Professional Documents
Culture Documents
ERP 9
Tally is a financial accounting software used to store and maintain daily business transactions
like purchase, sales, receipts, payments, purchase returns, sales returns, deposits and withdrawals
etc. Tally developed by Tally Solutions (P) Ltd at Bangalore in 1990 -91.
Features of Tally
A user-friendly package
At any moment you get the results of the business.
A codeless package.
It has the complete range of book-keeping facilities.
It has scenario management feature to analyse your business performance under varying
assumptions.
It is higly secured against data tampering.
It has very powerful audit facility.
Tally provides an interactive online help.
As Open Database Connectivity [ODBC] facility is available it can be connected to
other programs and exchange data dynamically.
All the reports can be published on web and may be directly e-mailed.
It is VAT, Service Tax, FBT, TDS, TCS compliant.
It is multilingual. Accounts can be maintained in Hindi, Marathi, Tamil, Telgu,
Kannda, Punjabi, Gujrathi, Bengali, Malayalam.
It has complete Payroll management system and much more..
ACCOUNTING
IMPERSONAL
REAL
NOMINAL
TANGIBLE INTANGIBLE
DEBIT ASPECT
CREDIT ASPECT
Personal
The receiver
The giver
Real
What comes
Nominal
Proprietor
The person who makes the investment and bears all the risks connected with the business is
known as proprietor.
Capital
It means the amount (in terms of money or assets having money value) which the proprietor has
invested in the firm or can claim from the firm. It is also known as owners equity or net worth.
Owners equity means owners claim against the assets. It will always be equal to assets less
liabilities, say: Capital = Assets - Liabilities.
Asset
Any physical thing or right owned that has a money value is an asset. In other words, an asset is
that expenditure which results in acquiring of some property or benefits of a lasting nature.
Assets are properties of business.
a) Tangible Assets:
Assets which have some physical existence are known as tangible assets. They can be seen,
touched and felt, e.g. Plant and Machinery Tangible assets are classified into
i. Fixed assets :
Assets which are permanent in nature having long period of life and cannot be converted into
cash in a short period are termed as fixed assets.
ii. Current assets :
Assets which can be converted into cash in the ordinary course of business and are held for a
short period is known as current assets. This is also termed as floating assets. For example,
cash in hand, cash at bank, sundry debtors etc. Asset converted into cash within a year.
b) Intangible Assets
The assets which have no physical existence and cannot be seen or felt. They help to generate
revenue in future, e.g. goodwill, patents, trademarks etc.
c) Fictitious Assets
These assets are nothing but the unwritten off losses or non-recoupable expenses. They are really
not assets but are worthless items.eg. Preliminary expenses.
Liabilities
The amount which a business owes to others is liabilities. Credit balance of personal and real
accounts together with the capital account are liabilities.
a) Long Term Liabilities
Liabilities which are repayable after a long period of time are known as Long Term Liabilities.
For example, capital, long term loans etc.
b) Current Liabilities
Current liabilities are those which are repayable within a year. For example, creditors for goods
purchased, short term loans etc.
c) Contingent liabilities
It is an anticipated liability which may or may not arise in future. For example, liability arising
for bills discounted. Contingent liabilities will not appear in the balance sheet. But shown as foot
note.
Drawings
It is the amount of cash or value of goods withdrawn from the business by the proprietor for his
personal use. It is deducted from the capital.
Debtor
A person who owes money to the firm mostly on account of credit sales of goods is called a
debtor. The debtors are shown as an asset in the balance sheet. Debtors are the persons who
receive goods on credit.
Creditor
A person to whom money is owned by the firm is called creditor. The creditors are shown as a
liability in the balance sheet. The creditors are shown as a liability in the balance sheet.
Creditors are the persons who supply goods on credit, or bankers or lenders of money.
Sundry Debtors: The person who is the receiver or customer.
Sundry Creditors: The person who is the giver or supplier
Purchases
Purchases refer to the amount of goods bought by a business for resale or for use in the
production. Goods purchased for cash are called cash purchases. If it is purchased on credit, it is
called as credit purchases. Total purchases include both cash and credit purchases.
Purchases Return or Returns Outward
When goods are returned to the suppliers due to defective quality or not as per the terms of
purchase, it is called as purchases return.
Sales
Sales refer to the amount of goods sold that are already bought or manufactured by the business.
When goods are sold for cash, they are cash sales but if goods are sold and payment is not
received at the time of sale, it is credit sales. Total sales include both cash and credit sales.
Sales Return or Returns Inward
When goods are returned from the customers due to defective quality or not as per the terms of
sale, it is called sales return or returns inward
Stock
Stock includes goods unsold on a particular date. Stock may be opening and closing stock. The
term opening stock means goods unsold in the beginning of the accounting period. Whereas the
term closing stock includes goods unsold at the end of the accounting period.
Direct expenses: Direct expenses are incurred to make the goods sale able. They include wages,
carriage and freight on purchases, import duty, customs duty, clearing and forwarding charges
manufacturing expenses or factor. Expenses
Some of the direct expenses are:
i. Wages: It means remuneration paid to workers.
ii. Carriage or carriage inwards: It means the transportation charges paid to bring the goods
from the place of purchase to the place of business.
iii. Octroi Duty: Amount paid to bring the goods within the municipal limits.
iv. Customs duty, dock dues, clearing charges, import duty etc.: These expenses are paid to
the Government on the goods imported.
v. Other expenses: Fuel, power, lighting charges, oil, grease, waste related to production and
packing expenses.
Revenue
Revenue means the amount receivable or realised from sale of goods and earnings from interest,
dividend, commission, etc.
Expense
It is the amount spent in order to produce and sell the goods and services. For example, purchase
of raw materials, payment of salaries, wages, etc.
Income
Income is the difference between revenue and expense.
Expenses Outstanding: unpaid expenses/expenses due
Expenditure incurred during current year but the amount on which is not yet paid.
Income Outstanding: Income accrued/Income earned but not received
Income earned during the current year but the amount on which is not received.
Income received in Advance/Income received but not earned
Income received during current year but not earned or a part of which relates to the next year.
Prepaid expense/Prepaid advance
Expenditure paid during current year but not incurred or a part of which relates to the next year.
Voucher
It is a written document in support of a transaction. It is a proof that a particular transaction has
taken place for the value stated in the voucher. It may be in the form of cash receipt, invoice,
cash memo, bank pay-in-slip etc. Voucher is necessary to audit the accounts.
Invoice
Invoice is a business document which is prepared when one sell goods to another. The statement
is prepared by the seller of goods. It contains the information relating to name and address of the
seller and the buyer, the date of sale and the clear description of goods with quantity and price.
