7-26-16 Agenda

Commissioners Court July 26, 2016
NOTICE OF A MEETING OF THE

COMMISSIONERS COURT OF HAYS COUNTY, TEXAS
This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV.
th
CODE CH.551). The Hays County Commissioners Court will hold a meeting at 9:00 A.M. on the 26 day of
July, 2016, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held
concerning the following subjects:
CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag
ROLL CALL
PRESENTATIONS & PROCLAMATIONS

1
3-4
Presentation of Hays County Service Awards. COBB/BAEN
PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court, please submit a
Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS.
CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.
2
3
5
6-13
14-17
18-19
20
21
22-23
24
10
25
11
26-27
Approve payments of county invoices. HERZOG

Approve Commissioners Court Minutes of July 19, 2016. COBB/GONZALEZ
Authorize the County Judge to execute Amendment Contract (6) six to the FY16 Immunization
Program with the Department State Health Services (DSHS) to increase amount by
$192,341.00. INGALSBE/GARZA/HAUFF
Approve the transfer of 2007 Dodge Charger from the Sheriff's Office to Government Center
Maintenance. COBB/CUTLER
Authorize the Constable Precinct 3 office to accept a $5,000 donation from a private citizen to
be used for Law Enforcement Equipment and amend the budget accordingly.
CONLEY/AYERS
Authorize the Constable Precinct 3 Office to utilize equipment savings for vehicle maintenance
needs and amend the budget accordingly. CONLEY/AYERS
Authorize the Sheriff's Office to accept additional grant funding from the United States Secret
Service for continuing education and amend the budget accordingly. COBB/CUTLER
Approve out of state travel for the Epidemiologist, Slot 2, to attend the 2016 American Public
Health Association conference in Denver, Colorado and amend the budget accordingly.
INGALSBE/GARZA
Approve out of state travel for the TB RN Supervisor to attend the 2016 Center For Disease
Control Biennial TB conference in Atlanta, Ga and amend the budget accordingly.
INGALSBE/GARZA
Revise the Hays County budget calendar for Fiscal Year 2017. COBB/HERZOG
ACTION ITEMS
ROADS
12
28
Discussion and possible action to establish no littering signs on Lime Kiln and Hilliard Rd.
WHISENANT/BORCHERDING
MISCELLANEOUS
13
29
Discussion and possible action to approve the purchase of a secure printer for the printing of
birth and death records for the County Clerk's office and amend the budget accordingly.
COBB/GONZALEZ
14
30-44
15
45-51
Discussion and possible action to authorize renovations to the Hays County owned building at
200 Stillwater Circle in Wimberley; approve specifications for IFB 2016-B08 Construction
Services for Renovations of the Hays County Precinct 3 Offices and authorize Purchasing to
solicit for bid and advertise. CONLEY/GARZA
Discussion and possible action to authorize the County Judge to execute an Interlocal
Cooperation Agreement for County Jail Functions between Hays County and Burnet County.
COBB/CUTLER
WORKSHOP
16
52-72
Workshop on the development of a transportation project list and discussion of potential

transportation projects in Hays County. JONES/WHISENANT
EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive
advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners
Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.
17
73
18
74
19
75
20
76
Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code:
consultation with counsel and deliberation regarding the purchase, exchange or value of Right
of Way along proposed FM110 in Pct 1. Possible action to follow in open court. INGALSBE
consultation with counsel and deliberation regarding the purchase, exchange or value of Right
of Way along RM12 in Pct 3. Possible action to follow in open court. CONLEY
consultation with counsel and deliberation regarding economic development negotiations
associated with Project Renew, Project Texas, and Project Bourbon. Possible action may follow
in open court. COBB
Executive Session pursuant to Sections 551.071 of the Texas Government Code: consultation
with counsel regarding the Collective Bargaining Agreement between Hays County and the
Hays County Law Enforcement Association. Possible action to follow in open court. COBB
STANDING AGENDA ITEMS

The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court
to open the item when a need for discussion arises.
21
22
23
Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public
safety facilities needs within the County. Possible action may follow. COBB/CUTLER
Discussion and possible action related to the burn ban and/or disaster declaration.
COBB/SMITH/BROWNING
Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime
Strategies, Laura Harris, HNTB and Allen Crozier, HDR. Possible action may follow. COBB
ADJOURNMENT
Posted by 5:00 o'clock P.M. on the 22nd day of July, 2016
COMMISSIONERS COURT, HAYS COUNTY, TEXAS
______________________________________________
CLERK OF THE COURT

Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities
who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays
County Judges Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate
arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to
accommodate any valid request regardless of when it is received. Braille is not available.
AGENDA ITEM REQUEST FORM

Hays County Commissioners Court
Tuesdays at 9:00 AM
Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.
AGENDA ITEM
Presentation of Hays County Service Awards.
ITEM TYPE
MEETING DATE
AMOUNT REQUIRED
PROCLAMATIONS/PRESENTATIONS
July 26, 2016
n/a
LINE ITEM NUMBER
n/a
AUDITOR USE ONLY

AUDITOR COMMENTS:
PURCHASING GUIDELINES FOLLOWED:
N/A
AUDITOR REVIEW:
N/A
REQUESTED BY
SPONSOR
CO-SPONSOR
Dee Dee Baen
COBB
N/A
SUMMARY
Presentation of Hays County Service Awards

27B583196
Five Years
LOCAL HEALTH
EPIDEMIOLOGIST
SCHNEIDER, ERIC
TAX
CUSTOMER SERVICE
REPRESENTATIVE
RODRIGUEZ, DEBRA
SHERIFF
CORRECTIONS OFFICER
STAMM-ZACHARY, JENNIFER
SHERIFF
DEPUTY
STOCK, AMBER LORAINE
DEPUTY CONSTABLE
VERASTEGUI, CLEMENTE
Ten Years
Fifteen Years
CONSTABLE 2
ROAD MAINTENANCE
TRANSPORTATION WORKER SENIOR
BARRON,ANTONIO
Twenty Years
SHERIFF
SERGEANT - Property
Crimes/Evidence
FARKAS, ATTILA CHARLES

Tuesdays at 9:00 AM
AGENDA ITEM
Approve payment of County invoices.
ITEM TYPE
MEETING DATE
CONSENT
July 26, 2016
AMOUNT REQUIRED
LINE ITEM NUMBER
AUDITOR USE ONLY
AUDITOR COMMENTS:
N/A
AUDITOR APPROVAL:
N/A
REQUESTED BY
SPONSOR
CO-SPONSOR
Auditors Office
HERZOG
N/A
SUMMARY

Tuesdays at 9:00 AM
AGENDA ITEM
Approve Commissioner Court Minutes of July 19, 2016.
ITEM TYPE
MEETING DATE
CONSENT
July 26, 2016
AMOUNT REQUIRED
LINE ITEM NUMBER
AUDITOR USE ONLY

AUDITOR COMMENTS:
N/A
AUDITOR REVIEW:
N/A
REQUESTED BY
SPONSOR
CO-SPONSOR
Gonzalez
COBB
N/A
SUMMARY
HAYS COUNTY COMMISSIONERS' COURT MINUTES JULY 19, 2016
*****
*****
STATE OF TEXAS *
COUNTY OF HAYS *
ON THIS THE 19TH DAY OF JULY A.D., 2016, THE COMMISSIONERS' COURT OF HAYS
COUNTY, TEXAS, MET IN REGULAR MEETING. THE FOLLOWING MEMBERS WERE PRESENT,
TO-WIT:
ALBERT H. COBB JR
DEBBIE GONZALES INGALSBE
MARK JONES
WILL CONLEY
RAY O. WHISENANT JR
LIZ Q. GONZALEZ
COUNTY JUDGE
COMMISSIONER,
COMMISSIONER,
COMMISSIONER,
COMMISSIONER,
COUNTY CLERK
PCT.
PCT.
PCT.
PCT.
1
2
3
4
AND THE FOLLOWING PROCEEDINGS WERE HAD, THAT IS:

Judge Cobb gave the invocation. Judge Cobb led the court in the Pledge of Allegiance to the United States and
Texas flags. Judge Cobb called the meeting to order.
PUBLIC COMMENTS
Tim Miller Kyle resident made public comment.
PRESENTATION AND UPDATE ON THE 2007 PARK BOND PROJECTS
Jeff Hauff, Grants Administrator, gave a presentation and provided an update and information on projects
completed as a result of the 2007 Park Bond Initiative.
31674
APPROVE PAYMENTS OF COUNTY INVOICES
A motion was made by Commissioner Jones, seconded by Commissioner Ingalsbe to approve

payments of County Invoices in the amount of $584,346.63 as submitted by the County Auditor. All
voting Aye. MOTION PASSED
31675
APPROVE COMMISSIONERS COURT MINUTES OF JULY 12, 2016

Commissioners Court Minutes of July 12, 2016 as presented by the County Clerk. All voting Aye.
MOTION PASSED
31676
APPROVE SPECIFICATIONS FOR IFB 2016-B05 ROAD BUILDING MATERIALSCONCRETE AND AUTHORIZE PURCHASING MANAGER TO SOLICIT FOR BID AND
ADVERTISE

Specifications for IFB 2016-B05 Road Building Materials-Concrete and authorize Purchasing Manager to
solicit for bid and advertise. All voting Aye. MOTION PASSED
31677
APPROVE RENEWAL OF IFB 2015-B07 CONCRETE CONTRACTOR WITH MYERS

CONSTRUCTION FOR ONE (1) ADDITIONAL YEAR AS PROVIDED IN ORIGINAL
BID
All terms and conditions remain unchanged and in full force and effect as stated in original bid. The Road
Department uses this contract whenever concrete work is needed for various projects. A motion was made by
Commissioner Jones, seconded by Commissioner Ingalsbe to approve renewal of IFB 2015-B07
Concrete Contractor with Myers Construction for one (1) additional year as provided in original bid. All
31678
AUTHORIZE COMMERCIAL OSSF PERMIT AT 18992 W FM 150, DRIFTWOOD,

TEXAS 78619
Cameron Cos is proposing an OSSF to serve 6 360 square foot short term rental cabins. This property is
10.00 acres of Lot 4 in the J V Ash Jr Subdivision. The property will be served by a private well. The system
designer, Daniel Balboa, R.S., has designed a treatment system which consists of a septic tank and a pump
tank. After treatment, the effluent will be dispersed to a low-pressure dosed drainfield with a maximum daily
usage rate of 360 gallons. A motion was made by Commissioner Whisenant, seconded by Commissioner
Jones to authorize Commercial OSSF Permit at 18992 W FM 150, Driftwood, Texas 78619. All voting
Aye. MOTION PASSED
7
*****
31679
*****
APPROVE THE TRANSFER OF 2012 TAHOE FROM THE SHERIFF'S OFFICE TO

THE OFFICE OF EMERGENCY MANAGEMENT - FIRE MARSHAL
The follow lists of assets are being requested for transfer from the Sheriffs Office Inventory to be utilized by the
Office of Emergency Management Fire Marshal. 2012 Chevy Tahoe VID #1GNLC2E07CR204469, Prisoner
Cage Fixed Asset Tag Number 17919, Overhead Lights Serial Number 105535. A motion was made by
Commissioner Whisenant, seconded by Commissioner Jones to authorize Commercial OSSF Permit at
18992 W FM 150, Driftwood, Texas 78619. All voting Aye. MOTION PASSED
31680
APPROVE SPECIFICATIONS FOR RFQ 2016-P13 PROFESSIONAL ENGINEERING

SERVICES ON AN AS NEEDED BASIS
This RFQ is being sent out per the Resolution that was approved in Commissioners Court June 7, 2016 defining
the process that will be used to place or remove vendors on/from the current list of Professional Engineering
firms. The Commissioners Court finds that defining a process for establishing a list of pre-qualified professional
services providers will achieve an equitable approach to procurement of professional services. A motion was
made by Commissioner Whisenant, seconded by Commissioner Jones to approve specifications for
RFQ 2016-P13 Professional Engineering Services on an as needed basis. All voting Aye. MOTION
PASSED
31681
AUTHORIZE THE JUVENILE PROBATION, TEXAS JUVENILE JUSTICE

DEPARTMENT (TJJD) GRANT A TO UTILIZE OVER-TIME SAVINGS FOR
CONTRACT DETENTION AND AMEND THE BUDGET ACCORDINGLY
TJJD Grant A provides overtime funds for JPOs to host outreach and education programs to juvenile detainees.
The programs scheduled for this fiscal year have been identified and the remaining overtime budget can be
used to pay for contract detention. No County matching funds required, Budget Amendment: Increase Contract
Detention: 001-686-99-027.5361; Decrease Overtime: 001-686-99-027.5031. A motion was made by
Commissioner Whisenant, seconded by Commissioner Jones to authorize the Juvenile Probation, Texas
Juvenile Justice Department (TJJD) Grant A to utilize over-time savings for contract detention and
amend the budget accordingly. All voting Aye. MOTION PASSED
31682
AUTHORIZE THE BUILDING MAINTENANCE DEPARTMENT TO CONTRACT WITH

