SAP Fi275091377345052 PDF

g
2011
SAP Fi Co
MEGHANATH REDDY.A
9700079666
5/5/2011
1.
How to open SAP

Double click on SAP log on Icon
Double click on ECC Server
2.
Client: Client iss an Independent Organizational unit in SAP and is having its own
Master data and own set of tables
i)
ii)
Videocon
Wipro
SAP implimentation co
Consulting co
Videocon will purchase SAP package form SAP India BGL- Cost of the package is
based on Number of user Licences.
Along with package we get clients like 000/001/006/800
000 and 001 only program without data.
800 client ides client program with data
Ides stands for International demonstration and education system demo client
iii) Team Members from:

Videocon Group
Wipro Group
a) Project manager
a) Project manager
b) Accounts manager
b) Fi consultant
c) Cost accountant
c) Co consultant
d) Purchase manager
d) MM consultant
e) Sales manager
e) SD consultant
f) IT staff
f) ABAP programmer
g) Basis consultant
iv) Videocon team: prepare is process existing process and what is required from SAP
v) Wipro team: Study as is process and understand the requirements of Videocon
team, prepare to be process what is to be done in SAP to need the requirement of
Videocon team.
vi) Basis consultant copies 000 client in the server and gives any name required by
Videocon team
MEGHANATH REDDY.A
A
asreddy.ariga@gmail.com
SAP - Fi
<Page 2>
vii)
Development server
Production server
I
I
Wipro team do settings
Transport request
(Do customization)
Videocon do testing team
In the end development server customization will be transported to production
server client through transport request
Production server client is alive client where we enter our day to day data
When consultants do the settings once again in production server, client if they make
any mistakes are there corrected by Wipro team.
When we transport from development to production server we will not get any
mistakes.
In some implementations: 3 servers
Development server
I
Client
Testing/Quality
I
Client

(Do customization)
Videocon team do testing
Production server
I
Client
Transport request
SAP Landscape:
Arrangement of server
Development -------------- Production
Or
Development ------- Testing/Quality --------- Production
Client: 800
ECC Stands for ERP Central component.
3)
4)
User:
i) Cost of the package is based on Number of user licences.
ii) It fixes responsibility on Employee.
SAP users it is not case sensitive we can use small letters or capital letters
Password:
i) Password is case sensitive if we create password with small letters we have to
use only small letters.
ii) Length of password Min 6 Max 40 digits.
iii) In the password we can use Numerical / Alphabets / Alphanumeric / Special
characters like.
MEGHANATH REDDY.A
SAP - Fi
<Page 3>
iv) Not possible to change password more than once in a day.

v) System will not allow us to use latest previous 5 passwords
Eg: 1/4/2011--------------- abcdef
10/4/2011-------------changed password to xyz123
22/4/2011 -------------we want to change to abcdef system will not permit
vi)
If we forget the password it cannot be restored in live environment basis
person deletes old password and gives a new password -- india123 (small
letters)
5) Language: Along with package SAP has given 41 languages if we dont specify separately
if takes English by default of we can used En for English.
If we enter DE the menu will be in German.
If the company is having 2 servers
Development server
Testing/Quality
Production server
I
I
I
Client
Client
Client
(Do customization)
Videocon team do testing
Transport request
Client
: 800
User
: sap user
Password : india123
Language :
press enter
If Employees 2 select
Employee 1
Employee -2
st
cant work
can work
nd
2 Radio button
can work
can work
3 ed Radio button
can work
cant work
1 Radio button
In training institutes we have to select always 2 nd Radio button then press enter
1st Row: Manu bar
2nd Row: Standard tool bar
3ed Row: Title bar
4th Row: Application tool bar
Last Row: Status bar
MEGHANATH REDDY.A
SAP - Fi
<Page 4>
In 2nd Row there is a tick- it is called enter beside tick there is a box it is called command
field one user can work in number of session (widows) at a time max 6 sessions
6) How to create a new session
Path:
From the menu bar select system --------- > create sessions
7) To move from one session to another session use ALT+TAB
8) How to end a session
From the menu bar select system -------- > End session.
9) To check which SAP version we are using from the menu bar Select system ------------ >
Status.
Component version SAP ECC 6.0 ---Enter
10) How to close SAP: from the menu bar select system < Log off then select Yes.
11) How to use transaction code (T/C)
Option 1
Go through the path and post document
path:
Accounting<Financial accounting<
General ledger < Posting <General
Post F-02
Option 2
use transaction code F-02 in command
field and press enter
we can create our own codes- they
should start with y or z
12) How to go back to SAP Easy access screen in command field Enter /N
13) How to activate transaction codes in SAP menu:
from the menu bar select Extras ---------- > settings
Select display technical names check box
14) How to change session with new screen (New transaction code)
Posting of document
(F-02)
We are in posting of document
balance display (FS10N)
Account Balance display

