PPS015

nVision Reporting
Training Manual
Cal State San Marcos
Managing Budgets Using
nVision
Training Manual
Page 2 of 30
Cal State San Marcos
Managing Budgets Using
nVision
Training Manual
Table of Contents
Overview....................................................................................... 4
Running nVision Reports - Finance................................................4
Drill Down...................................................................................................10
nVision Drills Matri....................................................................................1!
Running nVision Reports " #u$an Resources..............................1%
&ppen'i & (ource )isting..........................................................23
&ppen'i * &ccounting Dates....................................................24
&ppen'i + &''ing nVisionDrill to ,cel.....................................2-
&ppen'i D nVision to ,cel.......................................................2%
Page 3 of 30
Cal State San Marcos
Managing Budgets Using
nVision
Training Manual
Overvie
./is gui'e is 'esigne' to s/ow /ow t/e People(oft nVision reporting tool can
0e use' to $anage a 0u'get. ./e nVision reporting tool provi'es *u'get
Managers wit/ real-ti$e 1nancial reporting capa0ilit2. 3t 'oes t/is 02
etracting t/e re4ueste' 1nancial 'ata fro$ t/e People(oft (2ste$s an'
placing it into an ,cel sprea's/eet w/ere it can easil2 0e reviewe' an'
$anipulate'.
Running nVision Reports ! "inance
Navigation:
Reporting .ools 5
P(6nVision 5 De1ne
Report *oo7
(elect 8&'' a 9ew
Value: .a0
Run Control #$%
9V3(3O9;R,POR.(
Page 4 of 30
Cal State San Marcos
Managing Budgets Using
nVision
Training Manual
&s Of $ate% (pecif2<
./e $ont/ ,n' Date
2ou want to run t/is
t/roug/.
Tree '(ective
$ate% (pecif2<
0%60162004. ./e
'ate e4uals t/e 1rst
'a2 of t/e new 2ear.
(elect=
Business Unit=
(M+MP > Main
ca$pus
Report #$% (ee
0elow
(elect=
.o run t/e report<
(elect .
./e following R'PORT #$)s are availa0le for 2ou to run=
$"&*++++ (Where xxxx is Your Dept ID) Depart$ent 02 Fun' 02 &ccount
Detail
C"*+++++ (Where xxxxx is Your Class No.) " +lass 02 Fun' 02 &ccount
Detail
P,"&*+++ (Where xxx is a sequential #, look at the Desr.) " Pro?ect6@rant
02 Fun' 02 &ccount Detail
TB*+++++ (Where xxxxx is !our "rust #un$ No.) - .rial *alance 02 Fun'
Page - of 30
Cal State San Marcos
Managing Budgets Using
nVision
Training Manual
Tip ! Running -ore t.an one report
3f 2ou want to run
$ore t/an one report
at a ti$e 2ou can. .o
'o t/is select t/e
to insert a row. ./en
select t/e report 2ou
want to run.
Page ! of 30
Cal State San Marcos
Managing Budgets Using
nVision
Training Manual
Server /a-e% P(9.
(elect
T0pe% Ae0
"or-at% B)(
(elect to
su0$it.
.o see w/en t/e
Report is co$plete'<
select t/e
)in7.
Page % of 30
Cal State San Marcos
Managing Budgets Using
nVision
Training Manual
Once t/e report is
co$plete< t/e Run
(tatus will sa2
(uccess.
&ccessing t.e Report
.o access t/e report<
select t/e Report
Manager
Navigation:
Reporting .ools 5
Report Manager -
1ist Tab
)oo7 for t/e Process
3nstance t/at
$atc/es t/e one on
t/e Process )ist Page.
Once 2ou 1n' t/e
Report C$ost li7el2
t/e 1rst one in t/e list
is t/e last one 2ou
?ust ranD< clic7 on it.
Page E of 30
Cal State San Marcos
Managing Budgets Using
nVision
Training Manual
&fter 2ou clic7 on t/e
Report na$e< 2ou
$ust t/en clic7 on
t/e ,cel 1le. ./is
1le will open up into
,cel.
9ote= ./is is ,cel
0ase' so 2ou can
save t/is 1le to 2our
own /ar' 'rive if
nee'e'.
Page F of 30
Cal State San Marcos
Managing Budgets Using
nVision
Training Manual
$rill $on
Gsing t/e nVisionDrill feature allows 2ou to access t/e 'etail 0e/in' t/e
value in a speci1c cell on t/e ,cel (prea'(/eet< of an2one of t/e a0ove
reports.
