What Are the Required Accompanying Documents for Each RFR?

Each RFR must be accompanied by the following supporting documents:

A. FIRST TRANCHE

1. Request for Fund Release Slip

2. Barangay Council Resolutions
3. Sub-Project Agreement
4. Bond Premium of Treasurer
5. Notarized Deed of Lot Donation for titled lot or Quit Claim for non-titled lots
6. MIBF Resolution
7. Program of Works with detailed estimates (with signature of Municipal Mayor
and Barangay Captain to confirm LCC commitments).
8. Planned Community Procurement Packaging and Schedule of In-kind LCC
9. Local Counterpart Contribution for Sub-Project Implementation Monitoring
Report1
10. Bank Certification indicating the community bank account number or Bank
Statement
11. Photographs of the proposed site (at least three). For water system, source,
reservoir and pipeline right-of-way; roads, photo covering starting stations
projected towards the mid-section or the whole road right-of-way, if possible
and photo projected from the end station towards mid-sections
1
Shall be prepared by the Municipal Financial Analyst

Additional Requirements per Project Type

For infrastructure projects (Roads, Bridges and Drainage System):

1. Guidelines for Technical Review of Proposed Infra Sub-Project

2. Implementation Work Schedule (Gantt Chart)
3. Bill of Quantities / Quantity Take-Offs
4. Indirect Cost breakdown
5. Cost Benefit Analysis
6. ME Certification on the approved productivity outputs, unit rates and unit
costs
7. Material Testing Result
8. Technical Plans and Specifications
o Specifications
o Profile indicating slope percentage and proposed and existing
structures (if any)
o Traverse indicating proposed and existing structures (station defined)
o Cross section (cut and fill) at 20 meter interval
o Schedule of cross / side ditches and canal
o Road sections where slope protection and cross drainage maybe
required
o Typical and Structural Details
o Structural / Standard Design for Box Culvert and Bridges

For Water System Sub-Project:

1. Hydraulic Analysis
2. Water Reserve Requirements
 3. Bacteriological examination of water source
4. Certification from Rural Sanitary Inspector if the bacteriological
examination of water source has not been done.
5. Rain water collection report that provide discussion on the demand-supply
analysis in order to determine the actual reservoir capacity. The said
report will have to be done by the service provider, duly noted by the
Deputy Area Coordinator or Area Coordinator.

For Enterprise and Human Resource Development Sub-Project:

1. Proposal/Feasibility Study

For Waste Disposal Sub-Project:

1. Training design for the conduct of solid waste management

For Environmental Protection / Preservation Sub-Project:

1. Environment Management Plan (EMP) / CNC / Initial Environment

Examination (IEE Checklist / report) to secure Environmental Compliance
Certificate (ECC)
2. Environmental and Social Safeguard Checklist
3. Department of Environment and Natural Resource – Environmental
Management Bureau Certificate of Non-Coverage in accordance with the
revised procedural manual for DENR Administrative Order # 30 Series of
2003 PD 1586.

For Income Generating Sub-Project

1. Derivation of the agreed tariff computation

B. SECOND TRANCHE

1. Request for Fund Release Slip

2. Narrative Report (if there is a big variance (more than 15%) in physical &
financial accomplishment)
3. Minutes of Barangay Assembly Meeting
4. Photographs of Sub-Project progress
5. Registered Deed of Lot Donation for titled lots
6. Status of Sub-project Fund Utilization
7. List of Checks Issued (Form No. 64)
8. Local Counterpart Contribution for Sub-project Implementation Monitoring
Report1
9. Physical Progress Report
10. Bank Statement/Snapshot
11. Operation and Maintenance Final Plan with notarized Mutual Partnership
Agreement
1
Shall be prepared by the Municipal Financial Analyst

C. THIRD TRANCHE

1. Request for Fund Release Slip

2. Status of Sub-project Fund Utilization
3. List of Checks Issued
4. Local Counterpart Contribution for Sub-project Implementation Monitoring
Report1
5. Physical Progress Report
6. Bank Statement/Snapshot
7. Certification indicating the total cost of remaining materials to be procured
and total cost of labor and other related expenditures to be incurred to
complete the Sub-project
8. Certification of any pending financial obligations e.g. unpaid delivered
materials, services rendered but not yet paid (wages/ payroll) and other
incurred but unpaid related expenditures
9. Barangay Assembly resolutions confirming the certifications
10. Joint Inspection Report
1
Shall be prepared by the Municipal Financial Analyst

If Contingency Cost is requested:

1. Certification of Price Escalation and/or Underestimated Program of Work

(POW)
2. Certificate of Extra Work
3. Cost Comparison Analysis (Planned vs Actual Procurement Packaging)
4. Variance Analysis