Receipt
Receipt is an acknowledgement for cash received. It is issued to the party paying cash. Receipts
form the basis for entries in cash book.
Account
Account is a summary of relevant business transactions at one place relating to a person, asset,
expense or revenue named in the heading. An account is a brief history of financial transactions
of a particular person or item. An account has two sides called debit side and credit side.
Trial balance is a statement, prepared with the debit and credit balances of ledger accounts to
test the arithmetical accuracy of the books J.R. Batliboi.
Trial balance is a statement which shows debit balances and credit balances of all accounts in
the ledger. The entire ledger is summarized in the form of a Trial Balance. It is a statement
containing the various ledger balances on a particular date.
Final Accounts
The final accounts of business concern generally includes two parts. The first part is Trading and
Profit and Loss Account. This is prepared to find out the net result of the business. The second
part is Balance Sheet which is prepared to know the financial position of the business.
Balance sheet is defined as a statement which sets out the assets and liabilities of a business
firm and which serves to ascertain the financial position of the same on any particular date. It is
a statement showing the financial position of a business.
Petty means small. The petty cash book is a book where small recurring payments like carriage,
cartage, postage and telegram, printing and stationery etc., are recorded by the petty cashier, a
person other than the main cashier.
Adjustment Entries:
While preparing the Profit and Loss Account for a particular period it is absolutely essential
that the expenses, losses, income and gains relating only to that period are considered. Therefore
the figures in the Trail Balance must be adjusted before preparing Profit and Loss account and
Balance sheet.
company
d. Masters: for creation of Accounting masters and inventory masters and importing
master information
e. Transactions/Vouchers: for creation of Accounting vouchers and importing
transaction information
f.
Pre-define/Reserved groups?
During creation of a company, Tally automatically created 15 main/primary group and 13 subgroups known as predefined groups. These groups cannot be deleted. We can add new primary
and sub groups through group creation.
Primary Groups (9)
Capital Account
Current Assets
Current Liabilities
Provisions
Sundry Creditors
Fixed Assets
Investment
Bank OD A/c [Bank OCC A/c]
Loans (Liability)
Secured Loans
Unsecured Loans
Suspense A/c
Misc. Expenses (Assets)
Branch/Divisions
Out of the 15 pre-defined primary groups, the following are the six pre-defined groups that
appear in the Profit & Loss Account.
1. Sales Accounts
2. Purchase Accounts
3. Direct Incomes [Income (Direct)]
4. Indirect Incomes [Income (Indirect)]
5. Direct Expenses [Expenses (Direct)]
6. Indirect Expenses [Expenses (Indirect)]
Accounting Voucher
Inventory Voucher
NonAccounting
Voucher
Order Voucher
Contra (F4)
Rejection in (CTRL+F6)
Memo (CTRL+F10)
Purchase Order
(CTRL+F4)
Payment (F5)
Reversing Journals
(F10)
Sales Order
(CTRL+F5)
Receipt (F6)
Optional (CTRL+L)
Journal (F7)
Post-Dated(CTRL+T)
Sales (F8)
Purchase (F9)
Types of Ledger
Gateway of Tally > Accounts Info > Ledger > Create
S.N
Ledger
Group
S.N
Ledger
Group
Opening stock
Stock-in-hand
34
Direct Expenses
Closing stock
Stock-in-hand
35
Direct Expenses
Capital
Capital Account
36
Octroi
Direct Expenses
Drawings
Capital Account
37
Manufacturing Wages
Direct Expenses
Cash/credit purchase
Purchase account
38
Direct Expenses
Cash/Credit Sales
Sales Account
39
Direct Expenses
Cash-in-hand
Cash-in-hand
40
Direct Expenses
Cash at Bank
Bank Account
41
Salary
Indirect Expenses
Bank Overdraft
Bank OD
42
Indirect Expenses
10
Sundry Creditors
Sundry Creditor
43
Telephone Charges
Indirect Expenses
11
Sundry Debtors
Sundry Debtor
44
Rent paid
Indirect Expenses
12
Investment
Investment
45
Indirect Expenses
13
Expense Outstanding
Current Liabilities
46
Insurances
Indirect Expenses
14
Income received in
advance
Current Liabilities
47
Indirect Expenses
15
Other Liabilities
Current Liabilities
48
Indirect Expenses
16
Bills Payable
Current Liabilities
49
Bank Charges
Indirect Expenses
17
Bills Receivable
Current Asset
50
Legal Charges
Indirect Expenses
18
Stock of stationery
Current Asset
51
Audit Fees
Indirect Expenses
19
Prepaid Expenses
Current Asset
52
Indirect Expenses
20
Income Outstanding
Current Asset
53
General Expenses
Indirect Expenses
21
Loose Tools
Fixed Asset
54
Discount Allowed
Indirect Expenses
22
Furniture& Fittings
Fixed Asset
55
Indirect Expenses
23
Motor Vehicles
Fixed Asset
56
Repair Renewals
Indirect Expenses
24
Fixed Asset
57
Motor Expenses
Indirect Expenses
25
Fixed Asset
58
Depreciation on assets
Indirect Expenses
26
Household Property
Fixed Asset
59
Commission Received
Indirect Income
27
Patens
Fixed Asset
60
Discount Received
Indirect Income
28
Goodwill
Fixed Asset
61
Rent Received
Indirect Income
29
Loan Liabilities
62
Dividend Received
Indirect Income
30
Bank Loan
Loan Liabilities
63
Indirect Income
31
Mortgage Loans
Secured Loans
64
Indirect Income
32
Deposit
65
Sundry Income
Indirect Income
33
66
Indirect Income
VOUCHER ENTRY
Voucher is a document containing the details of financial transaction. For every transaction
made, a voucher is used to enter the details into the ledger to update the financial position of the
company. In manual, recording the business transaction is called journal entry. In tally this
process is called Voucher entry.
Cash to Bank
Bank to Cash
Bank to Bank
Payment to supplies
Business expenses like rent, salaries, Commission paid, wage paid etc.
Received Capital
Purchase return
Sales return
Sales Voucher (F8): Used to record both cash and credit sales. Records the delivery of goods
and invoice to customers.
Purchase Voucher (F9): Used to record both cash and credit purchase. Records the receipt of
goods with invoice from suppliers.
Credit Note Voucher (Ctrl+F8): Sales return and payables. Credit Note for Goods rejected and
returned by customer.
Debit Note Voucher (Ctrl+F9): Purchase return and received transactions. Debit Note for
Goods rejected and returned to supplier.
Note:
Voucher Mode: Debit and credit formation. Trade discounts and sales tax are calculated
manually.