SEGUIN CANVAS & AWNING, LLC TO INSTALL AN AWNING AT THE
GOVERNMENT CENTER AND AMEND THE BUDGET ACCORDINGLY
The District Court has requested an awning to be installed at the Government Center for the Judges Entrance.
The Facilities Manager has secured three quotes, with Sequin Canvas & Awning being the lowest bidder.
Potential Funding Source: County Wide Contingencies. A motion was made by Commissioner Jones,
seconded by Commissioner Whisenant to authorize the Building Maintenance Department to contract
with Seguin Canvas & Awning, LLC to install an awning at the Government Center and amend the
budget accordingly. All voting Aye. MOTION PASSED
31683
APPROVE THE TRANSFER OF 2007 DODGE CHARGER FROM THE SHERIFF'S

OFFICE TO DEVELOPMENT SERVICES
The following asset is being requested from transfer from the Sheriffs Office Inventory to be utilized by
Development Services. 2007 Dodge Charger VID #2B3KA43R97H714594. A motion was made by
Commissioner Jones, seconded by Commissioner Whisenant to approve the transfer of 2007 Dodge
Charger from the Sheriff's Office to Development Services. All voting Aye. MOTION PASSED
31684
AUTHORIZE A BUDGET AMENDMENT FOR THE PARKS DEPARTMENT TO COVER

OPERATING EXPENSES FOR REMAINDER OF THE FISCAL YEAR
Funds from Miscellaneous Equipment and Continuing Education are needed in order to cover the anticipated
operating expenses for the remainder of the fiscal year. Budget Amendment: Decrease Expense 001-70000.5551 Continuing Education ($1,400.00); Increase Expense 001-700-00.5448 Contract Services $1,400.00;
Decrease Expense - 001-700-00.5719_400 Misc. Equipment Operating ($3,000.00); Increase Expense
001-700-00.5448 Contract Services - $3,000.00; Decrease Expense 001-700-00.5719_400 Misc. Equipment
Operating ($10,000.00); Increase Expense 001-700-00.5452 Trash Hauling $10,000.00; Decrease Expense
001-700-00.5719_400 Misc. Equipment Operating $1,700.00; Increase Expense 001-700-00.5489
Telephone and Data Lines ($1,700.00). A motion was made by Commissioner Jones, seconded by
Commissioner Whisenant Authorize a budget amendment for the Parks Department to cover operating
expenses for remainder of the fiscal year. All voting Aye. MOTION PASSED
*****
31685
*****
APPROVE UTILITY PERMITS
A motion was made by Commissioner Jones, seconded by Commissioner Whisenant to approve Utility
Permit #985 on Centerpoint Rd. issued to Zayo Group, Utility Permit #986 on Old Bastrop Hwy. issued to
Zayo Group, Utility Permit #987 on Dacy Lane issued to Crosswinds MUD as submitted by the
Transportation Department. All voting Aye. MOTION PASSED
31686
AUTHORIZE THE COUNTY JUDGE TO EXECUTE A MEMORANDUM OF

UNDERSTANDING AND AUTHORIZATION BETWEEN HAYS COUNTY AND
PERFORMANCES SERVICES (PSI) FOR A TECHNICAL ENERGY AUDIT AND
PROJECT DEVELOPMENT PROPOSAL
Under RFQ 2016-P01, Performance Services (PSI) was selected for the Energy Services Performance
Contracting work in Hays County. Approval of the recommendation and selection of PSI was approved by
Commissioners Court on May 17, 2016. A motion was made by Commissioner Jones, seconded by
Commissioner Whisenant to authorize the County Judge to execute a Memorandum of Understanding
and Authorization between Hays County and Performances Services (PSI) for a Technical Energy Audit
and Project Development. All voting Aye. MOTION PASSED
31687
ACCEPT ROAD CONSTRUCTION AND DRAINAGE IMPROVEMENTS AND

ACCEPTANCE OF THE MAINTENANCE BOND #1036862 IN THE AMOUNT OF
$858,565.00 FOR A 2-YEAR PERIOD FOR SUNFIELD SUBDIVISION, PHASE 2,
SEC. 5
Staff recommends acceptance of construction of roads and drainage improvements within the County ROW.
The Transportation Department has inspected and approved the improvements. There was not a construction
bond issued for this section. A motion was made by Commissioner Jones, seconded by Commissioner
Ingalsbe to accept road construction and drainage improvements and acceptance of the Maintenance
Bond #1036862 in the amount of $858,565.00 for a 2-year period for Sunfield Subdivision, Phase 2, Sec.
5. All voting Aye. MOTION PASSED
31688
AUTHORIZE COUNTY JUDGE TO SIGN AN ADVANCED FUNDING AGREEMENT

WITH TXDOT FOR THE DESIGN AND ENGINEERING OF IMPROVEMENTS TO THE
INTERSECTION OF RM12 AND FM 3237
This is a preliminary AFA with TxDOT to Design and Acquire ROW for the intersection of RM 12 and FM 3237
using CAMPO funding that was awarded to the City of Wimberley, The Court passed a resolution to undertake
the design of improvements on June 21, 2016. A motion was made by Commissioner Conley, seconded by
Commissioner Whisenant to authorize County Judge to sign an Advanced Funding Agreement with
TxDOT for the design and engineering of improvements to the intersection of RM12 and FM 3237. All
31689
SUB-377 THE PRESERVE AT LA VENTANA, PHASE 3 (67 LOTS) APPROVE FINAL

PLAT; ACCEPT CHECK NO. 718OM-00028046 FOR THE CONSTRUCTION OF
REMAINING STREET AND DRAINAGE IMPROVEMENTS IN THE AMOUNT OF
$665,769.31 CONTINGENT ON COUNTY SIGNATURE AND THE JUDGE ON
RECEIVING THIS LETTER FROM THE WATER SUPPLY COMPANY
Caitlyn Harrell, County Planner gave staff recommendation and Clint Garza, Director of Development &
Community Services spoke. Public Comments were made by: George Hansen against, Stacy Bass for,
David Nair for, Brian OToole Attorney for Pacesetter Homes, Tom Lynch Pacesetter Homes, Ken Wymore
for, David Christian for, Rudolph Rosen for, Bill McCoy against, Edward Watt Attorney for some
residents, Mark A. Miller against. The Preserve at La Ventana, Phase 3 is a 67 lot subdivision located off of
Covered Bridge Drive in Precinct 4. The subdivision will be served by the La Ventana Water Company LP.
Wastewater service will be provided by individual advanced on-site sewage facilities. A motion was made by
Commissioner Conley, seconded by Commissioner Whisenant to approve SUB-377 final plat of The
Preserve at La Ventana, Phase 3 (67 Lots) ; accept Check No. 7180M-00028046 for the construction of
remaining street and drainage improvements in the amount of $665,769.31 contingent on County
signature and the Judge on receiving this letter from the water supply company. All voting Aye.
MOTION PASSED
*****
*****
DISCUSSION RELATED TO THE PROPOSED CREATION OF HAYS COUNTY EMERGENCY

SERVICES DISTRICT #9. POSSIBLE ACTIONS MAY INCLUDE 1) RESOLVING THAT CREATION
OF THE DISTRICT IS FEASIBLE OR NOT FEASIBLE AND 2) RESOLVING THAT THE CREATION
OF THE DISTRICT WILL OR WILL NOT PROMOTE THE PUBLIC SAFETY, WELFARE, HEALTH,
AND CONVENIENCE OF PERSONS RESIDING WITHIN THE PROPOSED DISTRICT. IF THE
COURT FINDS IN FAVOR OF DISTRICT CREATION, IT SHALL ALSO TAKE ACTION TO FIX THE
DISTRICT'S BOUNDARIES, ORDER AN ELECTION TO CONFIRM THE DISTRICT'S CREATION,
AND IMPOSE ADDITIONAL CONDITIONS, IF ANY
John Carlton, Attorney for the proposed ESD #9, and Chief Smitty, spoke.
31690
AUTHORIZE THE COUNTY JUDGE TO SIGN A PROFESSIONAL SERVICES

AGREEMENT FOR GIS SUPPORT SERVICES FOR ASSISTANCE WITH
PREPARATIONS FOR THE ESD #9 ELECTION
Roxie McInnis with Development Services and Joyce Cowan Elections Administrator. Due to the nature of the
election standards for emergency services districts as well as the complex boundary of the proposed ESD #9,
the scope of work and associated time constraints to prepare for the November election exceed what can be
accomplished with the current resources available to the Department and GIS Program. In order to maintain the
highest possible level of service to the public as well as other County office, the Development and Community
Services Department is proposing a PSA with Waypoint Mapping for professional GIS support services. The
contractor will coordinate with the Department to perform the services necessary to prepare for the election.
Savings within the Development Services operating budget will fund this request. Budget Amendment:
Decrease - .5271; Increase 0 .5448. A motion was made by Commissioner Whisenant, seconded by
Commissioner Conley to authorize the County Judge to sign a Professional Services Agreement for GIS
support services for assistance with preparations for the ESD #9 election. All voting Aye. MOTION
PASSED
31691
APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH PIDWORKS, LLC.,

FOR PUBLIC IMPROVEMENT DISTRICT ADMINISTRATION SERVICES FOR THE
LA CIMA PUBLIC IMPROVEMENT DISTRICT AND AMEND THE BUDGET
ACCORDINGLY
Director of Development and Community Services, Clint Garza, spoke. In September of 2014, the La Cima
Public Improvement District was created and the La Cima Subdivision development process began. Portions of
the development, known as major public improvements are paid from Special Assessment Revenue Bonds,
issued by Hays County. As a condition of bond issuance, Hays County has oversight of the expenditure of bond
funds and the development in general. Going forward, Hays County will also be responsible for collection of
special assessments from all owners of property within the boundaries of the La Cima PID. Staff would utilize
PIDWorks services to set up administration procedures as the district grows in population and the development
matures, review of payment and bond reimbursement requests, and maintenance of the annual assessment
rolls. A motion was made by Commissioner Conley, seconded by Commissioner Whisenant to approve
a professional services agreement with PIDWorks, LLC., for Public Improvement District Administration
Services for the La Cima Public Improvement District and amend the budget accordingly. All voting
Aye. MOTION PASSED
31692

UNDERSTANDING WITH SIMPLIFILE LC FOR ERECORDING IN THE COUNTY
CLERK'S OFFICE
The County Clerks office acquired a new software vendor and needs to have a new MOU with each eRecording
provider. Simplifie is a provider of eRecording services for qualified entities. A motion was made by
Commissioner Ingalsbe, seconded by Commissioner Whisenant to authorize the County Judge to
execute a Memorandum of Understanding with Simplifile LC for eRecording in the County Clerk's Office.
All voting Aye. MOTION PASSED
31693

UNDERSTANDING WITH CORPORATION SERVICE COMPANY ("CSC") FOR
ERECORDING IN THE COUNTY CLERK'S OFFICE
The County Clerks office acquired a new software vendor and needs to have a new MOU with each eRecording
provider. Corporation Service Company (CSC) is a provider of eRecording services for qualified entities. A
motion was made by Commissioner Ingalsbe, seconded by Commissioner Whisenant to authorize the
County Judge to execute a Memorandum of Understanding with Corporation Service Company ("CSC")
for eRecording in the County Clerk's Office. All voting Aye. MOTION PASSED
10
*****
31694
*****
AUTHORIZE THE COUNTY JUDGE TO EXECUTE A HAYS COUNTY REGIONAL

HABITAT CONSERVATION PLAN PARTICIPATION AGREEMENT BETWEEN HAYS
COUNTY AND BROOKFIELD RESIDENTIAL RELATED TO THE PURCHASE OF
REGIONAL HABITAT CONSERVATION PLAN CREDITS FOR ENDANGERED
SPECIES HABITAT MITIGATION WITHIN HAYS COUNTY
General Counsel Mark Kennedy spoke. Brookfield has agreed to purchase its mitigation credits from Hays
County, even though, due to Brookfields independent permitting, it had the option to acquire credits outside of
Hays County. In order to compete with outside sources of mitigation credits, Hays County has offered to allow
Brookfield to pay for the credits over a period of time, as described in the contract, which may be found in
backup. A motion was made by Commissioner Conley, seconded by Commissioner Ingalsbe to
authorize the County Judge to execute a Hays County Regional Habitat Conservation Plan Participation
Agreement between Hays County and Brookfield Residential related to the purchase of Regional Habitat
Conservation Plan credits for endangered species habitat mitigation within Hays County. All voting
Aye. MOTION PASSED
10:00 AM WORKSHOP ON THE DEVELOPMENT OF A TRANSPORTATION PROJECT LIST AND

DISCUSSION OF POTENTIAL TRANSPORTATION PROJECTS IN HAYS COUNTY
Commissioner Pct. 2, Mark Jones spoke of the projects were proposed when Hays County had a population of
60,000 and we are currently at 200,000. Commissioner Jones also spoke of this presentation is part 1 of 2 and
will bring part 2 next week. Mike Weaver of Prime Strategies gave a PowerPoint Presentation. The workshop
included a discussion of potential road projects for Hays County.
31695
EXECUTIVE SESSION PURSUANT TO SECTIONS 551.071 AND 551.072 OF THE

