HR Officers Manual

CHAPTER - I
COMPANY PROFILE
A-1: Brief Profile of the Company
& its Objectives
Page A 1 / 1




Mazagon Dock Limited, Dockyard Road, Mumbai 400 010

1. Mazagon Dock Limited, Mumbai, a Mini Ratna PSU and an ISO 9001:2000
Company is one of the leading shipbuilding, submarine construction and
offshore fabrication yards in India. The Yard was established in the 18
th
century
and over the 200 eventful years has earned the reputation for high quality
workmanship. The skill and resourcefulness of our workmen is well known to
the shipping world in general and the Indian Navy, Coast Guard & ONGC in
particular. Initially, MDL passed through various ownerships like the P & O
Lines and the British India Steam Navigation Company. It was incorporated as a
Public Limited Company in 1934.

2. After its takeover by the Government of India on 14
th
May 1960, Mazagon Dock
grew rapidly to become the premier warship building yard in India, producing
sophisticated warships for the Indian Navy and offshore structures for the
ONGC. It has grown from a single-unit small shiprepair company into a multi-
product Company with significant rise in production and sophistication of
products. The Companys current portfolio of designs spans a wide range of
products for both domestic and overseas clients.

3. DEVELOPMENT AND DIVERSIFICATION

3.1 Since the takeover by the Government as a PSU in 1960 the Company
underwent major expansion and modernisation during 1964-68 to undertake
construction of large, modern warships for the Indian Navy. During early 1970s,
the Company went into Phase-II of the expansion programme to undertake
construction of advanced Offshore Patrol Vessels for the Coast Guard. In 1978,
it further diversified into fabrication of offshore structures followed by the
transportation and installation of Offshore Well Platforms.

3.2 This was followed by augmentation of facilities at Nhava Yard during 1981-83
and at Mangalore Yard during 1983-85 to cater to the increased demands from
M/s ONGC Ltd. in the Energy Sector. During the same period the Company
developed indigenous capabilities for load out, transportation and installation of
Offshore Structures at Bombay High by acquiring 650 T Derrick Barge, OSV and
Jacket Launch Barges. To cater to the needs of the Indian Navy for
construction of high technology SSK Submarines for the first time in India,
Mazagon Dock created state-of-art production and assembly facilities during
1980-85 in the East Yard. The Company has also undertaken the work of a
New Class of Submarine called the Scorpene Class Submarines in 2007 with
French Technology.

3.3 MDL has also ventured into new areas like the Border Outpost (BOP) to cater to
the needs of Border Security Force, as well as the supply and creation of
Demineralization Plant, Chlorination Plant and Nuclear Power Plant for Nuclear
Power Corporation (NPCIL).


HR Officers Manual
CHAPTER - I
COMPANY PROFILE
A-1: Brief Profile of the Company
& its Objectives
Page A 1 / 2




Mazagon Dock Limited, Dockyard Road, Mumbai 400 010
3.4 Mazagon Dock has the capabilities to undertake a product mix as under:

i) Defence Sector : Frigates, Corvettes, Missile Boats, Destroyers, Cadet
Training Ships, Offshore Patrol Vessels, Submarines
etc.

ii) Civil Sector : Cargo Ships, Coasters, Passenger-cum-Cargo Ships,
Tankers, Dredgers, Tugs, Cargo Barges, Floating
Cranes, Sail Training Ships, Fishing Trawlers, Barges,
Pontoons, Launches, Offshore Supply Vessels, Multi-
Purpose Support Vessels, Diving Support Vessels,
Border Outpost etc.

iii) Energy Sector : Fabrication of Well Head Platforms, Process Platforms,
Single Point Mooring Systems, Jackup Rigs, Pipe
Coating, transportation and installation of Offshore
Structures etc.

iv) Export Sector : Dredger - Commandant Mortenol a 1600 Cu M Sand
Dredger built for Ms/ Maritime Joint Ownership, a
French Company operating from Guadeloupe, an
Island territory of France Eastern West Indies. Multi-
purpose Support Vessel (MSV) for Greatship Global
Offshore Services Pte. Ltd, Singapore.

4. GEOGRAPHICAL LOCATIONS & FACILITIES

4.1 Mazagon Dock has created facilities to serve Defence, Civil and Energy Sectors
at following strategic locations:

i) Dockyard Road, Mazagon, Mumbai-400010.

ii) Nhava Yard, close to Jawaharlal Nehru Port across Mumbai Harbour.