Invoice Mode: Similar to actual invoice. Trade discounts and sales tax are automatically
calculated.
Non-Accounting Voucher
Memo Voucher (CTRL+F10): It is a non accounting voucher whose entries do not affect your
accounts at all.
Optional Vouchers (CTRL+L): This is not a separate voucher type. You can mark a Regular
voucher as optional and then can be regularized the same.
Reversing Journals (F10): These are the vouchers for a single day.
Post-dated Vouchers (CTRL+T): You can mark voucher as post-dated while entering it. Tally
will include the same on the due date.
Example: Accounting Only
1.4.2013: Arun start business with capital Rs.1, 00,000
2.4.2013: Bought goods for cash Rs. 10,000
3.4.2013: Sold goods to Kannan on credit Rs. 11,000
4.4.2013: Purchase goods from Mahesh Rs. 8000 on credit
5.4.2013: Received cash from kannan Rs. 7,500
6.4.2013: Paid to Mahesh on account Rs. 5,000
7.4.2013: Sold goods to Mano Rs. 6,000 on credit
8.4.2013: Cash sales Rs. 7,500
9.4.2013: Received cash from Mano Rs. 5,000
10.4.2013: Paid rent Rs. 2,000
11.4.2013: Paid salaries to office staff Rs. 3,000
12.4.2013: Received commission Rs.1,200
New Reference:
This reference is used in a sales or purchase voucher when they were made on credit. This is
selected for new financial transactions.
Against Reference:
This reference is used during payment/receipt made against a credit sales or credit purchase
made earlier and recorded with a new reference.
Advance:
This is applicable for the payment/receipt made in advance for the future events.
On Account:
This reference is used where we are unable to adjust any payment or receipt against any specific
pending bills.
Activate:
F11: Features > Accounting Features (F1) > Maintain Bill-Wise Details Yes
> (For Non-Trading Accounts also) No
Result:
Display Ledger Outstanding Statement
Gateway of Tally > Display > Account Books > Ledger > Select (Options) > ALT+B (View Bill
Wise details)/Select the Bill-Wise button to view the bill-wise details of the customer.
Bill-Wise outstanding report:
Gateway of Tally > Display > Statements of Accounts > Outstandings >
Receivables/Payables/Ledger > ALT+F1 (Detail)
Example:
Memo Traders listed their credit transactions with their various parties
1-4-2013: Credit sales to Rani Traders Rs.60000; Bill No: S-125; Due Date: 15 days.
4-4-2013: Credit purchase from Niva Ltd for Rs. 75000; Bill No: P-66; Due Date: 15 days.
7-4-2013: Advance money received from Revathi Traders Rs.10000 for future sales;
Bill No: A-101.
10-4-2013: Received cash from Rani Traders Rs.30000; Bill No: S-125
12-4-2013: Credit sales to Revathi Traders for Rs. 75000; Bill No: S-127; Due Date: 20-4-2013
(Adjust Advance money Rs.10000 (A-101) in Against Ref)
13-4-2013: Advance amount paid to National Ltd for future purchase Rs.15000; Bill No: A-501.
14-4-2013: Received cash from Rani Traders Rs.20000; Bill No: S-125.
15-4-2013: Received cash from Revathi Traders Rs. 50000; Bill No: S-127.
18-4-2013: Paid cash to Niva Ltd Rs.40, 000; Bill No: P-66.
20-4-2013: Credit purchase from National Ltd for Rs.40, 000; Bill No: P-68.
25-4-2013: Paid cash to National Ltd Rs.20, 000 against Bill No: P-68.
CURRENCIES
Due to the globalization of business, many organizations have found the necessity to work with
more than one currency. Transactions are often made in currencies other than the home currency.
Tally.ERP 9's multi-currency feature is very powerful and allows to:
Record transactions with different currencies by allowing you to specify and change the
currency rate of exchange.
Tally.ERP 9 uses the term base currency for the currency in which your account books are
maintained (typically in the home currency).
Activate:
F11: Features > Accounting Features > Allow Multi-Currency Yes
Gateway of Tally > Account Info > Currencies > Create
Currency Name
Shortcut Keys
Symbol
Pound
ALT+156
Yen
ALT+0165 (157)
Euro
ALT+0128
Franc
ALT+159
Dollar
Shift+4
Gateway of Tally > Account Info > Currencies > Rates of Exchange
Standard Rate: Optional field used to calculate variances from actual transaction rates.
Selling Rate: Used for Receipt Voucher where we receive in foreign currency
Buying Rate: Used for Payment Voucher where we pay in foreign currency
Entries are made by Date and Specified rate.
Note:
Press CTRL+A for saving the key. Dont press Enter key because it is repeated again.
Gateway of Tally > Account Info > Currencies > Alter (Mode) after the entry press CTRL+A.
To view the foreign exchange gain or loss: Gateway of Tally > Balance Sheet (Report)
Example 1:
1-04-09 Credit purchase for $1000 from Hi-Tech Company, USA
Buying Rate: Rs. 46/$
Selling Rate: Rs. 47/$
10-04-09 Paid $1000 to Hi-Tech Company, USA
Buying Rate: Rs. 47/$
Selling Rate: Rs. 48/$
Example 2:
1-04-09 Credit purchase for 2000 from Yuan Swang Co, China
Buying Rate: Rs. 38/
Gateway of Tally > Accounts Info > Cost Categories > Create
Gateway of Tally > Accounts Info > Cost Centres > Create
Example:
Paid RentRs.30000 for the following branches of Kalvi Institute on 1.4.2013
Dindigul: Rs.10000
Madurai: Re.15000
Trichy: Rs.15000
Erode: Rs.10000
Answer:
1. Gateway of Tally > Accounts Info > Cost Categories > Create
2. Gateway of Tally > Accounts Info > Cost Centres > Create
3. Accounts Info >Ledgers > Cost center are applicable : Yes
4. Accounting Voucher > Payment
5. Note: Cost Category Branches, Cost Centre Dindigul, Madurai, Trichy and Erode
Cost Centre Class
Cost Centre Classes are used to automate Cost Centre allocations in transactions. On creating a
cost centre class, you need to select it in the voucher screen before making the entry. You can
also use cost centre classes when Voucher Classes are being used.
Activate:
F11: Features > F1: Accounting Features
> Use Pre-defined Cost Centre allocations during Entry Yes
Result:
Gateway of Tally > Display > Statement of Accounts > Cost Centres > Category Summary
Cost Centre Break-up/Ledger Break-up/Group Break-up
Example:
Paid Conveyance Rs. 4000 totally for four departments namely: Accounts (20%), Computer
(30%), purchase (15%), sales (35%). Enter the cost centre
Answer:
104:Rs.2000
4. Paid cleaning charges Rs.6000 for Accounts Department(25%), Computer Department(20%),
Sales Department(25%), Purchase Department(30%).
