Enterprise Systems (INFO 620)

Materials Management (MM) Case Study

MM Answer Sheet

Name

Record the appropriate information on this page rather than in the case study document.
1. What is the name associated with Purchasing Organization US00?

GBI US

What does an account group KRED represent? Vendor (internal number assignment)
To what does Tax Number 2 refer in the US (use F1 Help to find out)? Employer ID#, tax number
assigned by IRS in US
What is Reconciliation Account 300000? Payables Trade Accounts (AP)
What is Payment Terms 0001? Payable immediately due net
Chk double inv indicates what? Check for double entries at the time of entry have we already
entered this invoice into the system
2.
You enter the division AS what does that represent? Accessories
On the Sales: sales org. 2 tab you select 1 for the Material statistics group (Matl statistics grp) use the
help (F1) key to find out what that field is about to fill in the blanks here: Specifies a statistics group for
this

material and helps determine which data the system updates in the Logistics IS .

What does EX represent for lot size? Lot-for-lot order quantity

What does Valuation Class 3100 represent? Trading goods (how the system knows what G/L accts are
involved)
3. When you extend the material master you are adding an additional material, but it isnt really a
different material. What is different about this version from the prior?

The material master is being

maintained at the San Diego plant as well as the Miami plant (material master data is maintained at the
plant level to account for differences)
5. Record the document number for your purchase requisition

1000000X (8 digits)

7. The storage location should already be filled in from where did it come? Purchase requisition
What does Coll. No. stand for? Collective number

And how is it used? To group quotations

associated with an RFQ so after the deadline you can list all quotes at once to compare prices quickly
11. What is the total value of your purchase order? 6,400.00

What exactly are you doing in this part by splitting the schedule line? Taking order for 200 units and
splitting it into 2 schedule lines so 2 separate deliveries (2 delivery dates)
Staple the printout of your purchase order to this document.

13. What is a goods movement 101? Goods receipt for purchase order into warehouse/stores
the stock type and think back to what you read in M&W Chapter 4 about different stock types.

Notice

14. Explain what the two 100 values tell you. 100 units are currently available in the unrestricted stock
and 100 units are still on order and will come in at some point in the future

15. What does Booking OK mean? Specifies whether you have compared the invoice item with the
corresponding item in the physical invoice. If the invoice item is checked you know immediately if that
item has been checked and processed with the physical inventory
What G/L accounts are listed (number and name)? 310000 (GR/IR) and 300000 (MidWest Supply
vendor account)
Record the document number that you get. 90000XXX

16. You looked at the purchase order history. In doing this you display material documents and
accounting document generate in previous steps. What type of document (acct or matl) is displayed
when you click on WE and from what step? Material document from goods receipt in step 13
What type of document is displayed when you click on the Simulate button? Accounting document
What specific information is provided (number and name)? 200200 (TG inv), 310000 (GR/IR)
What type of document is displayed when you click on RE-L? invoice receipt so just transaction doc
In what step was this generated? Step 15
What type of document is displayed when you click on Follow-On Documents? Accounting document
What specific information is provided (number and name)?
19. What is the name of account 100000?

vendor AP#, 310000 (GR/IR)

Bank

What type of account are you entering when you search for Mid-West Supply? AP sub-ledger account
22. What is the name of account 300000? Payables Trade Accts

How does it relate to the Mid-

West Supply account? It is the reconciliation account for accounts payable (it is updated automatically
when there is a posting to a sub-ledger account)