TEXAS
GOVERNMENT
CODE:
CONSULTATION
WITH
COUNSEL
AND
DELIBERATION REGARDING THE PURCHASE, EXCHANGE OR VALUE OF RIGHT
OF WAY ALONG FM 1626 IN PRECINCT 2
Court convened into Executive Session at 1:28 p.m. and reconvened into open court at 1:37 p.m. In Executive
Session were Commissioner Ingalsbe, Commissioner Jones, Commissioner Conley, Commissioner Whisenant,
Judge Cobb, General Counsel Mark Kennedy, Chief of Staff Lon Shell and David Baylor with Lockwood,
Andrews and Newnam. A motion was made by Commissioner Jones, seconded by Commissioner
Ingalsbe to authorize the County Judge to execute a Purchase Agreement between Hays County and the
Meador Family, as presented in Executive Session, for the purchase of parcel 1 (1.092 acres) and parcel
2 (2.103 ac) along FM 1626 South, in Precinct 2. All voting Aye. MOTION PASSED
EXECUTIVE SESSION PURSUANT TO SECTIONS 551.071 AND 551.072 OF THE TEXAS

GOVERNMENT CODE: CONSULTATION WITH COUNSEL AND DELIBERATION REGARDING THE
PURCHASE, EXCHANGE OR VALUE OF RIGHT OF WAY ALONG PROPOSED FM110 IN PCT 1
Judge Cobb and General Counsel Mark Kennedy. No action taken.
31696

TEXAS
GOVERNMENT
CODE:
CONSULTATION
WITH
COUNSEL
AND
OF WAY ALONG OR NEAR HWY. 290 WEST IN PRECINCT 4
Session were Commissioner Ingalsbe, Commissioner Jones, Commissioner Conley, Commissioner Whisenant
and Judge Cobb, General Counsel Mark Kennedy, Chief of Staff Lon Shell and Tammy Crumley. A motion was
made by Commissioner Whisenant, seconded by Commissioner Jones to accept a dedication of Right
of Way to Hays County from the Episcopal Church Corporation in West, Texas a Texas Non-Profit
Corporation, as presented in Executive Session, granting approximately 0.2109 acres of land along
Hays Country Acres Road for a turn lane onto Hwy. 290 West in Precinct 4 of Hays County. All voting
Aye. MOTION PASSED
11
*****
31697
*****

TEXAS
GOVERNMENT
CODE:
CONSULTATION
WITH
COUNSEL
AND
OF WAY ALONG PROPOSED FM1626 IN PCT 2. POSSIBLE ACTION TO FOLLOW IN
OPEN COURT, INCLUDING BUT NOT LIMITED TO CONSIDERATION OF A
RESOLUTION DETERMINING THE NECESSITY AND AUTHORIZING THE USE OF
THE COUNTYS POWER OF EMINENT DOMAIN TO ACQUIRE APPROXIMATELY
0.533 ACRES IN FEE SIMPLE AND 0.193 ACRES FOR A TEMPORARY
CONSTRUCTION EASEMENT FROM PROPERTY LOCATED AT 1750 S. FM 1626
OWNED BY ROBERT J. AND SHERRY LOWDEN AND WHICH IS REQUIRED FOR
THE CONSTRUCTION OF THE PROPOSED FM 1626 ROADWAY IMPROVEMENTS
Court convened into Executive Session at 11:37 a.m. and reconvened into open court at 1:42 p.m. In Executive
Judge Cobb and David Baylor with Lockwood, Andrews & Newnam. A motion was made by Commissioner
Jones, seconded by Commissioner Ingalsbe to adopt a Resolution, as presented in Executive Session,
determining the necessity and authorizing the use of the Countys power of Eminent Domain to acquire
approximately 0.533 acres in fee simple and 0.193 acres for a temporary construction Easement from
property located at 1750 S. FM 1626 in Precinct 2, which is owned by Robert J. and Sherry Lowden and
which is required for the construction of the proposed FM 1626 roadway improvements. Commissioner
Whisenant recused himself from this agenda item. Commissioner Ingalsbe, Commissioner Jones,
Commissioner Conley and Judge Cobb voting Aye. MOTION PASSED
EXECUTIVE SESSION PURSUANT TO SECTIONS 551.071 AND 551.087 OF THE TEXAS

GOVERNMENT CODE: CONSULTATION WITH COUNSEL AND DELIBERATION REGARDING
ECONOMIC DEVELOPMENT NEGOTIATIONS ASSOCIATED WITH PROJECT RENEW, PROJECT
TEXAS, AND PROJECT BOURBON
General Counsel Mark Kennedy, Chief of Staff Lon Shell, Tammy Crumley, Adriana Cruz with Economic
Development, and Annie Miller with Econ Development Buda. No action taken.
DISCUSSION OF ISSUES RELATED TO THE HAYS COUNTY JAIL, AND THE PLANNING OF
PROJECTS PERTAINING TO THE PUBLIC SAFETY FACILITIES NEEDS WITHIN THE COUNTY
Judge Cobb gave the Hays County Jail Report. Hays Countys current maximum jail capacity is 362 inmates.
Jail Standards recommends holding approximately 10% of capacity open. That lowers our capacity to 311. The
jails daily average was 268 and peak was 285 on July 13th for the week of July 10 to July 16, 2016. The
maximum female capacity is 76 inmates. Last weeks average was 70 and peak was 74 on 7/11/2016. The
maximum male capacity is 256 inmates. Last weeks average was 198 and peak was 215 on 7/13/2016. Inmate
at Guadalupe County: 109; Inmate at Bastrop County: 18; Inmate at Caldwell County: 31; Inmate at Walker
County: 1.
31698
ACTION RELATED TO THE BURN BAN AND/OR DISASTER DECLARATION
Hays County Fire Marshal, Clint Browning spoke of the predicted forecast for the coming week. It will be dry
and hot with no expected rain. Todays Drought Index is 559. Clint Browning requested the Burn Ban be
implemented. A motion was made by Commissioner Conley, seconded by Commissioner Whisenant to
implement the 90-day Burn Ban. All voting Aye. MOTION PASSED
County Clerks Note Agenda Item #32 RE:
DISCUSSION OF ISSUES RELATED TO THE ROAD BOND

PROJECTS, INCLUDING UPDATES FROM MIKE WEAVER, PRIME STRATEGIES, LAURA HARRIS, HNTB AND
ALLEN CROZIER, HDR was pulled
A motion was made by Commissioner Jones, seconded by Commissioner Whisenant to adjourn court at
1:53 p.m.
12
*****
*****
I, LIZ Q. GONZALEZ, COUNTY CLERK and EXOFFICIO CLERK OF THE COMMISSIONERS

COURT, do hereby certify that the foregoing contains a true and accurate record of the
proceedings had by the Hays County Commissioners Court on
July 19, 2016.
LIZ Q GONZALEZ, COUNTY CLERK AND EXOFFICIO

CLERK OF THE COMMISSIONERS COURT OF
HAYS COUNTY, TEXAS
13

Tuesdays at 9:00 AM
AGENDA ITEM
Authorize the County Judge to execute Amendment Contract (6) six to the FY16 Immunization Program with the
Department State Health Services (DSHS) to increase amount by $192,341.00.
ITEM TYPE
MEETING DATE
CONSENT
July 26, 2016
AMOUNT REQUIRED
LINE ITEM NUMBER
AUDITOR USE ONLY

AUDITOR COMMENTS:
FY17 budget
N/A
AUDITOR REVIEW:
BILL HERZOG
REQUESTED BY
SPONSOR
CO-SPONSOR
Garza/Hauff
INGALSBE
N/A
SUMMARY
On April 26, 2016 the Commissioners Court authorized submission of a grant application to the Department of State
Health Services (DSHS) Immunization Program .The funding provides support of the salary and benefits of the staff
involved in this program. The amendment will modify grant number 2013-041402-003 (contract) and parties agree
to amend section number 2 of this contract to increase the amount by $192,341 for the FY2017 period and extend
the contract to August 31, 2017. Attached is the Amendment (6) six and acceptance is done electronically.
26B5380174
14
15
16
17

Tuesdays at 9:00 AM
AGENDA ITEM
Approve the transfer of 2007 Dodge Charger from the Sheriff's Office to Government Center Maintenance.
ITEM TYPE
MEETING DATE
CONSENT
July 26, 2016
AMOUNT REQUIRED
LINE ITEM NUMBER
AUDITOR USE ONLY

AUDITOR COMMENTS:
N/A
AUDITOR REVIEW:
N/A
REQUESTED BY
SPONSOR
CO-SPONSOR
CUTLER
COBB
N/A
SUMMARY
The following asset is being requested for transfer from the Sheriff's Office Inventory to be utilized by Government
Center Maintenance.
25B79106384
2007 Dodge Charger VID#2B3KA43R67H714603 County Asset Tag #15618

26B5380174
18
HAYS COUNTY AUDITOR - GENERAL FIXED ASSET TRANSFER FORM

*****THIS FORM IS NOT TO BE USED FOR THE TRANSFER OF COMPUTER EQUIPMENT*****
To be completed for all transfers of general fixed assets between departments and returned to Auditor
To be completed by Transferring Department

*** ONLY ONE GENERAL FIXED ASSET PER FORM ***
DESCRIPTION OF ITEM (Including Manufacturer and Model Number)

2007 Dodge Charger
Fixed Asset County Tag Number:
15618
Serial Number:
2B3KA43R67H714603
Department Name:
Hays County Sheriff
Location:
1307 Uhland Road, San Marcos, TX
Transfer agreed to by Elected Official/Department Head:
(signature)
Date:
*****************************************************************************************************
To be Completed by Department to which
asset is transferred
TRANSFERRED TO
Department Name:
To be Completed for assets to be auctioned

ASSET TO BE HELD AT WAREHOUSE
Received at Warehouse By:
Govt Ctr Maintenance

Location:
ASSET TO BE HELD AT PURCHASING
712 S Stagecoach Tr San Marcos TX
Received at Purchasing By:
Transfer accepted by Elected Official /

Department Head
(signature)
Date:
Date ________________
---------------------------------------------------------------To be completed by Purchasing Office Only
ASSET SOLD IN COUNTY AUCTION ON
___________________________
(Auction Date)
*****************************************************************************************************
AUDITOR OFFICE USE ONLY
Asset Deleted from System After Auction:
AUDITOR OFFICE USE ONLY

Fixed Asset System Updated:
Date _______________
Date _______________
Initials ______________
Initials ______________
19

Tuesdays at 9:00 AM
AGENDA ITEM
Authorize the Constable Precinct 3 office to accept a $5,000 donation from a private citizen to be used for Law
Enforcement Equipment and amend the budget accordingly.
ITEM TYPE
MEETING DATE
AMOUNT REQUIRED
CONSENT
July 26, 2016
$5,000.
LINE ITEM NUMBER
001-637-00.5717_400
AUDITOR USE ONLY

AUDITOR COMMENTS:
See attached budget amendment

N/A
AUDITOR REVIEW:
BILL HERZOG
REQUESTED BY
SPONSOR
CO-SPONSOR
Constable Ayers, Pct 3
CONLEY
N/A
SUMMARY
This donation will be used for six (6) new patrol rifles built by Armadillo Armory a Licensed FFL and Class 3 dealer.
28B609145
Budget Amendment:
Increase Contributions .4610
Increase LE Equipment .5717_400
29B613578
30B6294158
31B695278
20

Tuesdays at 9:00 AM
AGENDA ITEM
Authorize the Constable Precinct 3 Office to utilize equipment savings for vehicle maintenance needs and amend
the budget accordingly.
ITEM TYPE
MEETING DATE
AMOUNT REQUIRED
CONSENT
July 26, 2016
$256.00
LINE ITEM NUMBER
001-637-00.5413
AUDITOR USE ONLY

AUDITOR COMMENTS:
N/A
AUDITOR REVIEW:
N/A
REQUESTED BY
SPONSOR
CO-SPONSOR
Constable Darrell Ayres
CONLEY
N/A
SUMMARY
The Constable Precinct 3 would like to utilize identified savings in computer equipment for needed vehicle
maintenance for existing fleet. No additional county funds required.
27B
21

Tuesdays at 9:00 AM
AGENDA ITEM
Authorize the Sheriff's Office to accept additional grant funding from the United States Secret Service for continuing
education and amend the budget accordingly.
ITEM TYPE
MEETING DATE
AMOUNT REQUIRED
CONSENT
July 26, 2016
$1,600.00
LINE ITEM NUMBER
001-618-99-077.5551
AUDITOR USE ONLY

AUDITOR COMMENTS:

N/A
AUDITOR REVIEW:
BILL HERZOG
REQUESTED BY
SPONSOR
CO-SPONSOR
Gary Cutler
COBB
N/A
SUMMARY
The Sheriff's Office has received an additional award from the USSS Central Texas Financial Crime Task Force to
be used for Cyber Training. No additional matching county funds required.
28B
Budget Amendment:
Increase Intergovernmental Revenue .4301
Increase Continuing Education .5551
29B613578
30B6294158
31B695278
22
23

