CITY OF CARMEL-BY-THE-SEA

AGENDA BILL

AB 1047
November 2, 2015
Consent Calendar

TO:

Honorable Mayor and Members of the City Council

Douglas J. Schmitz, City Administrator

FROM:

2016 Centennial Committee

SUBJECT:

Adoption of a Resolution of the City Council of Carmel-by-the-Sea appropriating $40,000

for Centennial Year related expenses.

AMOUNT OF EXPENDITURE

$ 40,000

AMOUNT BUDGETED

$ 80 ,000

APPROPRIATION REQUIRED

$ 40,000

RECOMMENDATION
Adopt a resolution of the City Council of Carmel-by-the-Sea appropriating $40,000 for Centennial Year
related expenses.
SUMMARY
The Centennial Committee has selected up to three dozen varied items to market and sell as souvenirs
for the City's 1OOth birthday. These will be sold primarily online throughout 2016 and possibly as early
as this holiday season. The Committee proposes to work through Inner Workings (www.inwk.com ),
located in Ryan Ranch , which will purchase, sell and mail the items to online customers . This $40,000
request will enable the purchase of the initial stock of items, with profits return ing to the City to offset
costs. Of the original $40,000 approved for this FY, only about $1,000 has been spent to date. It is
anticipated that additional expenditures this FY will include graphic design, printing and hanging of
street banners, down payments for parade items and lunch after the parade .
In addition to sponsorships (the Committee is in contact with four potentia l sponsors so far), the
Committee felt the sale of souvenirs would be another way to offset costs of the October Centennial
parade and related events .
Originally the Committee's thoughts about Centennial souvenirs had us finding an empty store front
where we could sell merchandise with volunteer salespersons. The Committee worked with two
members of the community who had experience in this field and who helped us initially comb
catalogues and make lists of possible items. They strongly urged the Comm ittee not to seek to sell
those items in a store front, but to hand le all sales online . While some of the Committee had
experience with such sales on a short-term seasonal basis, the thought of sustaining a store front effort
operation on a year-long volunteer basis was overwhelming.

Page 1

154

In business since 2002 , Inner Workings (INWK) is a global operation . They are known in the loca l
marketplace having supplied goods and services for the Pebble Beach Co. and a number of big events
held locally.
The funds Council authorizes will purchase the stock for around 30 items to be sold via the Centennial
website which will be linked to INWK.com. They will fill and ship orders from their Ryan Ranch
warehouse and bill the City monthly for freight and sales tax and give us a report on sales and provide
inventory management. The buyer will purchase by credit card via a PayPal account we will have to
establish.
Sales will continue throughout the year and it is our hope, as fledging entrepreneurs , to make money to
offset some if not all of the expenses of this year-long celebration.
In summary, this $40,000 is an advance to purchase merchandise for a year-long sales effort. The
already budgeted $40,000 will be needed for expenses in this FY as outlined on page 1, Summary
paragraph.
STAFF COMMENT
The 2015/2016 Budget contains $80,000 for centennial related expenses. $40,000 is designated for
advance payment for parade, banner, etc. expenses. The remaining $40,000 is for City Board and
Commission projects and programs. The requested $40 ,000 for souvenirs is in addition to the already
appropriated $80,000. The proposed source of funding, the Special Event Deposit Fund, has a
balance of $72,000.

PRIOR CITY COUNCIL ACTION

N/A

ATTACHMENTS
1. Resolution authorizing the appropriation of $40,000 for Centennial Year related expenses.
2. Merchandise to be sold as Centennial souvenirs

APPROVED: ~~

Date:
Douglas J . Schm~ City Administrator

A7 DJ;/. /s-

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155

ATTACHMENT- 1
CITY COUNCIL
CITY OF CARMEL-BY-THE-SEA
RESOLUTION 2015-_ _
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL BY THE SEA
APPROPRIATING $40,000 FOR CENTENNIAL YEAR RELATED EXPENSES
WHEREAS, CBTS will celebrate its centennial in 2016; and
WHEREAS, a Centennial Committee has been appointed; and
WHEREAS, the Committee desires to purchase souvenirs which will be will sold to
commemorate the centennial year; and
WHEREAS, the Committee seeks an advance appropriation from the Council to
purchase said souvenirs and the receipts from said sales will be returned to the City;

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF

CARMEL BY THE SEA DOES:
Authorize the appropriation of $40,000 from the Special Events Deposit Fund #50-24050-0684
for the advance sale of souvenir merchandise and directs that the receipts from the purchase of
such merchandise shall be returned to the Special Events Deposit Fund.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BYTHE-SEA on this 2nd day of November 2015 by the following roll call vote:
AYES:

COUNCIL MEMBERS:

NOES:

COUNCIL MEMBERS:

ABSENT:

COUNCIL MEMBERS:

ABSTAIN:

COUNCIL MEMBERS:

SIGNED:

ATTEST:

Jason Burnett, Mayor

Ashlee Wright, City Clerk

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ATTACHMENT- 2
3" Grill Plate
Quantity: 100

$16.00 each

#50024 Zipper Pet Bowl

(50) Green with White Imprint
(50) Blue with White Imprint
Quantity: 100

$3.80 each

Set up: $65.00

#50050 Brown Dog Trash Dispensers with Black Imprint

Quantity: 150

$2.75 each

Set up: $65.00

157

#20690 White 10" Fold Up Frisbee with a 4-Color Imprint

Quantity: 150

$2.25 each

Set up: $100.00

#20690P Black Nylon Pouch with White Imprint

Quantity: 150

$0.65 each

Set up: $65.00

158

LF21 Chrome Plated Solid Brass License Plate Frames

Quantity: 50

$33.50 each

J
Quantity: 100

$32.00 each

#9325 Silver Plate Coaster, Engraved (photo attached)

