PERSONNEL ADMISTRATION SAP HR

Pooja M Anand
(pooja.mysorea@hcl.com)

30th Apr to 3rd May 2012

Training Agenda
DAY 1
Introduction
Infotype and related configuration

DAY 2
Personnel Actions
Additional and Dynamic Actions

DAY 3
Features
Reporting in PA

Contents
Introduction
SAP HR
Structures in SAP HR

Infotype and related configuration

Personnel Actions
Additional and Dynamic Actions
Features
Reporting in PA

SAP HR
The SAP HR module enables customers to effectively manage
information about the people in their organization, and to integrate
that information with ''other SAP modules'' and external systems.
Helps attain compliance and employee administration with ease.
This in turn helps the HR team to concentrate on Strategic
development
Free employees to concentrate on value-generating activities, rather
than on routine tasks
Complex Reports made easily available
Achieve transparency in Processes
Move from Personnel dependent to Process driven

Structures in SAP HR
Enterprise Structure
- Client, Company code, Personnel Area and Personnel Subarea
Personnel Structure
- Employee group, Employee subgroup, Payroll accounting area
Organization Structure
- Organizational units, jobs, positions, etc

 Introduction
Infotype and related configuration
Introduction and Structure
Infotype Screens
Important Infotypes in PA

Personnel Actions
Additional and Dynamic Actions
Features
Reporting in PA

Introduction and Structure

Infotype
An Infotype is a group of object-based pieces of information on a particular
area. The data stored in an infotype is always based on the personnel
number of an employee.
An Infotype is recognized by a four digit number.
Infotype Concepts:
Subtype - are used to subdivide infotype records. They subdivide infotype data
by subject matter, which makes it easier for you to access and manage
information

Introduction
Time Constraint Can one be present and absent at the same time ? NO.
But SAP allows to create data with validity period, which might lead to data
conflicts. To control such inconsistencies in data, Time Constraints are used.

Introduction
Additional text Additional text can be permitted or prohibited at infotype
level.
Fast Entry - The fast entry of master data function enables to simultaneously
create and edit the same infotype or subtype record for more than one
employee.
Lock/Unlock Helps to achieve a 2 step data entry process. One enters the
data, other approves it. Unlock access can be handled through
authorizations.
Reason for Change Several Infotype have the field Reason for Change.
Pre-defined reason could be selected while changing an Infotype record

Structure
Infotype Structure
Each Infotype consists of atleast 2 structures and one database table.
Structure PSnnnn - contains all of the infotype data fields
Structure Pnnnn - contains infotype key fields and all of the data fields from
structure PSnnnn .
Transparent table Pannnn -Transparent table PAnnnn is required if you want
to use an infotype within Personnel Administration.

Infotype Screens

Infotype header
It is a set of fields that is displayed when an infotype record is accessed. For
Eg.: When any PA infotype is accessed, the header portion usually displays
details like Personnel No, Name, Personnel Area etc. Header contents can
be customised
Infotype Menu
Displays a logically grouped list of Infotypes under different tabs. The list could
differ for different set of end-users.

Infotype Screen
Table T588M makes it easy to slightly vary an infotype screen or to define an
alternative screen.

Important Infotypes in PA

IT 0000 Action
IT 0001 Organizational assignment
IT 0002 Personal Data
IT 0003 Payroll Status
IT 0006 Addresses
IT 0007 Planned Working Time
IT 0008 Basic Pay
IT 0009 Bank Details
IT 0014 Recurring Payments / Deductions
IT 0015 Additional Payments

Important Infotypes in PA

IT 0016 Contract Elements

IT 0019 Monitoring of Tasks
IT 0021 Family Members / Dependents
IT 0027 Cost Distribution
IT 0041 Date Specifications
IT 0105 Communication

 Introduction
Infotype and related configuration
Personnel Actions
Concepts
Configuration

Additional and Dynamic Actions

Features
Reporting in PA

Concepts
Personnel Action
Any important life cycle activity processed on an employee, which needs
keeping tab of, can be executed using Personnel Action in SAP HR.
Important concepts
Personnel number Unique 9 digit number assigned to every employee
which doesnt change during the entire lifecycle of the employee.
Number range Organizations can decide on what range of numbers
should the Personnel number be allotted. Different ranges for various
Personnel Areas is possible. Also, Internal and External ranges are
available.

Employment Status Is a very important filed in IT 0000 and

determines the personnel numbers status in the organization.
There are 4 statuses: 0 Withdrawn, 1 Inactive, 2 Retire, 3
Active
Data maintained through Actions Personnel Area, Employee group
and subgroup can be changed only through actions and not through
PA 30.
Integration with OM Screen while running an action is affected by
PA integration with OM. Position field is allowed for population only
if integration is configured ( Value of PLOGI ORG as X in table
V_T77S0)

Infogroup Sequential list of Infotypes that need to changes/created

while executing an Action is stored in Infogroup.
Action Menu Just like Infotype Menu we have Action Menu. UGR
dependency is available for configuration. There is one more
concept called Info group Modifier, which uses validation on group
of employees

Introduction
Infotype and related configuration
Personnel Actions
Additional and Dynamic Actions
Features
Reporting in PA

Additional Action
SAP does not allow storing two infotype record of Time Constraint 1 on
the same day, because it would be mean the delimitation date for
both will be the same. In this case first Infotype record would be
overwritten by the latter one.
Hence Additional Action
Infotype 0302 used to capture additional/multiple actions on same
day. This infotype cannot be maintained directly, but it is located for
viewing at the bottom of the Actions infotype. Report RPUEVSUP is
to be executed.

Dynamic Action
Dynamic Action feature in SAP HR is provided to call another Infotype
while processing one Infotype.
Important fields
Infotype, Subtype, Field name, sequence number are self
explanatory
Function Character of step determines on what condition of infotype,
should the dynamic action be run

Indicator for step this field gives meaning to the next column,
variable function part

Variable function part What the step is supposed to do is defined

here

Contents

Introduction
Infotype and related configuration
Personnel Actions
Additional and Dynamic Actions
Features
Reporting in PA

Features
Features define default values and control system processes, they
query different personnel or data structure fields to determine a
certain return code or result.

Report RPUMKG00 is used to activate features.

Commonly used standard features in PA

ABKRS default value for payroll area

CONTR Default values for contract elements (LA/LE-ZA/ZE-PA/PE-KFKA-CT)
VDSK1 Organizational key
NUMKR personnel number, number range
IGMOD Infogroup modifier
MSN 20, 21, 30, 31, 32 actions: termination, re-entry, inactive work, restart
work and early retirement and retirement
PINCH administrator group (personnel, time and payroll)

Some of the commonly used decision operators

BUKRS company code

BTRTL personnel sub-area
MOLGA country grouping
PERSG employee group
PERSK employee subgroup
WERKS personnel area

Contents

Introduction
Infotype and related configuration
Personnel Actions
Additional and Dynamic Actions
Features
Reporting in PA

Reporting in PA
Configuring Logged Infotypes
Report RPUAUD00 is used to display all changes that were made
using infotype change documents
Can be accessed through T-code S_AHR_61016380
Requires configuration in tables - V_T585A, V_T585B, V_T585C

Thank you