Tuesdays at 9:00 AM
AGENDA ITEM
Approve out of state travel for the Epidemiologist, Slot 2, to attend the 2016 American Public Health Association
conference in Denver, Colorado.
ITEM TYPE
MEETING DATE
AMOUNT REQUIRED
CONSENT
July 26, 2016
$0
LINE ITEM NUMBER
AUDITOR USE ONLY

AUDITOR COMMENTS:
N/A
AUDITOR REVIEW:
BILL HERZOG
REQUESTED BY
SPONSOR
CO-SPONSOR
Garza
INGALSBE
N/A
SUMMARY
The American Public Health Association champions the health of all people and all communities, their annual
conference will cover a wide variety of topics that pertain to maintaining the health of the public and will be greatly
beneficial for the Hays County Epidemiologist to attend. Funds from the DSHS Infectious Disease Control grant will
be utilized to cover travel expenses.
26B5481039
Travel Dates are from 10-29-16 to 11-2-16

27B583196
24

Tuesdays at 9:00 AM
AGENDA ITEM
Approve out of state travel for the TB RN Supervisor to attend the 2016 Center For Disease Control Biennial TB
conference in Atlanta, Ga and amend the budget accordingly.
ITEM TYPE
MEETING DATE
AMOUNT REQUIRED
CONSENT
July 26, 2016
$2,400
LINE ITEM NUMBER
120-675-99-087.5551
AUDITOR USE ONLY

AUDITOR COMMENTS:
N/A
AUDITOR REVIEW:
BILL HERZOG
REQUESTED BY
SPONSOR
CO-SPONSOR
Garza
INGALSBE
N/A
SUMMARY
The biennial TB ETN conference emphasizes the steps of the systematic health education process: needs
assessment, development, pilot-testing, implementation, and assessing effectiveness. It will be greatly beneficial for
the Hays County TB nurse case manager to attend. Funds from the DSHS TB Program (Federal) grant have been
identified and budget will be amended accordingly.
27B59138
Travel Dates are from 09-19-16 to 09-22-16

28B609145
Budget Amendment:
29B613578
Decrease Expense
Increase Expense
31B695278
30B6294158
120-675-99-087.5448
120-675-99-087.5551
Contract Services (2,400.00)

Continuing Education (2,400.00)
25

Tuesdays at 9:00 AM
AGENDA ITEM
Revise the Hays County budget calendar for Fiscal Year 2017.
ITEM TYPE
MEETING DATE
AMOUNT REQUIRED
CONSENT
July 26, 2016
N/A
LINE ITEM NUMBER
N/A
AUDITOR USE ONLY

AUDITOR COMMENTS:
N/A
AUDITOR REVIEW:
N/A
REQUESTED BY
SPONSOR
CO-SPONSOR
Bill Herzog
COBB
N/A
SUMMARY
Due to a record number of protests and disaster/flood reappraisals being requested, the Hays Central Appraisal
District will not deliver certified values to the Auditor's Office until August 5, 2016. Due to this delay, the budget
calendar will be revised in order to deliver a balanced Judge's Recommended budget that will reflect the most
accurate revenue projections.
27B56814309
See attached calendar.

28B5761430
26
Hays County
FY 2017
BUDGET CALENDAR
(revised 7/26/2016)
April 11th
Budget notification sent to all departments
April 11th - May 6th
Departments meet with IT for all data equipment requests & HR for all personnel changes as
needed
May 13th
Deadline for entering Requested Budget into NWS financial software
Auditor's Office will review all request, import all salary data and create personnel and capital
May 16th - June 17th equipment schedules
June 20th
Notification sent to County Judge and Commissioners that requested budgets are completed
June 21st - July 19th County Judge prepares recommended budget and meets with department heads as needed
August 5th
Chief appraiser certifies approved appraisal roll
August 9th
County Judge presents recommended budget to Commissioners' Court and files a copy with the
County Clerk and on website
August 23rd
Budget workshops begin - TBD

Vote on proposed tax rate and proposed budget; schedule public hearings on the tax rate and
budget (prior to Sept 1st)
August 28th
Publish notice of public hearings on tax increase; budget notices emailed to Elected Officials';
Publish Elected Officials' salaries and summary of budget; Publish notice of hearing on budget
September 6th
Public hearing on tax rate (at least 7 days after public notice)
September 13th
Second public hearing on tax rate (at least 3 days after the 1st tax rate hearing)
September 20th
Public Hearing on the FY 2017 budget
August 9th - 23rd
Set salaries of Elected Officials

Adopt budget after making final changes
Set tax rate and levy taxes (at least 3 days but no more than 14 days after 2nd public hearing)
September 30th
File final approved budget with County Clerk
27

Tuesdays at 9:00 AM
AGENDA ITEM
Discussion and possible action to establish no littering signs on Lime Kiln and Hilliard Rd.
ITEM TYPE
MEETING DATE
ACTION-ROADS
July 26, 2016
AMOUNT REQUIRED
LINE ITEM NUMBER
AUDITOR USE ONLY

AUDITOR COMMENTS:
N/A
AUDITOR REVIEW:
N/A
REQUESTED BY
SPONSOR
CO-SPONSOR
Jerry Borcherding
WHISENANT
N/A
SUMMARY
This action, if approved will allow the Transportation department to place "no littering up to a $500 fine" regulatory
signs on Lime Kiln and Hilliard Rd. One front and back sign will be placed on Lime Kiln Road and Two Front and
back signs will be placed on Hilliard Rd. Signs will be purchased and placed by the Transportation department.
25B170398
28

Tuesdays at 9:00 AM
AGENDA ITEM
Discussion and possible action to approve the purchase of a secure printer for the printing of Birth and Death
Records for the County Clerk's office and amend the budget accordingly.
ITEM TYPE
MEETING DATE
AMOUNT REQUIRED
ACTION-MISCELLANEOUS
July 26, 2016
$1,244
LINE ITEM NUMBER
101-617-10.5202 - $570
101-617-10.5712_400 - $674
AUDITOR USE ONLY
AUDITOR COMMENTS:

N/A
AUDITOR REVIEW:
BILL HERZOG
REQUESTED BY
SPONSOR
CO-SPONSOR
Gonzalez
COBB
N/A
SUMMARY
The Bureau of Vital Statistics is requiring the Local Registrars to print Birth and Death Records with a secure
printer, using secured toner on secured paper. County Clerk has available funds in Records Management Fund
savings due to changing land and vitals vendor.
29B637150
Budget Amendment:
Decrease - 101-617-10.5448 Contract Services ($1,244)
Increase - 101-617-10.5202 Data Supplies $570
Increase - 101-617-10.5712_400 Computer Eqpt $674
30B649812
31B659720
32B610487
3B6710592
29

Tuesdays at 9:00 AM
AGENDA ITEM
Discussion and possible action to authorize renovations to the Hays County owned building at 200 Stillwater Circle
in Wimberley; approve specifications for IFB 2016-B08 Construction Services for Renovations of the Hays County
Precinct 3 Offices and authorize Purchasing to solicit for bid and advertise.
ITEM TYPE
MEETING DATE
July 26, 2016
AMOUNT REQUIRED
LINE ITEM NUMBER
AUDITOR USE ONLY

AUDITOR COMMENTS:
N/A
AUDITOR REVIEW:
N/A
REQUESTED BY
SPONSOR
CO-SPONSOR
Garza
CONLEY
N/A
SUMMARY
The court previously approved the purchase of space at 200 Stillwater in Wimberley for the relocation of the
Precinct 3 County Offices. Additionally, space will be made for the Hays County Extension Office, County Clerk,
and Tax Assessor/Collector.
25B
30

