Professional Documents
Culture Documents
This document is prepared as a template / starting point to help you administrate your event.
You should complete page 1 by overtyping all italicised areas with details for your event.
Pages 2-8 have pre-prepared evaluations of hazards and assessments of risk that are common to events; and the control
measures that we expect to be applied to manage them. You will find it helpful to read them and delete any that arent
appropriate, for example, if you are not having catering at your event, there is no need to include it in your risk assessment,
so delete the row. This gives you a good starting point. Tailor what remains to reflect how you will manage the hazards at
your event and, if appropriate, review the assessment of risk in accordance with the matrix on page 9.
If there are additional hazards, for example, if you are planning to stage a swordfight as part of your entertainment, add a
row and complete it to show what hazards have been identified and how you will manage them. You may want to adopt a
similar writing style to the other rows that remain, identifying who will do what and when.
Page 10 is the authorisation page. If you have conducted the risk assessment, you will complete the first line seeking
authority to proceed. Your manager should complete the second line to record that they support your assessment and to
authorise you to proceed, from a departmental / course perspective. They will also sign the third line to confirm that they
have sent the document to the Health & Safety Adviser. The Health & Safety Adviser will note the form with advice or
agreement.
The RAMS must be sent to the Assistant Facilities Managers and to the Events Organiser.
The RAMS must be retained by your department for three years, from the date of submission.
Date of RAMS
Date of Review
Description of event /
activity
Method Statement
What steps will be taken to make it happen bullet point format with timings is fine here. When will
your staff or contractors be on the premises? When do you expect deliveries? Where will they be
arriving? Etc.
The CSM EVENT MANAGER
Complete with details
Contact telephone
numbers and e-mail
RISK
CONTROL MEASURES
MANAGE
D RISK
MANAGEMENT
CHECK
Capacity
Death by crushing, injury by over crowding or
inability to evacuate/egress, and damage to
premises.
High
Medium
Event Manager to
liaise with Security
regularly to ensure
that capacity is not
exceeded.
Medium
Facilities Managers
will satisfy
themselves of
competency before
authorising entry
and permission to
work.
High
Facilities Manager
will check PAT
certificates and
authorise use of
equipment on CSM
premises.
RISK
CONTROL MEASURES
MANAGE
D RISK
MANAGEMENT
CHECK
Fire
Risk of injury, death, damage to CSM premises
or damage to personal belongings.
High
Medium
Event Manager to
ensure that there is
a Fire Marshal on
duty during the
event and set up.
Event Manager to
perform an hourly
check to ensure
that no naked
flames are in use.
Medium
Medium
Event Manager to
do an hourly check
to ensure all fire
exits are kept clear.
RISK
First Aid
Injury or death if there is not adequate provision
of first aid.
High
Manual Handling
Injury, death or damage to premises
High
CONTROL MEASURES
evacuation in order to have measures in place to
support.
The Event Manager will ensure that all staff
understand how to contact first aiders and call for
an emergency response, if necessary, during the
event.
MANAGE
D RISK
MANAGEMENT
CHECK
Low
Medium
High
Medium
Medium
Low
RISK
CONTROL MEASURES
MANAGE
D RISK
MANAGEMENT
CHECK
RISK
CONTROL MEASURES
MANAGE
D RISK
MANAGEMENT
CHECK
Builds
Risk of injury, death or damage to premises.
High
Medium
High
Medium
High
Medium
RISK
CONTROL MEASURES
MANAGE
D RISK
MANAGEMENT
CHECK
Working at Height
Injury, death or damage to premises by falling or
dropping objects.
High
Medium
High
Medium
Event Manager to
arrange for Mitie
electrician to check
electrical
installations before
they are allowed to
be used.
RISK
High
Medium
CONTROL MEASURES
The Event Manager will ensure that at the end of
the working day, when no one is in attendance, the
electrical circuits will be turned off, unless the
Events Manager is convinced that there is a
justifiable reason not to, and which does not
compromise safety.
For events taking place on the balconies, the Event
Manager will take appropriate measures to manage
attendees, e.g. hiring reputable security for crowd
control.
The Event Manager will consider the potential for
building security to be compromised and make
necessary arrangements with the Facilities
Manager or Headline Security to attend.
MANAGE
D RISK
MANAGEMENT
CHECK
Medium
Medium
10
11
Single death; or
over 100,000 in
damage
Major injury; or
over 10,000 in
damage
Minor injury; or
over 1000 in
damage
Delay
Certain
VERY HIGH
VERY HIGH
HIGH
HIGH
HIGH
HIGH
Very likely
VERY HIGH
VERY HIGH
HIGH
HIGH
HIGH
MEDIUM
Likely
VERY HIGH
HIGH
HIGH
HIGH
HIGH
MEDIUM
May happen
HIGH
HIGH
HIGH
HIGH
LOW
LOW
Unlikely
HIGH
MEDIUM
MEDIUM
LOW
LOW
LOW
MEDIUM
MEDIUM
LOW
LOW
LOW
LOW
Very unlikely
Action prioritisation table following a risk assessment (taken from Croners risk assessment)
Risk Level
Very
high
High
12
Low
AUTHORITY TO PROCEED
The Risk Assessor, insert name here,
applies for authority to proceed with this
event / activity, using this RAMS to
manage Health & Safety.
date
The Project Manager should complete the
RAMS a minimum of 2 weeks ahead of
the event / activity.
date
date
The Tutor / Head of Department should ensure
that the RA is forwarded to the Health & Safety
Adviser at least a week before the event / activity.
date
13
14