New Edition

Implementing

in

by :

Mahazabi Mohit Garg

PGDIBO, B. Com (Hons.) M. Com, FCA, LLB, IFRS (ICAI)

Publication

Future Publication
AS-1, Second Floor, Rashmi Place, Sultan Ganj Ki Pulia
Agra - 282005
 CONTENTS

1. Basic of Accounting 5 - 18
2. Introduction to Tally 9.0 19 - 36
3. Creation and Customization of Company 37 - 51
4. Creation of Master Head 52 - 62
5. Vouchers 63 - 73
6. Payroll 74 - 83
7. Inventory Control 84 - 103
8. TDS & TCS 104 - 112
9. Goods and Services Tax 113 - 125
10. GST Registration and Return Process 126 - 132
11. GST in Education and Training Industry 133 - 136
 Basic of Accounting

The process of summarizing, analyzing and reporting the financial transactions in a manner
that adheres to certain accepted standard formats, is termed as Accounting. It helps in evaluating
the past performance, present condition, and future prospects as well. Accounting is a system meant
for measuring business activities. It processes the information into valuable reports which helps in
decision-making. The documents, which communicate these findings about the performance of an
organisation in monetary terms, are called financial statements.
O;kolkf;d [kkrksa vkSj O;kikfjd ysu nsuksa dks fof/k vuqlkj fjiksVZ cukdj j[kus dh izfØ;k dks ys[kkadu dgrs gSaA
tSls&tSls vk/kqfud O;kikj eas o`f¼ gqbZ gS oSls&oSls gh mldh tfV yrkvksa esa Hkh o`f¼ gq;h gSA lHkh ysu nsuksa dks ekSf[kd
:i ls ;kn j[kuk lEHko gks tkrk gS] blfy, gh mudks fy[kdj ;kn djus dh t:jr gq;h vkSj ^ys[kkadu iz.kkyh iz;ksx
esa yk;h x;hA ;g O;kikj ds fiNys izn'kZu] orZeku fLFkfr vkSj Hkfo"; dh laHkkoukvksa dk ewY;kadu djus esa Hkh enn
djrk gSA ys[kkadu O;olk; dh xfrfof/k;ksa dks ekius dh ,d iz.kkyh gSA ;g tkudkjh dks ewY;oku fjiksVZ esa izLrqr
djrk gS tks fu.kZ; ysus esa enn djrk gSA
In other words, we can say that accounting is an information system that provides quantitative,
financial information to stakeholders about the economic activities and condition of a business so
that they can make business decision. A person who maintains accounts is known as the accountant.
He is engaged in multifarious activities like preparing financial statements, facilitating the control
process, tax planning, and auditing and information management.
nwljs 'kCnksa esa] ge ;g dg ldrs gSa fd ys[kkadu ,d lwpuk iz.kkyh gS tks LVsd gksYMjksa dks vk£Fkd xfrfof/k;ksa vkSj
O;kikj dh fLFkfr ds ckjs esa ek=kRed rFkk foRrh; tkudkjh iznku djrk gS rkfd os O;kikfjd fu.kZ; ys ldsaA tks O;fDr
[kkrk j[krk gS og ys[kk/kkdkj ds :i esa tkuk tkrk gSA foRrh; fooj.k rS;kj djuk] fu;a=.k izfØ;k dks lqfo/kktud
cukuk] dj dh ;kstuk cukuk] ys[kk&ijh{kk vkSj lwpuk izca/ku vkfn dk;ks± dk lapyu djrk gSA
Definition
According to The American Institute of Certified Public Accountants (AICPA ) - The art of
recording, classifying, and summarizing in a significant manner and in terms of money, transactions
and events which are, in part at least of financial character, and interpreting the results thereof.
vesfjdu baLVhV;wV vkWQ l£VQkbZM ifCyd ,dkmaVsV~l (,vkbZlhih,) ds eqrkfcd ,dkmafVax ,d egRoiw.kZ
rjhds ls eqæk] ysunsu vkSj ?kVukvksa ds lanHkZ esa nLrkost] oxhZdj.k vkSj lkjka'k dh dyk gS tks fd de ls de 'kCnksa esa
mls ifj.kke dh O;k[;k djrk gSA
[6]
Functions of Accountancy
 Write the business transactions.
 Calculate the profit &loss of the business.
 Tell the financial status to the businessman.
 Measure the work efficiency of business.
Objectives of accounting
Objectives of accounting may differ from business to business depending upon the functions
they involved in. the basic objectives of accounting are given underneath:
dk;ks± ds vk/kkj ij ys[kkadu dk mís'; O;kikj dh vko';drk vuqlkj fHkUu gks ldrk gS ys[kkadu ds ewy mís';
uhps fn, x, gSa%
1. To ascertain profit or loss of the business:The primary objective of every business is to
earn profit. Business also suffers losses, whether the business earned profit or incurred loss
is ascertained by accounting by preparing Profit & Loss Account or Income Statement.
gj O;olk; dk izkFkfed mís'; ykHk v£tr djuk gksrk gS ysfdu O;olk; dks uqdlku Hkh Hkqxruk iM ldrk
gSA O;olk; us ykHk v£tr fd;k gS ;k gkfu bldk irk ykHk vkSj gkfu [kkrk ;k vk; fooj.k n~okjk yxk;k
tkrk gSA
2. To depict financial position of the business: For every business, it is very important to
know its financial position at the end of the financial year. For this purpose, a position
statement called Balance Sheet is prepared in which assets and liabilities are shown.
izR;sd O;olk; ds fy,] foRrh; o"kZ ds var esa viuh foRrh; fLFkfr tkuuk cgqr egRoiw.kZ gksrk gSA bl mís';
ds fy,] cSysal 'khV rS;kj dh tkrh gSA ftlesa laifRr vkSj nsunkfj;ka fooj.k dk iwjk gksrk gSA
3. To maintain full and systematic records of business transactions: Accounting is the
language of business transactions. Given the limitations of human memory, the main
objective of accounting is to maintain ‘a full and systematic record of all business
transactions.
ys[kkadu] O;olk; ysunsu dh Hkk"kk gSA ekuo Le`fr dh lhekvksa dks ns[krs gq,] ys[kkadu dk eq[; mís'; lHkh
O;olk; ysunsu dk iw.kZ vkSj O;ofLFkr :i ls** fjdkWMZ cuk, j[kuk gSA
4. Efficient Use of Resources: Accounting records aim at the optimum utilization of resources.
Accounting tells the business entity what resources were committed to what activity and at
what time. Management can then analyze past behaviour and draw lessons about how they
could have performed better and used resources more efficiently.
ys[kkadu fjdkWMZ lalk/kuksa dk b"Vre mi;ksx djus dk y{; j[krs gSaA ys[kkadu O;olk; bdkbZ dks crkrk gS fd
fdl xfrfof/k ds fy, lalk/ku D;k fd, x, Fks vkSj fdl le; ijA izca/ku rks fiNys O;olk; dk fo'ys"k.k
dj ldrk gS vkSj bl ckjs esa ifj.kke crk ldrk gS] fd os csrgj vkSj iz;qDr lalk/kuksa dks vf/kd dq'kyrk ls
dSls izkIr dj ldrs FksA
5. To facilitate rational decision making: Accounting aims at to facilitate decision making by
providing necessary information to the management. These days it has taken upon itself
the task of collection, analysis and reporting of information at the required points of time
to the required levels of authority in order to facilitate rational decision making.
 Introduction to
Tally 9.0

