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SSC technology automation need not be limited to Accounts Receivable but can be deployed
across the Order to Cash process as a whole. Process automations in Order to Cash are as
follows:
Customer Order Processing & Validation
Order Acknowledgement
Sales Order Creation
Invoicing & Collections
Remittance matching & Cash Applications
Reporting
For instance, technological tools such as Optical Character recognition, validation checks and
workflows are helping organizations to automate hitherto manual data entry and validation
tasks such as processing paper/email purchase orders to create Sales Orders/Order
Acknowledgements and matching incoming payments to open invoices for clearance.
SSC is not the same as outsourcing:
The key reason why organizations shy away from establishing a Receivables SSC is because
of the level of sensitivity involved in dealing with customer based processes. Receivables as
a business unit often times involves a lot of customer-centric data and correspondence.
Outsourcing of AR can thus involve an external organization handling such sensitive &
regulation bound tasks. Although blurred, there is still a distinction between Shared Service
Centres and Outsourcing. SSC operate as an internal customer service business whereby, it
charges the business units for the services provided and provides services in adherence to
SLAs. Hence organizations can still maintain the desired control and customer centric
regulatory compliance while leveraging the benefits of outsourcing.
Key Metrics:
The following metrics/KPIs can be set in place to monitor the performance of Receivable
SSCs. These include:
Days sales outstanding (DSO)
Cost of remittance
Remittance per FTE
Incorrect invoices
Credit checks per FTE
Customers per FTE
For any organization, efficient cash flow management is a key business objective. Regardless
of the current profitability of a firm, it can still experience cash flow problems because of
inefficient receivable processing. Shared Service Center for Receivables can dramatically
optimize the credit-to- cash process and optimize cash flows within an organization. The
successful implementation and application of SSCs is helpful for companies to improve
service quality, reduce operation costs and enhance core competency. Thus, for organizations
considering to optimize their Receivable, a Shared Service Center with appropriate
automation technologies is the right wave to ride.