Dynamic Actions on Steroids

Session 301
Donna Wendling
Sherryanne Meyer

Todays Agenda

Who Is Air Products?

Todays Objectives -- Learning Points
Brief Overview What is a Dynamic Action?
The Basics - Components of a Dynamic Action
Various Scenarios
1.
2.
3.

Date Specifications
Tax
Area POWER!!!!!
MORE
Family/Related Persons

How To Kick it up a Notch

2

Who is Air Products

Fast Facts

Global gases, chemicals, equipment and services provider

Serving technology, energy, healthcare and industrial

markets
Fortune 500 company

Chemical industry safety leader

Operations in more than 30 countries
~20,000 employees worldwide
Known for our innovative culture and operational
excellence
3

HOMECARE
Who
is
Air
Products
HELIUM
HYDROGEN
NITROGEN
SPECIALTY
GASES
POLYMERS
4

SAP HR Countries
Canada

United
States

UK
Ireland
Belgium
Netherlands
Germany
France
Spain, Italy, Portugal
Israel China
Hong Kong

Japan
Korea
Taiwan

Indonesia
Singapore
Malaysia

SAP-HR and Air Products

2001 Org Management, HR Admin, Compensation, Benefits,

Time Entry, US Payroll, Structural Security, ESS, MDT
2002 Appraisals, C&SP, TEM, Workflow, BW
2002 HR / ERP Integration
2003 HR Phase 3 Southern Europe
2004 HR Phase 4 Asia
2004 Recognized SAP Certified Competency Center
2005 MSS-Phase 1
2006 ECC 5.0, Learning Solution, Israel

Todays Objectives: Learning Points

What is a Dynamic Action and what can it do for you

Automate business processes
Saves time by performing routine tasks
Insure data integrity
Empower Global Power Users to successfully manage data
Create new and improved Dynamic Actions
Maximize the power of a Dynamic Actions

* None of the employees or data represented on the

following slides is real.
7

Brief Overview

What is a Dynamic Action?

As defined by SAP

Dynamic actions trigger automatic processing

when specific infotype records are maintained.
The advantage of dynamic actions is that the
system saves you time by performing routine tasks
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Brief Overview

Personnel Action vs Dynamic Action

Personnel Actions are a series of Infotypes that are

added, changed, completely or partially deleted or
delimited for the reason specified (i.e. Hiring,
Leave, Termination, etc.)
Dynamic actions are automated and can use
decision logic to enhance a Personnel Action for
maintenance of a specific Infotype
9

IType: Infotype
that triggers the
dynamic action

Field n: Start
action when
maintaining a
specific field

The Basics -

Variable Function Part:

Specifies the processing
details when the dynamic
action is triggered

Components
of
a Dynamic Action
Sty: Focus
No:
on a specific
subtype

FC: Maintenance Operation

02 Change
04 Create
06 Create and change
08 Delete
10 Change and Delete
12 Create and Delete

Sequence
number

S: Step Indicator
P Check conditions
I Maintain Infotype Record
W Default values for a new record
V Reference to another step
F Call a FORM routine
(subroutine in ABAP);
M Send Mail
10

The Basics

Variable Function Part

Values of an old data record are in structure PSAVE.

Operations on Infotypes can be run in the background by
entering /D at the end of the line.
Logical OR links must be indicated by /X.
When calling a routine you can use internal (module pool)
and external routines

When calling an external routine, enter name of program in

parentheses after the form name
It is not possible to transfer parameters to the routine
For transferring values from the routine you can use fields in the
RP50D structure
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The Basics

RP50D Structure Return Values

12

Scenario 1
Date Specifications Populating Key Dates Dynamically

13

Scenario 1 Date Specifications

Create Key Dates

Hire Action (Z1)

Dynamic action will create Infotype 0041 (Date
Specifications) in background and populate various
dates for that employee

Original Hire Date (Z1)

Employment Date (Z4)
Date in Grade (X6)
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Create IT0041 and populate dates

Personnel Action Z1

Create Date Types

15

End Result

16

Scenario 1 Date Specifications

Challenge:

Update Key Dates

Anytime Pay Scale Group changes on Infotype 0008

(Basic Pay) Automatically update the Date in
Grade (X6) on Infotype 0041 (Date Specifications)
BUTHow do I find the Date in Grade (X6) on
Infotype 0041 and update it using a Dynamic Action
????????
17

