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  • Travel and Miscellaneous Title E.G. Surname First Prof/Dr/Mr/Mrs Name Initials Department/ Postal Address

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    phf22
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    This document is an expense claim form for the University of Cambridge Faculty of Architecture & History of Art. It outlines the requirements and maximum rates for claiming travel and subsistence expenses incurred while conducting university business. Expenses must be actual costs, economically incurred, and supported by receipts where required. Rates for subsistence allowances including meals, accommodation, and mileage reimbursement are provided, with increases effective from August 1, 2010.

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    Expense Claim Form2

    Original Title

    Expense Claim Form2

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    This document is an expense claim form for the University of Cambridge Faculty of Architecture & History of Art. It outlines the requirements and maximum rates for claiming travel and subsistence expenses incurred while conducting university business. Expenses must be actual costs, economically incurred, and supported by receipts where required. Rates for subsistence allowances including meals, accommodation, and mileage reimbursement are provided, with increases effective from August 1, 2010.

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    © All Rights Reserved
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    10 views2 pages

    Travel and Miscellaneous Title E.G. Surname First Prof/Dr/Mr/Mrs Name Initials Department/ Postal Address

    Uploaded by

    phf22
    This document is an expense claim form for the University of Cambridge Faculty of Architecture & History of Art. It outlines the requirements and maximum rates for claiming travel and subsistence expenses incurred while conducting university business. Expenses must be actual costs, economically incurred, and supported by receipts where required. Rates for subsistence allowances including meals, accommodation, and mileage reimbursement are provided, with increases effective from August 1, 2010.

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    © All Rights Reserved
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    of 2

    GB/GC/GD (Delete as applicable)

    Employee/student/other

    UNIVERSITY OF CAMBRIDGE

    Faculty of Architecture & History of Art

    EXPENSE CLAIM FORM


    TRAVEL AND MISCELLANEOUS
    Title e.g.
    Prof/Dr/Mr/Mrs

    Surname
    (Block letters)

    First
    Name

    Initials

    Department/
    Postal Address

    Email Address
    Claimants
    Signature

    Print Name
    Date

    Authorising
    Signature

    Print Name
    Date

    (must not be claimant)


    Account to be charged
    or Research Grant

    Date

    Purpose

    Sum claimed
    ()

    Description

    Total
    * Accounts use only

    _________

    Research Grant
    Exp type

    VAT () *

    Net () *

    ___________

    __________

    Transaction
    Code*

    Faculty of Architecture & History of Art


    University of Cambridge
    Recovery of expenses on travelling and subsistence incurred in the UK on the business of the
    Department will depend upon:
    1

    Form being authorised by an officer of the university other than the claimant.

    Actual expenses only being claimed up to the maximum rates specified below.

    The most economical means of travel and subsistence being used.

    Second class rail travel and subsistence being used.

    Car mileage over 75.00 being approved by a head of division.

    Owners of cars being adequately insured for business use.

    Supporting vouchers being provided with claims for subsistence, for airfares and travel overseas.

    Research students travel and subsistence being authorised beforehand, and the claims being signed by
    the respective supervisors.

    Claims for travel and subsistence abroad being made for actual expenses of the most economic and
    reasonable means available in the circumstances.

    Subsistence Allowances
    Until
    31 July 2010

    From
    1 August 2010

    For part of a day including lunch

    7.00

    8.00

    For part of a day including dinner

    19.00

    20.00

    For part of a day including lunch and dinner

    26.00

    28.00

    For bed and breakfast

    89.00

    93.00

    For bed and breakfast (London rate)

    117.00

    123.00

    Allowance for staying with friends or family

    25.00

    25.00

    The allowance for a complete period of 24 hours outside London

    115.00

    121.00

    The allowance for a complete period of 24 hours in London

    145.00

    152.00

    The allowance for a complete period of 24 hours is 121.00 outside London (152.00 in London). In all cases
    reimbursement of expenditure is restricted to the allowance or the amount spent whichever is the less.
    Mileage Allowance
    There is no change to the rate of mileage allowance which is aligned with rates set by H M Revenue & Customs
    at 40p per mile for cars (25p after 10,000 miles) and 24p for motorcycles.

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