(FS10N)
F-02 Screen after posting we want to see account
Step -1: Use /N in command field and press enter to go back to SAP easy access screen
Step -2: Use FS10N in command field and press enter to go to account balance display
screen.
MEGHANATH REDDY.A
SAP - Fi
<Page 5>
Instead use /NFS10N in command field and press enter

F-02 screen will not appear
FS10N screen will appear
15) How to create session with new screen (new transaction code)
Posting of document
Account Balance display
(F-02)
(FS10N)
We are in posting of document F02 screen after posting we want to see account
balance display FS10N after seeing the balance we want to post one more document
in F02 in command field
Use /OFS10N create new session with transaction code FS10N
/ N for change
/ O for create
16) How to set start transaction to make one screen is beginning screen
Eg: User cashier He use always document entry session F-02 when he open SAP he
has to get this screen by default. From the menu bar select Extras ----------- > set
start transaction.
Transaction code F-02 press enter
We get a message transaction F-02 set as transaction.
17)
To remove set start transaction: from the menu bar select Extras ------------ > Set start
transaction
Transaction code blank presses enter.
18)
How to unlock Screen:

Tools ------ > administration --------- > monitor -------- > lock entrees (SM12)
The transaction code is SM12 select list button, from the menu bar select lock entrees
delete all, select yes button for the message delete all lock entrees
MEGHANATH REDDY.A
SAP - Fi
<Page 6>
FI BASIC SETTINGS:
1)
Enterprise structure or Organization structure creation

SAP:
GROUP
COMPANY
Company
Company code
Units
Business areas
VIDEOCON GROUP
Videocon
Steel Ltd
Videocon
chemicals
Ltd
HYD - BGL
HYD BGL
Videocon
Industries
Ltd
HYD BGL
The consultant do the customization (settings) at company code level company code is a
legal entity all the settings will be done at company code level company or group is only for
information
The consultants in the beginning do the settings for one company code after words they
copy the customization including accounts to other company codes in one step and make
changes where ever required.
Now we are going to do settings for company code called Videocon steels Ltd.
Define company (Group) Optional (OX15)
Path: Tools -----> customization ---- > IMG (implementation guide) ---- > SPRO Execute
project.
Select SAP reference IMG button
We get customization area
Or
Configuration area
Or
Implementation area
Enterprise structure ----------- > Definition ------- > Financial accounting ----- > Define
company
Select IMG activity button
Select new entry button
Company
: VGP (max 6 )
Company name
: Videocon Group
Name of company 2
:
Detailed information
MEGHANATH REDDY.A
SAP - Fi
<Page 7>
Street
Po Box
Postal code
City
Country
Language
Currency
: Ameer pet
:
: 500034
: Hyderabad
: Select drop down button or pull down button select IN for India
: Select drop down button or pull down button select En for
English
: Select drop down button or pull down button select INR for
Indian rupee
Select save button or Crtl + S

