SAP ERP Financials: Common Errors in APP

(Automatic Payment Program)

Posted by Venkat Emani May 13, 2013
Common Errors in APP (Automatic Payment Program)
Common errors encountered while executing F110 (APP) and resolutions are listed out here, hope
these are helpful to troubleshoot the errors.
1) No valid payment method found
Maintain payment method in vendor master or in the invoice. Payment method has to be maintained at either in
vendor master or in the vendor invoice
2) Company codes XXXX do not appear in proposal XX.XX.2011 XXXX( Run date & Identification)
Please check if you have any open items for the vendors or not for the dates you are running proposal. Check
with FBL1N report for the chosen vendor. This is telling you that F110 could not find any records that meet
those criteria. As it is a generic message and the error can be because of any reasons or combination of
multiple reasons.
A review of the additional log should help you to identify exact reason for not selecting a particular invoice.
3) Payment in Currency XXX, payment method X: No valid payment procedure
The payment program could not find a combination of payment method and house bank account with which the
payment can be carried out.
You might have restricted the payments for a particular currency/ currencies; you may have to change
currencies restrictions if required.
4) Account XXXXXX XXXX (Vendor Account number and Company code) blocked by Payment proposal
XX.XX.2011 XXXX (Run Date & Id)
Once you make a proposal for a vendor, you cannot create another proposal for the same vendor unless and
until first one is completed i.e. payment run is over. Unless payment run is over, vendor is locked for another
proposal
Option1: complete the earlier proposal and continue the current proposal
Option2: Delete the earlier proposal and continue the current proposal
5) Minimum amount has not been reached
If your vendor due amount is less than threshold minimum amount, then your invoice will go into exception list
in F110. That means that the amount less than the minimum amount specified in the configuration will not be
paid.
Exception is that if the payment method is maintained in the invoice, system will not consider the minimum
amounts. That means you can pay the amounts less the minimum amount by giving the payment method at
invoice level.

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SAP ERP Financials: Common Errors in APP (Automatic Payment Program)

6) Account or Invoice is blocked for payment

Item is blocked for payment means that the Invoice is blocked for payment. You need to manually unblock
the invoice or wait for it to get unblocked. Account is blocked for deletion means that the vendor is blocked for
payment remove the block in XK02 transaction or see it is flagged for deletion in XK05
7) Required details are no maintained in Vendor Master
If you select the Street/PO Box Postal Code, Bank Account number as mandatory in the FBZP Configuration
and those details are not maintained in the vendor master system throws an error.
8) No pymt possible because items with a debit bal.still exist; see job log ( Contributed by Godavari SAP Ravi
Sankar Venna)
If a vendor has debit balance, it will be shown under exception list with this message. Automatic payment
program will pay a vendor with credit balance only.
If there is a debit balance on vendor due to any down payment, that needs to be adjusted while making the
payment for invoice. Otherwise, only making payment to invoices would be incorrect and the down payment
would remains the same on the account.
Therefore, it needs to be configured in FBZP.
==> All Company Codes
Include the special G/L indicators to be paid. Then they will also be selected within the payment and the invoice
amount would be adjusted accordingly.
9) Withholding tax information missing from line items ( Contributed by Aniruddha B Mahalle )
This error is because, if we update some with-holding tax parameters in vendor master after posting some
vendor transactions.
In order to resolve this error, follow these steps:
1. Delete the payment proposal in F110 transaction in which the aforesaid error occurred.
2. Go to SAP transaction SA38 and enter the program name: RFWT0010
3. In the next screen, mention the affected vendor or range, mention your company code, mention the date
specifications, select following options as per your requirement
4. Add new with-holding tax types
5. Copy with holding tax codes from master record
6. Also down payment and partial payments with with holding tax codes
7. Do not enter withholding tax code
8. Delete w/tax no longer relevant.
Check the result in 'TEST' mode first and then do the update run.
Again generate the payment proposal in transaction F110 and now we can edit (reallocate) the items which
were affected earlier due to the withholding tax error.

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SAP ERP Financials: Common Errors in APP (Automatic Payment Program)

Sada Bandla
Jun 20, 2014 7:41 AM
Nice Presentation Mr. Venkat.
sampathreddy karra in response to Godavari SAP on page 9
Dec 3, 2013 7:36 AM
hi ,
the above error will come when the vendor having open items that balance is Debit balance. like credit memos
and excise payment
Lakshmi Sama
Nov 14, 2013 10:30 AM
Hello Venkat,

Really it is a good document. Thanks for sharing this information

and keep posting.

