Types of Property

Real Propertybuildings, apartments, land. Covered in separate

presentation and in MS 733

Vehiclesfour-wheeled motor vehicles. Covered by Tiffany Glover and

MS 527

Pharmaceuticalsmedical supplies. Covered by Evelyn Dawson and

MS 734

Consumablesthings that are used up in their property life cycle

toner, petrol, water filters

Personal Propertyitems with an expected life span of over one year,

the topic of this presentation and MS 511

Four Types of Personal Property

Sensitive Assets
Capable of containing PII
OR
Costing over $100 and susceptible to theft, ie , easily
converted to personal use/in high demand
locally/portable
Nonexpendable Assets
Life expectancy of over one year
Cost per unit of $500 or more

Four Types of Personal Property

Residential Assets
Loaned to a USDH for use in their residence
Life span of over one year
Costing over $100
Other Assets
Cannot contain PII
Cost less than $100 in a residence or less than $500 in an
office
Do not need to be tracked in BarTracks, the inventory
software system.

Flowchart

Who controls the assets at Post?

Property Account
Holder

Property Officer

Database
Management

Conducting
Inventory

Purchasing/
Disposal

How to control the assets at Post?

Types of property controls

Bar code labels
BarTracks database
Assigning assets to people directly
Capital Asset reports quarterly
Inventories
Everything annually
Portable PII semi-annually
Training all staff on their responsibilities

Why do we have different levels of

control for different asset types?
Risk management
Value of time spent vs value of asset
Potential damage to Post/Peace Corps
What types of assets have historically suffered the

most thefts/losses?

Benefits of regular inventory

A report of all required personal property and its current

location and condition

A report of any missing assets that could not be located;
this is Posts Loss Report. Posts/RROs with excessive loss
reports may be subject to evaluation by PC Headquarters.
An updated and more accurate BarTracks database as
information gained in the inventory is used to update the
records in BarTracks
Increased accountability among PC staff and Volunteers
leading to decreased waste, fraud, and abuse of PC
property

Capital Assets
The term Property, Plant and Equipment (PP&E) means tangible assets that
have estimated useful lives of at least two years, exceed the applicable
capitalization threshold, were not acquired for the purpose of resale, and were
acquired with the intention of being used by the Peace Corps.
Category

Individual Item

Aggregate Purchase

Vehicles

$10,000

Non-applicable (N/A)

IT Hardware

$25,000

$25,000

Purchased Software

$25,000

$25,000

Developed Software

$25,000

N/A

Leasehold Improvements $25,000

N/A

Other PP&E

$500,000

$25,000

Missing, Lost, or Damaged Assets

Lost vs Stolen
Personal Property Loss Report
Cyber Security Incident Report

Excess Property and Disposal

Process of declaring property excess
SF-120
Disposal options, in this order
Transfer to another Post or USG agency (SF-122)
Sale via auction conducted by US embassy (SF-126)
Sale via auction conducted by independent, commercial
auction house (SF-126)
Sale via auction conducted by Post (requires permission from
HQ) (SF-126)
Donation to local charity or NGO
Destruction/abandonment

Notes Regarding Property Disposals

Peace Corps Employees, Trainees, Volunteers,
contractors or their employees are prohibited from
purchasing, bidding on, receiving as a donation, or
otherwise acquiring Peace Corps property through
direct sale by Peace Corps, through an auction
conducted by Peace Corps, or by any other process
conducted by Peace Corps. The only appropriate
method is through an auction, sale, or other process
conducted by an independent government agency
other than Peace Corps.

Questions?