Introduction
For every business computerized accounting become a necessity, as recording each and every
transaction in the books of accounts took too much time and labour. Computerized accounting is
the best way to maintain the accounts in easy and accurate mode. Tally is one of the most simple
and complete business solutions available in the world. It can be used by any person with a little
knowledge of accounting. It is easy to learn, configure and use Tally.
izR;sd O;olk; ds fy, dEi;wVjhd`r ys[kkadu vko';d gks x;k gS] D;ksafd [kkrkasa dh iqLrdksa esa gj ysu nsu dks
fjdkWMZ djus esa cgqr vf/kd le; vkSj Je yxrk gSA dEI;wVjhd`r ys[kk vklku vkSj lVhd eksM esa [kkrksa dks cuk,
j[kus dk lcls vPNk rjhdk gSA VSyh nqfu;k esa miyC/k lcls ljy vkSj iw.kZ O;kolkf;d lek/kkuksa ls ,d gSA bldk
mi;ksx fdlh Hkh O;fDr n~okjk] ftls ys[kks dk Kku gks] fd;k tk ldrk gSA VSyh lh[kuk] dkWfUQxj djuk vkSj mi;ksx
djuk cgqr gh vklku gSA
The latest version of tally i.e. Tally 9, is the most popular software for accounts and inventory
management. In India, we are using Tally for computerized accounting. Currently, the market presents
several versions of Tally. In 9th version of tally with financial accounting, we can also do the inventory
control, VAT accounting, central sales tax, excise accounting, payroll accounting, TDS, service tax
accounting. Other than this tally9 also includes point of sales analysis, fund flow etc. services. In
this software, without using the codes all can do the accounting.
Tally dk uohure laLdj.k Tally ERP.9 [kkrksa vkSj bUosaVªh izca/ku ds fy, lcls yksd fiz; lkW ¶Vos;j gSA Hkkjr
esa] ge dEI;wVjhd`r ys[kk ds fy, VSyh dk mi;ksx dj jgs gSaA orZeku esa] cktkj esa VSyh ds dbZ laLdj.k izLrqr djrk
gS foRrh; ys[kkadu ds lkFk Tally ds 9 osalLdj.k esa] ge bUosVªha fu;a=.k] oSV vdkmafVx] lsaVªy fcØh dj] ,Dlkbt
vdkamfVx] isjksy vdkmafVx] VhMh,l] lfoZl VSDl vdkmafVx Hkh dj ldrs gSA bl lkW¶Vos;j eas] dksM dk mi;ksx
fd, fcuk lHkh izdkj dh vdkmafVax dj ldrs gSaA
Characteristics
Characteristics of Tally ERP9 are given underneath:
VSyh bZvkjih 9 ds y{k.k uhps fn, x, gSa%
[ 20 ]
 In tally 9, we can activate all the other tax systems that are currently being in use in India.
Other than this, accounting can be with European system in the tally9. For this purpose
you have to set the options.
 In tally9, you can see or print the accounting related reports in 15 official languages
of India.
 Through the internet, all over the world we can share its reports and use it. In this
you just need to enter the vouchers in any one language and with the keyboard
command it will be converted into other languages.
 Payroll is permanently added in tally9. Now this payroll is able to do the complete
calculation.
 There is the improvement in the budgeting system in the latest version of tally9. In
tally9, TCP migration named facility has been added. Because of this we can easily
access the data of tally8.1 in tally9. In this one backup file is created i.e. Emp9.tcp.
 They have made the installation process simpler than before it is not material to me if I
compare it to the whole of operation of Tally after installation.
 Apart from simplifying the installation process, a new tool called Tally Admin Tool has
been introduced along with the introduction of Tally.ERP 9.
 Tally Solutions launched a new licensing mechanism which makes it easy for users to
handle various licensing issues.
 They introduced the concept of an Account for the first time. They should have thought of
this before. It is a simple yet an effective solution every company today uses to manage
different clients.
 This is also a new feature that has been introduced along with Tally.ERP 9. You can create
different types of users such as an Owner and a Standard User. Also you can centrally
configure Tally.ERP 9 and apply to them at different sites that are connected to that network.
 With new feature ‘after sale support’ in Tally.ERP 9 you can directly from Tally.ERP 9
contact support team of Tally Solutions and resolve any of your queries. You can also have
a log of all the queries previously asked via phone or email. You can also contact your Tally
Service Partner for support.
 One feature they had introduced when they released Tally.ERP 9 was Multiple
Selections. This one feature made Tally more user friendly and easy to use.
 In Tally.ERP 9, there is a new feature by which you can maintain different central excise
records for different central excise units for a single company.
 Different methods of valuation under central excise such as Ad Valorem (Value added), Ad
Quantum (Quantity added) and MRP based Valuation Method and its expenses can be
calculated.
 Tally.NET is an environment that works in the background through which all the internet
based functions can be used within a safe and secure environment. Tally.NET is secured by
Tally Solutions itself and even their employees cannot see your data. It just gets transferred
over the World Wide Web from one place to another where you requested.
 With the use of Tally.NET a CA. can do audit and examine the records of his/her client
from his own office.
 Creation and Customization
of
Company

In the context of tally, company refers to any entity for which transactions are made. It can be
individuals and organizations as well. If you want to do accounting in Tally9, so firstly you have to
create a company. You can create the number of companies in your computer. To create a new
company the first thing you need to do is click on tally icon on the desktop.
Tally ds lanHkZ esa] daiuh fdlh Hkh bdkbZ dks lanfHkZr djrh gS ftlds fy, ysu nsu fd;k tkrk gSA ;g O;fDr;kas
vkSj laxBuksa ds :i esa Hkh gks ldrk gS ;fn vki VSyh 9 esa vdkmafVx djuk pkgrs gSa] rks lcls igys vki dks ,d daiuh
cukuk gksxk vki vius dI;wVj esa vyx&vyx daifu;k¡ cuk ldrs gSa ,d ubZ daiuh cukus ds fy, vki dks lcls igys
MsLdVkWi ij Tally ds vkbdu ij fDyd djus dh vko';drk i<+sxhA
After clicking this, following window will display-

 To open the submenu press alt+f3.