Note: We define the percentage of cost, when activate in F11 features
BUDGET
The main purpose of Budgeting is to control the expenditure. This is possible by creating budgets
and comparing the budgeted figures against the actual figures. You can generate reports based on
this need and view the variances or differences between the actual and budgeted figures.
Tally.ERP 9 allows you to create multiple budgets and also maintain budgets for specific
purposes, e.g. for the Bank, for the Head Office, Marketing Budget, Finance Budget etc.
Activate:
F11: Features > Accounting Features > Maintain Budgets and Controls - Yes
Gateway of Tally > Account Info > Budgets > Create
Budget Alteration: Name: Official Budget/Expenses Budget
Under: Primary
Period of Budget: Give the period range
Area of Budget:
Group: We can set budget for groups of ledger accounts.
Ledger: Budget for individual ledger
Cost Centre: To mark for the particular cost centre for each group
Type of Budget:
On Net Transactions:
This option used for creating budgets for revenue accounts. Because the revenue accounts net
transactions should be monitored or controlled.
e.g. Telephone charges, office expenses, maintenance charges etc.
On Closing Balance:
The closing balance of non-revenue accounts like capital a/c, Bank a/c, Loans, current liability
etc should be monitored.
2000
Office Expenses
1500
Maintenance charges
1000
Conveyance
2000
Credit purchase
25000
Advertisement Charges
3000
Steps:
1. Ledger Creation
2. Budget Creation: Account info > Budget > Create: Name: Expenses Budget
Hi-Tech Company enter their transactions on 31.5.2013
Cash paid to Telephone charges Rs. 3000, Office expenses Rs. 1000, Maintenance charges Rs.
1000, Conveyance Rs. 2500, Advertisement charges Rs. 2000.
Credit purchase made from Arun Tex Rs. 30000. Do the voucher entry on 31.5.2013 for the
above transaction.
Steps
1. Record the above transaction in payment and purchase voucher as usual
2. To view the budget result
Result: Gateway of Tally > Display > Trial Balance press ALT+B for Budget Variation
BANK RECONCILIATION STATEMENT
Reconciling the Company's Bank Accounts with the Bank Statement is a fundamental and
regular task of accounting. This process is referred to as Bank Reconciliation. It is one of the prerequisites of audit.
Methods for Reconciliation
Step 1: Display the ledger a/c of Bank (Ex: SBI Bank)
i.e Gateway of Tally > Display > Account Books > Leger > SBI Bank a/c
Step 2: Press F7:Select the month for reconciliation and press Enter to have vouchers for that
month.
Step 3: Press F12 for configuration and activate show narration- yes. It is helpful to see the
narration as that contains cheque numbers and other details
Step 4: Press F5Reconcile appeared in the button panel for shift to reconciliation mode. A new
column appears as Bank Date.
Step 5: Enter the bank date in the Date field. For every entry of the bank date the vouchers are
reconciled.
Note: After the reconciliation done, we get only non-reconciled statements.(Vouchers). Press
F12 and set to show Reconciled voucher also Yes.
Example:
Eminent Tech, Madurai gives their Bank Transactions for the month of April 2009. They also
show their Bank pass book detail (SBI Bank, Anna Nagar)
1-4-2013: Eminent Tech, Madurai deposited cash into SBI Bank Rs.100000
2-4-2013: Software sold for credit to the following persons:
Azeer
Rs. 25000
Sounder
Rs.23000
Chellapandi
Rs.15000
Anand
Rs.30000
Vaitheki
Rs.28000
5-4-2013: Cheque received fom Azeer Rs.25000 and immediately deposited into SBI Bank for
collection (Chq.No. 5678348)
8-4-2013: Cheque received from Chellapandi Rs.15000 and immediately deposited into SBI
Bank for collection (Chq.No. 5678350)
10-4-2013: Cheque received from Anand Rs.30000 and immediately deposited into SBI Bank for
collection (Chq.No. 5678355)
15-4-2013: Cheque paid to Modern Computers Rs.15000 (Chq.No. 367890)
18-4-2013: Cheque received from Sounder Rs.23000 and immediately deposited into SBI Bank
for collection (Chq.No. 5678360)
25-4-2013: Cheque paid to Kumar Agencies for Rs.20000 (Chq.No. 367896)
Name
Deposit(Dr)
Withdraw(Cr)
Balance
1-4-2013
Cash
100000
100000 Cr
10-4-2013
Azeer
25000
125000 Cr
13-4-2013
Chellapandi
15000
140000 Cr
20-4-2013
Anand
30000
170000 Cr
25-4-2013
Modern Comp
15000
155000 Cr
29-4-2013
Kumar Agency
20000
135000 Cr
Answer:
1. Do voucher entry for the above transactions.
2. Gateway of Tally > Display > Account Books > Leger > SBI Bank a/c >Press F7 for April
month/ Press F5 for Reconcile
3. In Bank date column enter the date as shown in Bank Pass Book.
4. After the reconciliation: Balance as per Company books: Rs. 1, 58,000
Amounts not reflected in Bank: Rs. 23,000
Balance as per Bank: Rs. 1, 35,000
INVENTORY VOUCHER
Inventory accounting includes recording of stock details like the purchase of stock, the sale of
stock, stock movement between storage locations or godowns and providing information on
stock availability. Tally.ERP 9 makes it possible to integrate the inventory and accounting
systems so that the financial statements reflect the closing stock value from the Inventory
system.
Group is the collection of ledger of the same nature.
Stock Group are provided to help the classification of stock items
Stock Categories offers a parallel classification of stock items
Godown is a place where stock items are stored
Unit of Measure
Stock Items are mainly purchased and sold on the basis of quantity. The quantity in turn is
measured by units. In such cases, it is necessary to create the Unit of Measure. The Units of
Measure can either be simple or compound. A Compound Unit is a combination of two simple
units of measure. Examples of simple units are: nos., metres, kilograms, pieces etc. Examples for
compound units are: a box of 10 pieces etc. Create the Units of Measure before creating the
Stock Items.
Gateway of Tally > Inventory Info. > Units of Measure > Create.(Unit Creation)
Let us create the unit Nos.
