HR Shared Services

Excel options

21.03.2014
Novi Sad
Prepared by Jelena Kalinic and Nikola Samsal

HR Shared Services
Excel options

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1. Filter for unique values

To filter for unique values, use the Advanced command in the Sort & Filter group on the
Data tab.
Select the range of cells, or make sure the active cell is in a table
1.To filter the range of cells or table in place, click Filter the list, in-place.
2.To copy the results of the filter to another location, do the following:
- Click Copy to another location.
- In the Copy to box, enter a cell reference.
- Select the Unique records only check box, and click OK.
2. Conditional Formatting
If you need to see how many duplicates you have, select one or more cells in a range or
table.
On the Home tab, in the Styles group, click the arrow next to Conditional Formatting, and
then click Highlight Cells Rules.
Select Duplicate Values.
3. Combination of text from multiple cells
You can use the ampersand (&) operator in a formula to combine text from multiple cells
into one cell, such as a first name and a last name. Select the cell in which you want to
combine the contents of other cells.
To start the formula, type =(
To combine the contents of two cells, select the first cell that contains the text that you
want to combine, type &" "& (a space enclosed in quotation marks), and then select the
next cell that contains the text that you want to combine.
To complete the formula, type )
To see the results of the formula, press ENTER.
4. Split the text in two columns
If you have a column of full names, you can split that column into separate first name and
last name columns.
Select the cell or column that contains the text you want to split.
Make sure theres enough empty columns to the right so nothing over there gets
overwritten.
Click Data >Text to Columns.
This starts the Convert Text to Columns Wizard. Click Delimited > Next.
Check Space, and clear the rest of the boxes. You can see a preview of your data in the
Data preview window.
Click the next and then click Finish.