 To create a new company, click on Create Company. Following window will display-
[ 38 ]

 n this company creation screen, at the first data directory set option is presented. To store
data in this, you can select the directory.
 Through this data directory is decided. By default it has one folder named Data, you can
change its name in accordance to you.
 After selecting the directory, move on next option i.e. Name and type here company’s
name.
 When you press enter, after typing the name, cursor will go on the mailing name option.
Here you can type the company name which will use for communication.
 After this type the company address in the address column. When you typed complete
address cursor will go to the statutory compliance for option. The list of countries, which
are already added in tally, will display here-
 Creation of Master
Head

Introduction
Masters includes the information regarding Accounting data .In this ,the heads will be set
once and used in many places like Accounting Vouchers Creation, report generation etc. We
can only create, display, or delete the Ledger, Stock item and their interrelated elements like Groups,
stock categories, unit of measures. Data stored in masters is independent.
ekLVlZ ys[kkadu MsVk ds ckjs esa tkudkjh lfEefyr djrk gSA blesa gsM~l dks ,d ckj lsV fd;k tkrk gS vkSj bldk
mi;ksx dbZ rjg ls fd;k tk ldrk gS] tSls Accounting Vouchers Creation, report generation, vkfnA ge
dsoy ystj] LVkWd vkbVEl] vkSj muds lacaf/kr rRoksa dks cuk ldrs gSaA
Masters can be classified into following types:-
1. Accounting Masters
2. Inventory Masters
3. Payroll Masters
4. Statutory Masters
Accounting masters
Accounting masters are the containers of the accounting data. Accounting data can be recorded
and maintained in Tally.ERP 9. It also contains background information (required for transactions)
which is picked up by Tally ERP 9, when voucher entry is recorded. For example when you make
a ‘Sales with carriage Charges’ sales voucher class, it picks up the percentage of carriage and
amount on which it will be charged from the Voucher Class Master that you created.
ys[kkadu masters ys[kkadu MsVk ds daVsuj gSaA Tally.ERP 9 esa ys[kk vkadM+ks dks fjdkWMZ fd;k tk ldrk gS vkSj
cuk, j[kk tk ldrk gSA blesa Tally.ERP 9 n~okjk yh x;h] i`"BHkwfe dh Hkh tkudkjh 'kkfey gS] ftUgsa okmpj izfof"V
ds le; ntZ fd;k x;k FkkA
Groups
Traditionally, grouping of accounts is a post-accounting activity that is done only when reports
are required. Groups serve to both classify and identify account heads according to their nature and
[ 53 ]
enable presentation of summarized information. Tally enables us to set up our chart of accounts. It
supports us to group our ledger accounts right at time of creating our accounts chart. Our state-
ments and reports will reflect the desired classification whenever we want it.
ijaijkxr :i ls] [kkrksa dk lewg ,d iksLV&vdkmafVx xfrfof/k gS tks dsoy fjiksVZ dh vko';d gksrh gS rc fd;k
tkrk gSA lewgks dks vius oxhZdj.k ds vuqlkj oxhZd`r djrs gSa vkSj [kkrs ds izeq[kksa dh igpku djrs gSa vkSj la{ksfir
tkudkjh izLrqr djus esa l{ke gksrs gSaA VSyh gesa] gekjs [kkrs ds pkVZ lsV djus esa l{ke cukrk gS] ;g gekjs [kkrk pkVZ
cukus ds le; gekjs ystj [kkrksa dk lewg cukus ds fy, gesa leFkZu nsrk gSA gekjh bPNkuqlkj gekjs c;ku vkSj fjiksVZ
okafNr oxhZdj.k dks iznf'kZr djrk gSA
Primary Groups of Capital Nature
1. Capital Account- Reserves and Surplus [Retained Earnings].
2. Current Assets- Bills Receivables, Bank Accounts, Cash-in hand, Deposits (Asset), Loans
& Advances (Asset), Stock-in-hand, Sundry Debtors.
3. Current Liabilities- Bills Payables, Duties and Taxes, Provisions, Sundry Creditors.
4. Investments- Investment in Shares, Bonds, Govt. securities,
5. Fixed Assets
6. Loans (Liability)-Bank OD Accounts [Bank OCC Accounts], Secured Loans, Unsecured
Loans.
7. Suspense Account
8. Miscellaneous Expenses (Asset)
9. Branch/Divisions
Primary Groups Revenue Nature
1. Sales Account
2. Purchase Account
3. Direct Income
4. Indirect Income
5. Direct Expenses [Expenses Directly related with trading]
6. Indirect Expenses [Expenses Indirect related with trading]
Creating Groups (single group)
The steps to creating single groups are as follows-:
,d lewg cukus dh izfØ;k fuEu izdkj gSaµ
 Go to Gateway of Tally > Accounts Info. > Groups.
 Click the option Create under Single Group. The Group Creation screen appears.
 Enter the Name of the group.
 In the field under, from the List of Groups displayed, select the parent group under which
the group has to be classified, for example, Indirect Expenses.
The Group Creation screen appears as shown below:
lewg fØ,'ku LØhu fn[kkbZ nsxh%
 Vouchers