./ere are several Drill'owns provi'e'=
$rilldon /a-e $escription
)e'ger &ctivit2 Detail (elect t/is 'rill to view Re4< PO< &P< +/arge0ac7<
an' Hournal entr2 'etails.
@) Hournal Detail (elect t/is 'rill to view Hournal ,ntr2 transaction
'etails. +onsists of $anual H,Is< Pa2roll
Distri0ution< +/arge0ac7s< an' *anner 3nterface
Hournals.
&ccounting )ines
Detail
(elect t/is 'rill to view t/e +/arge0ac7 an' *anner
interface 'etail.
&ccounts Pa2a0le
Detail
(elect t/is 'rill to view &P transaction 'etails.
Purc/ase Or'er Detail (elect t/is 'rill to view PO transaction 'etails.
Re4uisition Detail (elect t/is 'rill to view Re4 transaction 'etails.
*u'get Detail (elect t/is 'rill to view *u'get H, transaction
'etails.
&ccount 02 +lass (elect t/is 'rill to view transactions 02
&ccount6+lass.
&ccount 02
Depart$ent
(elect t/is 'rill to view transactions 02
&ccount6Dept.
&ccount 02 Fun' (elect t/is 'rill to view transactions 02
&ccount6Fun'.
&ccount 02 Perio' (elect t/is 'rill to view transactions 02
&ccount6Perio'.
&ccount 02 Progra$ (elect t/is 'rill to view transactions 02
&ccount6Progra$.
&ccount 02 Pro?ect (elect t/is 'rill to view transactions 02
&ccount6Pro?ect.
+lass 02 &ccount (elect t/is 'rill to view transactions 02
+lass6&ccount.
+lass 02 Depart$ent (elect t/is 'rill to view transactions 02 +lass6Dept.
+lass 02 Fun' (elect t/is 'rill to view transactions 02 +lass6Fun'.
+lass 02 Perio' (elect t/is 'rill to view transactions 02 +lass6Perio'.
+lass 02 Progra$ (elect t/is 'rill to view transactions 02
+lass6Progra$.
Page 10 of 30
Cal State San Marcos
Managing Budgets Using
nVision
Training Manual
+lass 02 Pro?ect (elect t/is 'rill to view transactions 02
+lass6Pro?ect.
Depart$ent 02
&ccount
(elect t/is 'rill to view transactions 02
Dept6&ccount.
Depart$ent 02 +lass (elect t/is 'rill to view transactions 02 Dept6+lass.
Depart$ent 02 Fun' (elect t/is 'rill to view transactions 02 Dept6Fun'.
Depart$ent 02 Perio' (elect t/is 'rill to view transactions 02 Dept6Perio'.
Depart$ent 02
Progra$
(elect t/is 'rill to view transactions 02
Dept6Progra$.
Depart$ent 02 Pro?ect (elect t/is 'rill to view transactions 02
Dept6Pro?ect.
Fun' 02 &ccount (elect t/is 'rill to view transactions 02
Fun'6&ccount.
Fun' 02 +lass (elect t/is 'rill to view transactions 02 Fun'6+lass.
Fun' 02 Depart$ent (elect t/is 'rill to view transactions 02 Fun'6Dept.
Fun' 02 Perio' (elect t/is 'rill to view transactions 02 Fun'6Perio'.
Fun' 02 Progra$ (elect t/is 'rill to view transactions 02
Fun'6Progra$.
Fun' 02 Pro?ect (elect t/is 'rill to view transactions 02
Fun'6Pro?ect.
Progra$ 02 &ccount (elect t/is 'rill to view transactions 02
Progra$6&ccount.
Progra$ 02 +lass (elect t/is 'rill to view transactions 02
Progra$6+lass.
Progra$ 02
Depart$ent
(elect t/is 'rill to view transactions 02
Progra$6Dept.
Progra$ 02 Fun' (elect t/is 'rill to view transactions 02
Progra$6Fun'.
Progra$ 02 Perio' (elect t/is 'rill to view transactions 02
Progra$6Perio'.
Progra$ 02 Pro?ect (elect t/is 'rill to view transactions 02
Progra$6Pro?ect.
Pro?ect 02 &ccount (elect t/is 'rill to view transactions 02
Pro?ect6&ccount.
Pro?ect 02 +lass (elect t/is 'rill to view transactions 02
Pro?ect6+lass.
Pro?ect 02 Depart$ent (elect t/is 'rill to view transactions 02
Pro?ect6Dept.
Pro?ect 02 Fun' (elect t/is 'rill to view transactions 02
Pro?ect6Fun'.
Pro?ect 02 Perio' (elect t/is 'rill to view transactions 02
Pro?ect6Perio'.
