ERIC AP

Main Features Accounts Payable

1. A/P Revaluation
2. Forms Printing
3. Disbursement Selection
(AP)
4. Payment Voucher
Printing
5. Bank Reconciliation
ERIC Accounts Payable effectively manages supplier payables and
6. Period End Processing
disbursements. Its user-friendly interface and automated features
allow for easy transaction processing. Extensive query and
reporting options give immediate access to payables information
as well as recommendations on cost-saving measures. The system
is fully integrated with other ERIC applications and conforms to
generally accepted accounting standards and controls. Features and
functions of this module are maximized when integrated with ERIC
Advanced Purchasing.
ERIC AP screenshot
Disbursement Selection

Reports
Refer to AP-Reports for the
complete list.
1. Payment
Recommendation
2. Postdated Checks Listing
3. Outstanding Checks
Listing
4. Supplier Alphalist on
diskette
5. Input VAT
6. G/L Distribution Report
7. Bank Reconciliation
8. Pending Accounts
Payable
Accounts Payable (AP) Features
General Features
♦ Multi-company and multi-
database support
♦ Multi-user operation
♦ Client/Server architecture
♦ Transaction flow guide on-
screen
♦ Customizable menu system and
external application calls
♦ Context-sensitive on-line help
♦ Automatic recovery from
hardware or system failures
♦ Alpha search look-up for
system codes during
transaction entry
♦ Print previews for all reports
♦ Built in Report viewer/print
utility
♦ Output reports to other file
formats such as Microsoft
Excel, text, or HTML
♦ Language and terminology
translation utility covering
objects, buttons, and onscreen
labels
Tailoring Options
♦ Up to 10 user-defined aging
buckets
♦ System or manually generated
document numbers
♦ User-assigned document
number prefixes
♦ Transaction history limits and
archiving
♦ Default GL accounts for
automatic generation of GL
entries during transactions
Supplier Information
♦ Unlimited supplier records
♦ Keeps important supplier
contact information, such as
address, telephone & fax
numbers, contact person,
classification, Value Added Tax
(VAT) and TIN numbers
♦ Allows multiple supplier bank
accounts for remittance
♦ Sets credit terms, credit limit
and expiry date
♦ Defines whether supplier is
VATable or non-VATable
Transaction Controls
♦ Process transactions individually
or by batch
♦ Display control totals for each
batch
♦ Multiple batch assignment per
user
♦ Audit trails during
posting/updating of transactions
♦ Prevents duplicate document
numbers from being entered
♦ View and modify G/L entries
prior to update
3/F Don Pablo Building, 114 Amorsolo Street, Legaspi Village, Makati City, Philippines 1229
Phone: 812-6149, 759-6982 to 84 Fax: 812-3229 Email: synergy@jupitersystems.com.ph
Website: www.jupitersystems.com.ph
Payables Processing
♦ Direct entry of payable voucher
details
♦ Three-way matching of supplier
invoice, item receiving document,
receiving report and purchase order
prior to generation of payable
voucher
♦ Price adjustments from original
purchase costs
♦ Unlimited particulars/remarks to
describe the payable
♦ Recurring payables for repetitive
disbursements
♦ Prints and reprints voucher forms
♦ Allows VAT and non-VAT purchases
♦ BIR withholding tax deductions setup
♦ Automatic generation of special BIR
payables for withholding tax
deductions
♦ Payment hold option for disputed
payables
Disbursement Processing
♦ Supported payment modes: cash,
manual checks, computer-generated
checks, bank advise, and fund
transfer
♦ User-defined or system-
recommended selection criteria for
disbursements
♦ Payment recommendations based on
available funds and cost savings rules
♦ Prints checks, payment vouchers and
bank remittance forms
♦ Supports advance payments,
deposits, and prepaid invoices
♦ Supports miscellaneous payments
which are not applied to current
payables
♦ Allows issuance of postdated checks
♦ Supports payment reversals to re-
open payable vouchers and credit
memos to which payment are
applied
♦ Option to apply withholding tax
during payment
Bank Reconciliation
♦ Multiple bank account monitoring
♦ Check clearing
♦ Allows ending balance adjustments
♦ Removes fully paid vouchers from the
payables file
Debit/Credit Memos and Related
Transactions
♦ Makes payable adjustments through
debit and credit memo transactions
♦ Prints debit and credit memo forms
♦ Creates debit memos upon
application of term discounts
♦ Allows offsetting of unapplied
payments and advances
Reports
♦ Customizable forms and reports
with integrated Sybase
Infomaker™
♦ Aged Payables Report
♦ Payment Recommendations
♦ Document Register
♦ Supplier Alphalist on diskette
♦ Input VAT Report
♦ Certificate of Withholding Tax and
Summary of Tax Withheld
♦ Processed Checks Listing
♦ Bank Reconciliation Report
♦ Post dated checks listing
Foreign Currency Support
♦ Record payables in any currency
♦ Apply payments in any currency
regardless of the voucher
currency
♦ Computes for foreign exchange
gain or loss
♦ Foreign currency revaluation
Integration with Other ERIC
Applications
♦ Defined cut-off policies for
accounting entries link to the
General Ledger module.
♦ Extracts payables from actual
item receipts in Inventory
Management and purchase costs
in Advanced Purchasing
♦ Triggers inventory valuation based
on cost adjustments made during
Invoice Receipt
♦ Generates Debit Memos from
Return to Supplier transactions
in the Inventory Management
System Security
♦ Encrypted user login and
password
♦ Access restrictions can be applied
to menus, windows, individual
fields, and records
♦ Allows filtering of retrieved data
records
♦ Data fields can be set to invisible,
read-only, or read-write enabled