A voucher is a written document that serves as an evidence of a business transaction. It

contains the details of the business transactions. For example cash memo, purchase invoice, etc. It
is a proof that a particular transaction has taken place. It is used to enter the details into the ledgers
to update the financial position of the company. Vouchers are necessary to audit the accounts. In
tally, transactions are done through vouchers entry. Tally provides 21 pre-defined vouchers that can
be used for recording various transactions. It can be used for different purposes.
okmpj ,d fyf[kr nLrkost gS tks O;kikfjd ysunsu ds lk{; ds :i esa dk;Z dj ikrk gSA blesa O;kikfjd ysunsu
ds fooj.k 'kkfey gSaA mnkgj.k ds fy, udn Kkiu] [kjhn pkyku bR;kfnA ;g ,d izek.k gS fd ,d fo'ks"k ysu&nsu
gks pqdk gSA bldk mi;kssx daiuh dh foRRkh; fLFkfr dks viMsV djus ds fy, ystjksa esa fooj.k ntZ djus ds fy, fd;k
tkrk gSA [kkrksa dks vkWfMV djus ds fy, okmpj vko';d gSa VSyh esa] ysunsu okmpj izfof"V ds ek/;e ls fd;k tkrk
gSA VSyh esa 21 iwoZ&ifjHkkf"kr okmpj miyC/k gSa tks fofHkUu fjdkWfMZx ds fy, mi;ksx fd, tk ldrs gSA bldk mi;ksx
fofHkUu iz;kstuksa ds fy, fd;k tk ldrk gSA
Classification of Vouchers:
Vouchers can be classified into three broad categories. These categories are given underneath:
okmpj dks rhu O;kid Jsf.k;ksa esa oxhZd`r fd;k tk ldrk gSA ;s Jsf.k;ka uhps nh xbZ gS%
[ 64 ]
1. Accounting Voucher Types : – accounting vouchers are used for entering accounting data
like sales and purchase, receipt and payment, etc.
ys[kkadu okmpj dk bLrseky ys[kkadu MsVk tSls fcØh vkSj [kjhn] izkfIr vkSj Hkqxrku vkfn esa djus ds fy,
fd;k tkrk gSA
2. Inventory Voucher Type:- inventory vouchers are used for entering inventory data, like
stock, material, etc.
bUosaVªh okmpj dk bLrseky LVkWd] lkexzh] bR;kfn tSls bUosaVªh MsVk djus ds fy, fd;k tkrk gSA
3. Payroll Voucher Type: – payroll vouchers are used for input payroll data like attendance,
payroll etc.
isjksy okmpj dk mi;ksx buiqV isjksy MsVk tSls mifLFkfr] isjksy vkfn ds fy, fd;k tkrk gSA
Predefined vouchers
To suit various and different business requirements for recording business transactions, tally
comprises of the different predefined vouchers. It also allows to create user-defined vouchers in
accordance with the requirement of the business. Pre-defined vouchers are given below:
O;kikfjd ysunsu fjdkWfMZx ds fy, fofHkUu O;kolkf;d vko';drkvksa ds vuq:i] Tally esa fofHkUu iwoZfu/kkZfjr
okmpj 'kkfey gSaA ;g O;kikj dh vko';drk ds vuqlkj mi;ksxdrkZ ds vqulkj okmpj dh Hkh vuqefr nsrk gSA iwoZ
ifjHkkf"kr uhps fn, x, gS%
 Contra Voucher
 Payment Voucher
 Receipt Voucher
 Journal voucher
 Sales Voucher / Invoice
 Debit Note Voucher
 Credit Note Voucher
 Purchase Voucher / Invoice
To open different types of predefined vouchers follow the given steps:
fofHkUu izdkj ds iwoZfu/kkZfjr okmpj [kksyus ds fy, fn, x, pj.kksa dk ikyu djs%
Go to Gateway of Tally > Accounts info / Inventory Info > Voucher types > Alter
 Payroll

Introduction
Payroll is the series of accounting transactions involved in the process of paying employees for
the services rendered by them. Payroll refers to the process of actually calculating and distributing
wages and taxes. It enables users to set up and implement salary structures, ranging from simple to
complex, depending on organization’s requirements. An efficient payroll system provides an error-
free, accurate and timely employee payment while ensuring that the employment is well within the
valid work permit.
isjksy] ys[kk] ysunsu dh og Jà[kyk gS tks deZpkfj;ksa n~okjk iznku dh xbZ lsokvksa ds fy, Hkqxrku dh izfØ;k esa
'kkfey gSA isjksy okLro esa etnwjh vkSj djksa dh x.kuk vkSj forj.k dh izfØ;k dks n'kkZrk gSA ;g mi;ksxdrkZvksa dks
laxBu dh vko';drkvksa ds vk/kkj ij] ljy ls tfVy rd dh lHkh osru lajpukvksa dks LFkkfir djus vkSj dk;kZfUor
djus esa l{ke cukrk gSA ,d dq'ky ijksy flLVe =qfV&eqDr] lVhd vkSj le; ij deZpkjh Hkqxrku iznku djrk gS] vkSj
;g lqfuf'pr djkr gS fd jkstxkj oS/k dk;Z vuqefr ds Hkhrj Bhd gSA
Features of Payroll in Tally
The Major features of the Payroll functionality in Tally.ERP 9 are as follows:
 It is fully connected with accounts to give you the advantages of simplified Payroll
processing and accounting.
 It has user defined classifications and sub-classifications for comprehensive reporting.
This may be related to the employees, employee groups, pay components, departments etc.
‡
 It provides the facility to create user-defined earnings and deductions Pay Heads.
 It allows flexible and User-definable criteria for simple or complex calculations.
 It allows unlimited grouping of Payroll Masters.
 It allows user-defined production units i.e., attendance/ production/ time based revenue
units.
 It provides a flexible payroll processing time period.
 It provides comprehensive Cost Centre as well as employee-wise costing reports.
 It provides an accurate & timely Salary Processing, Employee Statutory Deductions &
Employer Statutory Contributions with the help of predefined processes. It provides auto-
fill facility to expedite the Attendance, Payroll & Employer Contributions processes.
[ 75 ]
 It provides an accurate computation and deduction of ESI, EPF, Professional Tax, Gratuity
etc. It supports in the generation of Statutory Forms.
 It allows drill-down to voucher level for any kind of alteration.
 It facilitates computation of due amount pertaining to prior time period(s).
 It supports in tracking employee loan details.
;g vkidks ljyhÏr isjksy izkslfs lax vkSj vdkmafVax ds ykHk nsus ds fy, iwjh rjg ls tqM+k gqvk gSA
blesa O;kid] fjiks²Vx ds fy, mi;ksxdrkZ ifjHkkf"kr oxhZdj.k vkSj mi&oxhZdj.k gSa ;g deZpkfj;ksa] deZpkjh
lewgksa] osru ?kVdksa] foHkkx vkfn ls lacaf/kr gks ldrk gSA
;g mi;ksxdrkZ ifjHkkf"kr vk; vkSj dVkSrh osru izeq[k cukus dh lqfo/kk iznku djrk gSA
;g ljy ;k tfVy x.kuk ds fy, yphyk vkSj mi;ksxdrkZ&ifjHkkf"kr ekunaMksa dh vuqefr nsrk gSA
;g isjksy ekLVlZ ds vlhfer lewg dh vuqefr nsrk gSA
;g iz;ksDrk ifjHkkf"kr mRiknu bdkb;ksa dks vuqefr nsrk gS] vFkkZr~ mifLFkfr@mRiknu@le; vk/kkfjr jktLo
bdkb;kaA
;g ,d yphyk isjksy izlaLdj.k le; vof/k iznku djrk gSA
;g O;kid ykxr dasæ ds lkFk gh deZpkjh&okj ykxr fjiksVZ iznku djrk gSA
Payroll Configuration
Activation of Payroll requires a one-time simple setup in Tally.ERP 9. Create a new company
in Tally.ERP 9 and follow the steps given below to enable Payroll
isjksy dh lfØ;rk dks VSyh ERP 9 esa ,d&ckj ljy lsVvi dh vko';drk gksrh gSA VSyh esa ,d ubZ daiuh cuk,a
vkSj isjksy dks l{ke djus ds fy, fn, x, pj.kksa dk ikyu djsaA
Step 1: Company Setup (Go to Gateway of Tally > Company Info. > Create Company)
Step 2:Enable Payroll (Go to Gateway of Tally > Press F11: Company Features > press F1:
Accounting Features)
Step 3: Enable Payroll Statutory Features (Go to Gateway of Tally > press F11: Company
Features > press F3: Statutory & Taxation)
Step 4: Press Enter to Accept the screen and go back to F11: Statutory & Taxation Features
screen ‡
Step 5: Press Ctrl+A to Accept the screen