Pro?ect 02 Progra$ (elect t/is 'rill to view transactions 02
Page 11 of 30
Cal State San Marcos
Managing Budgets Using
nVision
Training Manual
Pro?ect6Progra$.
(cenario 02 &ccount (elect t/is 'rill to view 0u'get transactions 02
(cenario6&ccount.
(cenario 02
Depart$ent
(elect t/is 'rill to view 0u'get transactions 02
(cenario6Dept.
(cenario Detail (elect t/is 'rill to view 0u'get transactions 02
(cenario 'etail.
(cenario 02 Fun' (elect t/is 'rill to view 0u'get transactions 02
(cenario6Fun'.
(cenario 02 Perio' (elect t/is 'rill to view 0u'get transactions 02
(cenario6Perio'.
(cenario 02 Progra$ (elect t/is 'rill to view 0u'get transactions 02
(cenario6Progra$
(cenario 02 Pro?ect (elect t/is 'rill to view 0u'get transactions 02
(cenario6Pro?ect.
Page 12 of 30
Cal State San Marcos
Managing Budgets Using
nVision
Training Manual
/Vision$rill
Gsing nVisionDrill allows 2ou to access t/e 'etail 0e/in' t/e value in a
speci1c cell.
.o run t/e Drill'own=
1. +lic7 in t/e cell
2ou wis/ to Drill-
'own to 'etail
infor$ation.
2. @o to t/e new
$enu ite$
nVisionDrill an'
select Drill.

Page 13 of 30
Cal State San Marcos
Managing Budgets Using
nVision
Training Manual
& new win'ow opens
t/at 'ispla2s t/e
various Drill'owns
availa0le.
+lic7 on
0utton for t/e Drill-
'own 2ou wis/ to run.
Page 14 of 30
Cal State San Marcos
Managing Budgets Using
nVision
Training Manual
P(6nVision will open a
new Report Manager
page t/at will
eventuall2 'ispla2 t/e
'rill-'own report wit/
t/e ot/er reports t/at
2ouIve run.
Once 2ou 1n' t/e
Report C$ost li7el2 t/e
1rst one in t/e list is t/e
last one 2ou ?ust ranD<
clic7 on it.
C(ee t/e )e'ger &ctivit2
Drill 0elowD
3f 2ou wis/ to 7now t/e
status of 2our 'rill-'own
report< open a new
win'ow an' navigate
to=
People.ools 5 Process
(c/e'uler 5 Process
Monitor
Jou can clic7 on t/e
on eit/er
t/e Process Monitor
page or t/e Report
Manager page to see
t/e up'ate' status or
to see if a''itional
reports /ave
co$plete'.
Page 1- of 30
Cal State San Marcos
Managing Budgets Using
nVision
Training Manual
)e'ger &ctivit2
Drill'own
Page 1! of 30
Cal State San Marcos
Managing Budgets Using
nVision
Training Manual
nVision $rills Matri+
Page 1% of 30
Cal State San Marcos
Managing Budgets Using
nVision
Training Manual
Drill Cell Comprised of Other
1edger &ctivit0 $etails
&ll Hournals< PO< Re4<
an' &P transactional
'etail a$ounts t/at
$a7e up t/e a$ount
in t/e cell.
+urrent
Perio'6&ctuals
Jear-.o-Date6J.D
&ctuals
Manual Hournal
,ntries
Pa2roll Hournal
,ntries
+/arge*ac7
Hournal ,ntries
*anner 3nterface
Hournal ,ntries
Purc/ase Or'er
.ransaction Detail
Re4uisition
.ransaction Detail
&ccounts Pa2a0le
.ransaction Detail
(ource > Manual
H,Is
H, Mas7 > KK
(ource > )+D
H, Mas7 > PJ
(ource >
+/arge*ac7
H, Mas7 > +*
(ource > *anner
H, Mas7 > (.G
,eneral 1edger 2ournal
$etail
Displa2s @) Hournals
an' t/e H, line
a$ount t/at $a7es
up t/e a$ount in t/e
cell.
+urrent
Perio'6&ctuals
Jear-.o-Date6J.D
&ctuals
Manual Hournal
,ntries
Pa2roll Hournal
,ntries
+/arge*ac7
Hournal ,ntries
*anner 3nterface
Hournal ,ntries
(ource > Manual
H,Is
H, Mas7 > KK
(ource > )+D
H, Mas7 > PJ
(ource >
+/arge*ac7
H, Mas7 > +*
(ource > *anner
H, Mas7 > (.G
&ccounting 1ines $etail +urrent
Perio'6&ctuals
Jear-.o-Date6J.D
&ctuals
+/arge*ac7 Detail
*anner 3nterface
Detail
&ccounts Pa0able $etail
Displa2s
Vouc/er63nvoice
'etails t/at $a7e up
t/e a$ount in t/e
cell.
