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COMMANDER'S
HANDBOOK
HEADQUARTERS, DEPARTMENT OF THE ARMY, WASHINGTON, DC
31 DECEMBER 1976
COMMANDERS' HANDBOOK
DIRECT SUPPORT SYSTEM
CHAPTER 1. INTRODUCTION
Section I. General
Purpose
Training
Proponent
Section 11.
Paragraph
Page
1-1
1-2
1-3
1-1*
1-1
1-1
1-2
1-4
1-5
1-6
1-2
1-2
1-6
1-7
Paragraph
Page
2-1
2-2
2-3
2-1
2-10
2-11
Paragraph
Page
4-1
4-2
4-3
4-4
4-5
4-1
4-15
4-25
4-27
4-28
4-6
4-7
4-8
4-29
4-33
4-33
5-1
5-2
5-1
5-2
iii
APPENDICES
A.
REFERENCES
A-1
B.
B-1
C.
C-1
INDEX
iv
Index-1
CHAPTER 1
INTRODUCTION
SECTION I - GENERAL
1-1. Purpose of this Handbook. The purpose of this handbook is to
provide commanders of organizations involved in the Direct Support
System (DSS), the standard Army supply distribution system, with a
summary of how DSS operates.
1-2. DSS Training. Requests for training, including on-site
assistance to DSS operating personnel, should be submitted to:
Commander
US Army Materiel Development and Readiness Command
ATTN: DRCMM-SP
5001 Eisenhower Avenue
Alexandria, VA 22333
1-4.
a.
1-2
(1)
(2)
(3)
(4)
(5)
1-4
1-5
1-6
b.
c.
d.
e.
1-7
NOTE. Suppr
1-8
o DSSreustoesi
aaai
CONUS
reustoes exep shpet
Figure 1-1
Figure 1-2
1-9
IcP's
(SH ARPE)
dJOKINAWA
HAWAII
1-10
1-10
Figure 1-3
PACIFIC I
ALASKA
HAWAII
Figure 1-4
1-11
CHAPTER 2
REQUISITION PREPARATION
2-1.
2-2
ii
Figure 2-1
2-3
I.fi
Figure 2-2
2-4
(2)
2-5
c. PUDN/DODAAC
(Perpetuation of Unit Document
Number/DOD Activity Address Code) procedures will not alter the
requirements for ASL replenishment requisitions. Authorized
Stockage List requisitions initiated by DSS Supply Support Activities
(SSA) will continue to bear the SSA's DODAAC in cc 30-35 and will
contain a "Y" followed by a five position stock location code in cc 45-50
of the requisition document. PUDN/DODAAC procedures will,
however, modify required entries for NSL requisitions. The requesting
unit's DODAAC will appear in cc 30-35 of the requisition instead of the
SSA's DODAAC, which will be entered in cc 45-50. Also required is the
use of media and status codes "M" or "N" to direct status to the
supplementary address. The DSS project code for NSL requisitions
will continue to appear in cc 57-59. For Supply Support Activities
operating under PUDN/DODAAC procedures, the DSS-unique NSL
requisition entries shown in figure 2-4 apply.
__
_ __ _
ASL
NSL
XDE
XDK
XDJ
XDT
XDH
XDC
XDA
XDB
XDR
XDG
XDF
NSL
NSK
NSJ
NST
NSH
NSC
NSA
NSB
NSR
NSG
NSF
Figure 2-3
2-7
*-~,-
ACAA
3319Fjj_
Figure 2-4
2-8
INS.K
cc 7
(2)
(3)
(4)
2-9
(entered in cc 68-72 of initial data one card) for all Authorized Stockage
List (ASL) and Quick Supply Store (QSS) lines.
c. The capability also exists to automatically enter the
appropriate DSS project code and media and status code on
requisitions generated by the NCR 500 system. These data elements
are entered on a Constant Data Lead Card (CDLC) and are
automatically entered on requisitions produced by programs 411 and
421 (ASL and NSL balance file update).
2-3. Division Logistics System (OLOGS). This system which utilizes
either UNIVAC 1005 or IBM 360-30 processing equipment is used by
division Direct Support Units for automated stock control and
accounting. Computer Systems Command (CSC) writes and
distributes DLOGS programs worldwide. These standardized
programs have been designed to include the special requisitioning
procedures used by DSS Supply Support Activities.
2-11
CHAPTER 3
FOLLOW-UP, CANCELLATION,
RECONCILIATION, STATUS
3-1.
