SAP HCM

SAP HCM (SAP Human Capital Management) is a human resources management system. It contains all
functions that are relevant for personnel administration, payroll, applicant management, and personnel
development. In addition, SAP HCM links personnel management and personnel management with multi-level
application and approval processes.
The system is closely linked to the organizational structure, whereby hierarchy-dependent processes can be
automated. Adaptation to company-specific conditions is possible by integrating numerous submodules.

There are various sub models in SAP HCM for different processes.
 Organizational Management
 Personnel Administration
 Recruitment
 Time Management
 Payroll
 ESS and MSS
 Reporting

1. Organizational Management: This process defines an organized way to make different people work under
a common platform towards achieving a pre-defined goal. It ensures a smart management of time and
resources in the workstation.

Enterprise structure: Enterprise structure shows the relation between 2 organizational units created

Configuration of Enterprise structure: SPRO: Backend screen name

Transaction code OX15

Or
SPRO> SAP reference IMG>Enterprise Structure>Definition>Financial Accounting>Define
Company>New entries>Update your required entries and then save in customizing request (I.e.,
Transport Request) >>Creation of Company

Tcode for company code creation is – OX02

Or
SPRO> SAP reference IMG>Enterprise Structure>Definition>Financial Accounting>Edit, Copy, Delete,
Check company code >New entries>Update your required entries and then save in customizing
request (I.e., Transport Request) >>Creation of
Company Code

Organizational Structure TCodes used so far in Schlumberger so far and which I am aware of:

TCODES Description Fuctional Area

PPEM Display organizational structure Cross Application - Qualifications and Requirements
SM30 Call View Maintenance Basis - Table Maintenance Tool
SE38 ABAP Editor Basis - ABAP Editor
SU01 User Maintenance Basis - User and Authorization Management
SE11 ABAP Dictionary Maintenance Basis - Dictionary Maintenance
SE16 Data Browser Basis - Workbench Utilities
PA30 Maintain HR Master Data Personnel Mgmt - Personnel Administration
PA20 Display HR Master Data Personnel Mgmt - Personnel Administration
PA40 Personnel Actions Personnel Mgmt - Personnel Administration
SA38 ABAP Reporting Basis - Report Tree
PE01 HR: Maintain Payroll Schemas PY - Payroll: General Parts

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 PE02 HR: Maintain Calculation Rules PY - Payroll: General Parts
PE03 HR: features Personnel Mgmt - Personnel Administration
PU03 Change Payroll Status PA - Personnel Administration
PA04 Maintain PA Number Ranges PA - Personnel Administration

2. Personnel Administration: This process defines the process through which the human resource of an
organization is managed. From the stage of recruiting through compensation, benefits, new employee
orientation, performance-appraisal and more, everything can be recorded and tracked through this process.

Configuration for Personnel Administration

SPRO> SAP reference IMG>Personnel Management> Personnel administration> Basic Settings>
Maintain user parameter

The SAP HCM – PA implementation is divided into five steps:

1. Configuration of Company code- taken care by FICO consultant from the HR perspective they just look
out for the Assignment with the Personal Area.
2. Configuration of Enterprise structure
3. Configuration of personnel action or Configuration of PA40
4. Configuration of PA30 Transaction or Configuration of HR master data
5. Configuration of Pay scale structure

Creating Info types

For creating an info type, the following steps generally followed:

Step 1 − Use T-code: PA30
Step 2 – Enter the personnel number
Step 3 − Enter the Info type that we wish to select for a new record and create it. In the Period section,
select the start and the end date
Step 4 − Select Personnel action and once all the details are updated, save the records

3. E-Recruitment: This process is an automated web-based recruiting process that assists HR

professionals in hiring appropriate talent. It opens innovative ways of recruitment processes in an
organization.
4. Time Management: This process assists one in the processes of planning, recording and valuation of
employee’s performance for a certain period. The impact of employee’s presence and absence in the
organization is evaluated in this process. Also, attendance management, calculation of wages, log-in
and log-out report etc., are included in this process.

Transaction Codes for Time Recording

Time Data Maintenance: PA61
Time Data Display: PA51
Calendar Entry: PA64
To maintain the list entry of data: PA62

Following are the T-Codes that can be used to manage work schedule −
o T-Code to Generate the Work Schedule PT01
o T-Code to Change the Work Schedule PT02
o T-Code to Display the Work Schedule PT03

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 Time Evaluation

Time evaluation is used to record the attendance of an employee and to record his absence
from work. Time recording is required to process the payroll. Time evaluation is run for
specific employees and all the employees are not required to process time evaluation.
− To run time evaluation, use T-code: PT60
− HR Time: Time Evaluation, Enter details like Personnel Number, Evaluation Schema
and Evaluation up to
− Time will be evaluated and log will be displayed

5. Payroll: This process as the term defines is all about the pay-scale and compensations given away to
employees. From salary to overtime pay, comp-off pay and compensation program, everything is
calculated in this process.

In Schlumberger the payroll is mostly processed in two different programs

1. Ingestion
2. IDD00 10/11

Ingestion
 In Ingestion we load the CSV file using the TCODE ZHUM_NIS_DATA_INGEST

 The T code” PC00_MX_CALC”is used to get into the payroll driver (Where X represent the country
grouping)

 Once the payroll driver is completed, we proceed with posting of the documents
Use the T code” PC00_M99_CIPE01” for posting

 In PCP0, the document created is changed from “Created” to “Released” and then finally we proceed
with posting of the documents created.

IDD00 10/11

 To load the entries into the system we use the TCODE “ZHUM_PAYROLL_RESULTS”

 Go to the TCODE “ZHUM_FI_POSTING_APP” for approval

 Go to the TCode “ZHUM_FI_POSTING_POST” to post the documents created
 In PCP0, the document created is changed from “Created” to “Released” and then finally we proceed
with posting of the documents created.

6. ESS and MSS: Employee Self-Service helps employees to individually track various data of their tenure
in an organization. On the other hand, Management Self-Service is a vital process for the managers to
create and maintain the data of employees.

7. Reporting: Finally, reporting allows HR team to deliver comprehensive and up to date information of

all its employees. The reporting tool also enables one to track the hierarchal structure followed in an
organization.

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