Payroll Configuration Screen

 Inventory Control

Inventory is a list of goods held by company in stock. In Inventory, we study about Stock
Management and also know about over remaining stock. Types of inventory held by an organisation
depend on the nature of business. Tally Software is helpful in maintaining any type of inventory.
There are number of tools and feature, provided by Tally which helps an organisation in effective
inventory control.
While registering the company in Tally Software, an organisation have to select “Account with
Inventory” option in “Company Registration Form”
fdlh Hkh daiuh esa O;kikj esa yxus okys lkekuksa dks vkSj mudh lwph dks buosZVjh dgrs gSA buosaVjh dUVªky
s esa ,d
LVkWy izcU/kd ds ckjs esa v/;;u djrs gS vkSj vfrfjDr LVªksd ds ckjs esa Hkh tkurs gSaA fdlh Hkh O;olk; esa O;olk; esa
mldh izÏfr ds vuqlkj fHkUu&fHkUu rjhds dh lwph rS;kj gks ldrh gSA VSyh lkW¶Vos;j mu lHkh izdkj dh lwph dks
cuk;s j[kus esa lgk;d gSA VSyh dbZ Vwy vkSj QhplZ iznku djrk gS tks ,d laxBu dks izHkkoh fu;a=.k esa enn djrk gSaA
VSyh lkW¶Vos;j esa daiuh dks iathÏr djrs le;] ,d laxBu dks ‘Company Registration Form’ esa ‘‘Account
with Inverntory’’ fodYi pquuk gksrk gSA
Important terms to be kept in mind-
 Stock group
 Stock categories
 Stock items
 Godowns
 Budget
 Voucher types
 Unit of measure
Creating Stock Group (Single)
If an organisation deals or manufactures more than one item then creation of stock group
in tally becomes important for effective inventory control. Stock Group indicates about a
category of our stock.
;fn dksbZ laxBu ,d ls vf/kd oLrqvksa dk O;kikj ;k fuekZ.k djrk gS rks VSyh esa LVkWd lewg cukuk vko';d gks
tkrk gS ftlls dh ,d vPNk baoaVS ªh daVªksy gks ldsA LVkWd xzqi gekjs LVkWd dh ,d Js.kh ds ckjs esa crkrk gSA
G.O.T. (Gateway of Tally)—> Inventory Info—> Stock Group—> Create
[ 85 ]

Blank form will come on the screen as follows when you enter on “create”:

Place an appropriate name of group, e.g., books, t.v., fans, etc. (depends on nature
of business) and declare the Quantity for items to be added or not, by setting Yes or No.
tc vki ‘‘create’’ ij enter djrs gSa rks fuEukuqlkj LØhu ij ,d [kkyh QkWeZ vk tk,xk%
O;kikj dh izÏfr ds vuqlkj lewg dk mi;qDr uke j[ksa] mnkgj.k ds fy,µfdrkcsa] Vh-oh-] iz'kaldksa] vkfn (tSls
HkhA blds vkbVe dks tksM+us ;k ugha tksM+us ds fy, Yes or No ds fodYi dks pqusaA
Creating Stock Group (Multiple)
If an organisation maintains inventory of more than one item, it is also facilitated by Tally
Software.
 TDS & TCS

There are two options in Tally’s statutory and taxation feature one is for TDS and other is for
TCS. TDS means tax deducted at source and TCS means tax collected at source.
VSyh dh oS/kkfud vkSj djk/kku lqfo/kk essa nks fodYi gSa ftlesa ,d TDS ,l ds fy, gSa vkSj nwljk TCS ds
fy, gSA TDS dk eryc gS lzksr ij dVkSrh dj vkSj TCS ,l dk eryc lzksr ij ,df=r dj gS
Enabling TDS feature
Steps for enabling TDS are given underneath-
Vh Mh ,l dks l{ke djus ds fy, pj.k uhps fn, x, gSµ
1. To enable TDS in tally press F11: feature. This button is available in almost all tally screens.
2. After pressing F11 key, select the option of ‘Statutory and Taxation’. This option enables
you to modify the company’s features.
3. Now, the screen will appear like this-
4. In the above screen, set ‘Enable Tax Deducted at Source’ (TDS) and ‘Set/Alter TDS
Details’ to ‘Yes’.
You have successfully enable TDS feature in tally.
Creating tax ledger: Tax ledger is created under duty and tax group. This group contains all
tax account, for example VAT, sales, etc.
ledger M~;wVh vkSj VSDl lewg ds rgr cuk;k tkrk gS gSA bl lewg esa lHkh dj [kkrs lfEefyr gksrs gSa mnkgj.k ds
fy, oSV] fcØh bR;kfnA
Steps for creating tax ledger are given underneath-
dj [kkrk cukus ds fy, pj.k uhps fn, x, gSaµ
Go to Gateway of Tally> Accounts Info.> Ledgers> Create
1. Type the Name of the Tax Ledger to be created.
2. Next step is to select Duties & Taxes from the List of Groups in the Under field.
3. Select TDS from the Types of Duty/Tax list
[ 105 ]