Development server
I
Client
Production server
I
Client
Wipro team
do settings (do customization)
Transport request
Videocon team
do testing team
By default gives the latest transport request we have to create our own transport request
and save in the request.
We need to create separate request for each and every step.
All Fi Basic settings will be saved in one request
,,
General ledger
,,
2nd
,,
Accounts payable
,,
3ed
Accounts receivable ,,
4th
,,
th
,,
Assets accounting
,,
5
,,
Controlling
,,
6th
How to creation our own request: Select create button or F8 give short description
Create request
Request
Short description: Fi Basic settings for Videocon steel Ltd. Press enter Once again to save in
the message data was save.
Data was save in 2 places
i)
Client 800
ii)
Transport request
Define company code: (OX02)

Tools ----- > customization ----- > IMG --- > Execute project SPRO
Select SAP reference IMG button
MEGHANATH REDDY.A
SAP - Fi
<Page 8>
SPRO: Path up to select SAP reference IMG button is same

SPRO
NO SPRO
I
I
Consultant Job
End user job
Path:
SPRO ------ > Enterprise structure --------- > definition --------- > financial accounting ------- >
Edit, Copy, delete, check company code.
Select IMG activity button double click on edit company code data.
Select new entries button
Company
: VSL
Company name
: Videocon steel Ltd.
Additional data
City
: Hyderabad
Country
: IN
Currency
: INR
Language
: EN
Select save button or crtl+s
Title
: Company
Name
: Videocon steels Ltd.
Street
: Ameerpet
Postal code
: 500034
City
: Hyderabad
Country
: IN
Press enter to select our request select drop down button select request number
Select CRTL + F find enter Videocon press enter double click on request number. Select
your request number press enter to save in your request we get a message data was saved.
3) Assign company code to company (OX16)
Path: SPRO ----- > Enterprise structure -------- > Assignment -------- > financial accounting -------- > Assign company code to company
Select position button company code enters VSL press enter.
For company code VSL Assign Company VGP select save or CRTL + S press enter to saving
your request.
4) Define business areas (OX03)
Path: SPRO ---- > Enterprise structure ------- > definition --------- > financial accounting ----- >
Define business area
Business area
Description
MEGHANATH REDDY.A
SAP - Fi
<Page 9>
VSLH
VSLB
Hyd business area

Bangalore business area
Select save or CRTL + S

Press enter to Save in your request
Note: assignment of business areas to company code is not required.
Company
Videocon steel Ltd.
Videocon chemicals Ltd.
(VSL)
(VCL)
1) Posting of document F-02
VSL accountant
VCL accountant
Company code
VSL
VCL
Business area
HYD
HYD
With out giving company code we cant post to business area
2) Account balance display FS10N
Company code
VSL
VCL
Business area
HYD
HYD
I
I
Hyd data of company code
Hyd data of company code
VSL only
VCL only
At the time of posting we are giving the combination of company code and business area at
the time of account balance display we are giving the combination of company code and
business area so assignment of business area to company code is not required the same
business area can be used by number of company codes in the client (800 client)
Hyd In charge
Company code
: VSL + VCL
Business area
: Hyd
How to view transaction code: when the screen shows code SPRO
Path: SPRO
From the menu bar select additional information -------- > additional information --------- >
display key ------- > IMG activity
We get additional information column
Note down the last 4 characters OX15
3)
Chart of accounts (Set of accounts):

Company code:
Option-1
All company codes use the same
MEGHANATH REDDY.A
VSL
VCL
VIL
SAP - Fi <Page 10>
Chart of accounts all company codes

Will use same account coding
Salaries account number
400000
we can easily compare or consolidated
Option- 2
Each company codes will have
Separate chart of accounts account
Coding is not common
At the same time they want to
Compare or consolidate it is possible
By using group chart of accounts
Company codes
400000
VSL
salaries account number

