Professional Documents
Culture Documents
Project Team
List of Resource Personnel
Mission Leader
Dr. N.S. Rathor, DDG (Engg.)
IASRI, New Delhi (Lead Institute)
Dr. A.K. Choubey, HoD, CA
Dr. Alka Arora, Sr. Scientist
Dr. Sudeep Marwaha, Sr. Scientist
Smt. Shashi Dahiya, Scientist
Sh. S. N. Islam, Scientist
Smt. Angshu Bhardwaj, Scientist
Sh. Soumen Pal, Scientist (till 30th September, 2012)
Sh. A.P. Sharma, F&AO
Sh. K.P.S. Gautam, SAO
IBM Team
Sh. Amit Bothra
Sh. Madhur Keswani
Sh. Sameer Sachdeva
Sh. Anil Sharma
Sh. Ravi Kant Singh
Sh. Navroz Singh Dhillon
Sh. Alok Saraogi
Sh. Pushpendu Roy
Sh. Sapthagiri Srirangam
Smt. Sneha Yadav
Sh. Sourabh Kumar
Sh. Nitin Batta
Smt. Lakshmi Sowmya
ICAR
Sh. Devendra Kumar, Dir (F)
Sh. Sanjay Gupta, Dir (A) (till July, 2012)
Sh. J. Ravi, Dir (P)
Dr AK Vasisht, ADG(PIM/ESM)
Ms. Namrta Sharma, DS (P)
Sh. Rupesh Sharma, SO (GA)
Sh. Harpal, SO (Cash-I)
Sh. Dilip Roy, CASH DISBURSEMENT
Sh. SK Behera, DS (GAC)
Sh. Rajiv Mangotra, DS (P)
Smt. Rashmi Rao, Deputy Director Finance
Sh. GP Sharma, DDF
Sh. S K Pathak, SF&AO
Sh. S K Sharma, F&AO
Smt. Sunita Arya, SF&AO
Smt. Rajashree Sunil, US (Tech & WS)
Sh. Naresh Kumar Arora, F&AO (Edn)
Sh. Kanhaiya Lal Chowdhary, DS (Edn)
NDRI, Karnal
Sh. J.K. Kewalramani, JD (Admn) & Registrar
Sh. Vishal Acharya, AF&AO
Sh. Brahm Parkash, AAO
Sh. S George, CF&AO
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NBPGR
Sh. B K Bansal, F&AO
Sh. S K Sinha, SAO
CIFE, MUMBAI
Sh. Suresh Chandra, CF&AO
Sh. Suresh Kumar, CAO
Dr. S. Jahageerdar, Officer In-Charge, IT
IARI
Sh. Radhey Shyam, CF&AO
Sh. P.K. Jain, CAO
NAARM, Hyderabad
Sh. Sanjay Kant, JD (Admn) & Registrar
Sh. Jakir Hussain Khilji, F &AO
DKMA
Sh. Himanshu, Scientist, DIPA, ICAR
Sh. Naresh Kumar Arora, F&AO(Edn)
CMFRI
Sh. Rakesh Kumar, CAO
Sh. AV Joseph, SF&AO
CRIJAF
Sh. K.P. Nath, F&AO
Sh. M.K. Pachauri, SAO
Dr. D. Barman, Scientist
NAIP
Sh. S Bilgrami, CF&AO
Sh. Kumar Rajesh, US
IVRI
Sh. Pankaj Kumar, Joint Secretary
ICAR-REC
Sh. Pushapanayak, CAO
Core Human Resource Management System (HRMS) User Manual Version 20.0
Date of Release
19 April 2013
Client
Project
Author
Reviewer
Approved by
Date:
Control Assurance by
Date:
Date:
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REVISION HISTORY
Document Title: Core Human Resource Management System User Training Manual
Document No.:
Version No.
Issue Date
Change Details
Owner
1.0
29 Apr-2013
No Previous changes
Pushpendu Roy
10.0
25-Nov-2014
Guneet Bagga
23-May-2015
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Approved by
Remarks
Core Human Resource Management System (HRMS) User Manual Version 20.0
Table of Contents
1
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1.7.1
Applying Leave through Forms ........................................................................................................................................................................................... 77
1.8
ENTER DEPENDENT & NOMINEES DETAILS .................................................................................................................................................................................... 79
1.8.1
Enter Dependent/Nominee Address & Phone .................................................................................................................................................................. 80
1.8.2
Enter Nomination Details ..................................................................................................................................................................................................... 84
1.9
CREATING A VACANCY .................................................................................................................................................................................................................... 86
1.10
CREATING AN APPLICANT............................................................................................................................................................................................................ 88
1.10.1 Mapping Applicant to Vacancy ............................................................................................................................................................................................ 90
1.10.2 Hiring the Applicant ............................................................................................................................................................................................................... 93
2
REPORTS .............................................................................................................................................................................................................................................. 95
2.1
2.2
2.3
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Screenshots
Steps
and
Enter the Username and Password as provided (individual user name/password to be used). Password need to
be changed on first time login.
