LICITACION ABREVIADA N 1500120400

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BID SPECIFICATIONS OF THE PUBLIC TENDER FOR THE INSPECTION OF
OFFSHORE HOSES.

PARTICULAR CONDITIONS:

SECTION I:

1)

RECEPTION AND PROPOSAL OPENING

Date: May 15th, 2012

Local Time: 14:00

Place: Sala de Licitaciones Edificio COMPRAS (Humboldt 3900)

Offers could be sent by fax N ++5982 309 9479 or 1931 int. 3119 or by mail to
coromi@ancap.com.uy

or

mizquierdo@ancap.com.uy

or

mabollo@ancap.com.uy, before opening time addressed to: Compras Exterior - Sala

de Licitaciones.

NOTE:

Taking in to account that Section I of the Bids specifications has two

versions, one in Spanish and another in English in case of differences between both,
the Spanish one version is legally valid.
Bidders should take care to send their offers before opening time.
enter www.ancap.com.uy / licitaciones to see specifications in spanish and
english

LICITACION ABREVIADA N 1500120400

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2)

OBJECT

PURCHASE DEPARTMENT OF A.N.C.A.P. is calling a Public Tender among companies

interested to perform the inspection at DUNLOP LIMITED OIL & MARINE, Grimsby,
England of the following items:
1)

2 (two) supersamson first off buoy, one-end-reinforced half float hoses 24

antifouling.

2) 17 (seventeen) full floating main line hoses 20.

3) 8 (eight) full floating main line hoses 16).
4) 2 (two) full floating tail hoses 16.
5) 2 (two) full floating rail hoses 16 barbell.
NOTE:
Items shall be double carcass, manufactured in according with OCIMF Guide to
Purchasing, Manufacturing and Testing of Loading and Discharge Hoses for Offshore
Moorings, in its latest edition (GMPHOM 2009)
Bidders should consult with DUNLOP LIMITED OIL & MARINE to provide for
the required time of manufacture and testing.
3)

SCOPE OF WORK

The scope of the inspection is described in point: INSPECTION REQUIREMENTS

Inspections shall be perform at DUNLOP LIMITED OIL & MARINE, Grimsby, England
4)

INSPECTION REQUIREMENTS

Requirements for Inspection of offshore hoses

Scope of work: -

random in-line inspection

full final inspection

document review
-

certificate of acceptance

Extent according to GMPHOM 2009 (Purchasers Inspection Guide).

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And shall consist minimum of the following:

1. Checking manufacturers adherence to his own and GMPHOM 2009 quality
standards during production of the hoses.
2. Checking manufacturers adherence to his hose building specifications and
drawings.
3. Checking on prototype coverage according to GMPHOM 2009.
4. Checking and reviewing the calibration certificates of the equipment used
(pressure gauges, graph recorders, vacuum gauges, etc.) and the validity thereof.
5. Random visual inspection of the fittings, checks on materials, quality of welding
and reviewing the applicable reports of non-destructive testing.
Witnessing/reviewing the certificates of the proof load test and checking the
reports of non-destructive testing of the lifting lug welds when applicable.
Checking that the flanges are in accordance with GMPHOM 2009, and the
requirements of the purchase order.
6. Random checks on degreasing, grit blasting and preparation of fittings/flanges.
7. Checking the set-up of fittings on the mandrel, identification and visual
inspection of the fittings.
8. Random checking on the application of the liner and spigot rubber to fittings to
ensure a good bond between fitting and liner.
9. Random

check

on

application

of

main

reinforcement

and

special

end

reinforcement plies, especially on wire cord hoses, with special attention for
tolerances of gaps and overlaps.
10.Random checks on the application, configuration and securing of the nipple
binding wires, according to manufacturers drawings, manual and building
specification.
11.Random check on the application of the helical reinforcing wires and the securing
thereof.
12.Random checks on the application of special insulating compounds for
electrically discontinuous hoses (barbell).
13.Checking the vulcanisation process and records thereof against the temperatures
and times specified in the building specification.
14.Random inspection of the base hose carcass after curing to ensure that the hose
body is free from voids and/or laminations and is of good visual appearance.
Random checks on any repairs according to the written and tested procedures
approved by the inspectors and checking that the maximum specified curing

LICITACION ABREVIADA N 1500120400

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time is not exceeded by more than 100%.
15.Random check on the application of the secondary (fail-safe) carcass and the
attachment thereof to the fitting or the primary carcass.
16.Checking the vulcanisation process of the secondary carcass and the records
thereof.
17.Random inspections on the secondary carcass prior to application of the
floatation medium and witnessing of any repairs according to the written and
tested procedures approved by the inspectors and checking that the maximum
curing time is not exceeded by more than 100%.
18.Frequent checks on the application of the floatation medium and final cover.
19.Checking the vulcanisation process of final cover and the records thereof.
20.Random inspection of floating hose after curing, whilst still on the mandrel, for
defects and visual appearance.
Any necessary venting of gas pockets is recorded.
21 Visual inspection of completed hose and checking of the marking.
22 Random checks on manufactures carcass adhesion sample testing according to
GMPHOM 2009.
23 Witnessing the minimum bend radius test according to GMPHOM 2009.
24 Complete final inspection according to GMPHOM 2009, consisting minimum:
- Hydrostatic test pressure with water.
- Kerosene Test
- Vacuum test
- Electrical test
25 Witnessing the weighing of hoses according to GMPHOM 2009, and checking the
calculated buoyancy.
26 Confirming of the required documentation and signing of all manufacturers test
certificates, this shall be handed back to manufacturer for sending to client as
per instructions on the purchase order.
General Notes:
1)

All the running inspection checks carried out shall be recorded.