At the time of account creation to
Each company code we give
2 numbers
Company code number
Group account number
Companies follow option -1
400000
400000
300000
200000
VCL
VIL
400000
300000
Group
chart
of
account
200000 100000
400000
100000
300000
100000
200000
100000
Here we specify:
i) What is the chart of account code
ii) Description of chart of account code
iii) Maintenance Language
iv) Length of account number (Max -10 digits we are using 6 digits)
v) Are we follow option -1 or option 2
Chart of accounts (Set of accounts): (OB13)
Path: SPRO ------> financial accounting -------- > General ledger accounting ------ > G/L
accounts ------- > Master data -------- > Preparation --------- > Edit chart of accounts list
To give the transaction code OB13 from the number select system status- short cut enter
select new entries button.
Chart of account
: VSL
Description
: chart of accounts for Videocon group
Maintenance Language
: Select English
MEGHANATH REDDY.A
SAP - Fi <Page 11>
Length of G/L account number: 6 digits (max 10)

Group chart of account
: --Select save button or CRTL + S
Press enter to save in your request.
Assign company code to chart of accounts: (OB62)
Path: SPRO ------ > Financial accounting ------- > General Ledger accounting ----- > G/L
Accounts------ > Master data ----- > Preparation ------ > Assign company code to chart of
accounts.
Transaction code OB62
Select Position button
Company code
: VSL
Press enter for company code VSL assign chart of accounts VSL
Select save button of CRTL+S
Press enter to save in your request
Define account group:
After wards we create accounts:
100000 Equity share capital
100001 Cash account
100002 Preference share capital
100003 SBI current accounts
Say we create 1000 accounts
Requirement:
We want to see only current assets balances or transactions we have to verify each and
every account and add the respective accounts in this example we have to add account
number 100001 and 100003 it takes so much time
Or
We are preparing profit & Loss accounts and Balance sheet for the item share capital we
have to verify each and every account and assign the respective accounts in this example
account number 100000 and 100002 it takes so much time to get balances directly or to
prepare Profit & Loss account and Balance sheet easily SAP has given assets group.
The structure is
Chart of account
I
Account
Groups
I
Accounts
VSL
share capital
current assets
MEGHANATH REDDY.A
100000-100099
200000- 200099
SAP - Fi <Page 12>
We are creating cash account we can use any number within the range given for current
assets i.e. 200000-200099 when we create SBI current account we use any number within
the range given for current assets i.e. 200000-200099
When we want to see current assets in the report we give select account group current
assets only current assets balances or transactions will appear.
While preparing balance sheet for share capital item we assign accounts 100000-100099 if
account is created and posted the balance will appear and if the account is not created the
balance will not appear.
While creating account groups we take clients balance sheet and create the account groups
after implementation also he wants to see his balance sheet the way he used to get.
All Liability accounts should start with
1 series
All Asset accounts should start with
2 series
All Income accounts should start with
3 series
All Expenditure accounts should start with 4 series
The user is posting to salaries account with is an expenditure account at the time of posting
to salaries account he gives 4 only expenditure account will appear.
Define accounts Group: (OBD4)
Path: SPRO ------ > financial accounting ----- > General ledger accounting ----- > G/L
accounts------- > Master data -------- >Preparations ------- > Define account group.
The transaction code is OBD4
Chart/acct
accts group
name
from acct
to acct
VSL
SCPL
Share capital
100000
100099
VSL
RSPL
Reserves& Surplus
100100
100199
VSL
ACDN
Accumulated depreciation
100200
100299
VSL
SCLN
Secured Loans
100300
100399
VSL
VNSL
Un Secured Loans
100400
100499
VSL
CLPR
Current liabilities and provisions 100500
100599
VSL
FAST
Fixed Assets
200000
200099
VSL
CAST
Current assets/Loans& advances 200100
200199
VSL
SALE
Sales
300000
300099
VSL
OTHE
300100
300199
VSL
INCR
Increase/ Decrease stock
300200
300299
VSL
RMCN
Raw material consumption
400000
400099
VSL
PRSN
Personnel cost
400100
400199
VSL
MFRG
Manufacturing cost
400200
400299
MEGHANATH REDDY.A
Other Income
SAP - Fi <Page 13>
VSL
ADMN
Administration cost
400300
400399
VSL
INTR
Interest
400400
400499
VSL
DEPR
Depreciation
400500
400599
Select save button or CRTL + S