3-2
3-5.
SSA will update their due-out file and take cancellation action on items
no longer needed.
b. When unit reconciliation is complete, all requisitions due-in to
the SSA over 50 days old will be reconciled with the next higher level of
support. These procedures are further explained in the applicable
system procedure manuals and Chapter 2, FM 38-725.
J 3-6. Reconciliation - CONUS SSA. Reconciliation/validation action
should be taken as prescribed in Section X, Chapter 3, AR 725-50.
3-7. Logistic Intelligence File (LIF). The Logistic Intelligence File
provides an additional source of information for tracing a requisition
from time of submission to delivery of materiel. This file serves many
uses, including support to the Direct Support System (DSS). Input to
this file can be keyed to eleven different requisition elements including
document number, requisitioner address code, transportation control
number, and weapon system designator. Limited inquiry may be
3-4
3-5
CHAPTER 4
SHIPMENT, RECEIPT PROCEDURES,
DOCUMENT FLOW, AND STORAGE
PROCEDURES
/
4-1.
Shipping Procedures.
4-1
4-2
4-3
DIC TK4
CC37-44GODVERNMENT
DILLOF
LADING
NUMBER
CC9.14SIIIPPING
ACTIVITY
CC47542DODAAC
OFACTIVITY
SUBMITTING
REQUISITION
CC3035ACTIVITY
ADDRESS
CODE
(SAME
ADD-141
ADDRESS
CODE
SCC AD8
CARRIED
CODE
PRIORITY
CC53TRANSODRTATION
"B"
CC30 INSERT
CC606D JULIANDATEPICKED
OP
CC1-3DOCUMENT
IDENTIFIER
CODE
(TK4)
CC
MDMDEF
BYCADRIER
IPMENT
'111130
10'll1
Figure 4-l a
4-4
II
i Il
IIII II
1l11111
!I
4-5
CONS
DIC TlK4
CC
47-52OOAAC
OF
ACTIVITY
SUBMITTING
N
BEQU
ISITIO
CC3.6TRANSPORTATION
COTO
UBR
REGISTERED
MAIL
CC
3035CONSIGNOR
OD
ACTIVITY
CCy
5TRNPTAION
PRIORITYADRES
CC
360"R"
CC
OFIVR
9514
THOATEGACRMMLTI
ACTIVITY
ADDES OE
TCN
TOBECONSTRUCTED
LA
OCUMENT
NUMBER
CC
13 DOCUMENT
IDENTIFIER
CODE
(TKRI
CC00
NECESSARY)
CCOS
MOSE
OFSHIPMENT
n- I--H
II
1-n
''20
lll07TT0TTT0
22T'T2T7TTT0T7TO7T27To222
7T7TTT
49~Figure
4-l b
4-6
E DRU
CC
UE
3106REGISTRY
O H ETWE
NUMBER
tor
C66 UINDT
SHIPMENT
IS ENTERED
INTOTREPOSTAL
SYSTEM.
rn
20T
77
4-7
ACIIYADESCODE
CC4-6 ROUTING
IDENTIFIERCODE
CC13-16 JULIAN
APOE
DATESHIPPED
CC18-19
TYPEPACK
CC20.02
CC11 MODEOP
SHIPMENT
TOAPOE
IDENPCECODE2
DIC TK6
CC30-46 TCN
P06 PALLET
DROTHERAIR SHIPMENT
APODCC47-52
CCEN1IFIERCODENTK6
CC23-2RPALLET
SERIALNUMBER
C 37 UINRT
PROMIAPDT
DRIPPED
DOOAAC
OPROIIINRCC
-
JULIAN
DATE
AT APO
RECEIVED
77-RD
JULIANDATE
RECEIVED
AT SSA
U 000 Ul
U1U00 DO U1
U000 U0U
0Ut
22 lDO0000
f
I U 00000lI
0000 OI
O000 Ul
U002 U 0DOG 00002U ODD U1
I.II
F1
11
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11 111
IIl00
vb1010bb b IIII0001010
1IIf 01 111 1001000
0O000a000000a0000000000000000000000000a00000a0
0000000000000000
000
Figure 4-2
4-8
4-9
CC 2329
CONTAINERNUMBER
DIC TK9
CC7376
JULIANDATE VAN
SHIPPED
FROM POD
CC 30-46
TCNOF CONTAINER
CC47052 OOAAC
OF REQDISITIONER
CC00-72
JULIANDATE
RECEIVED
AT P0D
CC77-0
JULIANDATEVAN
AT SSA/DDP
RECEIVED
ri-immm
Ii 1
fS{
1111
1{IIfM]n "AD FnAigureal
4-3lY
MS N%
SY~IU fYYr Atln
4-10fl1
1UUNt% l4tf
IXYUY
CC23-T UNIT0FISSE
DIC DWA
CC5253FUND
CODE
CODE
CC57-59PROJECT
STOCK
622 NATI
A
ONAL
CC4.0ADDRESS
CC7PARTIAL
SHIPMENT
INDICATOR P I
CC2529 SUANTIY
IN
SRIPMENT
SNI
CC
R4 SEP10
COOL
CC62-64ROUTING
IDENTIFIER
OFPINVENTSRY
CONTROL
PAINT
SERIAL
WORKSHEET
CUM ENATNERS
ODOEOARRNUMBER
CC456ROUTING
IDENTIFIER
OFDHIPPING
DEPOT
COOL(OWAI