Answering The Challenge

3. Copy IT 41 in
Background

1. Check Previous Pay

Scale Group Not equal to
New Pay Scale Group
2. Call procedure to
locate X6 Date Type and
set RP50D-FIELD1

4. Check Value of
RP50D-Field1.
Update X6 date
on IT 41

18

Walk Through: Update Existing Date Type

Example:
In the Org
Reassignment
Action,
Pay Scale
Group is
updated on
Infotype 0008
(Basic Pay)
19

Procedure to Update Existing Date Type

20

Walk Through: Update Date Type contd

21

Scenario 2
Default Tax Area
Based on Work Location

22

Scenario 2

Default U.S. Work Tax Area

Hire (Z1), Rehire (Z2) or Org Reassignment (U2)
Actions
Dynamic Action will Create Infotype 208 (Work Tax
Area) and default Tax Area based on employees
Personnel Subarea (work location)

23

Scenario 2 Default Tax Area

Based on IT0001-Org Reassignment

PSA=157
Work Tax
=KY0J

24

End Result

25

Scenario 2 Default Tax Area

The Challenge Too many Tax Areas!

There are so many work Tax Areas to default
were running out of room on dynamic action table
for Infotype 0001 maximum 999 lines
So how can I manage all the Tax Areas necessary
without maxing out the Dynamic actions table
entries for 0001??????

26

The Challenge Too many Tax Areas!

1. Check Action is Hire
(Z1), Rehire (Z2) or Org
Reassignment (U2) and
Country is US

3. Insert Infotype
0208

2. Call Procedure to
lookup Work Tax Area
based on PSA on IT
0001. Set value of
RRP50D-FIELD1

4. Write RP50DField1 to Work Tax

area and set
percent to 100
27

Walk Thru New Dynamic Action

28

Procedure for new dynamic action

29

Walk Thru New Dynamic Action

contd

30

Scenario 3
From IT0002-Personal Data
Create IT0021-Family Member

31

Scenario 3 Personal Data

Create IT0021 Family Related Persons

Hire (Z1) action

Dynamic Action will Create Infotype 0021
(Family/Related Person) Subtype 2 (Child) for
every dependent
Evaluate # of dependents (ANZKD) when Infotype
0002 (Personal Data) is created
32

Create IT0021 Family Related Persons

If # Deps
= 1,
Insert
IT0021

33

Create IT0021 Family Related Persons

34

End Result

35

Scenario 3 Personal Data

The Challenge Adding Dependents

Dynamic action for entries into # of dependents
works great on the initial Hire action .
BUTHow can create the correct number of
Infotype 0021 (Family/Related Person) anytime
Infotype 0002 is changed or created and # of
dependents (ANZKD) is increased.

36

Answering the Challenge

3. Check value
of RP50DField1. Insert
correct number
of IT0021, Sty 2
records.

1. Check
previous # is
less than new #
of Dependents
2. Call Procedure
to get previously
saved # of
Dependents and
calculate the
difference. Set
RP50D-FIELD1

37

Determining previous entry

38

Walk Through New dynamic action

39

Procedure for new dynamic action

PCL4 cluster
stores the
changes made to
infotype
documents.
40

Procedure for new dynamic action

41

42

Family/Related
Persons Infotype
dynamically appears
first time.
Enter first dependent
information
Save
43

Family/Related
Persons Infotype
dynamically appears
second time.
Enter second
dependent
information
Save
44

Or you could..

45

Much Simpler code

46

Return on Investment

Data Integrity

Controls placed in system to ensure accuracy

(i.e., of tax authority)

Efficiency

Time saved in entering infotypes repeatedly

Enables downstream processes

Compensation Planning process more efficient

with Date in Grade
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Key Learnings

Nothing is foolproof - 80/20 Rule

Dynamically some business processes can be enabled
Dynamically some data entry can be automated
Basic Dynamic Actions can provide value added
benefits

Automating business processes saves time by

performing routine tasks
Insuring data integrity
Empowering Global Power Users to successfully manage
data

Dynamic Actions enhanced with some simple ABAP

code make the impossible possible
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Thank you for participating!

Please remember to complete and
return your session evaluation
form following this session.
Donna Wendling
Sherry Meyer
Session Code 301