1. Type: Simple
2. Symbol: Nos
3. Formal Name: Numbers
4. Number of Decimal Places: 0
Unit of Measure
Simple Units
Symbol
Compound Units
Number
No
Doz of 12 No
Meter
Mtr
Box of 50 Pack
Kilogram
Kg
Box of 25 Pack
Litre
Ltr
Box of 25 No
Box
Box
Pack of 100 No
Pack
Pk
Dozen
Doz
Order Voucher:
1. Purchase Order (Alt+F4)
2. Sales Order (Alt+F5)
Inventory Voucher:
3. Rejections In (Ctrl+ F6)
4. Rejections Out (Alt+F6)
5. Stock Journal (Alt+F7)
6. Delivery Note (Alt+F8)
7. Receipt Note (Alt+F9)
8. Physical Stock (Alt+F10)
Activate:
F11: Features > Inventory Features (F2) > Use Tracking Numbers (Delivery/Receipt Notes)Yes
Use Rejection inward/outward notes Yes
Example:
Cotton saris
50nos at
Rs. 300/nos
Chudithar
50nos at
Rs. 400/nos
50nos at
Rs. 300/nos
Chudithar
50nos at
Rs. 400/nos
50nos at
Rs. 300/nos
Chudithar
50nos at
Rs. 400/nos
T-shirt
100nos at
Rs. 100/nos
Jeans
100nos at
Rs. 1000/nos
60nos at
Rs. 500/nos
Chudithar
60nos at
Rs. 750/nos
T-shirt
60nos at
Rs. 1000/nos
Jeans
60nos at
Rs. 1300/nos
40nos at
Rs. 500/nos
Chudithar
40nos at
Rs. 750/nos
T-shirt
20nos at
Rs. 1000/nos
Jeans
20nos at
Rs. 1300/nos
100nos at
Rs. 800/nos
Table Fan
100nos at
Rs. 1000/nos
Mixie
100nos at
Rs. 1500/nos
Grinder
100nos at
Rs. 2000/nos
70nos at
Rs. 1000/nos
Table Fan
70nos at
Rs. 1500/nos
Mixie
70nos at
Rs. 2000/nos
Grinder
70nos at
Rs. 2500/nos
10nos at
Rs. 1000/nos
Table Fan
10nos at
Rs. 15000/nos
Mixie
10nos at
Rs. 2000/nos
Grinder
10nos at
Rs. 2500/nos
Generally in business, deliver the stock with delivery note and receive the stock with receipt
note. The bill will be raised later. The bill has to be linked or tracked with the goods already
delivered/received when the bill is made.
'Tracking' the delivery or receipt of inventory, is purely an inventory-related activity. Tracking
number option is an additional facility which provides links between transactions.
Tracking number links the different accounting and inventory vouchers as follows:
1. Receipt note with purchase vouchers
2. Delivery note with sales voucher
3. Rejections-in with credit note
4. Rejections-out with Debit note
Activate:
F11: Features > Inventory Features (F2) > Use Tracking Numbers (Delivery/Receipt Note) Yes
Use Rejection inward/outward notes Yes
Result:
Gateway of Tally > Display > Statements of Inventory > Purchase Bills Pending
Sale Bills Pending
Example:
Poorvika Mobile store purchased from Nokia Co, Chennai for credit
1-4-2013: Received the following items with Receipt note (Ref No/Tracking No: R-101)
N100 50Nos @
Rs.1500/No
N300 25Nos @
Rs.1800/No
5-4-2013: Received the invoice (Purchase Bill No: P-300) from Nokia Co, Chennai for the goods
received on 1.4.2013 (Ref No/TrackingNo.R-101)
Answer:
Rs.2000/No
Z750 25Nos @
Rs.2200/No
5-4-2013: Received the invoice (Purchase Bill No: 225) from Motorola Co, Chennai for the
goods received on 1.4.2013 (Ref No/TrackingNo.R-966)
8-4-2013: Delivered the following items with Delivery note to Neelavathi Mobiles, Madurai (Ref
No/TrackingNo.D-456)
W230 10Nos @
Rs.2200/No
Z750 15Nos @
Rs.2500/No
12-4-2013: Send the sales bill to Neelavathi Mobile, Madurai for the good delivered on
8-4-2013(Ref No/Tracking No: D-456) Sales Bill No:S-875
ORDER PROCESSING
Order Processing refers to placing orders with suppliers for purchasing from them or receiving
orders from customers for the purpose of selling.
In Tally.ERP 9, Order Processing is linked to Inventories. We can compare the sales or purchase
order, delivery notes and receipt notes and know the pending status of the order.
Activate:
F11: Features > Inventory Features (F2) > Allow Purchase Order Processing - Yes
Allow Sales Order Processing Yes
Use Tracking Numbers (Delivery / Receipt Notes) - yes
Result:
Gateway of Tally > Display > Statements of Inventory > Sales order Outstandings
Purchase order Outstandings
Example:
1-4-2013: Poorvika Mobiles, Dindigul make the following purchase order to LG Mobiles Co.
Bangalore. Cell phones:
L445 50No @
Rs.2500/No
L777 50No @
Rs.2800/No
English Grammar
10 no @
Rs.120 each
Business Ethics
50 no @
Rs.95 each
Modern Science
50 no @
Rs.115 each
Micro biology
50 no @
Rs.140 each
Bio-Chemistry
75 no @
Rs.130 each
New Century Book House, Madurai shows the following business transactions for the month of
April 2014
1-4-2013: Purchase order to S.Chand Co. Delhi Order No: PO-150, Due on:8.4.2013
Advanced Accountancy
100 no @
Rs.200 each
Company Law
75 no @
Rs.120 each
Business Organization
75 no @
Rs.80 each
Cost Accounting
50 no @
Rs.175 each
5-4-2013:Sales order received from PR Book shop, Trichy Order No:SO-215, Due on:10-4-2014
Business Ethics
10 no @
Rs.95 each
Modern Science
15 no @
Rs.115 each
Micro biology
25 no @
Rs.140 each
Bio-Chemistry
30 no @
Rs.130 each
7-4-2013: Received goods from S.Chand Co for purchase order No:PO-150, Ref:R-801,
Tracking No:R-801.
8-4-2013: Purchase Bill Received from S.Chand Co for Receipt Note No:R-801, Bill No:P-2001
10-4-2013: Good delivered to PR Book Shop for Sales order No: SO-215, Ref: D-1300, Tracking
No: D-1300
11-4-2013: Sales Bill made to PR Book shop for Delivery Note No: D-1300, Bill No: S-3001
BATCH-WISE DETAILS
Batch details are used to identify the movement of inventory in batches or lots. Although this is a
requirement primarily of the pharmaceutical industry, the same can be used by other industries
that maintain or manufacture perishable goods. Many organisations also purchase in batches in
order to monitor the result of the batch purchased individually. Hence, Tally.ERP 9 has used the
term Batch/Lot.