4.2 SHIPBUIlDING & SUBMARINE CONSTRUCTION

4.2.1 The entire Yard is geographically divided into four sections viz. North Yard,
South Yard, East Yard and Alcock Yard. The facilities of North Yard are
mainly geared for fabrication work and repair activities and houses the
Corporate Offices. The South Yard is earmarked for the Mazdock
Modernisation Project (MMP) for construction of Modular Workshops with
pre-outfitting facilities. The East Yard is dedicated to submarine construction
with modern semi-automatic processes. The Alcock Yard has the Apprentice
Training School, the Marine Engineering Training Centre and the Basic
Training Centre. Allied activities of Shipbuilding and Submarine construction
are also carried out here.


HR Officers Manual
CHAPTER - I
COMPANY PROFILE
A-1: Brief Profile of the Company
& its Objectives
Page A 1 / 3




Mazagon Dock Limited, Dockyard Road, Mumbai 400 010
4.2.2 Mazagon Dock has three slipways, two dry docks and a wet basin for out-
fitting work. The Company has the capacity to build vessels upto 27,000 DWT
and has specialised in the construction of warships, submarines, fast patrol
craft and a variety of merchant ships.

4.2.3 Mazagon Dock has a full-fledged Computer Aided Design department to
provide up-to-date design and production support to the Yards capabilities.
The Company has considerable human expertise in the usage of CAD facilities
and can take up projects for different designs of ships and of weapons and
weapon systems. These facilities make it possible for the Company to offer
complete integrated design for Naval projects like frigates, corvettes,
submarines as also for a variety of Merchant ships.

4.2.4 The discovery of major oil fields at Bombay High during 1975 was seen as an
excellent opportunity for Mazagon Dock to diversify into the manufacture of
Offshore Platforms and other structures. The Company established fabrication
facilities at its Mumbai Yard in 1978 and augmented facilities for fabrication of
platforms at Nhava Yard during 1981-83 and at Mangalore Yard during 1983-
85. These Yards specialised in the fabrication of offshore well platforms,
process and production platforms and jack up rigs.

4.3 The Company has so far fabricated over 65 jackets, 63 Decks and 42 wellhead
topsides, three process platforms and two 300 M Jack-up Rigs. It has also
carried out the coating of 636 kms of pipes of which 200 kms have been of
36 diameter and sub-sea laying of 518 Kms. However, as the offshore
business has been on the decline, the Yard at Mangalore was closed down and
the facilities in Mumbai and Nhava are being utilized for shipbuilding activity.

4.4 Mazagon Dock is fully geared to carry out major repairs to all types of vessels
and handles a large portion of repairs carried out in the port of Mumbai. The
Companys repair service is renowned for the quality of its work and
adherence to delivery schedules. There are no size restrictions on ships, which
can be repaired by Mazagon Dock, except that they should be able to enter
the Mumbai harbour. Both deck and engine repair work is undertaken.
Underwater repair can be carried out on all types of vessels that can be
accommodated in the largest drydock (304.80 meter long) of the Mumbai Port
Trust (approx. 45000 tones).

4.5 The Company has also been implementing the concept of maintenance - refit
- repair on Offshore Patrol Vessels and Offshore Supply vessels of the Coast
Guard and ONGC Limited, respectively. Major repairs and modernisation of
Naval Ships and SSK Submarines and Jack-up Rigs of ONGC are also being
carried out by Mazagon Dock.


5. OBJECTIVES

HR Officers Manual
CHAPTER - I
COMPANY PROFILE
A-1: Brief Profile of the Company
& its Objectives
Page A 1 / 4




Mazagon Dock Limited, Dockyard Road, Mumbai 400 010

The main objectives of the Company are:

5.1 BUSINESS

i) To evolve a suitable strategy to achieve reasonable gains on
investments;

ii) To pursue shipbuilding and shiprepair activities towards further
increasing its contribution in the Companys value of production and
profitability.

5.2 PRODUCTIVITY

i) To ensure optimum utilization of facilities in the Shipbuilding Division,
including facilities created for submarine building;

ii) To realise greater operational efficiency, improved productivity and
higher capacity utilization, resulting in reduced cost and generation of
internal resources.