CCf051 PRlIORlITY
DESIGNATDA
LINE
IWORASREET
r-Ir
fl
flO1
F0'7
0000000020JOO00000O
000000500
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DA 70
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C D-
JULIAN
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REOD
L1 1111111I2
2122105222
2J2L3
2022220
213U25000jO30100S3'21203321UO10023000002
,103101332013
1303
33D
7
3333SI15
03013700'
Figure 4-4
4-11
4-12
CCi7
SINALC0ODOEAR
OME
100CAMEN
44R
SUBEO
CFRI
DIC ODD
mIP
CC30-430
OCUAMENT
NUMBER
OC
CC
RJETCOOB
0004-RIE
O I
CO A77
NRASIONATOR
OD
COROLATNUMBER
Fiur45 ULENTR
ADD4ESS
(5) BDD - Shipment Detail Lift Notice Card. This card, prepared
from Logistic Intelligence File (LIF) information by the Logistic Control
Activity (LCA), gives overseas customers advanced notification that
requisitioned items have been shipped (lifted) from CONUS by air or
surface means. It supplements information furnished by the
shipper/supply source in the AS
series shipment status cards. One
BDD card is provided for each item shipped and contains entries as
shown in figure 4-5 on the opposite page. This card can be a valuable
aid in follow-up, tracer action, and receipt planning.
4-14
/4-2.
Receipt Procedures.
a. Overseas Receipts:
picked up the same day the shipment arrives. SSA's are encouraged to
pick up their own materiel from the Drop Point. The Drop Point will
complete the TK6/9 Intransit Data Card and forward it to the
transceiver facility for transmission to the in-country transportation
activity. When the shipment bypasses the Drop Point, as with full van
loads, the Supply Support Activity will complete the TK6/9 card and
forward it to the transceiver site for transmission to the in-country
transportation activity.
(2) Upon receipt of shipment at the Supply Support Activity, the
materiel is checked for damage or pilferage. After inspection of
shipment, the Receipt Detail Card (DWA) is forwarded to the stock
control/Technical Supply Office for dating and keypunching to update
accountable records. The stock control/Technical Supply Office posts
the receipt to accountable records and forwards the punched DWA
cards to the MMC for transmission to the Logistic Control Activity. If
container seals are broken or if inspection reveals shortages or
damage, a complete inventory must be made and damage and/or
shortage must be reported in accordance with Chapter 7, AR 735-11.
4-16
4-17
4-18
232452607 829307140
SHI0PPEDEFROM
WAREHOUSE
LOCATION
0-.
SHIPTO
0333
SEETO4NOT
O. PALCFORE AN
DATE
H3 TRNPRE9NCAOAC
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NIT
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33 99'35vroivlx TOTALCUBSH
9830039350
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61:
5
FEG
CU11
FOR PR JECT
R
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E
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32
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OUETS
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-.
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Unit's
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NbESEcFREIG
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BS12
E 6 PACKED
BY AND DATE
B-cori~a
*Fcj
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___
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TOTAL WEIGHT
6.