4. Next is to select Nature of Payment.

5. Set Inventory values are affected to No.

Creating voucher
Ledger accounts are needed for creating vouchers. Once the TDS option is enable, its information
can be entered into the vouchers.

To create voucher go to Gateway of Tally > Accounts info > Voucher types > create.
okmpj cukus ds fy, ystj [kkrksa dh vko';drk gksrh gSA ,d ckj Vh Mh ,l fodYi l{ke gks tkus ij] bldh
tkudkjh okmpj esa ntZ dh tk ldrh gSA
okmpj cukus ds fy, go to Gateway of Tally > Accounts info > Vouchers types > create.
(Note: we have discussed the steps for creating voucher in the previous chapter.)
(uksV% ge fiNys v/;k; esa okmpj cukus ds fy, pj.kksa ij ppkZ dj pqds gSA)
Making entries for TDS expenses booking:
TDS expenses booking entries are done in the journal. For this purpose, go to gateway of tally
and then select accounting voucher from the given options. Now, select Journal mode from the
voucher creation.
 Goods and Services
Tax

Introduction
GST is an indirect tax levy on manufacture, sale and consumption of goods as well as services
at the national level. GST is multi stage tax as it is levied on value additions at each stage of the
production cycle - buying raw materials, processing, manufacturing, warehousing and sale to
customers. GST is a destination based tax; an end user consuming any goods or services is liable to
pay the Goods and Services Tax.
th,lVh jk"Vªh; Lrj ij eky ds fuekZ.k] fcØh vkSj miHkksx ds lkFk&LkkFk lsokvksa ij yxk, tkus okyk vizR;{k dj
gSA ;g ,d eYVh LVst dj gS D;ksafd ;g mRiknu pØ ds izR;sd pj.k esa c<+s ewY; ij yxk;k tkrk gSµdPpseky
izlaLdj.k] fofuekZ.k xksnkeksa vkSj xzkgdksa dks fcØh [kjhnukA
fdlh Hkh lkeku vkSj lsokvksa dk miHkksx djus okyk vafre mi;ksx drkZ mldk miHkksx djus ds fy, lkeku vkSj
lsok dj dk Hkqxrku djus ds fy, mRrjnk;h gSA
Objectives of GST
GST was implemented with the purpose of having single tax system across the nation that
improves ease of doing business, widen tax base and increase tax revenues, remove multiple tax
structures, ease of filing tax returns by businesses, reduce inflation and increase in overall GDP.
th,lVh dks ns'kHkj esa ,dy dj iz.kkyh j[kus ds mís'; ls ykxw fd;k x;k Fkk tks O;kikj djus esa vklkuh] dj
vk/kkj dks c<+kus] dj jktLo esa o`f¼ djus] dbZ dj lajpukvksa dks gVkus gS] O;olk;ksa n~okjk dj fjVuZ nkf[ky djus esa
vklkuh] eqækLQhfr dks de djus vkSj lexz dy ?kjsyw mRikn esa o`f¼ vkfn mn~ns'; ls ykxw fd;k x;k gSA
One of the main objectives of GST is to eliminate effect of DOUBLE TAXATION i.e. cascading
effects of taxes on production and distribution cost of goods and services. Before GST
implementation, tax on tax was calculated and paid by every purchaser including the final
consumer. This tax on tax is called Cascading Effect of Taxes. In GST tax is calculated only on the
value-add at each stage of transfer of ownership which avoids this cascading effect.
th,LkVh ds eq[; mís';ksa eas ls ,d gS nksgjs VSDls'ku (dkLdsfMax bQsDV) ds izHkko dks [kRe djukA th,lVh ykxw
gksus ls igys] dj ij dj dh x.kuk dh tkrh Fkh vkSj vafre miHkksDrk lesr izR;sd [kjhnkj n~okjk Hkqxrku fd;k x;kA
dj ij bl dj dks djksa dk dSLdsfMax izHkko dgk tkrk gSA th,lVh dj esa dsoy LokfeRo ds gLrkaj.k ds izR;sd pj.k
esa ewY;&tkssM+ ij x.kuk dh tkrh gS tks bl dSLdsfMax izHkko ls cpkrh gS
[ 114 ]
GST Bill in India
In India, the idea of adopting GST was first coined by the Atal Bihari Vajpayee, the Prime
Minister of the nation in 2000. An Empowered Committee (EC) was formed by state finance ministers
to create a structure for GST, based on their experience in designing State VAT headed by Asim Das
Gupta, the finance minister of West Bengal.
Hkkjr es] th,lVh dks viukus dk fopkj igyh ckj 2000 esa ns'k ds iz/kkuea=h vVy fcgkjh oktis;h us cuk;k FkkA
jkT; foRr eaf=;ksa us th,lVh ds fy, ,d lajpuk cukus ds fy, ,d vf/kdkjh lfefr (bZlh) dk xBu fd;k Fkk] ftls
if'pe caxky ds foRrea=h vfle nkl xqIr dh v/;{krk esa] jkT; ds oSV ds vuqHko ds vk/kkj ij cuk;k x;k Fkk
The finance minister, P. Chidambaram discussed in the budget session for the financial year
2005-06 that the medium-to-long term goal of the government was to implement a uniform GST
structure across the country, covering the whole production-distribution chain. 1 April 2010 was
set as the GST introduction date.
foRrea=h ih- fpnacje us eusfoRrh; o"kZ 2005-06 ds ctV l= esa ppkZ dh fd ljdkj dk e/;e&nh?kZ dkyhu
y{; ns'k esa ,d leku th,lVh lajpuk ykxw djuk Fkk] ftlesa iwjs mRiknu&forj.k Ja[kyk dks 'kkfey fd;k x;k FkkA
1 vizsy 2010 dks th,lVh ifjp; frfFk ds :i esa lsV fd;k x;k FkkA
In March 2011, Constitution Amendment Bill (115th) to GST introduced in the Lok Sabha.
Bill referred to Standing Committee on Finance in March 29, 2011.
The standing committee submitted a report to the parliament in August, 2013. The panel approved
the regulation with few amendments to the provisions for the tax structure and the mechanism of
resolution.
ekpZ 2011 esa] th,lVh dks lafo/kku la'kks/ku fo/ks;d (115 oka) yksd lHkk esa is'k fd;k x;kA fo/ks;d 2 9 ekpZ
2011 dks foRr ij LFkk;h lfefr dks lanfHkZr fd;k x;kA
LFkk;h lfefr us vxLr] 2013 esa laln dks ,d fjiksVZ izLrqr dhA iSuy us dj lajpuk vkSj ladYi ds ra= ds izko/kkuksa
esa dqN la'kks/ku ds lkFk fofu; eu dks etnwjh ns nhA
The Bill was opposed by The state of Gujarat in October, 2013, as it would had to bear a loss of
Rs.14,000 crore per annum, due to the destination-based taxation rule.
vDVwcj&2013 esa xqtjkr jkT; n~okjk fo/ks;d dk fojks/k fd;k x;k Fkk] D;ksafd xarO;&vk/kkfjr djk/kku fu;e ds
dkj.k bls izfro"kZ 14,000 djksM+ :i;s dk uqdlku mBkuk iM+ ldrk Fkk
In December 2014, the Constitution (122nd Amendment) Bill, 2014 was submitted in the
parliament by India’s new finance minister, Arun Jaitley. The opposition demanded that the Bill be
sent for discussion to the standing committee. It was indicated by the Jaitley in his budget speech
that the Government was looking to implement the GST system by 1 April 2016.
fnlacj 2014 esa laln esa lfo/kku (122 oka l'kks/ku) fo/ks;d] 2014 dks Hkkjr ds u, foRr ea=h v:.k tsVyh us
izLrqr fd;k FkkA foi{k us ekax dh fd fo/ks;d LFkk;h lfefr dks ppkZ ds fy, Hkstk tk,xkA tsVyh vius ctV Hkk"k.k
esa ladsr fn;k Fkk fd ljdkj 1 viSzy 2016 rd th,lVh iz.kkyh dks ykxw djus dh lksp esa FkhA
The Constitution Amendment Bill was passed by Lok Sabha in May 2015. Jaitley also an-
nounced that petroleum would be kept out of the ambit of GST for the time being but the Bill was
not passed in the Rajya Sabha.
 GST Registration and
Retun Process

