POPE FRANCIS VILLAGE

September to October 2015

Introduction
Pope Francis Village
The implementation of an In-City
relocation for 550 typhoon-affected
families of Super Typhoon- Yolanda and
the restoration of sources of income
and regained self-sufficiency of the
project beneficiaries

With the continued campaign to empower the project beneficiaries with skills and knowledge on
all aspects of the project, FRANCESCO closed the contracts with TESDA and DepEd to start the
first step to the construction process. The Pope Francis Building, a two-storey six classroom
building, will be built in Scandinavian Elementary School in Brgy 100, Diit, Tacloban City. TESDA
training already commenced with a total of 125 trainees from the Pope Francis Village
beneficiaries.
Preparations for the upcoming construction process such as procurement of materials, obtaining
of necessary permits, detailed planning and engineering works, coordination with DepEd
technical staff and school officials, soil testing, and any other pre-construction groundworks are
meticulously undertaken by the project team to finally put up the Pope Francis Building.

Objective 1
550 displaced and
affected households
have access to safe,
permanent and
sustainable housing with
resiliency features and
complete with toilets,
water pipes and
electrical lines, better
equipped to face natural
disasters

Plan preparation is ongoing and is at 46.84%

Contract for the Structural engineer to conduct
the structural analysis of the school bldg.
signed; 25 days duration;
From 24% , Drawing plans for Temporary
facilities is at 42%

Chapel and Commercial bldg. design

presentation by Archt Albert to Fr. Leo, Fr
Alcris
and to the community last 02, 03
October, completed respectively;

Multi-purpose Planning and design is at

100%.
Structural design for contract signing- 21 Oct
2015; 20 working days duration;

Site Development Works

Objective 1

DPWH and AFP

Reproduction of Engineering drawings

was completed as of 16 Oct;

DPWH Regional Office submitted the

standardized
engineering
drawings,
program of works, and endorsement
letter to the DPWH central office on
19 October;

Ongoing discussion with the AFP:

program
of works, PERT-CPM,
road profiles and site
dev
plan
submitted as of 19 Oct

ECC on process c/o Engr. Cabidog;

(max 2 weeks)

Objective 1

ROW HOUSES

CONTRACT WITH PROFESSIONAL ELECTRICAL

ENGINEER TO BE SIGNED OCT. 22, 2015

CONTRACT WITH MASTER PLUMBER TO BE SIGNED

OCT. 22, 2015

ELECTRICAL PLANS AND SANITARY/PLUMBING

PLANS WILL PROCEED AFTER SIGNING OF
CONTRACTS

ARCHITECTURAL PLANS COMPLETE

STRUCTURAL PLAN WILL BE DONE BY A SERVICE

PROVIDER, QUOTATIONS TO STRUCTURAL/CIVIL
ENGINEER ARE ALREADY OUT, WAITING FOR THE
RESPONSE

MULTI-PURPOSE BUILDING
AND WAREHOUSE

Objective 1

CONTRACT WITH STRUCTURAL

ENGINEER TO BE SIGNED OCT. 22,
2015

STRUCTURAL PLAN AND DETAILS

WITH PROCEED UPON SIGNING OF
CONTRACT

Objective 1

WORKSHOP AREA

Floor Area 250 sq.m.

Estimated Cost : Php 1.25M to 2.00M

DOLE

Objective 1

Department of Labor and Employment

Safety & Health Program completed and

approved
Certificate of Registration issued by DOLE
FRANCESO safety & health committee will
conduct orientation prior to construction
Accident insurance for workers were
secured valid until 15 October 2016

FRANCESCO will provide first-aid kit and

health care medicines and facilities for workers in
the site in accordance with the requirements of
Rule 1960 of the OSHS. Adequate medical
supplies and facilities based on the total number
of workers in the site will also be provided.

DepEd

Objective 1

Department of Education

Coordination meeting with DepEd and

school officials on the construction of
School Buildings

MOA signed on 29 September

between DepEd and FRANCESCO

Building permit on process by DepEd

Soil boring completed; lab test is

ongoing for the result; expected result
not later than 25 Oct 2015;

Structural analysis is ongoing;

Objective 2
Restored sources of
income and regained
self-sufficiency by
providing livelihood
recovery program and
empowering the
community to manage
their own livelihood and
enterprises, or gainfully
employed in one of the
enterprises developed
under the program.

TESDA Training
Savings Forum
Demo Farms
Bagsakan
Centers
Cash-for-Work

TESDA Training

Objective 2

MOA signed between TESDA and

FRANCESCO last 29 September 2015;

Training was conducted by STEFTI which

commenced last 06 October 2015;

TESDA budgeted a total of Php 850,000.00

for the first batch of training in STEFTI;

With the continuing discussion regarding

the possibility of the second batch of
basic
skills training, TESDA affirmed
that this may pursue provided that
FRANCESCO will be able to produce the
required number of participants and their
qualifications. This will include SMAW,
Carpentry and Masonry.