IFB2016B08
CONSTRUCTIONSERVICESFORTHERENOVATIONSOFTHEHAYSCOUNTYPRECINT3OFFICES
HAYSCOUNTY,TEXAS
InvitationforBids
HaysCountywillreceivesealedbidsforGeneralContractorfortheRenovationsoftheHaysCounty
Precinct3Offices,tobelocatedat200StillwaterRoad,Wimberley,Texas78676.Sealedbidswillbe
receiveduntil2:00p.m.onFriday,August12,2016attheHaysCountyPurchasingOffice,712S
StagecoachTrail,Suite1071,SanMarcos,Texas78666.Theintentofthisprojectinvolvesinteriorand
minorexteriorrenovationstothefuturePrecinct3site.Sealedbidsmaybedeliveredto:
HaysCountyPurchasing
Attn:CindyMaiorkaCPPB
712SStagecoachTrail,Suite1071
SanMarcos,Texas78666
ThebidswillbepubliclyopenedandreadaloudattheHaysCountyGovernmentCenter,inthePurchasing
Office,712SStagecoachTrail,Suite1071,SanMarcos,Texas78666onFriday,August12,2016at2:00
p.m.localtime.Bidsreceivedafterthesubmissiondeadlinewillbereturned.
Biddingdocumentsmaybeobtainedbyprospectivebiddersbyemailingyourrequestto
cindym@co.hays.tx.usorlinda.rodriguez@co.hays.tx.us.
BidSecurityinanamountnotlessthanfivepercent(5%)ofthetotalamountofthebid,issuedbyan
acceptablesuretycompanyorintheformofacertifiedorcashierscheck,mustaccompanyeachbidasa
guaranteethatthesuccessfulbidderwillenterintoapropercontractandexecutebondsandguaranties
withinten(10)daysafterthedatecontractdocumentsarereceivedbytheawardedcontractor.
HaysCountyreservestherighttorejectanyorallbidsortowaiveanyinformalityinthebiddingprocess.
Incaseofambiguityorlackofclearnessinstatingthepricesinanybid,theownerreservestherightto
determinewhichbidsarethelowestand/orbest,andtoawardthecontractonthisbasis.Nobidmaybe
withdrawnwithinthirty(30)daysafteropeningofbids.Ifasubmittedbidiswithdrawnwithinthesaid
period,bidguaranteeshallbecomepropertyoftheowner,notaspenalty,butasliquidateddamages,and
ownermaypursueotheractionallowedbylaw.
31
ThesuccessfulbiddermustfurnishaPerformanceBondandPaymentBond.Eachbondshallbeissuedin
anamountofonehundredpercent(100%)ofthecontractamountfromasolventsuretycompany,
authorizedtodobusinessintheStateofTexasandacceptabletotheowner.
BidsmaybeheldbyHaysCountyforaperiodnottoexceedthirty(30)daysfromthedateofthebid
openingforthepurposeofreviewingthebidsandinvestigationthebiddersqualificationspriortothe
contractaward.
QuestionsbypotentialbiddersmaybedirectedtoCindyMaiorkaCPPB,PurchasingManagerat
5123932273oremailcindym@co.hays.tx.us.
GENERALCONDITIONS
BidsaresolicitedforfurnishingtheservicessetforthinthisInvitationforBid(IFB).
CompletedbidsmustbereceivedintheHaysCountyPurchasingOfficebefore2:00p.m.onFriday,August
12,2016.Allbidsmustbeinasealedenvelopeclearlymarkedinthelowerlefthandcornerwiththebid
number,bidtitleandopeningdate.Bysubmittingabid,respondentherebyagreestoallofthetermsand
provisionsofthebidspecifications.
BidsreceivedintheCountyPurchasingOfficeafterthesubmissiondeadlineshallbereturnedunopened
andwillbeconsideredvoidandunaccepted.HaysCountyisnotresponsibleforlatenessofmail,carrier,
etc.andtime/datestampclockinthepurchasingofficeshallbetheofficialtimeofreceipt.HaysCounty
doesnotacceptfaxbids.
Bidsmaybewithdrawnatanytimepriortotheofficialopening.Alterationsmadebeforeopeningtime
mustbeinitialedbybidderguaranteeingauthenticity.
Thebidderagreesifthisisaccepted,tofurnishanyandallitemsuponwhichpricesareoffered,atthe
price(s)anduponthetermsandconditionscontainedinthespecifications.Theperiodforacceptanceof
thisbidproposalwillbethirty(30)calendardaysunlessadifferentperiodisnotedbybidder.
TheCountyreservestherighttoacceptorrejectinpartorinwholeanybidssubmitted,andtowaiveany
technicalitiesforthebestinterestoftheCounty.
InvoicesshallbesentdirectlytotheHaysCountyAuditor,712S.StagecoachTrail,Suite1071,SanMarcos,
Texas78666,Attn:AccountsPayable.Paymentswillbeprocessedafternotificationthatallserviceshave
beensatisfactoryandnounauthorizedserviceshavebeenreceived.
HaysCountytermsarenet30daysfrominvoicedate.
32
Thebidawardshallbebasedonbutnotnecessarilylimitedto,thefollowingfactors:
Totalprice
SpecialneedsandrequirementsofHaysCounty
Respondentsfinancialresourcesandcapabilitytoperformwithinthetimeandallowedbudget
RespondentspastperformancerecordwithHaysCounty
Respondentspastperformanceonsimilarprojects
HaysCountysevaluationofRespondentsability
Respondentsschedulingforthisproject
IfbidisacceptedandapprovedbyCommissionersCourtthenthisbidbecomesthecontractandthereare
nooralagreementseitherexpressedorimplied.Nodifferentoradditionaltermswillbecomepartofthis
contractwiththeexceptionofachangeorder.
TheCountyistaxexempt:therefore,taxshallnotbeincludedinthisoffer.
AnycontractawardedpursuanttothisIFBshallbecontingentonsufficientfundingandauthoritybeing
madeandavailableineachfiscalyearperiodbytheapprovalofCommissionersCourt.Ifsufficientfunding
orauthorityisnotmadeavailable,thecontractshallbecomenullandvoid.
Anyinterpretations,correctionsorchangestothisinvitationforbidandspecificationswillbemadeby
addenda.SoleissuingauthorityofaddendashallbevestedinHaysCountyPurchasingManager.Addenda
willbemailedtoallwhoareknowntohavereceivedacopyofthisIFB.Biddersshallacknowledgereceipt
ofaddenda.
TheCountyofHaysdoesnotdiscriminateonthebasisofrace,color,nationalorigin,sex,religion,ageand
disabilityinemploymentortheprovisionofservices.
Nonegotiations,decisions,oractionsshallbeinitiatedorexecutedbyanyrespondentasaresultofany
discussionswithanycountyemployee.Onlythosecommunicationsthatareinwritingfromthe
PurchasingOfficeshallbeconsideredasadulyauthorizedexpressiononbehalfoftheCounty.
AllbidderswillberequiredtofurnishproofofinsuranceforWorkersCompensation,autoliabilityand
generalliabilityintheamountscitedintheseGeneralConditionsbeforeanyworkmaybeginandshall
remainineffectduringthelifeofthecontract.
Ifbidderdoesnotwishtosubmitabidatthistime,butdesirestoremainonthebidderslist,please
submitaNOBIDbythesametimeandatthesamelocationasspecifiedinthisIFB.HaysCountyis
alwaysveryconsciousandextremelyappreciativeofthetimeandeffortyoumustexpendtosubmitabid.
WewouldappreciateyouindicatingonanyNOBIDresponsethereasonforsubmittingaNOBID.
Thiscontractshallremainineffectuntilcontractexpiresorisindefault.Eitherpartymayterminatethis
contractwithafortyfive(45)daywrittennoticetothepartypriortocancellation.Theterminationnotice
muststatethereason(s)forsuchcancellation.TheCountyreservestherighttoterminatethecontract
immediatelyintheeventthesuccessfulbidderfailstoperforminaccordancewiththeacceptedIFB.
Continuingnonperformanceofthebidderintermsofspecificationsshallbeabasisfortheterminationof
thecontractbytheCounty.TheCountyshallnotpayformerchandise/servicesthatareunsatisfactory.
Respondentswillbegivenareasonableopportunitybeforeterminationtocorrectdeficiencies.
3
33
ThiscontractwillimmediatelybecanceledifitisfoundbytheCommissionersCourtthatitscontinued
performanceendangersthecitizens,personnel,propertyofHaysCountyortheenvironment.
34
Therespondentshallmakefamiliarwithandatalltimesshallobserveandcomplywithallfederal,state
andlocallaws,ordinancesandregulationswhichinanymanneraffecttheconductoftheworkandshall
indemnifyandsaveharmlesstheCountyofHaysanditsrepresentativesagainstanyclaimsarising.
REFERENCES:
Bidderwillsupplythenameandanaddressofatleast3representativeswhereithasperformedthis
serviceinthepast5yearsorisnowundercontractforsuchservicesofthesameandwhomaybe
contactedforreferencesandperformancehistory.Thelistofreferenceswillincludecompanyname,
address,phonenumberandrepresentativesnumber.
CONTRACTORQUALIFICATIONSTATEMENT
Respondentmustdemonstrateaminimumoffive(5)yearsexperienceinworkofthetypespecified.
Respondentshallprovidealistofthree(3)projectswherewererespondentperformedConstruction
ServicesmostrelatedtoHaysCountyneeds.
FINANCIALRESPONSIBILITY
Respondentmustdemonstratecapabilityandfinancialresourcestoperformtheworkwithinthetimeand
budgetprojected. Respondentshallprovideacopyofcompanysfinancialstatementsforthepastthree
(3)years.
Respondentshallprovideanydetailsofallpastorpendinglitigationorclaimsfiledagainstcompanythat
wouldaffectcompanysperformanceunderacontractwithHaysCounty.
BASISOFAWARD:
TheCountyreservestherighttoawardacontractfornamedprojecttoabidderonthebasisoftotallow
bidand/orthebestvaluetotheCounty.
Biddersmustbidonallitemsinordertobeconsideredresponsive.
INSURANCEANDLIABILITY
Duringtheperiodofthiscontract,successfulbidderwillmaintainatitsexpense,insurancewithlimitsnot
lessthanthoseprescribedbelow.Withrespecttorequiredinsurance,successfulbidderwill:
NametheCountyasadditionalinsured/oraninsured,asitsinterestmayappear
ProvidetheCountywithathirty(30)dayadvancewrittennoticeofcancellationormaterial
changetosaidinsurance
ProvidethePurchasingOfficeaCertificateofInsuranceevidencingrequiredcoveragewithinten
(10)daysafterreceiptofcontractaward,andatleastannuallythereafterintheeventthiscontract
isrenewed
Requiredcoverageisasfollows:(a)workerscompensationinsuranceasrequiredbyapplicablelaw;(b)
employersliabilityinsurancewithlimitsnotlessthan$1million;(c)commercialliability,including
productsandcompletedoperationsandcontractualliability,withacombinedsinglelimitof$2,000,000
peroccurrence;and(d)excessliabilityinsurancewithlimitsnotlessthan$2,000,000.(acopyofthe
certificateofinsurancemustbeattachedtobiddocuments)
35
BIDSECURITY:
BidSecurityisrequiredintheamountoffivepercent(5%)ofthetotalbidamountandintheformofa
certifiedorcashierscheckorbidbondissuedbyasuretycompanyauthorizedtodobusinessinTexas.A
copyoftheBidBondmustbeincludedwith
PERFORMANCEANDPAYMENTBONDS:
ContractorshallfurnishPerformanceandPaymentbonds,eachintheamountatleastequaltothe
contractprice,assecurityforthefaithfulperformanceandpaymentofallcontractorsobligationsunder
thecontractdocuments.Thebondsaretobeissuedfromasuretycompanyholdingalicensefromthe
StateofTexastoactasasurety.ThesebondsshallremainineffectuntilfinalacceptancebytheArchitect
anduntilamaintenancebondwhichwillrunforaperiodoftwo(2)yearsafterthedateofacceptanceof
HaysCountyuponcompletionofallworkunderthecontractamaintenancebondguaranteeingallwork
underthecontracttobefreefromfaultymaterialsineveryparticularandfreefromimproper
workmanship,andagainstinjuryfromproperandusualwear,andguaranteeingtoreplaceorto
reexecutewithoutcosttoHaysCountysuchworkasmaybefoundtobeimproperorimperfect,andto
makegoodalldamagecausedtotheotherworkofmaterials,duetosuchrequiredreplacementor
reexecution.Neitherthefinalcertificate,norpayment,noranyprovisioninthecontractdocumentsshall
relievethecontractorofresponsibilityforneglectorfaultymaterialsorworkmanshipduringtheperiod
coveredbythemaintenancebond.
SCOPEOFWORKTOBEBID:
TheHaysCountyPrecinct3Annexprojectconsistsofa9,600squarefootinteriorremodelat200Stillwater
RoadinWimberley,TX.TheProjectwillconsistofdemolitionofinteriorwalls,millwork,plumbingand
electricalaswellastheconstructionofnewwalls,millwork,plumbingandelectricalfornewoffices.Reworking
andbalancingofexistingHVACwillberequiredforthenewfunction.Thisprojectwillconsistofmultiple
officestohousethecommissionersoffice,JusticeofthePeace,Constable,AgExtension,Clerks,TaxAssessor
andSheriffsoffice.
ScopeofworkalsoincludesElectricalAndPlumbing(seeattachedPlans)
WARRANTY:
TheContractorwarrantstotheOwnerthatthematerialsandequipmentprovidedundertheContractwillbe
ofgoodqualityandnewunlessotherwiserequiredorpermittedbytheContract,thattheconstructionwillbe
freefromfaultsanddefectsandthattheconstructionwillconformtotherequirementsoftheContract.The
ContractorshallberesponsibleforcorrectingWorkthatdoesnotcomplywiththeContractDocuments.
Neither the final certificate of payment nor any provision in the Contract Documents nor partial or entire
occupancyofthepremisesbytheOwnershallconstituteanacceptanceofWorknotdoneinaccordancewith
theContractDocumentsorrelievetheContractorofliabilityinrespecttoanyexpressedorimpliedwarranties
or responsibility for faulty Materials or Equipment or workmanship. This Warranty will have no time limit
exceptthoseprescribedbylaw.
36
EXCLUDEDPARTIES/FEDERALDEBARREDRESPONDENTS:
A. NopurchaseutilizingFederalFundsmaybemadefromrespondentsthatarecurrentlyontheFederal
ExcludedPartiesList.
B. ThefollowingrequirementshallbeincludedintheInvitationtoBidorRequestforProposaldocuments
iftheexpectedpurchasewithFederalFundsisanticipatedtoexceed$100,000;
CertificateofEligibility:Theprovisionappliesiftheanticipatedcontractexceeds$100,000.Bysubmitting
abidorproposalinresponsetothissolicitation,thebidder/proposercertifiesthatatthetimeof
submission,he/sheisnotontheFederalGovernmentslistofsuspended,ineligible,ordebarred
contractors.Intheeventofplacementonthelistbetweenthetimeofbid/proposalsubmissionandtime
ofaward,thebidder/proposerwillnotifytheHaysCountyPurchasingManager.Failuretodosomay
resultinterminatingthiscontractfordefault.
EqualEmploymentOpportunity
Attentioniscalledtotherequirementsforensuringthatemployeesandapplicantsforemploymentare
notdiscriminatedagainstbecauseofrace,color,creed,sex,ornationalorigin.
37

