CHAPTER 9 DUNNING CONFIG AND EXECUTION

Table of Contents
1

Introduction ........................................................................................................2

2
2.1
2.2
2.3
2.4
2.5
2.6

Dunning procedure - FBMP ...............................................................................3

Maintain Dunning Procedure ...............................................................................3
Dunning Procedure ..............................................................................................3
Dunning Levels ....................................................................................................4
Charges ...............................................................................................................5
Minimum Amounts ...............................................................................................5
Dunning Texts ......................................................................................................6

Assigning Dunning Procedure in Customer Master .......................................6

4
4.1
4.2
4.3
4.4
4.5
4.6
4.7
4.8
4.9
4.10
4.11
4.12
4.13

Execution of Dunning - F150.............................................................................7

Check customer overdue items in FBL5N before Dunning ..................................8
Use Transaction code F150 to execute dunning program ...................................8
Dunning Parameters ............................................................................................8
Additional Log ......................................................................................................9
Status .................................................................................................................10
Schedule ............................................................................................................10
Schedule the job ................................................................................................11
Print is Complete ................................................................................................11
Dunning List .......................................................................................................12
Individual Dunning Notice ..................................................................................12
Checking the Dunning Spool .............................................................................13
Viewing the Dunning Notice ...............................................................................14
Customer Master Data gets auto updated with the Dunning Level ....................14

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CHAPTER 9 DUNNING CONFIG AND EXECUTION

Introduction

Sometimes your business partners may fall behind on payments. You can send them a payment
reminder or a dunning notice to remind them of their outstanding debts.
The SAP System allows you to dun business partners automatically. The system duns the open
items from business partner accounts in which the overdue items create a debit balance. The
dunning program selects the overdue open items, determines the dunning level of the account in
question, and creates a dunning notice. It then saves the dunning data determined for the items
and accounts affected.
You can use the dunning program to dun both customers and vendors. It may be necessary to dun
a vendor if he or she has a debit balance as a result of a credit memo. If a customer is also a
vendor, you can offset the account balances against one another.

The main dunning payment program configuration menu has pushbuttons for different areas. To
ensure that the configuration is complete, we will start to work on dunning procedure overview.
Afterwards, we will work from left to right through each pushbutton.
The different areas will require minimum configuration changes if we copy an existing dunning
procedure and adapt only company code specific configuration. The standard system contains
some common dunning procedures and their corresponding forms.

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CHAPTER 9 DUNNING CONFIG AND EXECUTION

Dunning procedure - FBMP

Via Menus

IMGFinancial Accounting (New) Accounts Receivable and Accounts

Payable Business transactions Dunning Dunning procedure

Via Transaction Code

FBMP
The dunning procedures are company code independent. They determine Dunning levels, dunning
Intervals, grace days for due date determination

2.1

Maintain Dunning Procedure

2.2

Dunning Procedure

Click on

and provide the below details.

Ignore messages, if any.

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CHAPTER 9 DUNNING CONFIG AND EXECUTION

2.3

Dunning Levels

Click on
The number of days in arrears is defaulted by the System: it suggests the line item grace period for
the first dunning level then the dunning interval in days are added to the days in arrears of the
previous dunning level.
You can specify per dunning level that interest is to be calculated.
If you set the indicator always dun, a dunning notice will still be printed even if no change (no item
has reached another dunning level and no new item was included) has been made to the dunning
proposal since the last dunning run.
The items can be printed to give the customer/vendor an overview of the whole account balance.
You can enter a number of days if a payment deadline for payment of the overdue items is to be
entered in the dunning notice. The number is added to the date of issue of the dunning run and
therefore gives the payment deadline.
Its possible to print a dunning notice in a legal dunning procedure, although no further account
movements have occurred.

Click on

to go to main screen

Days in arrears after which a dunning notice will be sent

Days in arrears which at least one item in this account must have for a dunning notice to be created. These
minimum days in arrears have no influence on calculating the days overdue.

Grace periods per line item

Grace periods per line item which are taken into consideration during determination of the due date for the
dunning run.
An item whose days in arrears are smaller or identical to the grace periods, is taken as not due for that
dunning notice.
These grace periods are not taken into consideration when calculating the dunning level of the item. It is
made exclusively by means of the days in arrears of the item.

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CHAPTER 9 DUNNING CONFIG AND EXECUTION

2.4

Charges

Click on

Update Dunning Amount and Dunning Charges

2.5
Click on

Minimum Amounts
. Input currency key as USD, if prompted.

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CHAPTER 9 DUNNING CONFIG AND EXECUTION

2.6

Dunning Texts

Click on

Click

and click on

Message:

Assigning Dunning Procedure in Customer Master

Assign the dunning procedure to the customer through FD02 in co code area under
Correspondence tab.

Click on

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CHAPTER 9 DUNNING CONFIG AND EXECUTION

Execution of Dunning - F150

Via Menus

Via Transaction Code

Accounting Financial Accounting Accounts Receivables Periodic

Processing Dunning
F150

Entering parameters in the dunning program provides information on how it has to run. The
parameters of an old dunning run can be referenced and the dates adjusted.
The dunning run selects the accounts, examines them for overdue items, checks if they
have to be dunned, and assigns dunning levels to them. All dunning data is stored in a
dunning proposal.
The dunning proposal can be edited, deleted and recreated as often as necessary until the
dunning clerk is satisfied with the result.
If desired, this step can be skipped and the dunning run can be followed directly by the
printout of dunning notices.
In one step, dunning notices are printed and dunning data is updated in the master records
and associated documents.

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CHAPTER 9 DUNNING CONFIG AND EXECUTION

4.1

Check customer overdue items in FBL5N before Dunning

4.2

Use Transaction code F150 to execute dunning program

4.3

Dunning Parameters
Click on

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CHAPTER 9 DUNNING CONFIG AND EXECUTION

Click on
Message:

4.4

Additional Log

Click on

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CHAPTER 9 DUNNING CONFIG AND EXECUTION

4.5

Status

Click on

4.6

Schedule

Click on

Click on

10

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CHAPTER 9 DUNNING CONFIG AND EXECUTION

4.7

Click on

4.8

Schedule the job

to refresh.

Print is Complete

Click on

Select Continue

11

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CHAPTER 9 DUNNING CONFIG AND EXECUTION

Select Print
Click on
Click on
Click on
Click on

4.9

to see the log

to see the list
to delete the dun proposal
to see the Dunn. History

Dunning List

Click on

4.10

Individual Dunning Notice

Click on

12

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CHAPTER 9 DUNNING CONFIG AND EXECUTION

Click on

4.11

to see the print out

Checking the Dunning Spool

Select System Own Spool Requests or Alternately, Use T code SP01

Click on

13

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CHAPTER 9 DUNNING CONFIG AND EXECUTION

4.12

Viewing the Dunning Notice

4.13

Customer Master Data gets auto updated with the Dunning Level

Use Transaction code FD03 to display dunning level

14

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