Regards,
Lakshmi S
Sushrut Daryapurkar
Oct 28, 2013 1:40 PM
Hi Venkat,

Really an useful post

Thanks and Warm Regards,
Sushrut Daryapurkar
N Balaji Bharath
Oct 28, 2013 1:25 PM
Dear Venkat,
Really useful and valuable solutions for APP error.
In addition, I would like to add some update for 1st point.
We can maintain payment method in both Vendor Master & vendor invoice. If there is any difference between
these two, then the payment method in vendor invoice line item will take high priority than vendor master.
Thanks & Regards,
Balaji Bharath. N
Sapan Agarwal

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Oct 26, 2013 5:15 PM

Dear Venkat,
Thanks for a nice compilation.
I also want to add one simple but not so common error,
No valid payment method found: As you have already mentioned this error in the first point,
but this error is displayed in proposal many times.This error is also displayed when there is not enough
Available balance for the bank selected in the FBZP settings.
I have one more advice u can add the errors reported by other people in your document so other donot need to
go through the long comments
Regards,
Sapan Agarwal

PS.. I am unable to change this colour to black

Jazib Tariq
Oct 26, 2013 12:54 PM
Helpful Document.
I am facing one problem. While editing prosposal . I want to add the withholding tax naration from which vendor
its come.
How can i do this.
Helia Antonio
Sep 12, 2013 1:49 PM
Very Informative. thanks.
Kenneth Chan
Aug 24, 2013 2:05 PM
This is excellent, quite helpful indeed!
Venkat Emani in response to YongWook Jung on page 4
Aug 14, 2013 2:33 PM
Thank you Jocob
YongWook Jung
Aug 13, 2013 1:27 PM
Total Solution for all error logs in APP. Thanks.
Regards,
Jacob YW Jung.
Venkat Emani
Aug 8, 2013 3:45 PM

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Thank you Diwakar, Santanu,Keith for your comments

Diwakar reddy Redlapalli
Aug 3, 2013 1:39 PM
Hi Venkat,
Very helpful Blog.
Thanks
Diwakar
Santanu Das
Aug 1, 2013 3:22 PM
Very helpfull
Keith Aiyam Fenangad
Jul 31, 2013 5:11 AM
I think you can include the "erro" when using a incoming payment method to pay for customer open items or
vice versa.
And, also I think this resource could be extended to the erros encountered during the creation of paymnet
advices and DME files. I hope that you extend this.
Thanks!
Naresh Krishnamoorthy
Jul 30, 2013 11:25 AM
Good resource for all
Thanks
Naresh K.
Nifrash Rahmathulla
Jul 30, 2013 9:26 AM
Hi Venkat,
Really help full blog..i am facing lots of erros what u have mentioned it's really usefull to me thanks and keep it
up the good work..
Venkat Emani in response to ram kumar on page 5
Jul 22, 2013 4:25 PM
Thank you Ram .
ram kumar
Jul 22, 2013 4:16 PM
Information given is very useful.. Great job. Thanks a ton ...

Ramkumar

Venkat Emani in response to nas riz on page 6

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Jul 18, 2013 4:27 PM

Thank you Syed Rizvi for the appreciation, I will definitely share more information !
nas riz
Jul 18, 2013 4:15 PM
Hi Venkat
Really appriciate it, your post is good. Please keep posting if you have other material.
Regards
Syed
Venkat Emani in response to GAUTAM MISHRA on page 6
Jul 18, 2013 3:54 PM
Thank you Gautam
Venkat Emani in response to Mohd Shazaly A J on page 7
Jul 18, 2013 3:54 PM
Thank you Jamil
Venkat Emani in response to Satyendra . on page 6
Jul 18, 2013 3:53 PM
Thank you Satyendra
Satyendra .
Jul 18, 2013 3:41 PM
Hi Venkat,
Thanks i appreciate your post...
Best regards,
satya
GAUTAM MISHRA
Jul 18, 2013 8:50 AM
Appreciable . Keep posting . Thanks For the Knowledge Transfer
Sethuraman Ganesamurthy in response to mohammed mudasir ali on page 6
Jul 11, 2013 4:56 AM
Hi Mohammed,
Simple. Give only that document number as input in APP.
mohammed mudasir ali in response to Venkat Emani on page 7
Jul 10, 2013 4:01 PM
Hi, I am FI Consultant can you please tell I have 1000 open items to pay but i want only one to pay one how
can i do this? in APP

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Aniruddha B Mahalle in response to Aryan Fida on page 7

Jul 8, 2013 7:37 AM
Hello Aryan,
You can use standard SAP program SAPF110R for mass deletion of proposal/payment runs.This program will
delete all the payment runs upto the date specified in its execution. So be careful while using this functionality.
But if you want to delete a particular proposal/payment run which was abruptly terminated by the system, you
will have to manually delete the entry from the table.

