No.CCIC/Gen.Admn.

/Cartridge/2012-13/
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(A Govt. of India Undertaking, Ministry of Textiles)

RATE CONTRACT FOR SUPPLY OF TONER/INK CARTRIDGE

FOR PRINTERS

TENDER DOCUMENTS

1.
2.
3.
4.

TENDER NOTICE
TECHNICAL-CUM-FINANCIAL FORMAT (ANN-A Part I & II)
STANDARD INSTRUCTIONS TO BIDDERS & TERMS OF TENDER
ACCEPTANCE OF TERMS & CONDITIONS (ANN-B)

Central Cottage Industries Corporation of India Ltd.

(A Government of India Undertaking)
Jawahar Vyapar Bhavan, Janpath
New Delhi - 110 001
Tel. No.011-23326790, 23311964
Fax No. 011-23328354, 23320439
Website : www.thecottage.in
CCIC/Gen. Admn./Cartridge /2012-13/

07.01.2013

LIMITED TENDER NOTICE FOR RATE CONTRACT

FOR SUPPLY OF TONER/INK CARTRIDGE FOR PRINTERS
Sealed
quotations
are
invited
from
Suppliers/Authorised
Dealers/Manufacturer for Rate Contract for supply of genuine Toners/Ink
Cartridges. Specification No., brand name, minimum approximate
requirement of Toner/ink Cartridges are shown in an Annexure-A. The
requirement may vary as per actual consumption.
Intending parties may send their quotations in the enclosed Technical-cumFinancial Format (Ann-A Part-1 &II) sealed in an envelope superscribing
Tender for supply of Toner/Cartridges for Printers alongwith a DD of
Rs.16,000/- drawn in favour of Central Cottage Industries Corporation of
India Ltd. payable at New Delhi towards EMD to be dropped in the tender
box kept for the purpose at the following address:Manager (Pers./Admn.)
CCIC of India Ltd.
A-36 to A-39
Sector-2,
Noida-201301(UP)
The last date of receiving the bids is 29th January, 2013 upto 3.00 P.M.
The bids shall be opened on same day at 4.00 P.M.
Incomplete, unsigned and unstamped tender and tender without EMD will
summarily be rejected.
CCIC reserves the right to accept or reject any / all quotations without
assigning any reason whatsoever.

CCIC OF INDIA LTD.

Technical-cum-Financial Format (Ann-A)
Part-I
Sl. No.
1.
2.
3.
4.

5.
6.
7.
8.
9.
10.

Particulars
Name of the firm
Address
Contract Person
Telephone Number

Office:______________
Shop:_______________
Res.________________
Mobile:_____________
Fax No._____________

PAN No.(enclose copy)

TIN No.
Service Tax No.
CST No.
WCST No.
Mandatory experience in the subject of tender
a) Experience
(Attach
Proof)
and
past
performance on similar contract for last 2 years
other than CCIC not less three Govt. institutions
/ offices.
b) Capabilities with respect of personnel,
equipment and manufacturing facilities.
c) Financial standing through latest I.T.C.C.,
Annual Report (balance Sheet and Profit &
Loss Account) of last 3 years.

11.

EARNEST MONEY DEPOSIT

An Earnest Money Deposit of Rs.16,000/(Rupees Sixteen Thousand only) by way of a DD
in favour of Central Cottage Industries
Corporation of India Ltd. payable at New Delhi.

DD No._____________
Date_______________
Amt._______________
Bank_______________

Part-II
S.
No.

Yearly
consumption
(Approx)
HP Business Inkjet
50
1200

Make

Ink Cartridge /
Toner No.

Genuine
HP

Black -10(4844A)
Cyan-11(C4838A)
Meganta-11(C4837A)
Yellow-11(C4838A)

2.

HP Colour LaserJet
CP1515N

50

Genuine
HP

Black CB 540A
Cyan- CB 541A
Meganta - CB 543A
Yellow- CB 542A

3.

