Professional Documents
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January 7, 2015
January 12, 2015
February 11, 2015
April 7, 2015
Budget Summary
The Librarys budget proposal for fiscal year 2015-2016 calls for expenditures of
$3,506,220, an increase of $23,038, or 0.7%.
The budget makes provision for a 3% increase in staff and administrative
salaries.
Library and Building operating accounts increase by $15,246, with increases in
Electricity, Gas and Fuel, Insurance and Audit Expenses partially offset by
decreases in Building Operations and Maintenance and Service.
In accordance with guidance from the Town, we have budgeted a 3.2%
decrease in Retirement, and we have budgeted an increase of 15% for Workers
Comp and Property and Liability Insurance. Because Darien Library was able to
negotiate a significant reduction in Health Insurance costs for the current year by
switching carriers and changing terms, we are able to show a decrease in
Health Insurance costs for next year, despite a projected 15% increase. The
overall reduction in Health, Insurance and Retirement is $54,225.
These, and other actions, are detailed later in this report.
The table below outlines the major categories affecting the budget proposal:
Increase/(Decrease)
% Budget
Increase
Personnel
$62,017
2.9%
Operating Accounts
$15,246
2.5%
($54,225)
-8.5%
$23,038
0.7%
Category
Darien Library
Page 1
April 2015
$ 59,852
$ 59,852
FICA
$ 62,017
269.2%
1.8%
$ 15,246
66.2%
0.4%
$ 15,246
66.2%
0.4%
$ (54,225)
-235.4%
-1.6%
$ 23,038
100.0%
0.7%
2,165
$
(305)
$ 16,646
$
328
$ (4,556)
$ (3,713)
$
1,846
$
5,000
$ (56,722)
$ (4,862)
$
7,359
Darien Library
$ (54,225)
Page 2
April 2015
21.4
17.0
12.3
4.2
4.0
2.4
2012-13
2013-14
%
Increase
Reference Queries
95,408
104,797
119,327
25.1%
Computer Logins
92,466
82,080
94,078
1.74%
Wi-Fi Use
83,225
86,722
105,571
26.9%
Program Attendance
44,446
46,477
51,774
16.5%
Darien Library
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April 2015
180
160
140
120
100
80
60
40
20
0
Darien Library
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April 2015
Increase
2009-2010
2.0%
2010-2011
2.25%
2011-2012
0.0%
2012-2013
4.0%
2013-2014
3.0%
2014-2015
3.0%
2015-2016
3.0%
2.45%
Darien Library
Page 5
April 2015
The following chart shows the trend of staffing in the Library over the past 14 years:
29.7
29
27.3
29.229.229.2
29.9
30.430.2
Fiscal Years
Note that staffing for next year is projected to be lower than it was in 2009-2010, the
first year in the new building.
As a result of the actions we have taken with respect to staffing, total personnel
compensation costs including FICA will increase by $62,017, or 2.9%.
Operating Accounts
The Librarys Operating Accounts are budgeted to increase by $16,991. Major
factors are an increase in Electricity, Gas and Fuel and in Audit expenses, partially
offset by decreases in Building Operations and Maintenance and Service.
Operating Accounts with Major Increases
1. Electricity, Gas and Fuel will increase by $16,646. The elements of this
account are:
2014-15
2015-16
Increase
$107,061
$124,015
$16,954
Street Lights
$1,300
$1,300
Natural Gas
$2,400
$2,500
$100
Diesel (generator)
$3,700
$3,292
($408)
$114,461
$131,107
Building Electricity
Total
Darien Library
$16,646
Page 6
April 2015
The major change in budgeted electricity for the building relates to three
factors:
a. A correction on the amount of electricity used, based on experience.
We budget based on average KwH usage per month, from the date we
moved into the new building. In the last two years, our usage in the
summer has spiked, apparently because of geothermal pump usage.
Using the average of five years of experience would call for Building
Electricity budgeted at $119,525, an increase of $12,464. However, we
are budgeting an additional factor:
i. An increase of $4,490 that reflects the fact that our KwH usage
last summer was even higher. We believe we have corrected a
pumping issue that caused that spike, but we cannot be sure
until next summer. If this increase is not needed because the
pumping issue is corrected, we will return these funds to the
Town.
ii. To summarize: the $16,954 increase in Building Electricity is the
result of three factors:
1. Applying average usage factors: $12,464
2. An additional increase based on recent experience:
$4,490
b. We increase Natural Gas by $100 based on average experience.
c. The allocation for Diesel is for the generator installed by the Friends of
the Darien Library last year. We have agreed with the Board of
Selectmen to budget half the cost of filling the fuel tank in the event fuel
is used when power is off. The amount that is held harmless is $3,292,
half the cost of a full tank at $2.49 per gallon (a reduction from the
assumption used last year), and if it is not used, would be returned to
the Town.
