RFP for Six Laning from km 287.400 to km 401.

200 section of NH-8 in the states of Rajasthan

& Gujarat (approx. length 113.800 km) on DBFOT (Toll) under NHDP Phase V (package-V)
.
PROCEDURE UNDER E-TENDERING
INSTRUCTIONS TO BIDDERS
(Note: RFP stands modified to the extent required as per these instructions).
DEFINITIONS
a)

C1 India Pvt. Limited: A service provider to develop and customize the software and
facilitate the process of e-tendering on bid service provider model.

b)

NHAI e-Procurement Portal: An e-tendering portal of National Highways Authority of India

(NHAI) introduced for the process of e-tendering which can be accessed on
https://nhai.eproc.in.

Words in capital and not defined in this document shall have the same meaning as in the Request for
Proposal (RFP).
1)

ACCESSING/PURCHASING OF BID DOCUMENTS:

(i)

It is mandatory for all the Applicants to have class-III Digital Signature Certificate
with both Signing and Encryption Certificate (in the name of person who will sign the
Bid) from any of the licensed Certifying Agency (Bidders can see the list of licensed
Certifying Agencies from the link www.cca.gov.in) to participate in e-tendering of
NHAI. The authorised signatory holding Power of Attorney shall only be the Digital
Signatory. In case authorized signatory holding Power of Attorney and Digital
Signatory are not the same, the bid shall be considered non-responsive.

(ii)

To participate in the e-bid submission, it is mandatory for the bidders to get registered
their Firm/Consortium (As qualified in RFQ stage for the Project) with e-tendering
portal http://nhai.eproc.in to have user ID and password which has to be obtained by
submitting an annual registration charges of INR 2,300/- (Rupees two thousand three
hundred only) (inclusive of all taxes to M/s C1 India Private Limited) through epayment gateway on e-tender portal https://nhai.eproc.in. Validity of online
registration is one year. Henceforth, there will be no need of physical submission of
Demand Draft for the same.

(iii)

The complete Bid Document can be viewed/downloaded by the shortlisted bidders

from the NHAI e-tendering portal free of cost (https://nhai.eproc.in) without
furnishing the payment particulars. The bidders shall furnish the details of online
payment against the cost of RFP at the time of submission of e-bid.

(iv)

To participate for bidding, bidders have to pay Rs. 2,60,000/- (Rs. Two Lakh Twenty
Thousand only) towards fee for RFP document (non-refundable) to National
Highways Authority of India through e-payment. Bidders have also required to pay
Rs. 1,295/- (Rs.One Thousand Two Hundred Ninety Five only) inclusive of all Taxes
towards Tender Processing fee (Non-Refundable) in favour of M/s C1 India Private
Limited through e-payment gateway on e-tender portal https://nhai.eproc.in as per
instruction given on e-portal. Henceforth, there will be no need of physical
submission of Demand Draft for the same.

(v)

Detailed tender document can be downloaded from e-tender portal from 07.06.2016
to 21.07.2016 (upto 17.00 Hrs. IST).

Following may be noted-

2.

(a)

Registration should be valid at least upto the date of submission of Bid.

(b)

Bids can be submitted only during the validity of their registration.

(c)

The amendments/clarifications to the Bid documents, if any, will be posted

on the NHAI website

(d)

If the firm/ Consortium (As qualified in RFQ stage for the Project) is already
registered with e-tendering portal of NHAI and validity of registration is not
expired, the firm/ Consortium is not required for fresh registration.

Preparation & Submission of bids:

(i)

Detailed tender documents for RFP may be downloaded from e-tender portal of NHAI
(https://nhai.eproc.in) from 07.06.2016 to 21.07.2016 (upto 17.00 Hrs. IST) and tender
may be submitted online following the instruction appearing on the screen. A buyer
manual containing the detailed guidelines for e-tendering is also available on e-tender
portal of NHAI.

(ii) The following documents shall be prepared and scanned in different files (in PDF or ZIP
format such that file size is not more than 10 MB) and uploaded during the on-line
submission of BID. These documents shall also be submitted in ORIGINAL to NHAI
before the prescribed date & time for submission of BIDs.
(a)

BidSecurityRs.12.44 Crore(Rupees Twelve Crores and Forty Four only)in the

format at Appendix-II;

(b)

Online Receipt of Cost of tender document of Rs. 2,60,000/- (Rupees Two Lakh
Sixty Thousand only) in favour of National Highways Authority of India.