On logging into the application, a new page consisting of the responsibilities assigned to the user and the active
notifications for the user will open up.
User Name
Password
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1.1
Menus
Attachment
New
1.
2.
3.
4.
Find
Save
Clear Record
Delete Record
New: Use this icon to create a new invoice. Alternative navigation: File->New
Find: Use this icon to invoke find (query) screen. The keyboard short cut is F11 key.
Save: Use this icon to save the record. Alternative navigation: File->Save or press CTRL + S
Clear Record: Use this icon to clear the current (selected) record. This however does not delete a record that has
already been saved. Alternative navigation: Edit->Clear->Record
5. Delete Record: Use this icon to delete the current (selected) record. Alternative navigation: Edit->Delete
6. Attachment: Use this icon to attach text files or other files if required.
Keyboard Shortcuts
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Keyboard Shortcut
F11
Prefix or suffix with %
CTRL + F11
F4
CTRL + L
SHIFT +F5
SHIFT +F6
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1.2
This section will help us to know the steps to create a new employee. The steps will also tell you what details need to be put and
where they need to be put
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2.
Fill
in
the
details as required (
PAN
detail
is
mandatory
and
system wont save
unless you put this
correctly)
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3.
Choose Action
as
Create
Employment
4. Click on Save
Button
Click on Save
after you have finished entering.
NOTE : Do not forget to click on save otherwise all your entries would be lost
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1.2.1
This will allow you to view various details of the employee as well as change details as required. You can see the following
a) Name, Age, Marital Status, PAN, Contact No., Email etc.
b) Permanent Address, Correspondence, Home Town Address
c) Personal Information - Religion, Passport Information etc.
d) Educational Qualification Details
e) Dependent and Nominee Details
f)
g) Old Employee ID, Service Book No., Personal File No. and much more
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Note: The effective date on the top left corner of next form appears and from that day onwards it is to be input
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1.2.3
1. Click
Address
on the
button
Button
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Note: The fields marked yellow are mandatory and you cannot save data without filling them.
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1.2.4
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1.2.8
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1.2.9
1)
Click
On
Personal Info
the
6) Click on "Educational
Qualifications"
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Further
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Choose Yes
Post
this
only
employee can benefit
under Section 80U
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1.3
The service details of an employee like his designation, institute working for, pay band and grade pay details are stored here. Apart
from this the service type/category of the employee is given here like Scientist, Technical, Administrative or Casual Labour with
Temporary status.
1) Enter
Organization
name which is the
Name of the Institute
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3) Enter
Employee
Category Scientific,
Administrative
,Technical or Casual
labour
with
Temporary Status
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Choose Pay Band and Grade Pay applicable to the designation you have chosen
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Note: - Payroll Information is updated automatically and you need not type anything
Enter Location of Institute
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Note : The naming convention of Institute location is MI Main Institute, RS Regional Station. Eg. IARI Delhi will be IARI (MI), New
Delhi whereas its Wellington regional station will be IARI (RS), Wellington
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and
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3. Professional
Tax
Organisation ICAR
PT
Organisation
<<State Name>>
Note - Professional Tax Organisation ICAR PT Organisation <<State Name>> where state name is the state where the
employees place of work is. Eg. For IASRI employees it is Delhi (DL)
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Salary
Refer Payroll Guide to learn how to add elements and input values
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1.4
This is one of the most important sections of the HRMS system. You can enter/edit service details of an employee from this screen.
This screen is important to do transactions related to transfers, deputations, promotion, lien pay band or grade pay change, dies non,
suspension and many others. This screen maps the service book into the system.
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Case: If any employee transferred from other institute to your institute then you have to transfer the same in ERP system also.
1.
Go to XXXX Establishment & Personnel Section Responsibility. Click on Open employee service record search
the employee by name or by user id -> Click on Service Detail. Click on Payroll related -> select Pay method ->
change the effective date to last day in institute -> end date the pay method
2.
Now go ICAR Transfer responsibility to transfer from one institute to another. Change the effective date to DOJ
of employee in current institute.
Go to Service Detail and update organization name, payroll, location and other relevant information and then save it.
Case : Suppose an employee is to move from IASRI to IARI under following circumstances
1. Last day of service at IASRI 19 Aug 2013 - To be done by IASRI admin/personnel staff
2. Joining Time for IARI 20- Aug 2013 to 21 Aug 2013 To be done by IASRI admin/personnel Staff
3. Regular employee of IARI 22 Aug 2013 To be done by IARI admin/personnel staff
NOTE : All transactions to be done in Update Mode and not Correction Mode
Step 1 - To be done by IASRI admin/personnel staff
1. Date Track to 19 Aug 2013
2. Choose service change reason as Transfer on Own Request or Transfer on Public Interest as applicable
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Step 3 To be done by IARI admin/personnel staff as on 22 Aug 2013
1. Date Track to 22 Aug 2013
2. Change Status to Regular
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1.4.2
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1.4.3
Navigate to "Status"
field and select the
value
"Active
Assignment" from the
list of values.
