Filing System (10 Folder)

1. First Tranche RFR

2. Second Tranche RFR
3. Third Tranche RFR
4. Procurement and Finance
a. POW
b. Detailed Estimates
c. Variation Order
d. Community Procurement Plan
e. P.O.s and Contract
f. Disbursement vouchers and attachment
g. CF red Flag Monitoring Reports
h. As built documents
5. Infrastructure
a. monthly physical progress report
b. ESMP
c. QC plan and QC results
d. Concrete pouring request
e. Permit
f. Environmental Social and Safeguard Checklist
g. Communications and minutes of meetings
h. Weekly progress meeting
i. Problem resolution meeting
6. CEAC Process
a. Minutes of ACT, MCT, MIAC etc. meeting
b. Social Investigation
c. Participatory Situational Analysis
7. Sub-project Completion Report
a. Site Validation Report
b. Mutual Partnership Agreement
c. Cost Analysis of completed SPs
d. Sub-project benefits generation report
e. Joint Inspection report
f. Final Inspection Report
8. Post Project Financial References
a. Monthly sub-project financial reports
b. Actual LCC Delivery
c. Bank Certification of Account Closure
d. BSPMC certification of no pending obligation and no remaining works\
9. SET and CF monitoring report
10.No Objection Letter (NOL)