(c)

Proof of payment of tender processing fee of Rs. 1295/- (Rupees One Thousand
Two Hundred and Ninety Five only).

(d)

Power of Attorney for signing of Bid in the format at Appendix-III;

(e)

If applicable, the Power of Attorney for Lead Member of Consortium in the format
at Appendix-IV; and

(f)

An Undertaking from the person having POA referred to in Sub. Cl.(d) above that
they agree and abide by the Bid documents uploaded by NHAI and amendments
uploaded if any.

(j)

Bidder shall comply with the provisions of office Memorandum No. 13030/09/2008vig dated 28.01.2013 issued by NHAI (copy enclosed) i.e.Model agreement furnished
herewith for Integrity Pact (IP) shall be submitted by Applicant with the RFP Bid
duly signed by Authorised signatory & shall be part of the Concession Agreement.

(iii)

The bid (Financial Bid) should be submitted online only in the prescribed format given
in the website. No other mode of submission is accepted.

(iv)

Appendix-1 of the Bid shall be digitally signed by the Authorized Signatory of the
bidder & submitted on-line only. No hard copy of Appendix-1is required to be
submitted.

(v)

It may be noted that scan copies can be prepared and scanned in different files (in PDF
or ZIP format such that file size is not more than 10 MB).

(vi)

It may also be noted that bidders can upload a single file of size of 10MB only but you
can upload multiple files.

(vii)

Date & time for submission of Bids 22.07.2016 upto11:00 Hrs.

The Documents as specified in para 2(ii) above shall be placed in a sealed envelope. The envelope
should bear the following identifications Six Laning from km 287.400 to km 401.200 section of
NH-8 in the states of Rajasthan & Gujarat (approx. length 113.800 km) on DBFOT (Toll)
under NHDP Phase V (package-V)and addressed to.

3.

4.

ATTN. OF:

Mr. Sunil Jindal

DESIGNATION

General Manager (T)

ADDRESS:

National Highways Authority of India

G-5 & 6, Sector-10, Dwarka,
New Delhi 110075
Phone No.: +91-11-25074100 (Ext 1343/2475)

FAX NO:

+91-11-25074100/200 (Ext 1313)

E-MAIL ADDRESS

sunil.jindal@nhai.org

Modification / Substitution / Withdrawal of bids:

(i)

The Bidder may modify, substitute or withdraw its e- Bid after submission prior to
the Bid Due Date. No BID shall be modified, substituted or withdrawn by the Bidder
on or after the Bid Due Date & Time.

(ii)

Any alteration / modification in the BID or additional information supplied

subsequent to the Bid Due Date, unless the same has been expressly sought for by the
NHAI shall be disregarded.

(iii)

For modification of e-Bid, bidder has to detach its old Bid from e-tendering portal
and upload / resubmit digitally signed modified Bid.

(iv)

For withdrawal of Bid, bidder has to click on withdrawal icon at e-tendering portal
and can withdraw its e-Bid.

(v)

Before withdrawal of a Bid, it may specifically be noted that after withdrawal of a

Bid for any reason, bidder cannot re-submit the e-Bid.

Opening & Evaluation of bids.

(i)

Opening and evaluation of BIDs will be done through online process.

5.

(ii)

The NHAI shall open on-line received BIDs at 11.30 hours IST on the Bid Due Date
22.07.2016, in the presence of the Bidders, who choose to attend. The Authority will
subsequently examine and evaluate the Bids in accordance with the provisions of
Section 3 of RFP.

(iii)

Prior to evaluation of BIDs, the Authority shall determine whether each BID is
responsive to the requirements of this RFP.

(iv)

Financial Bid of non-responsive bidders shall not be opened.

(v)

The BID shall be opened of those bidders only who submitted originals as mentioned
in para 2 (ii) above of e-Tendering procedure. The Bid submitted on-line shall not be
opened and shall be declared non - responsive, if originals are not submitted as
mentioned in para 2 (ii) above of e- Tendering procedure.
The online payment facility for the submission of registration Fee and Tender
Processing Fee, which is payable to e-tender service provider (M/s C1 India Pvt.
Ltd.), has been enabled on e-Tender Portal https://nhai.eproc.in The bidders can pay
registration Charges (Rs. 2,300/-) and Tender Processing Fees (Rs. 1295/-) through epayment only. No re-registration is required for the Bidder who already registered for
NHAI works