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TOTALCUBE
17
EWABEHOUSEDRBY
AND DATE
UYAND DATE
INSPECT
ED BY AND OHT
WABEHSOUSE
LOCATION
REMABKS:
13 TRANSPORTATIONLCHARGEABLE
TO
CRATE
TU
S-B SELECTED0
BY AND DATE
6154
495C51
52
_~'6
S SLAINSCBRRBSS6SSRSSS
SGAURE
(AN
Figure 4-8
5AE5
BECEIVSER'SDOUETNMR
4-23
4-24
V 4-3. DSS Order Ship Time. While DSS handles shipments of every
priority, emphasis is placed on improving management and stockage
of high-demand items (those on Authorized Stockage Lists). These
items are normally obtained by replenishment requisitions bearing a
priority of 09-15. For th is reason, the Order Ship Time (OST) objectives
for priorities 09-15 have been revised to reflect the increased efficiency
of DSS, while the objectives for 01-08 priority requisitions continue to
be measured by existing Uniform Materiel Movement and Issue Priority
System (UMMIPS) standards. Table 4-1 details the various segments of
the DSS pipeline and the current OST objectives.
4-25
EUROPE
KOREA
OKINAWA
THAILAND
JAPAN
HAWAII
ALASKA
PANAMA
REQUISITIONING AND
PASSING ACTIONS
NICP PROCESSING
DEPOT PROCESSING
INTRANSIT TO CCP
INTRANSIT TO CRP
NA
NA
NA
CCP PROCESSING,
INTRANSIT TO POE,
POE PROCESSING
10
13
18
10
32
12
POD PROCESSING
INTRANSIT TO SSA
CRP RECEIPT TO
DELIVERY (CONUS)
NA
NA
NA
NA
NA
SSA PROCESSING
TOTAL ORDER/SHIP
TIME
(CALENDAR DAYS)
45
56
70
40
45
*NOTE: PD O1 THRU 08 WILL BE MEASURED AGAINST UNIFORM MATERIEL MOVEMENT AND ISSUE PRIORITY
SYSTEM (UMMIPS) STANDARDS (CHAPTER 2, AR 725-50).
4-26
Table 4-1
CONUS
4-27
4-28
4-6.
4-29
Fy
S~c'.
4-30
Figure 4-9
P0
ROW
VAN
Figure 4-10
4-31
TMR 38-741
STORAGE PROCEDURES
(BIN IDENTIFICATION)
4-32
Figure 4-11
4-33
4-34
CHAPTER 5
PROBLEM FLASHER, MANAGEMENT AIDS,
TRAINING
5-1. DSS Problem Flasher. DSS is designed to be an efficient and
streamlined system. However, as with any system, problems can arise
unless firm management control is exercised at every level. To help
identify and resolve problems, a DSS Problem Flasher has been
incorporated into the system. If at any time problems are experienced
which pertain to DSS procedures or instructions, notify Headquarters,
US Army Materiel Development and Readiness Command (DARCOM)
by sending a message as shown at figure 2-12, FM 38-725. This
message should describe the problem and, when possible, identify the
activity/office responsible. Comments of general nature relating to
DSS may also be written on the self addressed tear out sheets at the
back of FM 38-725.
5-1
5-2
APPENDIX A
A-1.
AR
REFERENCES
55-38
AR 105-31
AR 710-2
AR 710-7
AR 725-50
AR 735-11
FM
FM
38-24
38-725
TM
38-711-6
TM
38-711-12
TM
TM
38-711-17C
38-711-21
TM
TC
TC
TC
TC
TC
LCA
38-741
38-2
38-2-1
38-2-2
38-2-3
38-3-1
Pam 725-1
A-2
SAILS
Supply
Management
(MMC)
APPENDIX B
COMMANDERS' DSS CHECKLIST
B-1.
used.
B-1
(2)
b.
all
DSS
(2)
(3)
B-5
B-6
and
B-7
APPENDIX C
DEFINITIONS, ACRONYMS, AND DOCUMENT IDENTIFIER CODES
C-i.
DEFINITIONS.
C-1
C-2
supplies from their Supply Support Activity (SSA). If the SSA cannot
immediately issue the supplies requested, the requesting unit's
document number plus its DODAAC are entered in the requisition and
submitted to the next level of supply support.
Shrink Packed Pallet (Mini Pallet) - Warehouse pallet which has
been covered with a load binding film.
Supply Support Activity (SSA) - Activities assigned a DOD Activity
Address Code (DODAAC) having a support mission and maintaining
an Authorized Stockage List (ASL). For example: Direct Support Units
(divisional and non-divisional), Missile Direct Support Platoons,
General Support Units, Supply and Transportation Battalions, Supply
and Service Units, Repair and Utility accounts, Central Issue Facilities,
Self-Service Supply Center, Clothing Sales Stores, Installation Supply
Divisions, Area Maintenance Supply Facilities, overseas storage
activities and contractors performing a supply support function.
