Academic Training Info Sheet

HowtoApplytoIIEforAcademicTrainingApproval
Overview
Once you have been oered an internship or research posi on, you will have to apply to IIE for Academic Training Approval.
You are not allowed to do any ac vi es for your Academic Training un l you have received wri en approval from IIE along
with your work authoriza on le er. As your visa sponsor, only IIE is allowed to give you this work authoriza on. Please
follow the steps below to apply for IIEs approval for your Academic Training opportunity.
1. Log on to your account at iiecsm.symplicity.com

2. On your homepage click on My Profile .

Academic Training Info Sheet

3. Once you are in your profile tab, go to the Academic Training Sec on and click the bu on AddNewExperience

4. A er clicking the Add New Experience Bu on this is the form that you will be directed to.

Academic Training Info Sheet

5. If at any me you want to stop the process of filling out the form, or you are unable to complete all of the ques ons at
one me, you can save the form as a dra . This will save all the informa on you have filled out and will allow you to return
to the form to con nue to edit it and fill it out.

Note

Once you submit your AT Request form all your responses are final. You will not be able to change any of
your answers. We recommend saving your AT Request Form as a dra un l you are 100% sure about all of
your responses.

Once your AT request is saved

as a dra , you can return to the
academic training sec on of
your profile and edit the dra
as o en as you need to before
you finally submit it to IIE for
review and approval. Once you
click Submit, you will not be
able to make changes.

Academic Training Info Sheet

The ProposedAcademicTrainingProvideris the company/research lab/organiza on where your will be doing you AT over
the summer.
IF
A
T

C
/O
, first, use the search box (NameofAcademicTrainingpro
vider) to see if the company is already in the database. When you do find the company in the data base, select it, and leave
the next box (NameofNewAcademicTrainingprovider) blank. You are now ready to move on and con nue to fill out the
form. If you do not see the company, see the next sec on.

IFYOUDONOTSEETHECOMPANYONTHEDATABASE, clear NameofAcademicTrainingproviderand leave it blank.

Enter the company/organiza on name into NameofNewAcademicTrainingprovider, and click no for IsyourAcadem
icTrainingataUniversity

Academic Training Info Sheet

IF
A
T

, first, use the search box (NameofAcademicTrainingprovider) to see if the
university is already in the database. When you do find the company, select it, and leave the next box (NameofNewAca
demicTrainingprovider) blank. Then, click yes for IsyourAcademicTrainingataUniversity.
IfyouDONOTseethecompany, clear Name of Academic Training providerand leave it blank. Enter the University name
into NameofNewAcademicTrainingprovider,and click yes for IsyourAcademicTrainingataUniversity.

You have now correctly added your AT Site Name. You are ready to move on and con nue to fill out the form.

NOTE:IfthesystemwontletyouleaveeitherProposedATproviderName1orProposedAT
Siteprovider2blank,youshouldsaveyourapplica onandthenreturntofinishtheapplica on
andthesystemwillthenallowyoutoleaveoneofthetwoblank!

Academic Training Info Sheet

Importantinforma onregardingyourAcademicTrainingdetails

These are the dates that will start and end your Academic Training. Both your SEVIS immigra on record and your work
authoriza on will reflect these dates. It is important that you get them correct.
Also, if you are a student that started their academic program in the Fall 2014, you will be leaving to return to Brazil
a er your academic training is over. Once you submit this request form to IIE and it is approved, your AT end date will
become the end date of your Form DS2019. You will not be allowed to work beyond that end date. Also, your 30 day
grace period will start the day a er your AT end date.
The next important sec on as you con nue to fill out the form is informa on about your pay, benefits, and number of hours
per week that you will work.

You are required to work full me during the summer. IIEs defini on of full me is between 3045 hours a week.

You are allowed to receive an hourly wage or s pend for the work that you do over the summer. If your posi on is
paid, please make sure to indicate how much you will be receiving either per hour, per month, per week, or total for
the summer.

It is also important that you list any benefits that your AT will be providing you. Benefits could include free housing,
housing s pend, meal s pend, travel reimbursement, etc. It is important that you fill this out completely and honestly
as it may eect your summer s pend. Remember: any material misrepresenta on could lead to your program
termina on.

If your Academic Training requires you to pay any fees (excluding any applica on fees, which are not covered), be sure
to elaborate on the type and amount of those fee for which you will be responsible.

Academic Training Info Sheet

At the end of the form it will ask for your signature, your Academic Advisors signature, and your Academic Training
Supervisors signature. Go ahead and typethenamesinthesignatureboxand click Submit.

Once your form in complete and all of the informa on is complete and accurate, you can submit it to IIE for approval.

Once your form is complete and all of the informa on is complete and accurate, you can submit it to IIE for approval.

Butyourenotdoneyet.

Academic Training Info Sheet

6. Once your Academic Training Request has been submi ed to IIE for review and approval, printtheformsoyoucanget
therequiredsignaturesonahardcopyofit.To print the form click the review bu on.

7. On the review screen you will want to click the print bu on to print out a copy of the Request Form for you,yourAca
demicAdvisor,andyourAcademicTrainingSupervisorto sign.

Academic Training Info Sheet

8. Con nue to follow the instruc ons to print the form. Click print.

9. A er you print the form here is where you, your academic advisor, and your academic training supervisor should sign
accordingly.

10. If you have morethanoneAT, note this at the top corner of the first page of each document (e.g. AT Opportunity 1 of 2,
2 of 2)

Academic Training Info Sheet

10. Once your form is signed by everyone, upload your signed Form as a document BSMP Student Service Portal.
Portal Link h p://mycusthelp.info/IIE

11. Next click on the Programs tab at the top of the screen.

Academic Training Info Sheet

12. Once in the Programs tab, you will need to click on your program name (BrazilScien ficMobilityProgram) to get to the sec on
where you can upload your signed Request for AT.

11. Once you are in the next screen, you will see the AddNewDocument bu on, please click on it to upload your signed Request for
AT:

Academic Training Info Sheet

12. You will reach the screen shown below

Fill out the fields on the screen above using the chart below as guidance:
DocumentCategory
Select PreDegree AT Request

Applicableterm
Leave blank

ApplicableYear
2015

DateReceived
Todays Date

A achmentName(UseYour
IIEID#)
15XXXXXX_AT Request

To a ach your document, click on Browse and search for the document as you have saved it on your computer. Pleasenotethatyou
mustuploadthecompletedocument,notjustthepagewithyoursignature. Once you have a ached the document, click Save which
will send the document to IIE. You will reach the next screen:

You have now completed the process for reques ng approval from IIE. Once your signed form is submi ed, IIE will review
your request. Shortly a er your Academic Training is approved by IIE, you will receive a work authoriza on le er from IIE
that you can show your Academic Training Employer. You can also use this le er to apply for a Social Security Number.