2. Audit will increase by $5,000. This is one element of the reorganization of our
Finance and Accounting responsibilities. We are contracting for additional
accounting services in this first year of transition, to assure we maintain the
accuracy and quality of our procedures. We do not anticipate continuing in the
future at this rate. Including this increase, our total expenditures on Finance
and Accounting responsibilities will decrease as the result of the
reorganization.
Other Operating Accounts
3. Building Operations contains the budget elements relating to outsourced
cleaning services, grounds maintenance, snow removal and other services.
We have reduced our allocation for snow removal because last year, in a very
snowy year, we did not expend our full budget. The reduced allocation for
snow removal is the reason for the reduction of $4,556 in this account.
Darien Library
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April 2015
Darien Library
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April 2015
Insurance
9. We have budgeted a 15% increase in Workers Compensation and
Property/Liability/Auto and General Insurance, together with an additional
amount to make up for our being under-budgeted this year. The increase in
this line is $7,359.
Use Now
Darien Library
82.2%
85.0%
Place of Worship
64.8%
68.4%
36.3%
41.5%
30.0%
44.9%
YMCA
24.4%
52.1%
At the other end of the age spectrum, the Library is used by young children and
their parents and care-givers often the Library is the first public space a young
child ever visits -- and by a growing number of middle school and high school
students who have made the Library the place to visit for studying, especially
during midterms and finals, when the Library remains open until 10:30 PM,
allowing students to study alone or in groups.
Darien Library
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April 2015
For everyone of all ages, the New Darien Library is a community center; a
distribution center for books, magazines, DVDs, videos, books on tape,
technology and other materials; a cultural center for programs for all ages; a
haven for study and research; a busy technology and continuing education hub;
a resource for Town government and many community organizations. Library
users constantly ask that we extend our hours.
Recent use trends build on past successes. For many years the Darien Library
has proven to be a high-profile example of extraordinary customer service
provided in a remarkably cost-efficient manner.
Service to the Whole Community
The Library collaborates with many Darien and other organizations to provide
services to the community. The expanded Librarys many meeting rooms have
been made available at no expense by Board of Trustees policy to the Town of
Darien and its Boards and Commissions.
Community Support
We provide space in the Library for many community activities, including:
Americares
Amnesty International
Darien YWCA
Mothers of Multiples
Darien Library
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April 2015
Perpetual Insights
Tax Aide
Trout Unlimited
Darien Library
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April 2015
Darien Library
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April 2015
The Librarys administration has demonstrated over many years that it will ask
only for the resources it needs, and that it can be trusted to manage those
resources in an exemplary manner. The funding we request is the minimum
necessary to provide the community the services it requires to meet the
increased use of the Darien Library.
Highlights of increases and decreases in this years budget request:
Darien Library
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April 2015
The Library staff will receive merit-based pay increases averaging 3%.
Electricity, Gas and Fuel will increase by $16,646, accounted for primarily by
our need to budget for recent experience.
Audit expense will increase by $5,000 as part of our Accounting and Finance
reorganization.
Amy Cholnoky
President, Board of Trustees
Darien Library
Page 14
Salaries
Administrative
Member Services
Support
TOTAL
Fringe Benefits
Social Security
Town Retirement
Health, Dental and LTD
Life Insurance
Unemployment Comp.