HP Laser Jet
M1522nf

50

Genuine
HP

36A(CB 436A)

4.

HP DeskJet 640C

50

Genuine
HP

Black-20(C6614D)
Colour-49(51649A)

5.

HP DeskJet 840 C

50

Genuine
HP

Black -15(C6615D)
Colour-17(C6625A)

6.

HP DeskJet 920 C

50

Genuine
HP

Black-15(C6615D)
Colour-78(C6578D)

7.

HP Office Jet 4255

All-in-one

50

Genuine
HP

Black-56(C6656A)
Colour-28(C8728A)

8.

Panasonic KXMB772

50

Genuine
Panasonic

KX-FAT92
KX-FAD93

9.

Lexmark E 260dn

100

Genuine
Lexmark

E260A11P

05

Genuine
Toshiba

Toshiba-4530 D

1.

Cartridges for
Printers

10. E-Studio
305 Toshiba

Per Unit
Rate
(Rs.)

Taxes,
if any

We agree to supply of Toner/Ink Cartridge in accordance with the requirement as above.

NOTE: The quantity may vary as per actual consumption of above Toner/Ink cartridges.

Signature of Service Provider

Place:
Date:

Net Unit
Rate
(Rs.)

TERMS OF TENDER

Contract Period: The contract shall be of one year which may be extended for
another six months on the same terms & conditions agreed upon by the parties
based on the compatible price as per the market situation.
Tender Validity: The Tender shall remain valid for 120 days from the date of
opening of financial bid.
Central Cottage Industries Corporation of India Ltd. (CCIC) requires Cartridges
for use in Printers from time to time as per details mentioned in Annexure-A
(Part-II). It is proposed to enter into contract for a period of one year from the
date of contract with genuine/ reputed suppliers for supplying those items on
the following terms and conditions:i)

The items mentioned at Sl. No. 1 to 10 of the requirements list are spread
over different CCIC Offices.

ii)

The Cartridges of HP, Lexmark & Panasonic printers should be genuine

and an Authority letter should be procured by the supplier from HP,
Lexmark, Panasonic & Toshiba in favour of Central Cottage Industries
Corporation of India Ltd. New Delhi in regard to this tender for
execution of the contract for the entire duration of the contract/supply. If
the material supplied is found to be of substandard quality, or having any
manufacturing defect, the same will be returned and the CCIC will not be
responsible for any loss to the concerned supplier for such supply.
Moreover, such suppliers may be penalized including the blacklisting of
the concerned firm by CCIC.

iii)

The supplier shall be bound to accept back any cartridge found defective
at the time of opening of the protective cover and/or printing seal as if it
is a manufacturing defect, and the supplier shall be bound to replace the
same or else adjust the price/rate of the same while settling the account.

iv)

If the services of supplier are found unsatisfactory or he is not able to

supply the goods within the stipulated time, the job will be entrusted to
any other firm/party at the risk of defaulting supplier. The suppliers will
have to satisfy that the supplies will be made immediately.

v)

Interested firms are required to prove their competence for undertaking

the job in question and also furnish their standing and goodwill through
certificate from their earlier clients of reputed organizations mentioning
the name, designation and telephone No. of the officers of those
department. A photocopy of the PAN Card of the firm should also be
furnished. The quotation submitted without a photocopy of the PAN Card
of the firm shall be summarily rejected.

vi)

Bid should be accompanied with a Demand Draft Rs.16,000/- (Rupees

Sixteen Thousand only) as earnest money in favour of Central Cottage
Industries Corporation of India Ltd. payable at New Delhi, which will be
retained as performance security by this department till the contract
remains in force.

vii)

Tenderers may quote their unconditional rates per item/unit strictly as per
list enclosed Annexure A (PART-II) and the duration for which the
price/rate shall remain valid.

viii) The supplier will be responsible for delivery at the following addresses of
the goods in good condition at his own risk and cost within seven days of
the placing of orders by e-mail/fax/Telephonically or issuing purchase
orders, whichever is earlier:1. CCIC of India Ltd.
Jawahar Vyapar Bhawan,
Janpath,
New Delhi-110001

2.

