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CREATING BUSINESS DOCUMENTS

You have 5 documents to prepare for your company/club. These documents are:
 Letter
 Flyer
 Memo
 Fax Header
 Invoice

These are all to be used within your company/club and so should be created to
look alike. You must therefore bear in mind the need for Corporate Image – or
House Style.
Follow the instructions for each task – making sure that you work as quickly as
possible –and use lesson time for the ‘hands-on’ preparation of your documents.
You should use homework time for the drafting process and for the annotations on
your printouts.

ENSURE that you have read the following WORD file before you
proceed with the creation of the documents:DOCUMENT CREATION - CONSIDERATIONS

10) Print one copy of your letter 11) You have been requested to insert a suitable clipart image into the middle of your text and ‘wrap’ the text around the image 12) Print one copy of your letter 13) Annotate your printouts for homework. 6) Print one copy of your letter 7) Use the SPELL CHECKER to help correct any mistakes 8) Print one copy of your letter 9) Paragraph 2 should now be MOVED to become paragraph 3.TASK 1 – HEADED NOTEPAPER – LETTER 1) Draft out your layout for your Headed Notepaper 2) Add on the MARGIN sizes to your draft 3) Remember to include your logo and any other necessary information such as addresses. margins. fax….. headers. 5) Use the HEADER/FOOTER space to store your name and date. DO NOT CORRECT ANY MISTAKES THAT YOU HAVE MADE. 4) Write a letter to one of your potential customers/members explaining the products/facilities that your company offers. Annotations should include clipart/graphics. alignments. footers. font size. telephone numbers. This letter should contain at least 3 paragraphs. bullets. text wrapping REQUIRED OUTPUT At the end of this task you are required to hand in :o o o o o Draft Letter Uncorrected letter Corrected letter Corrected letter with paragraphs exchanged Corrected letter with clipart image in middle of text . references to fonts.

….. alignments. text wrapping. Decide what you are going to advertise.FLYER You need to create a flyer to advertise an event at your establishment or a product for your company.TASK 2 . 3. 7. REQUIRED OUTPUT At the end of this task you are required to hand in :Draft Flyer First print of flyer Corrected and annotated Final flyer Snapshot evidence . 2. Print one copy of your flyer. 4. 1. Draft out the layout of the flyer – decide on size/orientation. headers. Create your flyer – using PUBLISHER or WORD. font size. Think about the Corporate Image – use same colours/layout/style. Annotate your printouts for homework. 8. 6. margins. clipart/graphics. Use this opportunity to show that you know how to ‘backup’ your files on to a floppy disk – using the SNAPSHOT system. Remember to include you company logo and to use the same type of FONT. 5. bullets. footers. Annotations should include references to fonts.

1. REQUIRED OUTPUT At the end of this task you are required to hand in :Draft Memo Final memo – corrected and annotated . text wrapping. footers. font size. bullets. 5. Create your memo – using PUBLISHER or WORD.TASK 3 – MEMO You now need to create a memo slip that will be used to pass brief messages between workers in your firm/establishment. margins. headers. Print one copy of your memo. alignments. 6. Draft out the layout of the memo – decide on size/orientation. Decide what information your memo is going to contain. Think about the Corporate Image – use same colours/layout/style. Annotations should include references to fonts. Annotate your printouts for homework. clipart/graphics. Remember to include you company logo and to use the same type of FONT. 4. 7. 3. 2.

Print one copy of your fax. so you are to produce 1. 6. alignments. 2. 5. Annotations should include references to fonts. 7. 3. bullets. Think about the Corporate Image – use same colours/layout/style. 4. footers. text wrapping. Annotate your printouts for homework. Remember to include you company logo and to use the same type of FONT. Create your fax – using PUBLISHER or WORD. REQUIRED OUTPUT At the end of this task you are required to hand in :Draft Memo Final memo – corrected & annotated . margins. clipart/graphics. headers.TASK 4 – FAX HEADER As part of your company stationery you will need to have a fax header available. Decide what information your fax is going to contain. font size. Draft out the layout of the fax – decide on size/orientation.

margins. Think about the Corporate Image – use same colours/layout/style.TASK 5 – INVOICE As part of your company stationery you will need to have an invoice available so that you can send out requests for payment for services/goods provided. REQUIRED OUTPUT At the end of this task you are required to hand in :Draft invoice Final invoice – corrected & annotated . 7. Decide what information your invoice is going to contain. bullets. 8. 1. Annotations should include references to fonts. Draft out the layout of the invoice – decide on size/orientation. Create your invoice – using PUBLISHER or WORD. 3. Have another look at the example invoices that you examined earlier. Use a TABLE as part of the layout – check borders/shading. 5. text wrapping. Annotate your printouts for homework. 2. alignments. clipart/graphics. font size. 4. footers. headers. You are to produce a blank invoice for this purpose. Remember to include you company logo and to use the same type of FONT. 6. Print one copy of your invoice.

TASK 6 If you have completed all tasks 1 – 5 and you still have time left you could produce the following items of stationery : Company Business card  Newsletter  Agenda for a meeting  Minutes from a meeting  Price list  Poster .OPTIONAL .