+urrent
Perio'6&ctuals
Jear-.o-Date6J.D
&ctuals
Vouc/er63nvoice
Detail
Purc.asing $etail
Displa2s Purc/ase
Or'er 'etails t/at
$a7e up t/e a$ount
in t/e cell.
+urrent
Perio'6,ncu$
CPOIsD
Jear-.o-Date6,ncu$
CPOIsD
Purc/ase Or'er
Detail
Re3uisition $etail
Displa2s Re4uisition
'etails t/at $a7e up
t/e a$ount in t/e
cell.
+urrent
Perio'6Pre,nc
CRe4IsD
Jear-.o-Date6Pre,nc
CRe4IsD
Re4uisition Detail
Budget 2ournal 1ines
Displa2s all *u'get
Hournals an' t/e H,
line a$ounts t/at
$a7e up t/e a$ount
in t/e cell.
Jear-.o-
Date6*u'get
*u'get Hournal
,ntries
P*. " Per$anent
*u'get .ransfer
F*. " Fiscal Jear
*u'get .ransfer
&ll Ot.er $rills DiLerent (orts of
Displa2e' Data
Page 1E of 30
Cal State San Marcos
Managing Budgets Using
nVision
Training Manual

Running nVision Reports ! 4u-an Resources
Navigation:
Reporting .ools 5
P(6nVision 5 Gse 5
Report Re4uest
(elect 8(earc/: pus/
0utton
(elect t/e
'epart$ent 2ou wis/
to generate 'etaile'
pa2roll infor$ation
for. ,ac/ report 3D
represents an
in'ivi'ual 'epart$ent
3D. ,ac/ $ust 0e run
separatel2 to o0tain
t/at 'epart$entIs
'etail infor$ation.
The following reports are availa0le for 2ou to select=
$*++++ (Where xxxx is Your Dept ID) Depart$ent 02 &ccount Detail
Page 1F of 30
Cal State San Marcos
Managing Budgets Using
nVision
Training Manual
Report Title% ./is
'escri0es t/e speci1c
report an'
'epart$ent.
1a0out% ./is is t/e
tec/nical 'escription
for t/e nVision report
to 0e run.
&s of Reporting
$ate% Gn'er M(pecif2I
2ou can enter an2
'ate to t/e rig/t. 3n
t/is ea$ple<
0%63162004 is
selecte'. Please note<
onl2 actuals
0eginning %63162004
will 0e availa0le in
People(oft.
.ree &s Of Date=
)eave MDefaultI as t/e
value
T0pe=
)eave MAe0I
"or-at% )eave
Microsoft ,cel Files
(elect=
9ote= ./e M&s Of Reporting DateI s/oul' 0e c/ange' to reNect t/e latest
$ont/Is pa2roll epen'itures. For ea$ple< if 3I$ running t/is report in
(epte$0er of 2004 an' 3 leave t/e 'ate > 0%63162004< t/e progra$ will onl2
retrieve 'ata as of Hul2 31< 2004.
Page 20 of 30
Cal State San Marcos
Managing Budgets Using
nVision
Training Manual
Server /a-e% P(9.
(elect
T0pe% Ae0
"or-at% B)(
(elect to
su0$it.
.o see w/en t/e
Report is co$plete'<
select t/e Report
Manager )in7.

Page 21 of 30
Cal State San Marcos
Managing Budgets Using
nVision
Training Manual
)oo7 for t/e Process
3nstance t/at
$atc/es t/e one on
t/e Process )ist Page.
(o$eti$es t/e
process will not
appear for a few
$inutes. Press t/e
pus/
0utton until t/e
report 'ispla2s.
Once t/e report
'ispla2s< select t/e
MViewI lin7 to s/ow
t/e output.

Page 22 of 30
Cal State San Marcos
Managing Budgets Using
nVision
Training Manual
&fter 2ou clic7 on t/e
Report na$e< 2ou
$ust t/en clic7 on
t/e ,cel 1le. ./is
1le will open up into
,cel.

Jou will 0e presente'
wit/ an option to
eit/er Open t/e 1le or
(ave it to 2our
co$puter. ,it/er
option is OO. 3f 2ou
Open t/e 1le< so$e of
t/e ,cel features
$a2 not 0e availa0le
to 2ou.