Pouch with a 1-Color Imprint
Quantity: 100

$10.00 each

Plate Set up: $65.00

Pouch Set up: $50.00
W -16 16oz Wine Glass with a Satin Etched Imprint
Quantity: 144

$4.00 each

Set up: $50.00

159

12oz Carlo Stoneware Glaze & Gloss Cream Inside with Gloss Cream Imprint
(72) Oat
(72) Teal
(72) Olive Green
(72) Winter Blue
Quantity: 288

$3.99 each

Set up: $50.00

160

#4803 20oz Pub Glass with a Satin Etched Imprint

Quantity: 144

$3.29 each

Set up: $50.00

'

..~

UNI SOLUTIONS

#79761 Maui Gripper with Black Imprint

Quantity: 48

$8.99 each

Set up: $65.00

SV99PE 24oz Foldable Water Bottle with a 1-Color Imprint

Quantity: 150

$2.89 each

Set up: $65.00

161

#5800 28oz White Collapsible Bottle with a 4-Color Imprint

Quantity: 100

$2.75 each

Set up: $160.00

~TUCKERS

~~TOGentn

Weatslde Cbapttr

162

NFP-2000 Green Outdoor Plaid Blanket with Embroidered logo on Pocket

Quantity: 72

$14.98 each

Set up: $150.00

VITA Blue Shoulder Tote with a 4-Color Imprint

Quantity: 250

$6.85 each

Quantity: 500

$6.60 each

Quantity: 1,000

$6.15 each

(9-week production time)

163

F8 Khaki 2-Pocket Apron with Embroidered Logo

Quantity: 50

$12.85 each

Set up: $150.00

PM-712 Vintage Peppermill with Logo Etched in Wood (photo attached)

Quantity: 25

$22.85 each

Set up: $65.00

164

MQK00001 White Men's Polo 100% Cotton Pique, Embroidered Left Chest
Quantity: 72

$18.00 each

Set up: $150.00

LQKOOOO 1 White Ladies Polo 100% Cotton Pique, Embroidered Left Chest
Quantity: 72

$18.00 each

Set up: $150.00

C-TAP-RG Regular 50x60 Woven Tapestry Throw

Quantity: 25

$43.95 each

Quantity: 50

$40.35 each

Quantity: 100

$37.25 each

165

FLllO Black Magnetic Utility Light with Blue Trim and White Imprint
Quantity: 50

$13.00 each

Set up: $65.00

166

FL88 Halo Dual Output LED Light

Quantity: 50

$9.50 each

Set up: $65.00

809-A 1010 Ultra Ply Y4 Fold Greek Key Beverage Napkin with a 4-Color Imprint
Quantity: 19 cases (28,500 minimum)

$101.45 per case

LP101 Terracotta Adams Hat Embroidered

Quantity: 144

$11.50 each

LP 101 Caribbean Blue Adams Hat Embroidered

Quantity: 144

$11.50 each

Set up: $150.00

167

C827 Black High Bean Cap Embroidered

Quantity: 48

$21.55 each

Set up: $150.00

#949 White Long Sleeve T -Shirt with a 4-Color Left Chest & 1-Color Left Sleeve Imprint
Quantity Total: 72
Size: S-XL

$13.00 each

Size: XXL

$14.25 each

374L White Ladies Lightweight Long Sleeve T-Shirt with a 4-Color Left Sleeve Imprint & 1-Color Left Sleeve
Imprint
Sizes: 18-S 18-M 18-L 18-XL
Quantity: 72

$11.90 each

Set up: $40.00 x 6

#980 Light BlueT-Shirt with a 4-Color Left Chest Imprint

Sizes: 6-M 24-L 24-XL 12-XXL 6-XXXL
Total Quantity: 144
Sizes S-XL

$5.60 each

Size XXL

$9.05 each

Size XXXL

$10.75 each

168

#980 Heather Grey T-Shirt with a 4-Color Left Chest Imprint

Sizes: 6-M 24-L 24-XL 12-XXL 6-XXXL
Total Quantity: 144
$5.60 each

Sizes S-XL
Size XXL

$9.05 each

SizeXXXL

$10.75 each

#780B Youth Heather Grey with a 4-Color Full Chest Imprint

Sizes: 12-S 12-M 12-L 12-XL
Quantity: 48

$5.40 each

Set up: $40.00 x 5

#780L Ladies Key Lime T -Shirt with a 4-Color Left Chest Imprint
Sizes: 8-S 18-M 18-L 18-XL
Quantity: 72

$6.30 each

#780L Heather Grey T -Shirt with a 4-Color Left Chest Imprint

Sizes: 8-S 18-M 18-L 18-XL
Quantity: 72

$6.00 each

169

#3321 White Toddler Shirt with a 4-Color Left Chest Imprint

Sizes: 9-2T 9-3T 9-4T 9-5/6
Quantity: 36

$6.00 each

Set up: $40.00 x 5

Freight & Sales Tax: Not included in the above price

Production: Approximately 7-1 0 business days (on most items) after receipt of your order and artwork approval.
A quotation not accepted within thirty (30) days is subject to review.

170