BIDFORM
IFB2016B08
GeneralContractorforRenovationsofHaysCountyHealthClinic
DateDue:Friday,August12,2016at2:00p.m.
BIDof________________________________________________________anindividualproprietorship,a
corporationorganizedandexistingunderthelawsoftheStateofTexas,orapartnershipconsistingof
_________________________________________________,forBID#2016B08GENERALCONTRACTOR
FORTHERENOVATIONOFTHEHAYSCOUNTYHEALTHCLINIC.
THISBIDISSUBMITTEDTO:
HaysCounty
Attn:CindyMaiorkaCPPB
712SStagecoachTrailSuite1071
SanMarcos,Texas78666
1. TheundersignedBIDDERproposesandagrees,ifthisBIDisaccepted,toenterintoanagreementwith
OWNERintheformincludedintheContractDocumentstoperformandfurnishallWORKasspecifiedor
indicatedintheContractDocumentsfortheBidpriceandwithintheBidTimesindicatedinthisIFBandin
accordancewiththeothertermsandconditionsoftheContractDocuments.BIDDERacceptsthetermsof
theformofAgreementandtheContractDocuments.
2. BIDDERacceptsallofthetermsandconditionsoftheInvitationtoBidandInstructionstoBidders
includingwithoutlimitationthosedealingwiththedispositionofBidSecurity.ThisBIDwillremainsubject
toacceptanceforthirty(30)daysafterthedayofBIDopening.IfBidderisthesuccessfulbidder,BIDDER
willsignanddelivertherequirednumberofcounterpartsoftheAgreementwiththeBondsandother
documentsrequiredbytheBiddingRequirementswithinten(10)calendardaysafterthedateofOwners
NoticeofAward.
3. InsubmittingthisBID,BIDDERrepresentsandwarrantsthat:
a) BIDDERhasexaminedandcarefullystudiedtheBiddingDocumentsandAddenda(ifany).BIDDER
herebyacknowledgesreceiptofthefollowingAddenda:(listaddendabyaddendumnumberanddate).
AddendumNo.:_________________________Dated:_____________________
b) BIDDERhasvisitedthesite,hasconductedalltestingatthesiteBIDDERdeemsnecessary,hasbecome
familiarwith,hastakenintoconsiderationinformulatingitsBID,andacceptsthegeneral,localandsite
conditionsthatmayaffectcost,progress,performance,andfurnishingofthework;
c) Bidderisfamiliarwith,hastakenintoconsiderationinformulatingitsBIDandacceptsallfederal,state,
andlocalLawsandRegulationsthatmayaffectcost,progress,performance,andfurnishingofthework;
d) BIDDERhasobtainedandcarefullystudiedandisresponsibleforobtainingandstudyinganyandall
examinations,investigations,explorations,tests,studies,anddataconcerningconditions(surface,
subsurfaceandundergroundfacilities)atorcontiguoustothesiteorotherwisewhichmayaffectthecost,
progress,performanceorfurnishingsofthework,orwhichrelatetoanyaspectofthemeans,methods,
8
38
techniques,sequences,andproceduresofconstructiontobeemployedbyBIDDERandsafetyprecautions
andprogramsincidenttheretoasmaybenecessary.BIDDERdoesnotconsiderthatanyadditional
examinations,investigations,explorations,tests,studiesordatearenecessaryforthedeterminationof
thisBIDforperformanceandfurnishingoftheworkinaccordancewiththetimes,priceandotherterms
andconditionsoftheContractDocuments.
e) BIDDERisawareofthegeneralnatureofworktobeperformedbyOWNERandothersatthesitethat
relatestoworkforwhichthisBIDissubmittedasindicatedintheContractDocuments.
f) BIDDERhascorrelatedtheinformationknowntoBIDDER,informationandobservationsobtainedfrom
visitstothesite,repostsanddrawingsidentifiedintheContractDocuments,andalladditional
examinations,investigations,explorations,tests,studiesanddatawiththeContractDocuments.
g) BIDDERhasgivenOWNERwrittennoticeofallconflicts,errors,ambiguities,ordiscrepanciesthat
BIDDERhasdiscoveredintheContractDocuments,andthewrittenresolutionthereofbyOWNERis
acceptabletoBIDDER;BIDDERhasnoquestionsregardingthework;BIDDERhasallinformationnecessary
tomakeafullyinformedBID;andtheContractDocumentsaregenerallysufficienttoindicateandconvey
understandingofalltermsandconditionsforperformingandfurnishingtheworkforwhichthisBIDis
submitted.
h) ThisBIDisgenuineandnotmadeintheinterestoforonbehalfofanyundisclosedperson,firm,or
corporationandisnotsubmittedinconformitywithanyagreementorrulesofanygroup,association,
organizationorcorporation;BIDDERhasnotdirectlyorindirectlyinducedorsolicitedanyotherBIDDERto
submitafalseorshamBID;BIDDERhasnotsolicitedorinducedanyperson,firm,orcorporationtorefrain
frombidding;andBIDDERhasnotsoughtbycollusiontoobtainforitselfanyadvantageoveranyother
BIDDERoroverOWNER.
4. BidderisdulyqualifiedtocarryonbusinessintheStateofTexas;possessesorhastheabilitytopossess
alllicenses,permits,andcertificatesofauthoritynecessarytocommenceandtocompletetheworkin
accordancewiththeBiddingDocuments;isfullyqualifiedandhasexperienceinperformingworkofthe
typeasworkcoveredbytheBiddingDocuments;andwillprovideallnecessarylabor,superintendence,
machinery,equipment,tools,materials,services,andothermeansofconstructiontocompleteallwork
uponwhichBIDDERbidsandcompletesaidworkwithinthetimestatedforthefollowingbasebidprice.
TOTALBIDAMOUNT:
$______________________________________________DOLLARS/cents
Whenchangesintheworkareorderedotherthanidentifiedintheproposedbasebidandwhensuch
workhasbeenapprovedbytheOWNER,inwriting,thesuccessfulbidderagreesthattheContractSum
shallbeadjustedaccordingtotheunitprices.
Unitpricescoverthecostofallworkandmaterialsinplace,complete,perdrawing,andspecificationsand
including,butnotlimitedtoalllabor,materials,equipment,freight,taxes,insurance,overhead,profit,
maintenance,andguarantee.Allitemsintheunitpricelistshallmeetallrequirementsoftheplans,
details,andwrittenspecifications.
Pleaseincludeaproposedscheduleforthework.
39
5. BIDDERagreestobeginworkpromptlyafterwrittenNOTICETOPROCEEDisgivenbyOWNER.
ATTEST:
__________________________________By:________________________________________
(Seal,ifbidderiscorporation) (Signature)
Title:_________________________________________
Bidder:_______________________________________
Address_______________________________________
________________________________________
Telephone_____________________________________Fax_____________________________
SuretyCompany________________________________________________________________
Address_______________________________________________________________________
_______________________________________________________________________
Telephone__________________________________Fax________________________________
10
40
IFB 2016-B08
GENERAL CONTRACTOR FOR RENOVATION OF THE HAYS COUNTY HEALTH CLINIC
*CONTRACT*
STATE OF TEXAS
COUNTY OF HAYS
WHEREAS, The attached Bid Package which includes the Cover Sheet, Instructions, Specifications,
General Conditions, and Bid Sheet(s) for the item(s) being published for competitive bid, were solicited
pursuant to Texas Local Government Code 262.021; and
WHEREAS, the Hays County Commissioners Court as the governing body of Hays County did on
_____________________, 20___ award a contract to ___________________________________
(Respondent/Bidder) for furnishing the materials, equipment, supplies and/or services in quantities and
at prices as set forth in the above-attached Bid Package; and
THEREFORE, Knowing all men by these present, that this contract is entered into by Hays County, Texas
(hereinafter called County) and the undersigned Respondent (hereinafter called Respondent or bidder).
WITNESSETH
THAT IN ACCORDANCE with the above attached Bid Package (which is hereby incorporated into this
Contract by reference) in every particular, the Respondent will perform in accordance with the terms thereof
and the County agrees to make payment for such items or services purchased on appropriate Purchase Orders in
accordance with the items of said Bid Package which is made a part of this contract and incorporated herein for
all purposes.
THAT IN ACCORDANCE with the attached the Countys acceptance of equipment, supplies and services shall
be contingent on (1) they conform, (2) they were delivered (if applicable), and (3) services have been
satisfactorily performed in the sole determination of the County.
Prior Agreements Superseded
This Contract, with the entire Bid Package incorporated herein for all purposes, including any required
supporting literature, brochures, and/or data sheets or sample, constitutes the sole agreements of the parties to
the agreement and supersedes all oral or written previous and contemporary agreements between the parties and
relating to matters herein.
11
41
Amendment
No amendment, modification or alteration of the terms of this contract shall be binding unless same is in
writing, dated subsequent to the date of this contract, and duly executed by authorization representatives of each
party.
IN TESTIMONY WHEREOF: Witness our hands at Hays County, Texas, effective as of the date awarded
above.
RESPONDENT____________________________________________________________
BY: ________________________________ BY________________________________
AUTHORIZED AGENT
HAYS COUNTY JUDGE
DATE__________
ATTEST: ______________________________
Liz Q. Gonzalez Hays County Clerk
**Failure to sign the Contract page(s) may disqualify the bid from being considered by the
Commissioners Court. However, this contract is not valid until awarded in Commissioners Court and
signed by both parties.
12
42
Respondent/Bidders Affirmation
1. Respondent/Bidder affirms that they are duly authorized to execute this Contract, that this company,
corporation, firm, partnership or individual has not prepared this bid in collusion with any other bidder,
and that the contents of this bid as to price, terms or conditions of said bid have not been communicated
by the undersigned nor by any employee or agent to any other person engages in this type of business
prior to the official opening of this bid.
2. Respondent/Bidder hereby assigns to Purchaser any and all claims for overcharges associated with
this Contract which arise under the antitrust laws of the United States, 15 USCA Section 1 et seq., and
which arise under the antitrust laws of the State of Texas, Tex. Bus. & Com. Code, Section 15.01, et seq.
3. Pursuant to 262.076 (a) of the Texas Local Government Code, Respondent/Bidder, hereby affirms that
Respondent/Bidder:
_______Does not own taxable property in Hays County.

_______Does not owe any ad valorem taxes to Hays County or is not
otherwise indebted to Hays County.
_________________________________________________________________________________
Name of Contracting Company
_________________________________________________________________________________
Contact Name
_________________________________________________________________________________
Title
_________________________________________________________________________________
Mailing Address
_________________________________________________________________________________
City
State
Zip Code
_________________________________________________________________________________
Signature of Company Official Authorizing Bid/Offer
_________________________________________________________________________________
Printed Name
_________________________________________________________________________________
Phone
Fax
E-mail address
13
43
Conflict of Interest Disclosure

Beginning January 1, 2006 a new State Law (Chapter 176 of the Texas Local Government Code) requires the
filing of Conflict of Interest Questionnaires by individuals and businesses.
The questionnaire requires disclosures describing certain business and gift giving relationships (if any) the filers
may have with the Hays County Commissioners Court members and other elected/appointed officials.
The new law applies to:
Businesses and individuals who contract with Hays County
Businesses and individuals who seek to contract with Hays County, (regardless of whether a bidder is
awarded the contract), and
Agents who represent such businesses in their business dealings with Hays County
The forms for reporting are available at:

www.ethics.state.tx.us/whatsnew/conflictforms.htm
If you have any questions about compliance, please consult your own legal counsel. Compliance is the
individual responsibility of each individual, business, and agent who is subject to the laws filing requirement.
If you are required to file a Conflict of Interest Questionnaire, you should file with the Hays County Clerk by
mailing the completed form to:
Hays County Clerk
712 S Stagecoach Trail
San Marcos, Texas 78666
14
44

Tuesdays at 9:00 AM
AGENDA ITEM
Discussion and possible action to authorize the County Judge to execute an Interlocal Cooperation Agreement for
County Jail Functions between Hays County and Burnet County.
ITEM TYPE
MEETING DATE
July 26, 2016
AMOUNT REQUIRED
LINE ITEM NUMBER
N/A
AUDITOR USE ONLY

AUDITOR COMMENTS:
N/A
AUDITOR REVIEW:
N/A
REQUESTED BY
SPONSOR
CO-SPONSOR
CUTLER
COBB
N/A
SUMMARY
Because Caldwell County has indicated it can no longer receive inmates from Hays County, the Sheriff's Office is
now seeking to add an additional facility to its lineup of possible hosts for inmate overflow at the Hays County
Corrections Facility. This contract is in the form of other contracts already considered and executed by Hays
County (See attached).
26B5380174
45
THE STATE OF TEXAS

COUNTY OF BURNET
INTERLOCAL COOPERATIVE AGREEMENT
FOR COUNTY JAIL FUNCTIONS
THIS AGREEMENT is made and entered into _______day of July, 2016, by and between Hays
County, a political subdivision of the State of Texas, hereinafter referred to as Hays County, and
Burnet County, also a political subdivision of the State of Texas, hereinafter referred to as
Contractor.
WHEREAS, Hays County is a duly organized political subdivision of the State of Texas
engaged in the administration of county government and related services for the benefit of the
citizens of the County; and
WHEREAS, Contractor, is a duly organized political subdivision of the State of Texas engaged
in the administration of county government and related services for the benefit of the citizens of
Burnet County; and
WHEREAS, Hays County and Contractor desire to improve the efficiency and effectiveness
of local governments by authorizing the Intergovernmental contracting authority at the local
level for all or part of the functions and services of police protection and detention services;
and
WHEREAS, Hays County and Contractor mutually desire to be subject to the provision of
Chapter 791, Texas Government Code, and the Interlocal Cooperation Act.
NOW, THEREFORE, Hays County and Contractor, for the mutual consideration hereinafter
stated, agree and understand as follows:
I.
The effective date of the agreement shall be the
day of
shall continue until terminated pursuant to the terms hereof.
2016, and
II.
For the purpose and consideration herein stated and contemplated, Contractor shall provide
the following necessary and appropriate services for Hays County to the maximum extent
authorized by this agreement, without regard to disability, race, religion, color, age, sex and
national origin; to-wit:

46
Page 1
A. Accept and provide for the secure custody, care and safekeeping of prisoners in
accordance with state and local laws standards, policies, procedures, or court orders
applicable to the operations of the Contractor Facility.
B. In the event that the Contractor Facility shall be at maximum capacity as a result of
Burnet County or other inmates, Contractor reserves the right to require the removal
or transfer of Hays County's prisoners within forty-eight (48) hours after notice to
Hays County, in order to provide facilities for Burnet County prisoners, and
Contractor agrees to notify Hays County as soon as possible when Hays County
prisoners must be removed from the Contractor facility because of capacity limits.
C. Notify Hays County as soon as possible of all emergency medical cases requiring
removal of a prisoner and health care services to include transportation and guard
services provided outside the Contractor facility. All extraordinary medical care and
prescription drugs shall be paid for by Hays County.
D. In no event shall Contractor be required to accept Hays County prisoners under the
terms and conditions of this agreement if such transfer of prisoners will cause
Contractor Facility to be in violation of the Texas Jail Standards Commission.
Contractor, in its sole discretion, shall determine whether a Hays County prisoner
shall be accepted for incarceration by Contractor. Nothing contained herein shall be
construed to compel Contractor to accept any prisoner if it would place Contractor in
violation of any law, regulation or court order.
E. Nothing contained herein shall be construed to compel Burnet County Sheriff, acting in
his capacity as keeper of the jail, to accept any prisoner for any reason.
III.
Hays County designates Captain Mike Davenport as Liaison Officer for Hays County with and
between Hays County and Contractor. Contractor designates Captain Matthew Kimbler as
Liaison Officer for Contractor with and between Hays County and Contractor. The respective
county sheriff of each county, or his/her designated substitute, shall insure the performance of all
duties and obligation of said County herein stated; and, shall devote sufficient time and attention
to the execution of said duties on behalf of said County in full compliance with the terms and
conditions of this agreement; and, shall provide immediate and direct supervision of all of the
Sheriffs Department employees, agents, contractors, sub-contractors, and/or laborers, if any; in
the furtherance of the proposes, terms and conditions of this Agreement of the mutual benefit of
Hays County and Contractor.
IV.
Hays County agrees to indemnify and hold harmless Contractor, its agents, and employees, from
and against all suits, claims, damages, losses, and expenses, including reasonable attorney's fees,
arising out of Contractor's performance or non-performance of the services and duties herein
stated, but only in regard to the transfer of prisoners by Hays County and duties herein assigned