A return is a document that a taxpayer is required to file as per the law with the tax administrative
authorities. Under theGST law, a normal taxpayer will be required to furnish three returns monthly
and one annual return. Similarly there are separate returns for a taxpayer registered under the
composition scheme.
Return ,d nLrkost gS] ftls djnkrk dks dj iz'kklfud vf/kdkfj;ksa ds lkFk dkuwu ds vuqlkj Qkby djus dh
vko';drk gksrh gSA th,lVh dkuwu ds rgr] ,d lkekU; djnkrk dks rhu fjVuZ ekfld vkSj ,d ok£"kd fjVuZ izLrqr
djus dh vko';drk gksrh gS blh rjg jpuk ;kstuk ds rgr iathÏr djnkrk ds fy, vyx&vyx fjVuZ gksrs gSaA
The Registration Process
 Apply form is REG-01: Fill all the dealers and attach the required documents.
 After uploading the same, an acknowledgement will be generated in REG—02 Form.
 Authority either rejected the application in REG-05 after given the opportunity of being
heard or gives notice in REG-03 for additional information.
 lHkh Mhyjksa dks ;gk¡ fy[ks vkSj vko';d nLrkost layXu djsaA
 bls viyksM djus ds ckn] vkjbZth -02 QkWeZ esa ,d ikorh mRiUu gks tk,xhA
 izkf/kdj.k ;k rks uksfVl nsus ds volj ds ckn vkjbZth -05 esa vkosnu dks [kkfjt dj nsrk gS ;k fQj vfrfjDr
tkudkjh ds fy, vkjbZth -03 esa uksfVl ns nsrk gSA
Assessee can fill the additional information in REG-04 in the proper time which is mention
innotice.
fu/kkZfjrh mfpr tkudkjh esa vkjbZth -4 esa vfrfjDr tkudkjh Hkj ldrk gS tks uksfVl esa mYys[k fd;k x;k gSA
If authority is satisfied then he can give the registration certificate in form REG-06.
vxj izkf/kdkjh larq"V gS rks og iathdj.k izek.k i= vkjbZth -06 esa ns ldrk gSA
The Return Procss
The taxpayer must fill the GSTR-01 form in case of Sales Register on or before 10th day of
the month.
djnkrk dks eghus ds 10osa fnu ;k mlls igys fcØh jftLVj ds ekeys esa th,lVh -01 QkWeZ Hkjuk gksxkA
In the case of Purchase, he will be filling GSTR-02 on or before the 15th day of the month.
[kjhn ds ekeys esa] og eghus ds 15osa fnu ;k mlls igys GSTR-02 Hkj tk,xkA
[ 127 ]
After that monthly Return will be available i.e. GSTR-03 on or before 20th day of the
month.
While the GSTR-09 for an annual return which will be file on or before 31st December at
the end of the F.Y.
ml ekfld fjVuZ ds ckn eghus ds 20osa fnu ;k mlls igys GSTR-03 miyC/k gksxkA
tcfd ok£"kd fjVuZ ds fy, GSTR-09 tks 31 fnlacj dks ;k mlls igys foRrh; o"kZ ds var esa Qkby gksxhA
In the table below, we have provided details of all the returns which are required to be filed
under the GST Law.