Batches/Lots are also often used to monitor the date of manufacture, date of receipt or the
expired date. Expiry date cannot be prior to the voucher date.
Activate:
F11: Features > Inventory Features (F2) > Maintain Batch-Wise details - Yes
(Set Expiry Dates for Batches) Yes
Gateway of Tally > Inventory Info > Stock Items > Maintain in Batches Yes
Track Date of Mfg - Yes
Use Expiry Dates - Yes
Result:
Gateway of Tally > Display > Inventory Books > Ageing Analysis
Example:
Reliance store furnishes the following details
On 1-4-2013 purchased for cash
Products
Batch No
Mfg Date
Expiry Date
Qty
Rs.
Parle-G
101
1-5-2013
1-5-2014
100pack
5/pack
Good Day
102
1-4-2013
1-6-2014
75pack
10/pack
Britannia
103
1-3-2013
1-9-2014
120pack
8/pack
50-50
104
1-2-2008
1-12-2014
50pack
6/pack
Batch No
Mfg Date
Expiry Date
Qty
Rs.
Parle-G
101
1-5-2013
1-5-2014
40pack
6/pack
Good Day
102
1-4-2013
1-6-2014
25pack
12/pack
Britannia
103
1-3-2013
1-9-2014
30pack
10/pack
50-50
104
1-2-2008
1-12-2014
20pack
7/pack
Activate:
F11: Features > Inventory Features (F2) > Use different Actual & Billed Qty Yes
Track additional cost of purchase - Yes
Result:
Gateway of Tally > Display > Inventory Books > Stock Item
Example:
1-4-2013: Purchased writing board from Newply Co. 100 nos @ Rs. 80/no (Credit Purchase)
Additional Cost Details: Sales Tax 4%, Packaging Charges Rs.100, Carriage Rs.100
Bill Details:
1-4-2013
Newply Co
Particulars
Qty
Rate (Rs.)
Writing Board
100nos
80
Total (Rs.)
8,000
Additional Cost:
Sales Tax (4%)
300
Packaging Charges
100
Carriage
100
8,520
Answer:
Ledger and stock item creation
Voucher entry Enter in voucher format (CTRL+V)
Gateway of Tally > Display > Inventory Books > Movement Analysis > Stock Item Analysis >
Select the item Press enter key. Form that screen press F12: Configure set yes to all option.
BILL OF MATERIALS
In manufacturing process product will be produced with many components or spare parts or raw
materials. These goods are called Bill of Materials.
The BOM should be available while manufacturing an item. Hence, first enable manufacturing
entries. This is done through a stock journal. It is wise to create a new voucher type
Manufacturing journal which is based on stock journal. Stock journal is used as manufacturing
journal
Activate:
Gateway of Tally > F12: Configure > Accts/Inventory Info > Allow component list details (Bill
of Materials) Yes
Result:
Gateway of Tally > Display > Inventory Books > Stock Item
Example:
Following is the opening stock of Vicco Laboratories on 1-4-2013
Ingredients
Opening Qty
Rate
Babhul
500 gm
0.25/gm
Manji
500 gm
0.25/gm
Bor
500 gm
0.25/gm
Vajradanthi
500 gm
0.25/gm
Bakul
500 gm
0.25/gm
Maifal
500 gm
0.25/gm
To manufacture 100gm/1 unit of Vicco Tooth powder needs the following components
Ingredients
Qty (gms)
Babhul
16
Manji
16
Bor
22
Vajradanthi
14
Bakul
22
Maifal
10
1. Voucher Type creation : Gateway of Tally > Accounts Info > Voucher Type > Create
Manufacturing Journal Stock Journal. Use as Manufacturing Journal - Yes
2. Units of Measure Create Compound units 1 unit of 100gms
3. Stock Item Creation: 1. In Component stock item creation screen ex. Babhul
Set component (BOM)? No. Create other Component stock item
2. In Main Stock item creation screen (ex. Vicco Tooth Powder)
Set component (BOM)? Yes
Components of: Vicco Tooth Powder
of Manufacture :1 Unit
Unit
4. Voucher Entry: Voucher Type > Stock Journal (ALT+F7) > Select Manufacturing Journal.
In Manufacturing Journal:
(a) Name of the Product: Vicco Tooth Powder
Qty: 100 unit
Now tally automatically fill the component details
(b) Provide Additional Cost details for power and wages
Example:
Following is the opening stock of Raj Health Products on 1-4-2013
Ingredients
Opening Qty
Rate
Wheat
1500 gm
3/gm
Maize
1500 gm
4/gm
Soya Beans
1500 gm
5/gm
Rice
1500 gm
2/gm
Beans
1500 gm
4/gm
To manufacture 500 gm/1 unit health powder needs the following components
Ingredients
Qty (gms)
Wheat
75
Maize
125
Soya Beans
100
Rice
150
Beans
50
Result:
Gateway of Tally > Stock Summary (Reports)
Note: Cash sales/purchase never mentioned their name in Voucher
Example:
Opening stock of Saranya Book store as on 1-4-2013
Accounts Book 350Nos
Maths Book 400Nos
English Book 500Nos
Following are the price list of Saranya Book Store, Madurai on 1-4-2013
(A)Retail Price
Account Book
Less than 50Nos
Rs. 400
50 to 100Nos
Rs. 390
Rs. 375
Maths Book
Less than 40Nos
Rs. 325
40 to 80Nos
Rs. 310
Rs. 300
English Book
Less than 50Nos
Rs. 350
50 to 100 Nos
Rs. 325
Rs. 315
Rs. 315
50 to 100Nos
Rs. 300
Maths Book
Less than 40Nos
Rs. 950
40 to 80Nos
Rs. 550
English Book
Less than 50Nos
Rs. 335
50 to 100 Nos
Rs. 300
Rs. 280
Activate:
F11: Features > Statutory & Taxation (F3) > Enable Value Added Tax Yes
Set/Alter VAT Details Yes
VAT Computation Report
Depending on the Input VAT paid during purchases and the output VAT availed on sales, VAT
Refundable or Payable is calculated in this section by Tally.ERP 9. The difference between Input
VAT and Output VAT = VAT Refundable.
Gateway of Tally > Display > Statutory Reports > VAT Reports > VAT Computation
Input Tax - Tax paid on purchase
Output Tax Tax paid on sales
VAT Rates:
Vat @ 1%: Goods like gold, silver, precious metals and stones etc.
Vat @ 4%: Largest no of goods (270) which include commodities used in daily life, drugs,
medicines, agriculture, industrial inputs, capital goods and declared goods.
Vat @ 12.5%: The remaining items are under this rate.