47
Page 2
to Hays County, and specifically excluding the actual incarceration of prisoners by Contractor.
Hays County retains full liability for each prisoner until that prisoner has been processed and
booked into Contractor's Facility.
V.
Contractor agrees to indemnify and hold harmless Hays County, its agents, and employees, from
and against all suits, claims, damages, losses, and expenses, including reasonable attorney's fee,
arising out of Contractor's performance or non-performance of the services and duties herein,
stated, but only in regard to the actual holding and incarceration of prisoners by Contractor in
Contractor's facilities and specifically excluding the transfer of prisoners to and from Contractor.
VI.
Contractor shall be solely in charge of all control, techniques, sequences, procedures, and means,
and the coordination of all work performed under the terms and conditions of this agreement in
regard to the holding and incarceration of all properly delivered prisoners, shall insure, dedicate
and devote the full time and attention of those employees necessary for the proper execution and
completion of the duties and obligations of Contractor stated in this agreement, and give all
attention necessary for such proper supervision and direction.
VII.
Hays County agrees to and accepts full responsibility for the acts, negligence, and/or omissions
of all Hays County's employees, and agents, the Hays County's sub-contractor, and/or contract
laborers.
VIII.
Contactor agrees to and accepts full responsibility for the nets of negligence and/or omissions of
all Contractor's employees, and agents.
IX.
Hays County agrees to and accepts the duty and responsibility for and overseeing all safety
orders, precautions, programs, and equipment necessary to the reasonable safety of Hays
County's employees, and agents, Hays County's sub-contractors, and/or contract laborers.
Hays County further agrees to bring with each prisoner delivered to the Contractor Facility all
packets, jail cards, classification data and other information in the possession of Hays County
regarding each prisoner, and has the duty to advise Contractor of any known dangerous
propensities of each prisoner delivered to Contractor.

48
Page 3
X.
Contractor agrees to and accepts the duty and responsibility for and overseeing all safety orders,
precautions, programs, and equipment necessary to the reasonable safety of Contractor's
employees, and agents, Contractor's subcontractors, and/or contract laborers, and all other
persons doing work under a contract or agreement with said Contractor.
XI.
Contractor understands and agrees that Contractor, its employees, servants, agents, and
representatives shall at no time represent themselves to be employees, servants, agents, and/or
representative of Hays County.
Contractor is a political subdivision of the State of Texas. The address of Contractor i s :
Burnet County Jail
900 County Lane
Burnet, Texas 78611
XII.
Hays County understands and agrees that Hays County, its employees, servants, agents and
representatives shall at no time represent themselves to be employees, servants, agents and/or
representative of Contractor.
Hays County is a political subdivision of the State of Texas. The address of said County is:
Hays County Jail
1307 Uhland Road
San Marcos, Texas 78666
XIII.
For the services hereinabove stated, Hays County agrees to pay to Contractor, for the
performance of this agreement, the sum of THIRTY FIVE AND NO/100 DOLLARS ($35.00)
per day of each prisoner confined in Contractor facilities. A day shall constitute any portion
during a twenty-four (24) hour period beginning and ending at midnight.
Hays County agrees to reimburse Contractor for all extraordinary medical care and prescription
drugs of Hays County prisoners.
Hays County further agrees to reimburse Contractor for damages, which directly caused to
Contractor facilities or employees by the direct action of Hays County prisoners.

49
Page 4
XIV.
Hays County agrees to pay to and reimburse Contractor, in Burnet County, Texas, on a monthly
basis, and upon the submission of documented invoice by Contractor, for the cost of the items
and expenses specified in and in accordance with paragraph XIV of this agreement during the
term of this agreement.
XV.
This agreement may be terminated at any time, by either party giving thirty (30) days advance
written notice to other party. In the event of such termination, by either party, Contractor shall be
compensated for all services performed to termination date, together with reimbursable expenses
then due and as authorized by this agreement. In the event of such termination, should Contractor
be overcompensated for reimbursable expenses as authorized by this agreement, Hays County
shall be reimbursed for all such overcompensation. Acceptance of said reimbursement shall not
constitute a waiver of any claim that may otherwise out of this agreement.
XVI.
This agreement represents the entire and integrated agreement between Hays County and
Contractor and supersedes all prior negotiations, representations and/or agreements, either
written or oral. This agreement may be amended only by written instrument signed by both Hays
County and Contractor.
XVII.
The validity of this agreement and any of its terms or provisions, as well as the rights and duties
of the parties hereto, shall be governed by the laws of the State of Texas. Further, this agreement
shall be performable and all compensation payable in Burnet County, Texas.
XVIII.
In the event that any portion of this agreement shall be found to be contrary to law, it is the intent
of the parties hereto that the remaining portions shall remain valid and in full force and effect to
the extent possible.
XIX.
The undersigned officer and/or agents of the parties hereto are the properly authorized officials
and have the necessary authority to execute this agreement on behalf of the parties hereto, and
each party hereby certifies to the other that any necessary resolutions extending said authority
have been duly passed and are now in full force and effect.

50
Page 5
The effective date of the agreement shall be the

day of
shall continue until terminated pursuant to the terms hereof.
2016, and
W.T. Smith
Burnet County Sheriff
Gary Cutler
Hays County Sheriff
James Oakley
Burnet County Judge
Bert Cobb
Hays County Judge
ATTEST:
ATTEST:
_____________________________
Janet Parker
County Clerk
______________________________
Liz Gonzalez
County Clerk

51
Page 6

Tuesdays at 9:00 AM
AGENDA ITEM
Workshop on the development of a transportation project list and discussion of potential transportation projects in
Hays County.
ITEM TYPE
MEETING DATE
AMOUNT REQUIRED
WORKSHOP
July 26, 2016
N/A
LINE ITEM NUMBER
AUDITOR USE ONLY

AUDITOR COMMENTS:
N/A
AUDITOR REVIEW:
N/A
REQUESTED BY
SPONSOR
CO-SPONSOR
Commissioner Mark Jones
JONES
WHISENANT
SUMMARY
The workshop will continue the discussion from the July 19th Court meeting regarding the development of potential
road projects for Hays County. A copy of the presentation from the 19th is attached, an updated project list will be
presented in Court.
26B5380174
52
7/19/2016
HaysCounty
CandidateProjects
PROPOSEDROADBONDPROGRAM
WORKSESSION
July19,2016
CandidateProjects
IdentifiedbyCommissioners
Completeprojectscurrentlyintheplanningprocess
PriorityprojectsinHaysCountyLongRange
TransportationPlan
Projectscoperangesfromplanningandrightof
waypreservationtofulldesignandconstruction
July19,2016
53
7/19/2016
TypesofProjects
Addresscongestion/mobility
Improveregionalconnectivity
Safetyandoperations
Supporteconomicdevelopment
Corridorpreservation
LeverageTxDOT/localdollars
July19,2016
CostEstimates
Preparedbylocalengineeringfirms
Current(2016)constructioncost
Rightofwaybasedonlandvaluesnearproject
15%miscellaneousconstruction
20%contingency
15% 20%professionalservices
Design
Environmental
Legal
CEI
AllestimatesreviewedforreasonablenessbyHNTBand
HDR
July19,2016
54
7/19/2016
Insertmap
11x17color
Precinctlines
Allprojects
July19,2016
PotentialProjectsList
Project
HAYSCOUNTY2016POTENTIALROADBONDPROJECTS
ProjectLimits
Budget
PRECINCT1
1
SH21Corridor
US183/SH45
SH80
$24,600,000
SH21@BogieRd/ArnoldAve
500'West
500'East
$500,000
SH21@FM1966
500'West
500'East
$800,000
PoseyRoadExpansion
CR266
HunterRoad
$19,700,000
PoseyRoadExtension
CR266
SH123
$1,900,000
HarrisHillExtension
End
RiverRidgePkwy
$30,600,000
CenterpointRoadReconstruction
OldBastropRoad
CountyLine
$16,600,000
SH80@Military
500'NorthofMilitary
500'SouthofMilitary
$1,000,000
$1,700,000
FM621@RiverHillsDr
500'North
500'South
10 FM621@CrystalRiver
500'North
500'South
$800,000
11 BebackInnRoad
CenterpointRoad
SH123
$6,200,000
12 BeebeeRoadSafetyImprovements&ROW
I35
GoforthRoad
$3,100,000
Precinct1Total $107,500,000
July19,2016
55
7/19/2016
Project
ProjectLimits
Budget
PRECINCT2
1
FM2001Gap
EastofWhiteWingTrail WestofRhodeRoad
$9,100,000
RobertSLightExt/BudaTruckBypassROW
RM967
FM1626
$6,200,000
$36,500,000
DacyLane
BeebeeRoad
HillsideTerrace
RM967
Railroad
I35
$11,600,000
SH21@GristMillRd
500'West
500'East
$1,000,000
SH21@CottonGinRd
500'West
500'East
$1,100,000
Kyle/MountainCityLoop
RM150
FM1626
RM967SafetyTurnLanes
WestofFM1626
$12,000,000
$5,900,000
10 WindyHillRoad
I35
FM2001
$21,600,000
I35
FM2001
$2,600,000
HillsideTerraceSafetyImprovements&ROW
11 SouthTurnersvilleRoad
FM2001
$1,400,000
12 FM2770@HaysYouthBaseball/Softball/Soccer&4HBarns FM1626
CountyLine
500'EastofHaysYouth
$1,800,000
13 LoisLane
MarshLane
$1,000,000
DacyLane
July19,2016
Project
ProjectLimits
Budget
PRECINCT3
1
CenterpointRoadExtension
HunterRoad
RM12
CenterpointRoadExpansion
I35
HunterRoad
$10,800,000
$5,400,000
FM3237SafetyImprovements
RM12
RM150
$14,000,000
McCartyExpansion
I35
HunterRoad
$6,000,000
WintersMill@RM3237
500'West
500'East
$400,000
WintersMill@RM12
500'North
500'South
$600,000
PRECINCT4
1
FM150WestRealignmentROW&Utilities
FM2770
I35
$11,800,000
FM150FarWestExtension
RM12
US290
$34,100,000
US290WestSafetyImprovements
McGregorLane
CountyLine
$4,000,000
DardenHillWideningTurnLanes
WestofSawyerRanch
RM1826
$7,100,000
OldStagecoachRoadWidening
RM150
PostRoad
$15,400,000
PostRoadHighBridge
$8,700,000
July19,2016
56
7/19/2016
Project
ProjectLimits
Budget
PRECINCT1
PRECINCT2
PRECINCT3
PRECINCT4
COUNTYWIDEBUCKETS
1
Drainage/LowWaterCrossings
SafetyImprovements
Countywide
$5,000,000
EnvironmentalMitigation
RHCP
Countywide
$5,000,000
NonMotorizedTransportation
Hike&Bike
Countywide
TOTAL
$5,000,000
$352,600,000
July19,2016
ProjectInformation
Precinct1
July19,2016
10
57
7/19/2016
SH21Corridor SH21IntersectionSafety
US183/SH45toSH80
Improvements
Plan4lanedividedin
UltimateROW
Planning
TxDOTENVClearance
ROWPreservation
$24.6M*
AtBogieRoad/ArnoldAve
$0.5M
AtFM1966
$0.8M
*Costsareforidentifiedtasksproposedforroadbondprogramanddonotnecessarilyindicatetotalprojectdevelopment
andconstructioncosts.
July19,2016
11
PoseyRoadExpansion
PoseyRoadExtension
CR266toHunterRoad
CR266toSH123
Construct4lanes
dividedinUltimateROW
CountyENVClearance
Design
ROWAcquisition
UtilityRelocation
Construction
$19.7M
July19,2016
Plan4lanedividedin
UltimateROW
Planning
CountyENVClearance
ROWPreservation
$1.9M
12
58
7/19/2016
HarrisHillExtension
ToRiverRidgeParkway
Centerpoint RoadReconstruction
OldBastropRoadtoCountyLine
Constructinterim2
lanesof4lanesection
inUltimateROW
CountyENVClearance
Design
ROWAcquisition
UtilityRelocations
Construction
$30.6M
Construct4lanesin
UltimateROW
CountyENVClearance
Design
ROWAcquisition
UtilityRelocations
Construction
$16.6M
July19,2016
13
SH80IntersectionSafety
Improvements
Beback InnRoad
Centerpoint RoadtoSH123
AtMilitary
$1.0M
Add8shouldersand
overlayinUltimate
ROW
CountyENVClearance
Design
ROWAcquisition
UtilityRelocations
Construction
$6.2M
FM621IntersectionSafety
Improvements
AtRiverHills
$1.7M
AtCrystalRiver
$0.8M
July19,2016
14
59
7/19/2016
Bebee RoadSafety&ROW
I35toGoforth Road
Plan3lanesinUltimate
ROWwithinterim
improvements
Planning
CountyENVClearance
ROWPreservation
SafetyDesign
UtilityRelocations
ConstructSafetyImpr.
$3.1M
July19,2016
15
ProjectInformation
Precinct2
July19,2016
16
60
7/19/2016
FM2001GapBudaTruckBypass/Robert
EastofWhiteWingto
S.LightROW
WestofRhodeRoad
RM967toFM1626
Design4lanedividedin ROW(ifnotdonated)
UltimateROW
$6.0M
Design
ROWAcquisition
UtilityRelocations
$9.0M
July19,2016
17
Dacy Lane
Bebee RdtoHillsideTerrace
RM967
RailroadtoI35
Construct3lanesin
UltimateROW
Design
ROWAcquisition
UtilityRelocations
Construction
$36.5M
Construct3lanesin
UltimateROW
TxDOTENVClearance
Design
ROWAcquisition
UtilityRelocations
Construction
$11.6M
July19,2016
18
61
7/19/2016
SH21IntersectionSafety
Improvements
Kyle/MountainCityLoop
RM150toFM1626
AtGristmill
$1.0M
Plan4lanedividedin
UltimateROW
Planning
CountyENVClearance
ROWPreservation
$12.0M
AtCottonGin
$1.1M
July19,2016
19
RM967SafetyTurnLanes
WestofFM1626
WindyHillRoad
I35toFM2001
TxDOTENVClearance
Design
ROWAcquisition
UtilityRelocations
Construction
$5.9M
Construct3lanesin
UltimateROW
CountyENVClearance
Design
ROWAcquisition
UtilityRelocations
Construction
$21.6M
July19,2016
20
62
10
7/19/2016
HillsideTerraceSafety
SouthTurnersvilleRoad
Improvements&ROW CountyLinetoFM2001
I35toFM2001
ROWwithinterim
improvements
Planning
CountyENVClearance
ROWPreservation
SafetyDesign
UtilityRelocations
ConstructSafetyImpr.
$2.6M
ROW
CountyENVClearance
Design
ROWAcquisition
$1.4M
July19,2016
21
FM2770IntersectionSafety
ImprovementProject
LoisLane
Dacy LanetoMarshLane
AtHaysYouth
Baseball/Softball
/SoccerComplex
and4HBarns
$1.8M
Construct2lanesin
newROW
CountyENVClearance
Design
ROWAcquisition
UtilityRelocations
Construction
$1.0M
July19,2016
22
63
11
7/19/2016
ProjectInformation
Precinct3
July19,2016
23
Centerpoint RoadExtension
CenterpointRoadExpansion
HunterRoadtoRM12
I35toHunterRoad
ROW
Planning
CountyENVClearance
ROWPreservation
$10.8M
July19,2016
Construct4lanesin
UltimateROW
CountyENVClearance
ROWAcquisition
Design
UtilityRelocations
Construction
$5.4M
24
64
12
7/19/2016
McCartyLaneExpansion
I35toHunterRoad
FM3237Safety
Improvements
(Center&RightTurnLanes)
RM12toRM150
Construct4lanesin
UltimateROW
Planning
CountyENVClearance
ROWPreservation
$6.0M
TxDOTENVClearance
Design
ROWAcquisition
UtilityRelocations
Construction
$14.0M
July19,2016
25
WintersMillIntersection
SafetyImprovementProjects
AtRM3237
$0.4M
AtRM12
$0.6M
July19,2016
26
65
13
7/19/2016
ProjectInformation
Precinct4
July19,2016
27
RM150FarWestExtension
RM12toUS290West
RM150WestRealignment
ROW&Utilities
FM2770toI35
Construct4lane
dividedinUltimate
ROW
Planning
CountyENVClearance
Design
ROWAcquisition
UtilityRelocations
PhasedConstruction
$34.1M
ROWAcquisition&
UtilityRelocationsfor
Construction
ROWMapping
ROWAcquisition
UtilityRelocations
$11.8M
July19,2016
28
66
14
7/19/2016
US290WestIntersection
SafetyImprovements
McGregortoCountyLine
DardenHillWidening&Turn
LanesWestofSawyerRanch
RoadtoFM1826
Improve4intersections
TxDOTENVClearance
Design
ROWClips
UtilityRelocations
Construction
$4.0M
Construct3laneswith
turnlanesinUltimate
ROW
CountyENVClearance
Design
ROWAcquisition
UtilityRelocations
Construction
$18.5M
July19,2016
29
PostRoadHighBridge
OldStagecoachRoad
Widening
RM150toPostRoad
Constructnewbridge
andapproaches
Planning
CountyENVClearance
Design
ROWAcquisition
UtilityRelocations
Construction
$8.7M
Widento28section
CountyENVClearance
Design
ROWAcquisition
UtilityRelocations
Construction
$15.4M
July19,2016
30
67
15
7/19/2016
CountywideProjects
July19,2016
31
EnvironmentalMitigation
(Habitat/Protection)Bucket
Drainage/LowWater
Crossings/Safety
ImprovementsBucket
AcquireBirdHabitat
AquiferProtection
$5.0M
Countywide
CountyRoads
OffSystemBridges
$5.0M
July19,2016
32
68
16
7/19/2016
NonMotorized
TransportationBucket
TxDOTPartnership/Leverage
Hike&BikeTrails
$5.0M
Projectstobe
Determined
IncludesI35
Improvements
$TBD
July19,2016
33
TxDOT2017UTPandHB20
Implementation
Source:TxDOT
69
17
7/19/2016
TxDOT2017UTPandHB20
Implementation
Source:TxDOT
TxDOT2017UTPandHB20
Implementation
Source:TxDOT
70
18
7/19/2016
TxDOT2017UTPandHB20
Implementation
Source:TxDOT(highlightingadded)
July19,2016
37
TxDOT2017UTPandHB20
Implementation
Source:TxDOT(highlightingadded)
July19,2016
38
71
19
7/19/2016
Summary&NextSteps
July19,2016
39
72
20

