Evaluation Sheet For 5S

Month:
Category
Sort
Set in
order

Week:
5 Points

4 Points

Evaluator:
3 Points

2 Points

Location/Zone
1 Points

0 Points

Level1-Sorting
Sorting Activity

Purpose
When
Material Needed

S.no

Do this after evaluation

1. Marker
2. Tagging Elements
3. Tagging inspection card
4.Other Means Of Tagging

Steps

Assemble in
dedicated area

Team members
individually
identify
unnecessary items
in the assigned
Zones / work
places

To assist work group in identifying unnecessary items in the

work area.

Remove all the

tagged items

Methodology
Clarify the tagging process after brainstorming
Each individual visualize and touches every item in his
assigned Zone and following activity is done as:
If
Then
Item has a defined purpose and
considered necessary.

Do not tag item

Item has no definite purpose, use

and considered to be un necessary

Tag Item as per tagging process

decided

Item is repairable and have definite

purpose

Tag Item as per tagging process

decided

If

Then

from the zones

to the
designated
place decided

Check the
Work Place

Items to be removed in
single shift

Removed them
immediately

Items to be removed in
Multiple Shifts

Removed Them One by

One with safety

This can only be ensured when

1.All un necessary items are tagged Properly
2. All tagged items are removed from the
Zones/Workplace and shifted to the designated place.

Red Tag Inspection Sheet

Purpose
Directions

To ensure that all items for red tagging are examined.

1.Examine all items under each category and zones.
2.Tag item as specified.
3.check the items after tagging and inspection.

Date :

Sr no.
Name of the item

Description

Qty

Reasons:
1. Obsolete
2. Unnecessary

3.Defective
4. Scrap

5. Unidentified
6. Others

Action:
1. Discard

2. Move to

Target Date

Responsibility

3. Store at

4. Others

Remarks

Signature

Level2-Set in Order
Seiton Activity

Purpose
When
Material Needed

S.no

Steps

To assist work group in preparing to organize the work area.

Do this after all unnecessary items have been removed

from the work place.
1.Tagging inspection card
2. Pen and Pencil
3. Techniques used.

Methodology

Assemble in
dedicated area

1. Ensure the sorting process completion.

2.Clarify the Techniques used for simplification after
brainstorming.

Review
simplifying
criteria.

Consider the Following Criteria Methods:

1.Items which are used for daily purposes should be
closed at hands.
2.Reduce number of duplicate items and storage places.
3. strike zone rule, keep the items above the knees below
the chest.

Designate a
coordinator for
the entire work
group.

Check the
Work Place

It is generally best to have one label coordinator for the

entire work group so that labelling can be done in an
effective manner.

This can only be ensured when

1.Assigned sections reviewed
2.Simplifying techniques reviewed
3.A label order coordinator has been designated.
4.Section teams are prepared to go to assigned areas.

Activity: Using Outline Technique

Purpose

To assist work group in outlining all appropriate areas of the

work place.

When

1.Do this after all items have been designated according

to their use.
2. All areas to be outline are identified properly.

Material Needed

S.no

Steps

1.Tapes
2.Paints
3.Markers.
4.Stickers.
Methodology

Identify and
agree on the
items or areas
that require
outlining.

Locations are identified in all zones as:

1.Walkways.
2.Work boundary areas.
3.Pipelines.
4.Railings.

Outline the
items or areas
identified.

Consider the Following Methods for outlining:

1.Paints.
2.Masking Tapes.
3. stickers.

3.

Label each item Print and paint the name of the outlined item or area
or outlined area. according to the IS, ISO and safety norms.

Check the
Work Place

This can only be ensured when

1.All items and areas identified by team are outlined to show
specific location.
2.All appropriate outlined items and areas are labeled.

Activity: Using Labelling Technique

Purpose

To assist work group in Labelling all appropriate areas of the

work place.

When

1.Do this after all items have been designated according

to their use.
2. identified areas are outlined properly.

Material Needed

1.Tapes for temporary label.

2.Paints
3.Computer Generated Stickers.

S.no

Steps

Methodology

Apply
temporary and
permanent labels
to all items and
necessary
locations.

Mark each label Print the labels which are easily readable and according

Temporary and permanent labels can be done in

following areas as:
1.file cabinets
2.Computers
3.stationary
4.shelves and drawers.
5.store areas.
6. tools
7. Chamber.
to the IS, ISO and safety norms.

Check the
Work Place

This can only be ensured when

1.All appropriate items have visible labels.
2.A list for ordering labels has been prepared and
forwarded to label coordinator.

Activity: Using Shadow Board Technique

Purpose
When
Material Needed

S.no

Steps

To assist work group in preparing to organize the work area.

Do this after all unnecessary items have been removed

from the work place.
1.Tagging inspection card
2. Pen and Pencil
3. Techniques used.

Methodology

Assemble in
dedicated area

1. Ensure the sorting process completion.

2.Clarify the Techniques used for simplification after
brainstorming.

Review
simplifying
criteria.

Consider the Following Criteria Methods:

1.Items which are used for daily purposes should be
closed at hands.
2.Reduce number of duplicate items and storage places.
3. strike zone rule, keep the items above the knees below
the chest.

Designate a
coordinator for
the entire work
group.

Check the
Work Place

It is generally best to have one label coordinator for the

entire work group so that labelling can be done in an
effective manner.

This can only be ensured when

1.Assigned sections reviewed
2.Simplifying techniques reviewed
3.A label order coordinator has been designated.
4.Section teams are prepared to go to assigned areas.