MRBR

Work Instruction

Release Blocked Invoice - PO (MRBR)

Purpose
Use this procedure to release blocked purchase order related invoices.

Trigger
Perform this procedure when you need to view and/or release purchase order related invoices blocked
manually by a user and or automatically by the system.

Prerequisites
Blocked invoice

Menu Path
Use the following menu path to begin this transaction:
N/A

Transaction Code
MRBR

Helpful Hints

R/O/C column in tables represents Required, Optional, or Conditional entry.

Invoices automatically blocked by the system due to variances assigned a payment block
code "R" and are normally automatically released after the reason for the initial blocking
event has expired (e.g.; purchase order price corrected or subsequent goods receipt
processed). However, they can be released manually. Select "Release Manually" from the
Processing section and "Blocked Due to Variances" from the Blocking Procedure
section. Expired reasons are highlighted in yellow.
You may drill-down to the blocked invoice and view the details of the invoice.
There are three blocking procedures in SAP, but CoP is employing only two, Manual
Payment Block and Blocked Due to Variances.

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MRBR
Work Instruction

Release Blocked Invoice - PO (MRBR)

Procedure
1.

Start the transaction using the menu path or transaction code. The Release Blocked Invoices
screen displays.

Release Blocked Invoices

2.

As required, complete/review the following fields:

Field
Company Code

R/O/C
R

Description
Company code represents an independent accounting
entity. There is only one Company code for the City of
Portland: "COP1."
Example:
COP1

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Work Instruction

Release Blocked Invoice - PO (MRBR)

3.

Perform one of the following:

If
Then
You want to
manually
release a
blocked
invoice...

Select the
Release
Manually ra
dio button.

If you want
to
automaticall
y release
system
blocks;
blocking
events have
expired...

Select the
Release
Automaticall
y radio
button.

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MRBR
Work Instruction

Release Blocked Invoice - PO (MRBR)

Release Blocked Invoices

4.

Select Release Manually

5.

Perform one of the following:

If
Then
You want to
view only
those
invoices
with manual
blocks set...

Select
Manual
Payment
Block
radio
button.

If you want
to view
those

Select
Blocked
Due to

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radio button.

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MRBR
Work Instruction

Release Blocked Invoice - PO (MRBR)

invoices
Variance
that the
s radio
system has button.
automaticall
y blocked...
Release Blocked Invoices

6.

Select Manual Payment Block

7.

Click Execute

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radio button.

. The Release Blocked Invoices screen updates.

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MRBR
Work Instruction

Release Blocked Invoice - PO (MRBR)

Release Blocked Invoices

8.

Select Doc. No. field

YYYY screen displays.

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to review the invoice. The Display Invoice Document XXXX

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MRBR
Work Instruction

Release Blocked Invoice - PO (MRBR)

Display Invoice Document XXXX YYYY

9.

Click Payment tab

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Work Instruction

Release Blocked Invoice - PO (MRBR)

Display Invoice Document XXXX YYYY

10. Click Back

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to return to the Release Blocked Invoices screen.

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MRBR
Work Instruction

Release Blocked Invoice - PO (MRBR)

Release Blocked Invoices

11. Click the row indicator for the desired row item
12. Click Release Invoice
13. Click Save

. The row highlights.

The system returns the message, "XXXX invoices released".

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MRBR
Work Instruction

Release Blocked Invoice - PO (MRBR)

Result
You have released a manually blocked invoice.

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