Objective 2

Demo Farm

There are 5 farms identified

that serve as a demo farm for the
project beneficiaries namely:
1. Diit farm,
2. Yaokasin,
3. Cordero farm,
4. Mahusay farm and
5. Pretencio farm lot;

UPA lead project funded by Christian Aid

Objective 2

Savings Forum
On October 9, 2015, a savings
forum was conducted attended by 500
members of the community (both from
project beneficiaries and community
members). The negotiation is that the
social team will invest an amount equal to
the investment of the community member.

The savings forum wants to

elevate the savings of the community into
social enterprise where they will be taught
on how to use and increase their money
saved for a period of 6-8 months.

UPA lead project funded by Christian Aid

Objective 2

Cash-For-Work
Clearing /demarcation works
DSWD sponsored a cash-for-work program
that will include 600 participants from
community; 182 pax were assigned to work
at the Pope Francis Village; The program
will last for 15 days.
On the site, the markings are already
identified, so it will not hinder the project
beneficiaries from utilizing the area for
natural farming.

Objective 2

Bagsakan Center

The Bayanihan Food Garden was successfully

conducted with the objective to incorporate
sustainability from the community.

Two (2) bagsakan centers were

organized. The concept of bagsakan centers
is to gather all the harvested products of the
community from natural farming which in
turn will be bought in lump sum by assigned
individuals.

UPA lead project funded by Christian Aid

Objective 3

Develop DRR measures

to mitigate the effects of
disasters

Refresher course on BDRRMC structure and

functions was conducted last 19 Sept 2015
by the Social Team
Meeting with OCD upcoming
meeting/workshop on revisiting the DRRM
program of Tacloban;
Schedule to be confirmed;

Objective 4
Organize a strong
community with a
Community Council and
empower them in the
areas of estate
management, local
governance, networking,
and advocacy for basic
social services such as
health and education
and conflict resolution.

Procurement Committee is functional

Purchase team

Finance team

Construction team

Supply team
Under the Social Team, the following were also established

Livelihood committee

Savings committee

Education committee
(30 pax)Core leaders as decision policy making body

First Aiders Committee was mobilized and is functional

Four (4) members from the community who completed and
graduated from the Community First-Aid training and Basic Life
Support conducted by the Philippine Red Cross are actively onduty regularly under the guidance of the Project Nurse. They
are monitoring the health and welfare of the community who
are working under the Cash-for Work Program at Diit.

Objective 5
On the use of locally available materials, the team
Build a community
that is ecologically,
coordinated with the Cooperative Development Authority
economically and
(CDA) and obtained contacts of local cooperatives that can
socially sustainable.
supply the project with raw bamboo for proposed
The eco-village will be
livelihood of project beneficiaries.
adapted including the
local building
The application of vermi-composting as a practice by the
materials, recycling,
community;
wastewater treatment,
use of renewal energy, There is still the continued coordination with Oxfam for
organic farming and
the waste water technology.
planting of trees.
As already implemented, the social team has incorporated
the use of natural farming as part of the livelihood
program.

UPDATES on the
Proposed
ELEMENTARY SCHOOL
BUILDING

CONTRACT WITH THE STRUCTURAL ENGINEER IS ALREADY SIGNED LAST OCT. 19

SOIL BEARING TEST RESULT WILL BE GIVEN ON THE 25TH OF OCTOBER

SOIL BEARING TEST RESULT WILL BE USE BY THE STRUCTURAL ENGINEER AS BASIS
FOR THE STRUCTURAL ANALYSIS OF THE SCHOOL

BLDG. PERMIT APPLICATION IS ON PROCESS, BEING DONE BY DEP ED and

SCANDINAVIAN SCHOOL FACULTY

PERIMETER FENCE CONSTRUCTION WILL START 4TH WEEK OCT.

School Construction at the

Scandinavian Elementary School

Sep-15 Oct-15 Nov-15 Dec-15 Ja n-16 Feb-16 Ma r-16 Apr-16 Ma y-16 Jun-16

ACTIVITY/OUTPUT
Pre- Construction
1. Final Site Identified
2. MOA Signed
3. Soil Tested
4. Structural Analysis/Computation
5. BOQ and complete working drawings
6. Permits for Construction
7. Demolition Permit and Actual Demolition
8. Temporary Structures (Bunk House, Staging Area)
9. CHB facility established
10. Identified skilled workers
11. Safety Program and Constrution Management and
Monitoring System
12. Procurement of Materials and PPEs for school
construction
13. Accident Insurance for wrokers