5.3 DIVERSIFICATION

To explore business opportunities in conventional and potential areas.

5.4 INDIGENISATION

To pursue indigenisation efforts for strategic reasons.

5.5 CUSTOMERS

To achieve and maintain high degree of customer satisfaction through
timely delivery of quality products and services at competitive cost.

5.6 EMPLOYEES

i) To upgrade the quality of human resources and strengthen the
technical and managerial competence and growth;

ii) To achieve higher levels of safety standards;

iii) To restructure the manpower by rationalization.



6. CORPORATE SOCIAL RESPONSIBILITY


HR Officers Manual
CHAPTER - I
COMPANY PROFILE
A-1: Brief Profile of the Company
& its Objectives
Page A 1 / 5




Mazagon Dock Limited, Dockyard Road, Mumbai 400 010
The Department of Public Enterprises have issued on Corporate Social
Responsibility (CSR) for Central Public Sector Enterprises. The CSR will be
adopted as a strategic tool for sustainable growth by integration of business
processes with social processes. Accordingly, a holistic approach is being
adopted on CSR so as to integrate the social responsibilities within the
immediate vicinity with the business of the Organisation. The ultimate goal
would be to generate community goodwill, and create a visible social /
ecological impact that will benefit both the Organisation and the community at
large.

7. FUTURE PLANS

The Perspective Plan of Mazagon Dock Limited covering the Eleventh Plan
period from 2007-08 to 2011-12 has been submitted to the MOD (DDP&S).
Shipbuilding and Submarine Construction projects expected to be assigned to
MDL as per the long term acquisition plan of the Indian Navy, have been
factored in, in addition to existing orders in hand, while formulating the
Perspective Plan. The employee strength is envisaged to be brought down to
6500 by the year 2012 as against the current figure of about 8000. In view of
the encouraging order book position (expected orders for P-15B and P17A ship
construction) and the envisaged improvement in the productivity because of
multi-skilling and implementation of production norms, the financial outlook for
the Perspective Plan period is optimistic.


HR Officers Manual
CHAPTER - I
COMPANY PROFILE
A-2 : Organisational Structure
Page A 2 / 1



Mazagon Dock Limited, Dockyard Road, Mumbai 400 010


1. The Company affairs are administered and managed by the Board of Directors
headed by the Chairman & Managing Director as the Chief Executive who is
assisted by four whole-time Functional Directors. Presently, the Board of Directors
comprises of 11 members as under:

A. Chairman & Managing Director Chief Executive of the Company

B. Four Whole-Time Functional
Directors
Director - Shipbuilding
Director - Submarine & Heavy
Engineering
Director - Corporate Planning &
Personnel
Director - Finance


C. Two Part-Time Official Directors
representing Ministry of Defence.
Joint Secretary (SY) and
Additional Financial Advisor (K) &
Joint Secretary.

D. Two Part-Time Non-Official
Directors
Independent Directors


2. The two main product groups namely:

i) Shipbuilding is headed by Director (Shipbuilding), and

ii) Submarine Construction Refit & Repair and Heavy Engineering is headed by
Director (Submarine & Heavy Engineering).

3. The corporate functions of Finance and Corporate Planning & Personnel are
headed by Director (Finance) and Director (Corporate Planning & Personnel),
respectively.

4. The Organisation Structure is exhibited on the following page. Based on the
changing business scenario, needs of the Company and the order book position,
the Organisation structure may be reviewed from time to time to incorporate
changes as necessary.







HR Officers Manual
CHAPTER - I
COMPANY PROFILE
A-2 : Organisational Structure
Page A 2 / 2



Mazagon Dock Limited, Dockyard Road, Mumbai 400 010

ORGANISATION CHART

CMD


D (S) D (CP&P) D (S&HE) D (F)


GGM GGM GGM GGM CVO

CS & LA AGM (IA)

HIERARCHY

5. The Organisation Hierarchy in the descending order is as follows:

Grade Rank Short Title

E-9 Group General Manager GGM

E-8 General Manager GM

E-7 Addl. General Manager AGM

E-6 Deputy General Manager DGM

E-5 Chief Manager CM

E-4 Manager M

E-3 Deputy Manager DM

E-2 Assistant Manager AM

E-1 Senior Engineer/Officer SE

E-0 Junior Engineer/Officer JE

6. The Probationary Officers constituting the lowest rung in Group A in the
Organisational hierarchy are recruited on all-India basis by means of open
competition and on completion of one year, they are confirmed as Senior Engineer.
Junior Engineers are selected from among the eligible operatives and staff within
the Company.


