Department of Education and Science Form of Letter of Intent

[Date]
Contractor Name
Contractor Address
Re Invitation to Tender for: [Title of contract e.g. Extension to XXX school]
Tender submission date: [XX/XXX/20XX]
OJEU Contract Notice Reference (If applicable): [OJ! "eference or delete line]
Subect to Contract!Contract Denied
A #$aoine !aisle
I refer to %o&r tender for t$e abo'e contract( I am pleased to inform %o& t$at %o&r compan% $as been identified
as $a'in) s&bmitted t$e most economicall% ad'anta)eo&s tender for t$is pro*ect(
+o&r ,ender s&m- "ates and Comparati'e Cost of ,ender .as as follo.s:
,endered /&m
Craftpersons
"ate0 1 2o&rs
3Os "ate0
1 2o&rs
Apprentices
"ate0 1 2o&rs
4aterials 1
5 6lant 1 5
#ela% da%s
1 rate
Comparati'e Cost
of ,ender
7 7 7 7 7 7 7 7
0ad*&sted to compl% .it$ Appendi1 8 of t$e Instr&ctions to ,enderers
T"is is not a Letter of #cceptance$ T"e Emp%o&er "as not accepted &our tender$ '%ease note t"at t"is
%etter does not purport to create bindin( %e(a% re%ations$
I .o&ld be obli)ed if %o& .o&ld for.ard t$e follo.in):
Sic) 'a&!'ensions* Ta+* Insurances and ,ond
A 'alid 6erformance 9ond in t$e form and amo&nt incl&ded in t$e :or;s "e<&irements
'idence of t$e ins&rances re<&ired b% t$e contract
,a1 Clearance Certificate/e'idence of compliance .it$ ,a1 Clearance 6roced&res
'idence of compliance .it$ %o&r le)al obli)ations in re)ard to /ic; 6a%/6ensions incl&din) #eat$ in
/er'ice 9enefit
-ana(ement #rran(ements
,$e Contractor=s mana)ement arran)ements for t$e 6ro*ect(
,$e name and contact details of t$e desi)nated person .it$in t$e Contractor=s firm to deal .it$
compliance .it$ "e)istered mplo%ment A)reement compliance( (Cla&se 8(>(?)
.or) 'ro(ramme and Cas" F%o/
,$e #etailed 6ro)ramme of :or; and "eso&rces related to t$e #etailed 6ro)ramme of :or;
,$e 6ro*ected cas$ flo. and t$eir relations$ip .it$ t$e a)reed pro)ramme(
0ea%t" 1 Safet&
Department of Education and Science Form of Letter of Intent
Confirmation of t$e name of t$e 6ro*ect /&per'isor Constr&ction /ta)e [6/C/] .$o .ill be appointed (b%
t$e #esi)n ,eam @eader on be$alf of t$e Client) and confirmation in .ritin) from t$e 6/C/ (.$o ma% be
t$e Contractor) t$at t$e 6/C/ .ill accept t$at appointment( :$ere %o& are proposin) a person ot$er
t$an t$e person nominated at 6reAB&alification sta)e- %o& m&st also pro'ide e'idence t$at t$e person
nominated $as t$e 2ealt$ and /afet% trainin) and B&alifications (e()- de)ree- diploma- certificate- C6#)
and 1perience re<&ired in t$e 6reA<&alification B&estionnaire(
Confirmation t$at a preliminar% pro*ect specific 2ealt$ and /afet% 6lan $as been prepared b% t$e person
to act as 6ro*ect /&per'isor (Constr&ction /ta)e)(
,$ere .ill be a /tandstill 6eriod of CD calendar da%s from t$e da% follo.in) t$e da% t$is letter .as
posted/emailed to %o& before t$e contract is a.arded( ,$is /tandstill period .ill end a midni)$t on
[XX/XXX/20XX]
/&b*ect to satisfactor% compliance .it$ t$e abo'e and a&t$orisation from t$e #epartment of d&cation and
/;ills it is o&r intention to iss&e a @etter of Acceptance to %o&- follo.in) t$e e1pir% of t$e standstill period
applicable to t$is contract (conditional on t$ere bein) no le)al c$allen)e)(
+o& are re<&ired to s&bmit t$e abo'e information .it$in a period of 23 ca%endar da&s from t$e iss&e of t$is
letter/email(
,$e time allo.ed .ill not be e1tended &nless %o& pro'ide credible e'idence (to t$e satisfaction of t$e
&ndersi)ned) demonstratin) t$at %o& are capable of pro'idin) all of t$e doc&mentation .it$in t$e a)reed
e1tended period (.$ic$ s$o&ld not normall% e1ceed a f&rt$er CE calendar da%s)
If %o& do not s&bmit all t$e abo'e doc&ments as re<&ired .it$in t$e time allo.ed (or e1tended time allo.ed)-
t$e mplo%er ma% proceed (accordin) to t$e process in section C0(2 of t$e Instr&ctions to ,ender) to initiate
a.ard to t$e ,enderer .$o s&bmitted t$e ne1t most economicall% ad'anta)eo&s ,ender- or lo.est priced(
Is mise- le meas
/i)ned
On be$alf of [Name of Employer]
#C4NO.LED5E-ENT
:e ac;no.led)e receipt of t$is letter on (date)
/i)ned
On be$alf of [Name of t$e ,enderer]
Department of Education and Science Form of Letter of Intent