School Construction at the

Scandinavian Elementary School
Sep-15 Oct-15 Nov-15 Dec-15 Ja n-16 Feb-16 Ma r-16 Apr-16 Ma y-16 Jun-16

ACTIVITY/OUTPUT
Actual Construction
Earthworks & Site Preps (Ground Breaking & Ceremonial Rites)

Formworks & Scaffoldings

Reinforcing Steel works
Concrete Works
Masonry & Plastering
Structural Steel & Roofing works
Paint works
Carpentry
Tile works
Plumbing
Electrical
Flagpole
Photo, Video, and Narrative Stories

School Construction at the

Scandinavian Elementary School

Sep-15 Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16

ACTIVITY/OUTPUT
Post-Construction
Site Clearing
Demolition of Temp Structures
Procurement of Tables and Chairs
Occupancy Permit(s)
Turn-Over Ceremony (Preps and Actual Ceremony)

STANDARD
PROFESSIONAL FEES FOR
ARCHITECTS (RA 9266)

1st Unit= 10 % of Total Project Cost is MBF (Minimum Basic Fee) =A

2nd unit to 10 units = A + (60% OF MBF x N)= B

11 above = B + (30% OF MBF x N) N is No. of Units

10% of Php 250,000.00= Php 25,000.00 = MBF

1ST UNIT= Php 25,000.00 (A)

2nd Unit- 10 Units= Php 25,000.00 + (P15,000.00 x 9 units) = Php

160,000.00 (B)

11 units Above = P 160,000.00 + ( P 7,500.00 x 540units)= Php

4,210,000.00

TOTAL AMOUNT = Php 4,395,000.00 for 550 Units

PROFESSIONAL FEES of ARCHITECTS

House Designs

1ST nth UNITS- Php 2,000.00/ unit

First Tranche - 50% upon submission of the signed documents

Second Tranche - 50% upon approval of Building Permit

3 Architects will Sign the 3 Row House Designs compose of 550 units in total
Design 1& 2 will be composed of 183 units each and Design 3 will be composed of
184 units
550 units x Php 2,000.00= Php 1,100,000.00 in total

BREAKDOWN for First tranche upon submission of documents FOR APPROVAL

Php 366,000.00 : amount will proceed to TAMPEI (can refer to the contract with
TAMPEI)
Php 184,000.00 :amount will proceed to the other Architect (will make a contract
with the Architect)
Php 550,000.00 TOTAL AMOUNT TO BE APPROVED for the FIRST TRANCHE

CONCERNS

Immediate approval of the requirements for the upcoming school construction:

Warehousing (on-site and at the Pope Francis Village)
Construction Materials
Tools Engagement of Professional Services
General Construction Equipment and tools
Construction of Bunkhouse at the Pope Francis Village Site (see proposed
locations

Construction of Water Reservoir c/o Christian Aid (see proposed site)

Second Batch of TESDA Training for 75 participants

HMO/Medical Insurance of Staff

List of Beneficiaries to be posted
Date of Actual House Construction

PROPOSED LOCATION OF
COMMUNITY FACILITIES

ADMIN MATTERS
TASK
BIR Registration
TIN
Book of Account
Official Receipt
Witholding tax for compensation
SSS Registration
SSS Employer's ID
SSS Program
HDMF Registration
Payment Aug-Sept 2015
HDMF Program for Online Submission
Clearance/Certification from HDMF
Cebu

TIMELINE

STATUS

September 1-4

Done

September 7-11

Done
Done
Done

September 11- 30

OUTPUT
Certificate of Registration - TIN# 474-552-532
General Ledger, Journal, Cash Disburstment,
Cash/Check already registered in the BIR
Payment made for the month of Sept

Done
Done

SSS # 06-1798843-4
Operational and monthly reporting

September 10-14

Done
Done

Operational and monthly reporting

September 21-24

Done

September 1-4
September 23-25

September 10-14

PHILHEALTH Registration
Payment Aug-Sept 2015
September 1-4
PHILHEALTH Program for Online
Submission
September 14-18
Clearance/Certification from Philhealth September 21-25

Done

PHILHEALTH # 013-000005915

Done
Done

Operational and monthly reporting

UPCOMING ACTIVITIES

Upcoming
activities

26 October Construction of Site

Office
02 November Construction of
temporary warehouse for the
school and fence
03 November - On-site
training/Construction of School
04 November Fabrication of Steel
trusses
05 -06 November UPA Activity on
Tide Embankment
08 November Commemorative
Celebration
Securing of permits

BOQ required for school,

warehouse and
Complete list of Bldg Permit
requirements
Follow-up bldg permit
PPEs required
Implementation of safety
program
Required manpower for the
construction of satellite ofc

POPE FRANCIS VILLAGE

Thank You!