Page 23 of 30
Cal State San Marcos
Managing Budgets Using
nVision
Training Manual
9ote= ./is is ,cel
0ase' so 2ou can
save t/is 1le to 2our
own /ar' 'rive. &lso
note< t/at t/is is
ta0ular so t/ere are
Mtoggle an'
w/ic/ are use' to
epan' an' collapse
t/e 'etail
infor$ation.
Page 24 of 30
Cal State San Marcos
Managing Budgets Using
nVision
Training Manual
&ppendi+ & Source 1isting
Source $escription
&)O &llocations
&M( &sset Manage$ent (u0s2ste$
&P( &ccounts Pa2a0le (2ste$
&R9 &ccounts Receiva0le 9on-(tu'ent
&R( &ccounts Receiva0le (tu'ent
&(D &ccounting (ervices Depart$ent
*D@ *u'get
*9R *anner &R Fee'
+MP +a$pus - ,n' Gsers
+9V +onversion
F&D Financial &i'
@&M @&&P *G Derivation &sset Mg$t
@&. @&&P *G Derivation &ctuals
@P& Manual @&&P &'?ust$ents
PO( Purc/asing (2ste$
PJR Pa2roll - )a0or +ost Distri0ution
(.G 9ig/tl2 +as/ier Fee' &(3
(.G 9ig/tl2 +as/ier Fee'
B++ +* +op26)a$ination
B+# +* 33.( +o$puter #ar'ware
B+) +* +a$pus Moves )a0or
B+M +* +a$pus Moves
B+( +* +entral (tores
BFG +* Facilit2 Gse
BM) +* Mail (erv6Postage6F,DB
BO3 +* Occupant 3$prove$ents
B(A +* 33.( (oftware
B.+ +* 33.( .ec/nolog2
B.) +* .elep/one
BG+ +* Gniversit2 +opier Progra$
BGP +* GP(
BVG +* Gniversit2 Ve/icle Gse
BA) +* Aor7 Or'ers )a0or
BAO +* Aor7 Or'ers
Page 2- of 30
Cal State San Marcos
Managing Budgets Using
nVision
Training Manual
&ppendi+ B &ccounting $ates
Fiscal Year
2002 July 1, 2002 June 30, 2003
2003 July 1, 2003 June 30, 2004
2004 July 1, 2004 June 30, 2005
2005 July 1, 2005 June 30, 2006
Accounting Period
1 July 07/01 07/31
2 August 08/01 08/31
3 September 09/01 09/30
4 Octber 10/01 10/31
5 !"ember 11/01 11/30
6 #ecember 12/01 12/31
7 J$nu$ry 01/01 01/31
8 %ebru$ry 02/01 02/28&9'
9 ($rc) 03/01 03/31
10 Apr*l 04/01 04/30
11 ($y 05/01 05/31
12 June 06/01 06/30
Page 2! of 30
Cal State San Marcos
Managing Budgets Using
nVision
Training Manual
&ppendi+ C &dding nVision$rill to '+cel
3f 2ou 'o not /ave t/e
$enu ite$ nVision$rill
C0etween t/e Data an'
Ain'ow $enuD 2ou will
nee' to a'' it. .o 'o t/is<
fro$ ,cel<
1. (elect t/e .ools
$enu
2. (elect &''-3nsP
%. +/ec7 to see if 2ou
/ave Drill.oP3& availa0le. 3f
not 2ou will /ave to &'' it.
&. .o &'' it< select
'. ./e 1le is locate' at
(:)n*ision)exel)Drill"o+I,.
xla
Page 2% of 30
Cal State San Marcos
Managing Budgets Using
nVision
Training Manual

-. Once 2ou /ave
foun' it< clic7 on it.
./e clic7 on t/e
c/ec70o net to
Drill.oP3&
.. +lic7
& new $enu ite$ calle' nVision$rill will appear 0etween t/e Data
an' Ain'ow $enu ite$s in ,cel. JouIre now rea'2 to run a 'rill-
'own.
Page 2E of 30
Cal State San Marcos
Managing Budgets Using
nVision
Training Manual
&ppendi+ $ nVision to '+cel
Fro$ M2 +o$puter
1. (elect t/e .ools
$enu
2. (elect Fol'er
Options
3. (elect t/e File
.2pes .a0.
4. Fin' t/e B)(
etension an'
select it.
-. (elect t/e
0utton.
Page 2F of 30
Cal State San Marcos
Managing Budgets Using
nVision
Training Manual
!. (elect Open
%. Gnc/ec7 *rowse in
sa$e win'ow
E. (elect

Page 30 of 30