Return Form What to File\ By Whom\ By When\

Details of Ourtward Supplies
of taxable goods and/or Registered Tax 10th next
GST R-1 services effected Supplier month
Details of inward Supplies
of taxable goods and/or
services effected claiming Registered Taxable 15th of the nest
GST R-2 input tax credit Recipient month
Monthly return on the baisc
of finalization of details of
outward supplies and inward
supplies along with the Registered taxable 20th the next
GST R-3 payment of amount of tax. person month
Quarterly return for com 18th of month
GST R-4 pounding taxable person. Composition Supplier succeeding quater
Return for Non.Resident Non-Resident Taxable 20th of the next
GST R-5 foreign taxable person person month
Return for Input Service Input Service 13th of next
GST-6 Distributor Distributor month
Retun for Authroties deduct 15th of the next
GST-7 ing taxt at source Tax Detector month
Monthly return on the basic
of finalization of details of Registered Taxable 20th of the next
GST-8 outward supplier and person month
inward supplies along with
the payment of amount of tax
Details of supplier effected
through e-commerce operator E-commerce Operator 10th of the next
 GST in Education and
Training Industry

GST will impact on each and every industry & business in India. In Education and Training
Industry, India holds an important place in the global education industry. The country has more
than 1.4 million schools with over 227 million students enrolled and more than 36,000 higher
education institutes. India has one of the largest higher education systems in the world. However,
there is still a lot of potential for further development in the education system. India has become
the second largest market for e-learning after the US.
th,lVh dk vlj Hkkjr ds gj m|ksx vkSj O;kikj ij iM+sxkA f'k{kk vkSj izf'k{k.k m|ksx esa] Hkkjr oSf'od f'k{kk
m|ksx esa ,d egRoiw.kZ LFkku j[krk gSA ns'k esa 1.4 fefy;u ls vf/kd Ldwy gSa ftuesa 227 fefy;u ls T;knk Nk=
ukekafdr gSa vkSj 36,000 ls vf/kd mPp f'k{k.k laLFkku gSaA Hkkjr nqfu;k esa lcls cM+h mPp f'k{kk iz.kkyh esa ls ,d gSA
gkykafd f'k{kk iz.kkyh esa vkSj fodkl ds fy, vHkh Hkh cgqr laHkkouk,a gSaA vesfjdk ds ckn bZ&yfuZx ds fy, Hkkjr }kjk
lcls cM+k cktkj cu x;k gSA
In the Education and Training Industry will also be impacted by GST and impact
is elaborate in the following aspects:-
1. Tax Payment
2. Registration
3. Input Tax Credit
4. Returns
5. Refund
1. Tax Payment:
In the existing indirect tax structure,education and training industry enjoy various tax
exemptions and tax benefits.
ekStwnk vizR;{k dj lajpuk esa f'k{kk vkSj izf'k{k.k m|ksx dks fofHkUu dj NwV vkSj dj ykHk dk vkuan feyrk gSA
A. Education services provided by an Educational institution i.e. institution providing
services of pre-school education and education up to higher secondary school not coaching
instituteOR education as a part of a curriculum for obtaining a qualification recognized
by any law for the time being in force OR education as a part of an approved vocational
education course to its students, faculty and staff.
[ 134 ]
,d 'kS{kf.kd laLFkku }kjk iznku dh tkus okyh f'k{kk lsok,a ;kfu iwoZ ek/;fed f'k{kk dh lsok,a iznku djus
okyh laLFkk vkSj mPp ek/;fed fo|ky; rd f'k{kk dksfpax laLFkku ;k f'k{kk ds fdlh Hkh dkuwu }kjk ekU;rk
izkIr ;ksX;rk izkIr djus ds fy, ikB~;Øe ds ,d fgLls ds :i esa f'k{kk ugha] vius Nk=ksa] ladk; vkSj
deZpkfj;ksa dks vuqeksfnr O;kolkf;d f'k{kk ikB~;Øe ds fgLls ds :i esa f'k{kkA
B. In addition of above, Following Services provided to an educational institution(i.e.
institution providing services of pre-school education and education up to higher
secondary school not coaching instituteOR institution providing services of education as
a part of a curriculum for obtaining a qualification recognized by any law for the time
being in force OR institution providing services of education as a part of an approved
vocational education course)—
mi;qZDr ds vykok] ,d 'kSf{kd laLFkku (;kuh iwoZ ek/;fed f'k{kk dh f'k{kk iznku djus okyh laLFkk vkSj
mPp ek/;fed fo|ky; rd f'k{kk iznku djus okyh laLFkk] dksfpax laLFkku ;k laLFkk }kjk ekU;rk izkIr ;ksX;rk
izkIr djus ds fy, ikB~;Øe ds ,d fgLls ds :i esa f'k{kk dh lsok,a iznku djus okyh laLFkk ykxw gksus okyh
fdlh Hkh dkuwu ;k vuqeksfnr O;kolkf;d f'k{kk ikB~;Øe ds fgLls ds :i esa f'k{kk dh lsok,a iznku djus
okyk laLFkku)µ
1. Transportation of students, faculty and staff;
2. Catering, including any mid-day meals scheme sponsored by the Government;
3. Security or cleaning or house-keeping services performed in such institution;
4. Services relating to admission to, or conduct of examination by such institution.
Following Services provided by the Indian Institutes of Management to their students as per
the guidelines of the Central Government:-
dsaæ ljdkj ds fn'kkfunsZ'kh ds vuqlkj Hkkjrh; Nk=ksa ds izca/ku laLFkku }kjk muds Nk=ksa dks iznku dh tkus okyh
fuEufyf[kr lsok,aµ
1. 2 years full time residential Post Graduate Programme in Management for the Post
Graduate Diploma in Management, to which admissions are made on the basis of Common Admission
Test (CAT), conducted by Indian Institute of Management
2. Fellow programme in Management
3. 5 year integrated programme in Management.
» Services of National Skill Development Programme implemented by the National Skill
Development Corporation (NSDC)OR A vocational skill development course under the National
Skill Certification and Monetary Reward Scheme ORAny other Scheme implemented by the
National Skill Development Corporation by the following:-
Any education and training service except aforesaid education and training services are liable
of Service Tax @15%.
mijksDr f'k{kk vkSj izf'k{k.k lsokvksa dks NksM+dj dksbZ Hkh f'k{kk vkSj izf'k{k.k lsok] lsok dj @ 15% ds fy,
mÙkjnk;h gSA
In the GST Law, any education and training service except exempted in existing tax system will
of GST @18% then the price will up by 3%. But the input Tax credit will be allowed on the input
goods which was not available in existing tax system resulting some relaxation to the education
and training service provider.