C-3
C-2. ACRONYMS
A/W/POD ----------A/W/POE-----------ASL ---------------BASOPS------------CCP -----------------CONUS-------------CRP -----------------DAAS ---------------DARCOM ----------DDP --------------DIC------------------DLOGS -------------DO DAAC-----------DSA-----------C-4
C-3.
BDD-----------------DWA ----------------TK4------------------TK6------------------TK9-------------------
C-7
INDEX
Paragraph
Acronyms ------------------------------ C-2
Air Intransit Data Card-------------____________ 4-le(2)
Assistance, On-Site----------------1-2
Authorized Stockage List _________----------- 4-2d
Receipts
_--_
Bin Storage Identification ------------
Figure
Page(s)
4-2
C-4
4-8
4-6
4-20
4-11
4-32
1-1
Cancellations
------------------3-3
3-2
Checklist for DSS -------------------------------B-i
Commanders
Classes of Supply --------------------------------- 4-4
4-27
Concept of DSS ----------------------------------- 1-4
1-2
Containerization/ -------------------------------1-4d
1-5
Consolidation Points (CCP'S)
Index-i
Paragraph
CON US Intransit Data Card------------- 4-le(la)
(Freight)
CONUS Intransit Data Card----------------4-le(ib)
(Parcel Post)
Damaged Shipments ---------------------------- 4-2a(2)
Definitions of DSS Related -----------------Terms
Distribution Depots ----------------------------- i1-4c
Document Identifiers.--------------------------DSS Commanders' Checklist ---------------1-4b
Flow of Requisitions -----------------------3-2
Follow-up ---------------------------------------Freight Intransit Data Card ------------------ 4-1e(1a)
Index-2
Figure
Page(s)
4-1 a
4-3
4-lb
4-5
4-16
C-i
1-4
1-4
C-7
B-i
1-1,2,3
1-2
3-1
4-3
4-ia
Paragraph
Intransit Data Cards --------------------- 4-1e
Figure Page(s)
4-l a,1 b, 4-3
2,3
Location System------------------------
4-6
3-7
3-4
Management Abids----------------_________
Missing/Mutilated Documents ---------
1-6
4-1f
1-7
4-15
2-2
2-10
N SL Receipts
-------------------
NS L Requisitions................----------
4-2e,f
2-1lb
4-9,
10,11
4-7,8
2-2
4-29
4-22
2-2
I ndex-3
Paragraph
Figure
Page(s)
1-2
4-25
4-1b
4-5
4-16
2-3
5-1
2-7
1-2
A-1
4-8
2-4
4-24
2-6
2-6
1-1
Faragraph
Figure
Page(s)
4-2b
Receipts (CONUS) -----------------------------4-17
Receipt Detail Card (DWA) ------------------ 4-le(4)
4-4
4-12
Receipt Identification -------------------------- 4-2c
4-17
Receipt Procedures,General ----------------- 4-2
4-33
4-8
4-33
Receipt Procedures (DLOGS) -------------4-7
Receipt Procedures (NCR 500) -----------4-33
3-3
Reconciliation (CONUS) --------------------- 3-6
3-3
3-5
Reconciliation (OVERSEAS) --------------4-28
Recoverable Items ------------------------------ 4-4
A-1
Related Publications ---------------------------2-1
2-3
Replenishment Requisitions (ASL),,,,, 2-1 a
2-1
2-1
Requisition Preparation ----------------------General
2-3
2-11
Requisition Preparation (DLOGS).----2-2
2-10
Requisition Preparation (NCR 500)
1-6
Responsibilities ___________________-- ____------1-5
Index-5
Paragraph
Figure
Page(s)
4-1e(5)
4-5
4-13
4-3
4-1
3-3
4-29
4-10
Training .........................--------...........---........----------...
1-2
4-1
3-4
4-6
4-1e(3)
1-1
4-10
4-31
4-9
4-30
Index-6
Official:
BERNARD W. ROGERS
General, United States Army
Chief of Staff
PAUL T. SMITH
Major General, United States Army
The Adjutant General
Distribution:
ctive ArmyARNGUSA: To be distributed
in accordance with DA Form 12-llB requirements for Logistics Management.
* U. S. GOVERNMENT PRINTING OFFICE: 1977 0 - 224-358