CCIC of India Ltd.

Weavers Service Center,
Weavers Colony, Bharat Nagar,
Delhi-110052

3. CCIC of India Ltd.

A-36 to A-39, Sector-2,
Noida-201301(UP)
ix)

The owner/ firm should be available on telephone and also on mobile so

as to enable this department to call them in emergency cases. Therefore,
telephone as well as mobile number(s) may also be given.

x)

The quantities of the items may be varied, as the purchase is not confined
to a single lot. It will spread over the period mentioned above and
quantity to be purchased at a time will depend upon the requirement.

xi)

The CCIC reserves the right to terminate the contract at any time without
assigning any reason during the period of contract.

xii)

After entering into contract, no supplier shall be permitted to increase

their rates under any circumstance during the term of contract. The
vendor, who declines to supply at contracted price, will be barred from
entering into any contract in future.

xiii) Please ensure to make a specific mention in your bid to the effect that the
terms and conditions mentioned above are acceptable to your firm in full.
They may also mention that the rates quoted by them will be valid for a
year from the date of entering into contract.
xiv) Bidders shall not be permitted to alter or modify their bids after expiry of
the deadline for receipt of bids.
xv)

The department reserves the right to terminate the contract at any time
before the expiry of the period covered under the contract without
assigning any reason and without incurring any liability.

xvi) The tenderers who dont comply with any terms & conditions are likely
to be rejected.
xvii) The tender form must be accepted unconditionally and any other counter
terms and conditions by a firm would not be accepted/entertained in any
case and the same may be rejected by the department assigning any
reason. The acceptance should be given in the format as mentioned in the
Annexure B.
xviii) No freight/Delivery
Toner/Cartridges.

charges

shall

be

payable

for

supply

of

xix) Last date of Receipt of Tender

: 29th January, 2013 by 3.00 p.m.

xx)

: 29th January, 2013 at 4.00 p.m.

Date of Opening of the Tender

xxi) Tender document is to be submitted as specified in the Tender Notice.

xxii) Relevant address for correspondence/submission of tender is given
below:Manager (Pers./Admn.)
CCIC of India Ltd.
A-36 to A-39, Sector-2
Noida 301201
xxiii) Tender Prices
Prices to be quoted as per enclosed Annexure by the tenderer shall be
exclusive of all taxes/duties/levies/ service tax which shall be shown
separately.
xxiv) Late Tenders
Any tender received in the office of CCIC after the deadline prescribed
for submission of tenders will not be entertained.
xxv) Award of Tender
The tender shall be awarded to lowest financial bidder i.e. L-1 party
xxvi) Eligibility Criteria

Experience (Attach Proof) and past performance on similar contract for
last 2 years other than CCIC not less three Govt. institutions / offices.

Capabilities with respect of personnel, equipment and manufacturing
facilities.

Financial standing through latest I.T.C.C., Annual Report (balance Sheet
and Profit & Loss Account) of last 3 years.

xxvii) Payment terms

Payment shall be made within 15 days of submission of Bill alongwith
service report duly certified by the Admn. Deptt. and installation report
submitted by Account Division in Bharat Nagar, Delhi.
23.

Managements right to accept any tender and reject any or all

tenders
Management reserves the right to accept or reject any tender, and to
annul the tender process and reject all the tenders, at any time prior to
award of contract.

Signature of authorized signatory & Seal

Date
Place..

Purchase of HP, Lexmark & Panasonic Cartridges for Printers

Annexure-B
Acceptance of Terms & Conditions
1. All terms & Conditions of NIT are acceptable to me/us. I/We bound
myself/ourselves so abide by the same.
2. I/We hereby certify that I/we have gone through the terms & conditions
and undertake to comply with the same.

Signature of owner/partner
With address & telephone no.
With seal of the firm & date
Witnesses:1.
2.
3.
4.