A weekly inspection report shall be sent via e-mail, with the following

information:
Highlights during the period.
Work carried out.
Progress to Date.
Anticipated Progress during the next week.

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Slippage from Planning / delivery dates.
Outstanding NCRs & Company action Req.
Hours/inspector incurred during the period: shall be submitted a detailed
incurred normal work hours and extra work hours that must be done due to
manufacturing defects or unplanned deviations.
ANCAP will not take charge of unexpected administrative extra costs due to
unplanned work.
2) Documentation:
Shall be sent: 1 original certificate of acceptance with 2 copies, on which all test
results are recorded, stamped either ORIGINAL or COPY in compliance with
original.
5)

TECHNICAL INFORMATION

Offers must state clearly that the inspection services offered will meet with the
scope of required works, and in case any discrepancies exist they shall be stated as
well.
Bidders will submit a relation of former inspections performed during the
manufacturing and tests of offshore hoses. It must include at least: name of the
Company, name of the person to contact, position, telephone number, fax and if
possible e-mail.
6) BACKGROUND OF THE COMPANY AND ITS STAFF
The Bidder firm and its technical staff should demonstrate a competent and solid
trajectory in inspection of this type of hoses, with Curriculum Vitae of the proposed
personnel for this job.
7)

GUARANTIES

Offers should be granted through the following guaranties:

Of Proposal: 1% (one per cent) of quoted amount, in case total bid value is over
U$S 128.511 (USA dollars

one hundred twenty eight thousand five hundred and

eleven). This guarantee must be deposited before the hour fixed for the reception of
proposals.
Of Contract: 5% (five per cent) of contract amount if exceed U$S 51.405 (USA
dollars fifty one thousand four hundred and five)
Both guaranty deposits should be done at the Tesorera (Cashier) in ANCAP Building,
Av. Libertador Brigadier General Lavalleja y Paysand.

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Bidders should take on account Art. 3) DE LAS GARANTIAS of Section II and Arts. 10,
18 and 26 of the Pliego Unico General del Estado (Section III).
8)

QUOTATION

Bidders quotation could be done in US Dollars or in any other currency, in the lump
sum form, including fees and all the expenses like travel tickets, lodging, meals, etc
for the complete inspection of the items at DUNLOP site.
The quotation should be done on a base of 30 (thirty) working days, in journeys of 8
hours per day, including the number of inspectors needed.
Notwithstanding the above said, offers must quote the daily charges (fees and
expenses) in case more days than the esteemed in the budget are necessary.
All the Uruguayan Taxes that should apply will be of ANCAPs charge.
9)

PAYMENT CONDITIONS

Bidders will propose the payment form which should leave at least a remnant of 30%
(thirty percent) of the contract amount to be paid after completion of the inspection
and approval of certificates.
10)

OFFERS EVALUATION CRITERIA

Offers will be compared taking into account the quoted prices at bid opening time
and proposed payment form.
For the evaluation of the offers the following factors will be considered:
1) Antecedents of the bidders, especially those with ANCAP.
2) Price.
3) Grade that the offer meets the bids specifications.
4) Fines.
11)

FINES

A fine of 3 o/oo (three per thousand) of the total amount of the contract per day will
apply per each day of backwardness of the offered delivery term of the final
certificates that will prevent the shipment of the items.
12)

OFFER VALIDITY

Offers should be valid for a period of at least 60 (sixty) calendar days.

13)

ADDITIONAL INFORMATION REQUIREMENTS

Interested persons could ask in writing (via fax or e-mail) for more information about
this Public Tender in the Purchasing Office (Compras Exterior) - Humboldt 3900 Fax
N

00598-2-309

9479

or

1931

3119

(coromi@ancap.com.uy

or

LICITACION ABREVIADA N 1500120400

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mizquierdo@ancap.com.uy or mabollo@ancap.com.uy) up to 5 days before opening
date.
ANCAP will give all required information in 2 days.
14)

CONSTANCIES AND CERTIFICATIONS

1. Bidders will declare that they understand and comply with all the conditions
established in this specifications.
2. Bidders should take on account for the presentation of their proposals the
following:
-

That they have to be registered as providers of ANCAP; if you inscription is

before 1/1/2001 please ask by e-mail forms to do a new inscription
(coromi@ancap.com.uy)

Presentation of Anexo 1 FORMULARIO DE IDENTIFICACION DEL OFERENTE

(OFFER IDENTIFICATION FORM) complete with all required data;

The offer should be signed by the Companys authority.

File N 242.752
Compras Exterior
Adj. General Bid Specifications (Sections II & III)
Montevideo, april 29th, 2012