REPUBLIC OF THE PHIL[PPINES- COMMISSION ON A\ Commonwealth Avenue, Quezorl City, Philippines «9,452 £°5 DIT COA STRATEGIC PERFORMANCE MANAGEMENT SYSTEM (SPMS) PERFORMANCE MANAGEMENT TEAM (PMT) MEMORANDUM FOR Local Government Sector FROM COA SPMS. SUBJECT DATE October 17, 2016 Ma Assistant Commissioner CARMELA 8. REREZ Planning, Finance and Management Secto| Chair, Steering Committee, PMT Survey Questionnaire on COA SPMS Assistant Commissioner DIVINIA M. ALAGON In order to simplify the COA SPMS, the Technical Working Group has come up with a survey questionnaire (copy attached) to gather feedbacks on its existing guidelines and to assess the understanding of the COA officials and employees on the COA SPMS. May we request that the survey questionnaire be distributed and accomplished by your Sector and respective Regional Offices, which shall be properly represented as follows: (——eategoy J] ‘No. of Respondents SectorHead Pe eee Office/Cluster Director 44 Asst, Director SEE EEeeHaeee 1 Supervising Auditor 116" ATL 263° Division/Service Chief 42 StaffiATM. Total 700 "Bxang NCR We will provide each Sector a soft copy of the questionnaire to facilitate its distribution to concemed Regional Offices. Filled-up forms shall be returned to the Risk Management and Budget Office (RMBO) through your Sector on or before October 28, 2016. Thank you for your support and cooperation.Republic of the Philippines COMMISSION ON AUDIT Commonwealth Avenue, Quezon City SURVEY QUESTIONNAIRE STRATEGIC PERFORMANCE MANAGEMENT SYSTEM (SPMS) Date: Ccbeby 17,201, Dear Respondent, In connection with the assessment of COA SPMS, may we request you to provide voluntary response for the data called for, and answer the questions truthfully, The objective of this survey is to gather feedbacks on the existing COA SPMS guidelines in order to simplify SPMS. Please return the accomplished survey form not later than October 28, 2016. Rest assured, your answers will be treated with utmost confidentiality. Thank you Very truly yours, Vows 6 tomo VERONICA Cc. COSCOS Chai, TWG, SMS Part I Personal Information 1. Name (Optional): 2. Age: 3. Salary Grade: | Division/Service | orrice/ctuster pirector Chief 5. Office/Cluster/Sector: Part II ~Assessment of Understanding and Implementation 6. Do you understand the existing COA SPMS? No | Partly Fully 7. Was the COA SPMS cascaded in your Sector/Office/Cluster? No Partly Fully a. If no, is there a need for a cascading program to disseminate information regarding SPMS? Page 4 of 48. Have you personally prepared any of the following? Please check appropriate box/es, {| 1cr pcr | orc [| sven 9, Please indicate your answer on the following statements regarding performance management. { Performance Planning and Commitment, Yes | No a. We conduct meetings/discussions involving supervisors and staff to determine work target/commitment._ f b. We conduct meetings/discussions involving supervisors and staff |___to determine success indicators. c. Work targets/commitments are realistic and achievable. d. The success indicators identified are appropriate measures of Performance Monitoring and Coaching a. My Supervisor and I discuss matters regarding performance |___ including strong points and areas for improvement. accomplishment and performance. Performance Review and Evaluation a. My supervisor exhibits objectivity and fairness in evaluating my performance. b. My extra outputs/works are duly taken into account in the computation of the scores for the criteria on quality, quantity and timeliness and the weight given to activities. Performance Rewarding and Development Planning a,_Jam aware of the importance of the Individual Development Plan b. My Supervisor uses the Individual Development Plan as basis for __ documenting my professional development needs. cc. Lam aware that the results of the performance evaluation is used by the COA PRAISE Committee in determining the top performers qualified for awards and incentives. 40. Is there a need to simplify the PCR forms? [Je []xe Page 2 of 4If yes, please provide specific comment/recommendation to simplify the PCR form. 11. Which part, if any should be changed/improved? Please specify Performance Planning and Commitment Page 3 of 412, Have you encountered any problem as a - Fal Rater — Yes No If yes, please specify the problem. brates [ [ves [__|No If yes, please specify the problem. 13. Which of the following describes the COA SPS? T fare Strongly | Agree | Somewhat | Disagree | Strongly | Desetintion sare ren Diseaee Equitable as a measure of | performance Difficult to accomplish the forms Time consuming 14, Overall, are you satisfied with how SPMS is currently being Implemented? a a 45. In general, what are your comments/suggestions for the Improvement of the COA SPMS? Thank you! Page 4 of 4