Goods outside VAT: Items whose prices are not fully marketed determined. E.g. Liquor, lottery
tickets, petroleum products
Exempted from VAT: It is a list of 40 commodities which includes natural and unprocessed
products in unorganized sector
PAYROLL
Payroll refers to a series of accounting transactions involved in the process of paying employees
for the services rendered after taking all the statutory and non-statutory deductions into account,
in conformance with the terms of employment, company policy and the law of the land i.e.,
payment of payroll taxes, insurance premiums, employee benefits and other deductions.
Tally payroll is integrated with accounting to give the user the benefit of simplified payroll
processing and accounting. Tally payroll enables user to setup and implement salary structure
ranging from simple to complex as per the organization requirement.
Activate:
F11: Features > Accounting Features (F1) > Maintain Payroll Yes
More than ONE Payroll/Cost Category Yes
F11: Features > Statutory & Taxation (F3) > Enable Payroll Statutory - Yes
Set/Alter Payroll Statutory Details - Yes
Result:
Gateway of Tally > Payroll Reports > Statements of Payroll
STEP 1:
Gateway of Tally > Payroll Info > Units (Work) > Create > Unit Creation
Simple Unit: Month, Day, Hour, Minutes
Compound Unit: Month of 26 Days, Hours of 60 Minutes
STEP 2:
Gateway of Tally > Payroll Info > Attendance/Production Types > Create
Name
Attendance Type
Present
Absent
Overtime
Production
Paid Leave
Unpaid leave
STEP 3:
Gateway of Tally > Payroll Info > Employee Groups > Create
Employee Group: Manager, Supervisor, Administrator, Marketing
STEP 4:
Display:
Gateway of Tally > Payroll Reports > Statements of Payroll
Example:
Eminent Technologies provide the salary details for the month of April 2013
Employee Name
M. Amala
S. Bala
C. Chandru
Employee Group
Manager
Supervisor
Administrator
Designation
Assistant Manager
Lab in Charge
System Administrator
Employee Number
101
102
103
Employee I.T.PAN
TN239800PP
TN233459PP
TN235674PP
Bank Detail
Basic Salary
Rs. 8,000
Rs. 10,0000
HRA
Rs.3000
Rs.2000
Rs. 3000
6%
7%
8%
Ref *
Ref *
Ref *
Salary Heads
Monthly Payments
DA
Conveyance
PF
Professional Tax
Gratuity
Attendance Details
Month Days
26
26
26
Present
22
20
21
Absent
Paid leave
Unpaid Leave
Over Time
Net Salary
From Amount
Amount upto
Slab Type
Value Basis
3,000.00
Value
3,000.00
4,999.00
Value
30
4,999.00
7,999.99
Value
60
7,999.99
9,999.99
Value
100
9,999.99
14,999.99
Value
150
14,999.99
Value
200
F1
CTRL+F1
F2
Functionality
Availability
To select Company
At Accounting/Inventory Voucher
Creation & Alteration screen
CTRL+F2
At Accounting/Inventory Voucher
Creation & Alteration screen
F3
F4
At Accounting/Inventory Voucher
Creation & Alteration screen
F5
At Accounting/Inventory Voucher
Creation & Alteration screen
F6
At Accounting/Inventory Voucher
Creation & Alteration screen
At Accounting/Inventory Voucher
Creation & Alteration screen
F7
At Accounting/Inventory Voucher
Creation & Alteration screen
F8
At Accounting/Inventory Voucher
Creation & Alteration screen
At Accounting/Inventory Voucher
Creation & Alteration screen
F9
At Accounting/Inventory Voucher
Creation & Alteration screen
CTRL+F9
At Accounting/Inventory Voucher
Creation & Alteration screen
F10
At Accounting/Inventory Voucher
Creation & Alteration screen
CTRL+F10
At Accounting/Inventory Voucher
Creation & Alteration screen
F11
F12
CTRL+F6
CTRL+F8
NAVIGATION KEYS
Keys
Functionality
Availability
Pg up
Pg dn
Enter
At all Reports
Esc
Shift+Enter
CTRL+Enter
ALT+F1
Functionality
Availability
ALT+F3
ALT+F4
At Accounting/Inventory Voucher
Creation & Alteration screen
At Accounting/Inventory Voucher
Creation & Alteration screen
At Accounting/Inventory Voucher
Creation & Alteration screen
At Accounting/Inventory Voucher
Creation & Alteration screen
At Accounting/Inventory Voucher
Creation & Alteration screen
ALT+F9
At Accounting/Inventory Voucher
Creation & Alteration screen
ALT+F10
At Accounting/Inventory Voucher
Creation & Alteration screen
ALT+F12
ALT+F5
ALT+F6
ALT+F7
ALT+F8
CTRL+M
CTRL+N
CTRL+A
CTRL+Q
CTRL+V
Voucher Mode
CTRL+Enter
Enter
Esc
To exit a screen
ALT+C
ALT+D
ALT+X
Cancel Voucher
ALT+P
ALT+I
Print preview
ALT+2
Duplicate Voucher
F1
ALT+F1
CTRL+F1
Payroll Button
ALT+F3
Company Info
F2
Date
ALT+F2
Period
CTRL+F2
Order Button
Problem: 1
1.
2.
3.
4.
5.
6.
7.
Answers:
Gross Profit: 1, 24,500 Net profit: 1, 19,500
B/S: 5, 69,500
Problem: 2
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Answers:
Gross Profit: 19,750
B/S: 5,84,250
Problem: 3
1. Mr. R.S. Reddy started business with capital Rs. 3, 00,000.
2. Purchase from XYZ & Co.
50 Shirts @ Rs. 150 each
100 Trousers @ Rs. 200 each
3. Cash Sales
30 Shirts @ Rs. 200 each
70 Trousers @ Rs. 250 each
4. Sales to Vijay & Co
20 Shirts @ Rs. 200 each
30 Trousers @ Rs. 250 each
5. Paid to XYZ & Co. Rs. 25,000.
6. Received Cash from Vijay & Co. Rs. 10,000.
7. Paid Salaries Rs. 3,000.
8. Paid Rent Rs. 2,000.
Answers:
Gross Profit: 7,500 Net profit: 2,500
B/S: 3, 05,000
Problem: 4
1. Mr. Leave started business with capital Rs. 5, 00,000.
2. Purchase from A-Z furniture.
50 Tables @ Rs. 200 each
200 Chairs @ Rs. 150 each
3. Cash Purchase
20 Boards @ Rs. 5,000
Problems 5
1. Mr. Babu started business with cash Rs.5,00,000
2. Purchased 15 audio systems @Rs.5,000 each for cash
3. Paid carriage on purchases Rs.200
4. Sold 10 audio systems @Rs.6500 each for cash+10% sales tax.
5. Sold 3 audio systems @Rs.6500 to Mr.Vikrant+10% sales tax
6. Cash withdrawn from business for personal use Rs.10,000
7. Paid Salaries Rs.5,000
Electricity charges Rs.1,000
Rent Rs.2,000
Answers:
Closing stock: 10,000
Net Profit: 11,300
d. None of these
c. Configuration
d. None of these
c. Coral Softwares
d. Vedika Softwares
b. F5
c. F2
d. F9
F12
b.