Navigate to "Service
Change Reason" tab
on the Assignment
Form and select the
value- Return from
Lien.
Click on Save button
on the toolbar.
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1.4.4
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1.4.5
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1.4.8
relevant
Any Other
Information
Relevant
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Reference
of
the
Date
Co-owners
(if
Enter
Any
Other
Relevant Information
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1.5
Retirement
"Retirement
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Retirement
Choose
Leaving
Reason as Voluntary
Retirement
or
Resignation
as
applicable.
Enter the Office Order
Issue Date (O.O Issue
Date), Superannuation
Date
and
Actual
Resignation Date
Click
button
on
"Retire"
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1.5.2
Click
on
Service
Details
Click on Probation &
Notice Period and
insert notice period
details
Press F4
Click on Personal Info
Click on
Details
Retirement
Choose
Leaving
Reason as Voluntary
Retirement
or
Resignation
as
applicable.
Enter the Office Order
Issue Date (O.O Issue
Date), Superannuation
Date
and
Actual
Resignation Date
Click
button
on
"Retire"
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1.6
Leaves
Click on Establishment
& Personnel section->
Personal info -> leave
details.
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be
Click on Save.
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1.7
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1.7.1
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Click
on
Details
Contact
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Enter Phone Numbers as applicable
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In case employee has not specified Nominees through Self Service and the situation is such that Admin needs to specify
Nominee Details
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1.8
Creating a Vacancy
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1.9
Creating an Applicant
Click on people->Enter
& Maintain.
Choose Applicant
Press New
New
open.
Form
would
Number
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Press Save
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Vacancy
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The details will be automatically filled directly from the vacancy details you had filled earlier
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1.9.2
Click on People->
Enter& Maintain.
Find that Applicant for
which you want to
change Action.
Change the date to
future date from which
he/ she was created
as Applicant.
Vacancy
Change
Status
Accepted
to
Click on Action.
Select Hire Applicant.
Applicant
change
employee.
in
would
to
Click on Save.
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2 Reports
2.1
Click on
View -Requests
S. No.
Report Name
Report Description
ICAR HR Scientific
In Position Breakup
Report
With Shows the Scientific InSpecially
Abled position Strength in an Institute
Details
with disability counts
ICAR HR Scientific
In Position Breakup
Report - Without Shows the Scientific InSpecially
Abled position Strength in an Institute
Details
without disability counts
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ICAR
HR
NonScientific Sanctioned Gives Sanctioned strength
Strength Report
details for Non-Scientific staff
ICAR
HR
NonScientific In Position
Report
With Gives In position strength
Specially
Abled details for Non-Scientific staff
Details
with disability count
ICAR
HR
NonScientific In Position
Report - Without Gives In position strength
Specially
Abled details for Non-Scientific staff
Details
without disability count
ICAR
HR
NonScientific
Vacant Gives count of Non Scientific
Report
Vacant Positions
of
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ICAR
HR
Superannuation
Gives
details
Report
Superannuation
10
ICAR HR Religion /
Gender
based
headcount Report- Gives Religion/Gender count
Age wise
based on age
11
ICAR HR Religion /
Gender
based
headcount Report- Gives Religion/Gender count
caste wise
based on caste
12
ICAR HR Religion /
Gender
based
headcount Report- Gives Religion/Gender count
religion wise
based on religion
13
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15
ICAR
HR
Employees
Gives details
Qualificaton Report
Qualificaions
17
18
19
ICAR
HR
Pending
Approval
of
employee
Click on
View -Requests
S.
No.
Report Name
Report Description
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Parameters
Core Human Resource Management System (HRMS) User Manual Version 20.0
Click OK
ICAR
HR
Passport
ICAR HR Property
Declaration
Permission/Intimation of aquiring
Transaction Report
property
ICAR
HR
Annual
Immovable
Property
Report
Annual property returns
Noc
Noc for Passport Application
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2.3
ICAR
Employee
Report
APAR
Rating
for
Proof
of
Office Orders
Click on
View -Requests
S.
No.
Report Name
ICAR HR New
Joinee Report
Details of New Joinees
ICAR HR Transfer
Report
Details of Transfers done
Report Description
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Parameters
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ICAR HR Leave
Report
Details of Leaves taken
ICAR
Probation
Report
ICAR HR Category
Wise
Offer
Templates
Generates offer letter
ICAR
Discipline
Report
HR
Status
Details of employees on Probation
HR
Wise gives discipline
details
wise
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ICAR
Promotion
Order
HR
Office
ICAR HR Pay
Fixation Report
Office Order confirming pay fixation
10
ICAR HR Relieving
Office Order for
Foreign Training
Office Order giving relieving order
11
ICAR
Confirmation
Office Order
12
ICAR HR Tenured
Post Office Order
Office Order for Tenured Posts
13
ICAR HR Transfer
Order
Office Order for Transfers
HR
Office Order iving confirmation to
people on probation
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ICAR
HR
Superannuation
Office Order
Office Order for Superannuation
15
ICAR HR
Order
Change
16
18
Office
Home
Office Order for Home Change
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