TOTAL
Building Operations
Electricity, Gas and Fuel
Water & Sewer
Insurance
Building Operations
Maintenance/Service
TOTAL
Library Operations
Library Supplies
Janitor Supplies
Postage
Printing
Staff Development
Internet/Telephone
Audit
Outsourced Cataloging
TOTAL
TOTAL DISBURSEMENTS
Darien Library
April 2015
2013-14 to 2014-16
$
%
Increase
Increase
Proposed
Budget
2015-16
2014-15 to 2015-06
$
%
Increase
Increase
Actual
2013-14
Budget
2014-15
337,725
1,287,633
441,151
2,066,509
245,659
1,386,356
437,679
2,069,694
(92,066)
98,723
(3,472)
3,185
-27.3%
7.7%
-0.8%
0.2%
214,875
1,422,400
492,272
2,129,547
(30,785)
36,044
54,593
59,852
-12.5%
2.6%
12.5%
2.9%
151,826
142,266
399,597
3,984
1,500
699,173
157,338
153,647
445,194
3,617
1,500
761,297
5,512
11,381
45,597
(367)
62,124
3.6%
8.0%
11.4%
-9.2%
0.0%
8.9%
159,503
148,785
388,472
3,312
1,500
701,572
2,165
(4,862)
(56,722)
(305)
(59,725)
1.4%
-3.2%
-12.7%
-8.4%
0.0%
-7.8%
123,478
9,116
37,394
133,483
165,438
468,909
114,461
7,364
36,999
150,499
172,656
481,980
(9,017)
(1,752)
(395)
17,016
7,218
13,071
-7.3%
-19.2%
-1.1%
12.7%
4.4%
2.8%
131,107
7,692
44,358
145,943
168,944
498,044
16,646
328
7,359
(4,556)
(3,713)
16,064
14.5%
4.5%
19.9%
-3.0%
-2.2%
3.3%
29,907
18,546
2,000
1,350
1,500
10,880
9,450
92,341
165,974
30,000
19,750
2,000
1,350
1,500
11,161
9,450
95,000
170,211
93
1,204
281
2,659
4,237
0.3%
6.5%
0.0%
0.0%
0.0%
2.6%
0.0%
2.9%
2.6%
30,000
19,750
2,000
1,350
1,500
13,008
14,450
95,000
177,058
1,846
5,000
6,846
0.0%
0.0%
0.0%
0.0%
0.0%
16.5%
52.9%
0.0%
4.0%
3,400,565
3,483,182
82,617
2.4%
3,506,220
23,038
0.7%
Page 15
April 2015
Salary Budget
Town Retirement
Health Insurance
We are budgeting a 15% increase from the lower rates we received by converting to a
new provider and new contract.
Unemployment Compensation
We are part of the Towns electricity bid, and are making an adjustment based on recent
experience
Insurance
Maintenance/Service
Maintenance, service and repairs on the buildings systems. This includes HVAC, the
geothermal system, elevators, building management, security and phone systems.
Building Operations
This includes contracted cleaning, snow plowing by our staff, grounds, cleanout of our
water retention system, lawn care and other services.
Library Supplies
This represents paper for copiers, office supplies and other building needs.
Janitor Supplies
Primarily plumbing, electricity and HVAC parts, cleaning supplies and paper products for
the public restrooms.
Staff Development
Internet/Telephone
This account provides funds for maintenance of our fiber connection to the State of CT CEN,
and our telephone lines and usage. The increase results from a change in the SLC E-Rate.
Audit
Engagement fee for the Librarys GAAP audit. Increased in line with reorganization of
Finance and Accounting functions.
Outsourced Cataloging
Darien Library
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April 2015
Darien Library
Fact Sheet
2015
Darien Library is highly ranked by Library Journal, one of four Star
Libraries in CT.
Darien Library is the busiest library in Connecticut on a per capita basis.
Darien residents borrow more books on average (21) than any other
community.
85% of Darien residents have library cards.
Usage of the Library has increased significantly since the new building
opened.
The Librarys services to the communitys senior citizens are broad-based
and significant:
o A recent survey showed that seniors rely on the Library more than
any other community resource for programs and resources.
During the past year, there were 361,833 visits to the Library, staff
members answered 119,327 queries, and there were 24,094 participants
in Childrens Library programs, such as Storytime, Born to Read,
Sleepytime, Drop-in Storytime, preschool, elementary and Middle School
visits; attendance at Teen Programs was 2,051 and at Adult programs
was 25,629.
Users cite superior personal service given by the library staff as the
primary reason they prefer Darien Library.
The library is a model of excellence in the use of new technology and
hosts the web pages for 36 local community organizations.
The Librarys innovative website and SOPAC are providing both
information and entertainment to those members of the community who
wish to use a new form of communication, and have gained national
recognition.
A study by the CT State Library in 2004 showed Darien Library had the
lowest cost per circulation item of all libraries studied. This is still the case.
Darien Library
Page 17
April 2015
and electronically twenty-four hours a day, seven days a week and three
hundred and sixty five days a year, and without charge to the individual user.
The Library will be the heart of the community, providing flexible and
who are accomplished individuals with diverse expertise who have the time,
interest, and dedication required to support the Library in pursuit of its
vision and mission.
Darien Library
Page 18