F11
c.
Alt + F1
d.
Alt + F2
9. F12 is known as
a.
Company Features
b.
Company Configuration
c.
Accounting Features
d.
None of these
c.
It will not show the Company Name in the Company Select List.
d.
None of these
11. We can show Bill wise details of Debtors and Creditors by activating
a.
Bill by bill
b.
c.
Maintain References d.
b.
Ctrl + P
c.
Ctrl + M
d. Ctrl+Q
a. True
b. False
29
b.
31
c.
25
d.
34
Ctrl + A
d.
Ctrl + B
Ctrl + N
b.
Ctrl + M
c.
b. Expenditure
c. Liabilities d. Assets
17. To activate MRP feature from Gateway of Tally initially we need to press
a.
F11
b.
F12
c.
F10
d.
Alt + F1
{vat%*(MRP * QTY)}/100
Both a & b
b.
d.
None of these
b. Receipt Note
c. Stock Journal
d. Purchase Quotation
b.
c.
d.
b. 3
c.5
d. Unlimited
b.
c. Both a & b
d.
F11
b.
F11 > F1
c.
F11 > F2
d.
F11 > F3
Two
d.
Four
One
b.
Three
c.
b. Shift + P
c. Alt + P
d. Ctrl + Alt + P
d. Ledger configuration
c. Sales Return
d. None of these
d. None of these
30. Allow components list details (Bill of Materials) option is activated for
a. Ledgers
b. Cost Category
c. Stock Items
d.
Budgets
b. Alt + R
c. Ctrl + R
d. Alt + Shift + R
d. Investments
a. Market Price b. Maximum Retail Price c. Marginal Price d. Minimum Retail Price
34. We can use Stock Journal for
a.
b.
c.
d.
None of these
b. Purchase Invoice
d. None of these
d. Statements of Accounts
b. Ctrl + X c. Shift + X
d. Ctrl + Shift + X
Display-Statement of a/cs
b.
c.
d.
None of these
F12
b.
F10
c.
F5
d.
a. True
F6
b. False
b.
c.
d.
d. None of these
a. Payment Voucher
b. Ctrl + F4
c. F4
d. None of these
b.
Exceptional Reports
c. Accounts Books
d.
Balance Sheet
Receipt Voucher
b.
Contra Voucher
c.
Payment Voucher
d.
All of these
Conventional Voucher
c.
b.
Unconventional Voucher
d.
None of these
Security Control
b.
Tally Audit
c.
d.
Ctrl + T
b.
Alt + T
c.
Ctrl + P
d.
Ctrl + D
F2
b.
Alt +F1
c.
Ctrl + F1
d.
F11
53. Goods returning to a Creditor after challan but before bill we need to pass
a.
Debit Note
b.
Receipt Note
c.
Rejection Out
d.
Rejection In
Liabilities
b. Assets
c.
Income
d. Expenditure
55. To use Dr/Cr instead of To/By during Voucher entry or vice versa, Press
a.
F10
b.
F12
c.
F11
d.
None of these
SDF Format
b.
ASCII Format
c.
XML Format
d.
All of these
Automatic Entry
b.
Automatic Calculation
c.
Minimize Errors
d.
All of these
b.
Shift + Enter
c.
Ctrl + Enter
d. Tab + Enter
Display > Statements of Accounts > TDS Outstanding > TDS Computation
b.
c.
d,.
None of these
60. To show the cheque number while reconciling Bank Accounts press
a.
F11
b.
F 12
c. CTRL + F11
d. CTRL + F12
3 digits
b.
4 digits
c.
6 digits
d.
5 digits
62. Total number of Ledgers, Groups, Entries etc. can be shown from
a.
Tally Audit
b.
Statistics
Journal Voucher
b.
c.
d.
c.
d. None of these
b.
c.
d.
None of these
b.
c.
d.
c. Ctrl + B
d.
Alt + B
b.
c.
Gateway of Tally > Display > Statement of Accounts > Gratuity Reports
d.
None of these
69. At the time of Branch Transfer, Sales ledger is created under which Vat/Tax Class?
a.
Export
b.
c.
d.
None of these
b.
Alt + R
b.
Alt + S
c.
Alt + 1
d.
Alt + T
False
72. There is no difference between Shut Company & Delete Company. a. True b. False
73. How can we see Vat Reports?
a.
b.
c.
d.
c. Bill of Materials
d. None of these
b.
c.
c.
Alt+F7
Alt+F4
b.
Alt+F5
d.
Alt+F8
Bank Account b.
c. Sales d.
c.
Code name
d.
All of these
c.
F2
d.
F1
Nick name
Purchases
Alt+F2
b.
Alt+F3
Payment mode b.
Receipt mode
c. Journal mode
Cost Center
b.
d. Contra mode
c.
Display-Day Book
b.
Display-Account Books
c.
Display-Exception Reports
d.
Display-Trial Balance
Ctrl + N
b.
Ctrl + M
c.
Ctrl + A
d.
Ctrl + L
Manufacturing Journal
b.
Stock Journal
c.
Purchase Journal
c.
Both A & B
a. True
b.
False
Journal
b.
Stock Journal
c. Physical Stock
d.
Sales
Cost Center
b.
Voucher Class
c.
d.
Stock Categories
b.
c.
d.
d.
All of these
XML Format
b.
ASCII Format
c.
SDF Format
d.
HTML Format
c.
Assumption
Estimation
b.
Forecasting
Alt+F2
b.
F2
c.
Alt + C
d. Alt+F1
a. 20%
b.100%
c. Both a & b
d.30%
b.
c.
d.
b. No
96. Transfer from Main Cash to Petty Cash you require to pass voucher.
a.
Payment
b.
Contra c.
Receipt
d. None of these
97. If the Financial Year from is 1st April 2005 and the Books Beginning from is 1st January
2006 then what will be the Closing Date?
a.
31st Dec 2006
b.
31st March 2006
c.
None of these
98. Income Tax number of the Company will appear in which report?
a.
Cash/Bank Book
b.
c.
Reminder Letter
d.
None of these
b.
Liabilities
c.
Current Assets
d.
None of these
b. Capital Account
c.
d.
None of these