Regards
Aniruddha
Mohd Shazaly A J
Jul 8, 2013 7:33 AM
Indeed a well documented errors for F110, definitely will recommend my Finance - AP user to refer to this
material.
Venkat Emani in response to Marssel Vilaa on page 7
Jul 6, 2013 6:43 PM
Thank you Marssel for the the compliments
Marssel Vilaa
Jul 6, 2013 5:44 PM
Excelent personal log. I always recommend students have this notes.
Regards
Aryan Fida
Jul 6, 2013 3:03 PM
adding to the list sometimes errors also occurs or the complete open items are not selected because may be
the earlier proposal run was abrubtly terminated in such cases the entries goes and sits in REGUS table and
next time when you try to make payment to the same vendor system does not select those items which are
locked in REGUS table
we manually go and delete then the system works fine... I don't knoow if that is the correct way of doing it but it
works fine.. if anybody knows a std program to avoid this please update
Thanks
Aryan
Venkat Emani in response to Sethuraman Ganesamurthy on page 7
Jul 5, 2013 3:03 PM
Thank you Sethuraman
Sethuraman Ganesamurthy

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Jul 5, 2013 5:55 AM

Hi Venkat,
Good one. Short and sweet.
Aniruddha B Mahalle
Jul 4, 2013 12:21 PM
Hello Venkat,
Very helpful post. I would like to add one more point regarding withholding tax error in 'Automatic Payment
Program F110'---->Edit Proposal----->Reallocation.
Sometimes we get the following error:
"With-holding tax information missing from line items."
This error is because, if we update some with-holding tax parameters in vendor master after posting some
vendor transactions.
In order to resolve this error, follow these steps:
1. Delete the payment proposalin F110 transaction in which the aforesaid error occurred.
2. Go to SAP transaction SA38 and enter the program name: RFWT0010
3. In the next screen, mention the affected vendor or range, mention your company code, mention the date
specifications, select following options as per your requirement

Add new with-holding tax types

Copy with holding tax codes from master record
Also down payment and partial payments with with holding tax codes
Do not enter withholding tax code
Delete w/tax no longer relevant.

Check the result in 'TEST' mode first and then do the update run.
Again generate the payment proposal in transaction F110 and now we can edit (reallocate) the items which
were affected earlier due to the withholding tax error.
.
Please update this information in your post if found useful.
Regards
Aniruddha Mahalle
Venkat Emani in response to Umamageshwaran Srinivasan on page 8
Jul 1, 2013 2:43 PM
Thank you Umamageshwaran
Umamageshwaran Srinivasan
Jun 30, 2013 11:58 AM
Very Nice.
If possible, update the Ravi's comment in point 8.

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Venkat Emani in response to Ravi Sankar Venna on page 9

Jun 22, 2013 3:44 PM
Thanks Ravi for the addition.
Ravi Sankar Venna
Jun 21, 2013 12:58 PM
Nice blog Venkat.
I would like to add an update for point 8.
If there is a debit balance on vendor due to any down payment, that needs to be adjusted while making the
payment for invoice. Otherwise, only making payment to invoices would be incorrect and the down payment
would remains the same on the account.
Therefore, it needs to be configured in FBZP.
==> All Company Codes
Include the special G/L indicators to be paid. Then they will also be selected within the payment and the invoice
amount would be adjusted accordingly.
Kind Regards,
Ravi
Louise O'Driscoll
Jun 21, 2013 11:12 AM
clear and concise thanks for this
Venkat Emani in response to Godavari SAP on page 9
Jun 17, 2013 10:25 PM
This point is added, thanks Godavari,for the contribution
Godavari SAP in response to Srinivasan Ravichandran on page 10
Jun 15, 2013 12:19 PM
Hello Venkat,
Good one. Can you please include this one also -

No pymt possible because items with a debit

bal.still exist; see job log.
Pls let me me know the possible reasons for this error.

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Thanks
Srinivasan Ravichandran
May 15, 2013 1:16 AM
Nice and simple

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