com

General
Printing
Voucher Class

Generalpe of Voucher
The type of voucher should be any one of the predefined voucher types (already listed). The new voucher type would
inherit the properties of this predefined voucher type. It would function exactly like the predefined voucher.Abbr

(Abbrevia

An abbreviation is required particularly for unformatted reports, which do not use compressing techniques. (Tally.ERP 9
allows printing of both formatted and unformatted reports). Even if the Abbreviation is not specified, Tally.ERP 9
automatically sets a default name for the Voucher. In this example, Sale is the abbreviation. Though there is no restriction
on the length of the abbreviation, it should preferably consist of five characters or less.

Method of Voucher Numbering

This is, perhaps, one reason for your opting for a new voucher type. There are three methods available:

Image-4

Automatic
This method is flexible. If Automatic method is selected, then Tally.ERP 9 numbers the vouchers automatically.

Manual
This method allows you to number the vouchers manually. It does not check for the sequence of the numbers and permits
you to specify anything that you wish in the voucher number field. However, you may choose to prevent entry of duplicate
numbers. If you would like to do so, then set Prevent Duplicates to Yes.

Image-5

http://tallyerp9book.com/Pages/Web-Page/Home-TallyERP9Book/Group-Ledger/Voucher-Types.html

5/7

7/16/2014

Tally.ERP 9 Start-Up & Set-Up of Accounts , Group and Ledger Creation, Modification, Deletions, - www.TallyERP9Book.Com

Image-6

se EFFECTIVE dates for vouchers?

Select Yes if you want to enter effective dates for vouchers. You would opt for this if you have instances where a
transaction under consideration for overdue/ageing analysis is recorded currently but will come into effect from another
date. If the effective date is entered, the overdue/ageing will be considered from the effective date and not from voucher
date.ake Optional aault
Setting this option to Yes, will set your Voucher to Optional Voucher by default. Refer to Optional Vouchers for further
details.
Note: For Mem orandum and Rev ersing Journal v oucher the option Make Optional as Default will not be
shown.arration?
Select Yes to give a common narration for the entire voucher. Tally.ERP 9 vouchers can have multiple entries. Hence, you
may wish to give a common narration for all the entries of the voucher. Select No, if you do not want a common narration.
Select Yes, if you want to give a separate narration for each entry of a voucher. This would be applicable for a multiple entry
voucher where you want separate details for each entry. Select No if you do not want a separate narration for each entry.

Image-7

PrintingPrint after saving voucher?

Select Yes to print every voucher after entering it, else select No. This is suitable for an online environment where you use
Tally.ERP 9 printed vouchers as the formal voucher. Remember, that the transaction is already recorded and posted and
should you wish to make corrections to the printed voucher, you must alter the Tally.ERP 9 voucher online and print it again.
Note: If we select Receipt as Type of Voucher the option Print Form al Receipt after sav ing will be displayed.
Depending on the Type of Voucher you hav e selected to create or alter, different printing features appear in this
field.Use for POS Invoicing
If you would like to use the sales invoice as POS invoice then set this option to Yes.Default Print Title

http://tallyerp9book.com/Pages/Web-Page/Home-TallyERP9Book/Group-Ledger/Voucher-Types.html

6/7

7/16/2014

Tally.ERP 9 Start-Up & Set-Up of Accounts , Group and Ledger Creation, Modification, Deletions, - www.TallyERP9Book.Com

If you would like to give the default print title for POS Invoice then specify the same. So when ever you print the POS
Invoice this title will be printed.

Www

Duplicate

Settings

Writing a business plan

Download open office

Tally free download

10

Small notebook computers

The Sequence

Knowledge

Transfer

Www

Duplicate

1383

Google +

Text

GETTING STARTED @ Tally.ERP 9:

1 > with Tally.ERP 9
2 > TDS ( Tax Deducted at Source)
3 > Banking
4 > ER-1E-Return
5 > Income Tax
6 > Job Work
7 > SMS

SWAYAM EDUCATION

QUESTIONS BASE @ Tally.ERP 9 :

1 > Point of Sale (POS)
2 > Central Sales Tax (CST)
3 > Value Added Tax (VAT)
4 > Service Tax
5 > Pay Roll
6 > Job Costing
7 > Excise - Dealer
8 > Excise - Manufacturer
9 > Technology / Utilities

REPORT GENERATES @ Tally.ERP 9 :

1 > Financial Statement Report
2 > Accounts Book & Register Report
3 > Stock Register / Reports
4 > Job Costing Reports
5 > Pay Roll Register Reports
6 > Point of Sale Register Reports

TIPS & TRICKS @ Tally.ERP 9 :

1 > Tips & Tricks @ Tally.ERP 9
2 > FAQ's @ Tally.ERP 9
3 > Short Cut Keys @ Tally.ERP 9
4 > Tips-Weekly Refresher @ Tally.ERP9

Get Updated ...

Mandal Bagicha, Hemkapada,

Sunhat, Balasore-756002 ( Odisha )-India
eMail ID : tallyerp9book@gmail.com
Web : www.tallyerp9book.com
Mob : 09437264738

5
Recommend this on Google

W e bsite De signe d, Hoste d, O wne d by :

www.BalasoreCity.Com

http://tallyerp9book.com/Pages/Web-Page/Home-TallyERP9Book/Group-Ledger/Voucher-Types.html

7/7