Tuesdays at 9:00 AM
AGENDA ITEM
Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with
counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct
1. Possible action to follow in open court.
ITEM TYPE
MEETING DATE
EXECUTIVE SESSION
July 26, 2016
AMOUNT REQUIRED
LINE ITEM NUMBER
AUDITOR USE ONLY

AUDITOR COMMENTS:
N/A
AUDITOR REVIEW:
N/A
REQUESTED BY
SPONSOR
CO-SPONSOR
Kennedy
INGALSBE
N/A
SUMMARY
Summary to be provided in Executive Session.

25B170398
73

Tuesdays at 9:00 AM
AGENDA ITEM
counsel and deliberation regarding the purchase, exchange or value of Right of Way along RM12 in Pct 3. Possible
action to follow in open court.
ITEM TYPE
MEETING DATE
EXECUTIVE SESSION
July 26, 2016
AMOUNT REQUIRED
LINE ITEM NUMBER
AUDITOR USE ONLY

AUDITOR COMMENTS:
N/A
AUDITOR REVIEW:
N/A
REQUESTED BY
SPONSOR
CO-SPONSOR
Conley
CONLEY
N/A
SUMMARY

25B170398
74

Tuesdays at 9:00 AM
AGENDA ITEM
counsel and deliberation regarding economic development negotiations associated with Project Renew, Project
Texas, and Project Bourbon. Possible action may follow in open court.
ITEM TYPE
MEETING DATE
EXECUTIVE SESSION
July 26, 2016
AMOUNT REQUIRED
LINE ITEM NUMBER
AUDITOR USE ONLY

AUDITOR COMMENTS:
N/A
AUDITOR REVIEW:
N/A
REQUESTED BY
SPONSOR
CO-SPONSOR
Cobb
COBB
N/A
SUMMARY

25B170398
75

Tuesdays at 9:00 AM
AGENDA ITEM
Executive Session pursuant to Sections 551.071 of the Texas Government Code: consultation with counsel
regarding the Collective Bargaining Agreement between Hays County and the Hays County Law Enforcement
Association. Possible action to follow in open court.
ITEM TYPE
MEETING DATE
AMOUNT REQUIRED
EXECUTIVE SESSION
July 26, 2016
TBD
LINE ITEM NUMBER
AUDITOR USE ONLY

AUDITOR COMMENTS:
N/A
AUDITOR REVIEW:
N/A
REQUESTED BY
SPONSOR
CO-SPONSOR
COBB
COBB
N/A
SUMMARY

26B5380174
76

7-26-16 Agenda

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7-26-16 Agenda

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Commissioners Court July 26, 2016

NOTICE OF A MEETING OF THE

PRESENTATIONS & PROCLAMATIONS

Presentation of Hays County Service Awards. COBB/BAEN

Approve payments of county invoices. HERZOG

Workshop on the development of a transportation project list and discussion of potential

STANDING AGENDA ITEMS

COMMISSIONERS COURT, HAYS COUNTY, TEXAS

CLERK OF THE COURT

AGENDA ITEM REQUEST FORM

Presentation of Hays County Service Awards.

July 26, 2016

LINE ITEM NUMBER

AUDITOR USE ONLY

PURCHASING GUIDELINES FOLLOWED:

Dee Dee Baen

Presentation of Hays County Service Awards

STOCK, AMBER LORAINE

FARKAS, ATTILA CHARLES

AGENDA ITEM REQUEST FORM

Approve payment of County invoices.

July 26, 2016

LINE ITEM NUMBER

AUDITOR USE ONLY

PURCHASING GUIDELINES FOLLOWED:

AGENDA ITEM REQUEST FORM

Approve Commissioner Court Minutes of July 19, 2016.

July 26, 2016

LINE ITEM NUMBER

AUDITOR USE ONLY

PURCHASING GUIDELINES FOLLOWED:

HAYS COUNTY COMMISSIONERS' COURT MINUTES JULY 19, 2016

AND THE FOLLOWING PROCEEDINGS WERE HAD, THAT IS:

APPROVE PAYMENTS OF COUNTY INVOICES

A motion was made by Commissioner Jones, seconded by Commissioner Ingalsbe to approve

APPROVE COMMISSIONERS COURT MINUTES OF JULY 12, 2016

A motion was made by Commissioner Jones, seconded by Commissioner Ingalsbe to approve

A motion was made by Commissioner Jones, seconded by Commissioner Ingalsbe to approve

APPROVE RENEWAL OF IFB 2015-B07 CONCRETE CONTRACTOR WITH MYERS

AUTHORIZE COMMERCIAL OSSF PERMIT AT 18992 W FM 150, DRIFTWOOD,

HAYS COUNTY COMMISSIONERS' COURT MINUTES JULY 19, 2016

APPROVE THE TRANSFER OF 2012 TAHOE FROM THE SHERIFF'S OFFICE TO

APPROVE SPECIFICATIONS FOR RFQ 2016-P13 PROFESSIONAL ENGINEERING

AUTHORIZE THE JUVENILE PROBATION, TEXAS JUVENILE JUSTICE

AUTHORIZE THE BUILDING MAINTENANCE DEPARTMENT TO CONTRACT WITH

APPROVE THE TRANSFER OF 2007 DODGE CHARGER FROM THE SHERIFF'S

AUTHORIZE A BUDGET AMENDMENT FOR THE PARKS DEPARTMENT TO COVER

HAYS COUNTY COMMISSIONERS' COURT MINUTES JULY 19, 2016

APPROVE UTILITY PERMITS

AUTHORIZE THE COUNTY JUDGE TO EXECUTE A MEMORANDUM OF

ACCEPT ROAD CONSTRUCTION AND DRAINAGE IMPROVEMENTS AND

AUTHORIZE COUNTY JUDGE TO SIGN AN ADVANCED FUNDING AGREEMENT

SUB-377 THE PRESERVE AT LA VENTANA, PHASE 3 (67 LOTS) APPROVE FINAL

HAYS COUNTY COMMISSIONERS' COURT MINUTES JULY 19, 2016

DISCUSSION RELATED TO THE PROPOSED CREATION OF HAYS COUNTY EMERGENCY

AUTHORIZE THE COUNTY JUDGE TO SIGN A PROFESSIONAL SERVICES

APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH PIDWORKS, LLC.,

AUTHORIZE THE COUNTY JUDGE TO EXECUTE A MEMORANDUM OF

AUTHORIZE THE COUNTY JUDGE TO EXECUTE A MEMORANDUM OF

HAYS COUNTY COMMISSIONERS' COURT MINUTES JULY 19, 2016

AUTHORIZE THE COUNTY JUDGE TO EXECUTE A HAYS COUNTY REGIONAL

10:00 AM WORKSHOP ON THE DEVELOPMENT OF A TRANSPORTATION PROJECT LIST AND

EXECUTIVE SESSION PURSUANT TO SECTIONS 551.071 AND 551.072 OF THE