HR Officers Manual
CHAPTER - I
COMPANY PROFILE
A-2 : Organisational Structure
Page A 2 / 3



Mazagon Dock Limited, Dockyard Road, Mumbai 400 010
DEFINITIONS OF TERMS

7. In this MANUAL, unless the context otherwise requires:

a) Government means the Government of India;

b) Company means Mazagon Dock Limited, which expression shall include all
its factories, offices or branches now in existence and which may be
established in future and wherever situate;

c) Board means the Board of Directors of the Company and includes, in
relation to the exercise of powers, any committee of the Board /
Management or any officer of the Company to whom the Board delegates
any of its powers;

d) Chairman & Managing Director means Chairman & Managing Director of
Mazagon Dock Ltd.;

e) Appointing Authority means the Board, Chairman & Managing Director,
Director, Group General Manager, General Manager and or any other
officer(s) of the Company, to whom powers in this regard have been
delegated either generally or by a special order;

f) Competent Authority means the Chairman & Managing Director of the
Company or any other authority empowered by him by general or special
orders to exercise the powers or discharge the functions of the Competent
Authority under all or any of the Rules;

g) Head of Department means Group General Manager / General Manager or
an officer so declared by the Chairman & Managing Director;

h) Manager means a person for the time being managing the establishment or
any other officer duly authorised to act on his behalf;

i) Permanent Post means a post sanctioned without limit of time;

j) Temporary Post means a post sanctioned for a limited period of time;

k) Probationer means a person employed on probation who has not been
issued a letter of confirmation against a permanent post;

l) Trainee means a person engaged to receive training in the business of the
Company with or without payment of remuneration / stipend during the
period of his training with or without intention of absorbing him permanently.

HR Officers Manual
CHAPTER - I
COMPANY PROFILE
A-3 : Organisational Structure of HR Department
Page A 3 / 1



Mazagon Dock Limited, Dockyard Road, Mumbai 400 010

ORGANISATION STRUCTURE OF HUMAN RESOURCE DEPARTMENT

1. One of the intangible assets owned by an organization is the Human Capital.
Towards better management of human capital, the HR department has been
restructured to provide for a more focused approach to HR practices. The following
sections form an integral part of the Human Resource Department.

a) Corporate HR
b) Divisional HR & ER
c) HR - Officers
d) Management Development
e) Recruitment -Workmen & Sub-Contract Cell
f) ATS / METC
g) Safety & Environment and
h) Medical


2. The Organisation structure of HR Department is as under:


ORGANISATION CHART

D(CP&P)

GGM(HR)

GM(HR & ER*)



HR
Officers
Corporate
HR

Divisional
HR & ER
Safety ATS/
METC
SB & EY

Medical Management
Development
Recruitment-
Workmen &
Sub-Contract



* Human Resource & Employee Relations




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CHAPTER - I
COMPANY PROFILE
A-3 : Organisational Structure of HR Department
Page A 3 / 2



Mazagon Dock Limited, Dockyard Road, Mumbai 400 010


3. HR FUNCTIONS

3.1 The primary functions of HR Department are:

i) to evolve, implement, monitor and review policies on human resources;

ii) to define manpower strategy as a part of business strategy planning;

iii) to monitor and regulate the performance management system;

iv) to adopt such measures as would enable the Company to achieve its corporate
goals in the area of human resources management;

In addition to the aforesaid functions, the other major functions include Wage and
Salary administration, Recruitment, Training, implementation of Government
directives including Reservations and Industrial Relations.

3.2. HR OFFICERS

All functions related to officers are centrally controlled by the HR-Officers Section
for the effective implementation and administration of all facets of the personnel
policies of the Company.

3.3 MANAGEMENT DEVELOPMENT

This section is responsible for preparation of a training plan based on the identified
developmental needs and organising training programmes.

4. The Personnel Manual illustrates policies on various functions, procedures, welfare
measures, privileges and perquisites etc. in respect of officers. Functions are dealt
with in detail under relevant heads in the respective Chapters of this Manual.
Officers are expected to keep themselves apprised of the provisions contained in
relevant rules, policies as applicable to them and abide by the laid down procedures.