CSL TECHNOLOGIES (M) SDN BHD
LRC TECH (M) SDN BHD
PURCHASING CONTROL PROCEDURE
Ref. No.
Revision No.
Effective Date
Page
CS-P11
00
01/11/2010
1 of 4
REVISION HISTORY
Rev
No.
00
Effective Date
01/11/2010
Affected
Page
All
Change Descriptions
Reviewed
By
Approved
By
New Issue
Document Distribution Acknowledgement:
Dept. /
Position
Business
Development
Director
Admin
Sales &
Marketing
Design
Production
R&D
Acknowledge
ment
Date
Note: The details and the reason of change are documented in the Revision History state above and file at DCC.
This procedure is a controlled document and authorized for use. When printed from this share drive, this
document is uncontrolled. Before using a printed copy of this document, ensure that it is the same as the latest
version on share drive.
CSL TECHNOLOGIES (M) SDN BHD
LRC TECH (M) SDN BHD
PURCHASING CONTROL PROCEDURE
1.0
Ref. No.
Revision No.
Effective Date
Page
CS-P11
00
01/11/2010
2 of 4
PURPOSE
The purpose of this procedure is to define the methods to ensure control and effective
management of supplier selection, evaluation and re-evaluation, purchasing processes so that
purchased material satisfy the companys needs and requirements, as well as customers needs.
2.0
SCOPE
This procedure applies to all purchasing activities and it shall cover all purchased products
that have direct impact to the quality of products supplied by the company, including raw
materials and parts, and trading items.
3.0
DEFINITION
HOD = Head of Department
PR = Purchase Requisition
PO = Purchase Order
ASL = Approved Supplier List
MR = Material Requisition
THIS IS AN UNCONTROLLED COPY OF A CONTROLLED DOCUMENT PRINTED
CSL TECHNOLOGIES (M) SDN BHD
LRC TECH (M) SDN BHD
PURCHASING CONTROL PROCEDURE
4.0
4.1
Ref. No.
Revision No.
Effective Date
Page
CS-P11
00
01/11/2010
3 of 4
PROCEDURE DETAILS
PURCHASING PROCESS
Process Flow
Description
Raise Purchase
Requisition (PR)
Obtain Quotation from
suppliers
Approve?
YES
Issue
Purchase Order
Personnel
- Requestor to raise Purchase
Requisition.
- Purchase
Requisition
(CS-F27)
- Requestor
- Obtain quotation from supplier.
- Quotation
- Purchasing
personnel
- PR
- HOD /
Director
- Purchasing will generate PO once the
PO is approved by Director.
- Purchase
Order (CS-F24)
- Purchasing
- Director
- Review PO and verify.
- Arrange for transmit PO to supplier.
- PO
- Account
- Check & verify the order confirmation
from supplier against PO (if any).
- PO
- Account
- Received goods from supplier, refer to
Production & Delivery Control process
for details.
- Refer to
Production &
Delivery Control
Process
- Obtain approval based on amount
limit:
NO
Documents
/ Ref.
Purchasing Dept approving
limit is RM5,000
End
Any amount above the limit
shall require approval from
Director.
- Abandon PR if not approved.
Review PO and
verify. Fax/Email
Check & verify order
confirmation/ delivery
date
Received Goods
THIS IS AN UNCONTROLLED COPY OF A CONTROLLED DOCUMENT PRINTED
CSL TECHNOLOGIES (M) SDN BHD
LRC TECH (M) SDN BHD
PURCHASING CONTROL PROCEDURE
4.2
Ref. No.
Revision No.
Effective Date
Page
CS-P11
00
01/11/2010
4 of 4
Supplier Selection & Evaluation
Process Flow
Description
- Gather new supplier information such
as: Company profile
Business track records
Quotation
A copy of the relevant license
/certification
Select Supplier
a) Credit Terms
b) Price
c) Past Performance
d) Customers
recommendation
e) Approved Body
NO
Approve?
YES
Register Supplier
Monitor performance
& Yearly Evaluation
- Evaluate the new supplier capability in
meeting the companys requirements.
- The supplier qualification criteria
include but not limited to the following Reliability
Price
Credit Term
Technical Support
Recommended by Customer
Sample Evaluation
- Record the evaluation results in the
Supplier Registration Form & obtain
Director approval.
Management Review
Personnel
- Purchasing
- New Supplier
Registration
Selection &
Evaluation
(CS-F25)
- Purchasing
- Register the approved supplier in ASL
once the new supplier has been
approved.
- ASL (CS-F38) - Purchasing
- Monitor the performance of existing
supplier at once a year.
- Supplier
Performance
Assessment
(CS-F26)
- Purchasing
/ Director /
HOD
- Supplier who meets the requirement
will be remained in Approved Supplier
List, otherwise disqualified.
- Supplier
Performance
Assessment
(CS-F26)
- Purchasing
Approve?
Update Approved
Supplier List
Documents
/ Ref.
- The outcomes from the evaluation will
be analyzed and reviewed during
Management Review.
THIS IS AN UNCONTROLLED COPY OF A CONTROLLED DOCUMENT PRINTED
- MR
