Doc. No.

SOP/APS/PUR/02A
Procedure for Purchase Rev. No. 0
Date: 27.07.2021
Internal Use
Activities Document Position

Email Process - In charge

Receipt of Purchase Requisition Indent
(By Email or indent)

Determining Sources of Supply (Material) --- PUR - Executive Officer

Approved Supplier List

No PUR/APS/FR/07 PUR - Executive Officer

A
Yes

Negotiation with Supplier and Time to Delivery

Schedule Email PUR - Executive Officer

Prepared to Finalize (Approved) Purchase Order Email PUR - Executive Officer

PUR/APS/FR/01 Director

Placing Purchase Order / Follow-Up of Order

PUR/APS/FR/01 PUR - Executive Officer

Receipt and Inspection of Materials

Supplier Delivery Process - In charge
(Quantity and Quality) Challan PUR - Executive Officer

Cont.

Reviewed By: Name Signature Date

Approved By:
P a g e 2| 1
 Doc. No. SOP/APS/PUR/02A
Procedure for Purchase Rev. No. 0
Date: 27.07.2021

Activities Document Position

Checking Invoices
Supplier Invoices PUR - Executive Officer
(Quantity, Quality, Price, Terms etc.)

After Checking the Invoices Sent to Accounts

Supplier Invoices PUR - Executive Officer
Department for Payment Processing

Accounts Process Payment Settled as per Terms and

Conditions. PUR/APS/FR/01 FNA - Executive Officer

Supplier Registration & Registration Process PUR/APS/FR/05 PUR - Executive Officer

(And Supplier Evaluation) PUR/APS/FR/06

Supplier Approval Process PUR/APS/FR/05 PUR - Executive Officer

Director

Approved Suppler and Update in Supplier List

PUR/APS/FR/07 PUR - Executive Officer

Purchase Process Records:

Purchase Order: PUR/APS/FR/01
Supplier Registration: PUR/APS/FR/05
Supplier Evaluation: PUR/APS/FR/06
List of Approved Supplier: PUR/APS/FR/07
Supplier Delivery Challan and Invoice

Reviewed By: Name Signature Date

Approved By:
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