Select your request and press enter to save in your request.
Why we are using 6 digits:
6 digits
4 digits
10 digits
100000 100099
Share capital
1000 1099 1000000000-10.....99
100100 - 100199
Reserves& Surplus
1100 1199
100200 100299
1200 1299
100300 100399
Secured Loans
1300 1399
100400 100499
Unsecured Loans
1400 1499
100500 100599
Current liability
1500 - 1599
200000 200099
fixed assets
2000 2099
If we use 4 Digits:
After wards we have to create with 1 series 10 account groups new account groups have
come on liabilities side or we have consumed all 100 accounts for liability group.
New group: Differed tax liability
We can create with 1 series only 4 account groups
Last number with 1 series
1999
Already we have used
1599
Balance available
400
For each group we are keeping 100 accounts
We can crate with 1 series 400 accounts/ 100 accounts= 4
Accounts group
We cant use 2 series / 3 series/ 4 series/ then we have to go for 5 series.
The user at the time of posting to liability account he enters 1 if the accounts is not there he
has to use 5
If we use 6 Digits:
After wards we have to create with 1 series 10 account groups new account groups have
come on liabilities side or we have consumed all 100 accounts for liability group.
New group: Differed tax liability
We can create with 1 series 994 account groups
Last number with 1 series
199999
Already we have used
100599
MEGHANATH REDDY.A
SAP - Fi <Page 14>
Balance available
99400
For each group we are keeping 100 accounts
We can crate with 1 series 99400 accounts/ 100 accounts= 994
Accounts group
Say all 100 accounts are consumed for secured loans we create secured loan- II 100600
100699
6 digits most preferred number
Define retained earnings Account: (OB53)
In the year end
All profit & loss accounts transfer to
surplus in P&L account (Resurves&Surplus)
Balances
Balance sheet accounts carry forward to
the same accounts opening balances in
The same account balances
the next year
Here we specify what is our retained earnings account this step is required in the year end
not during implementation, SAP has made mandatory this step during implementation if the
consultant does not do this step, in the year end system cannot transfer P&L account
balances to surplus in P&L account and balance sheet account balance cannot be carried
forward to next year to the same account as opening balance.
So far we have crated chart of account of accounts and account group we have not created
the accounts specify one account number for this purpose though accounts are not created
generally we specify an account given for reserves & surplus account group i.e., 100100
100199 we specify account number 100100 will be our retained earnings account when we
start creating the accounts the first account to be created is account number 100100 surplus
in P&L account.
Balance sheet:
Net result is profit we show under reserves & surplus on liabilities side.
Net result is loss we show under miscellaneous Expenditure ( to the extent not written off)
on asset side.
We give account 100100 surplus in P&L account we give a condition it the net is profit show
under Reserves & Surplus and net is loss under Misc., Expenditure.
Define retained earnings Account: (OB53)
Path: SPRO ----- > Financial accounting ------ > General Ledger accounting ---------- > G/L
accounts -------- > Master data -------- > Preparations ------ > Define retained earning
account the transaction code is OB53.
Chart of account
: VSL enter
MEGHANATH REDDY.A
SAP - Fi <Page 15>
P & L statement account type

Account
X
100100
Select save or CRTL + S we get message account 100100 not created in chart of accounts
VSL Ignore the warning message press enter to save in your request.
Fiscal year:
Fiscal year variant
Indian companies: April to March + 4 special periods
V3
U.S. Companies: Jan to Dec + 4 special periods
K4
Some companies: July to June +4 special periods
V6
Oct to Sept + 4 special periods
V9
April 2010 to Dec 2011 in normal accounting we call it as year 2010-11
In SAP we call is as Fiscal year 2010
Jan2010 to Dec 2010
Fiscal year 2010
July 2010 to June 2011
Fiscal year 2010
Oct 2010 to Sept 2011
Fiscal year 2011

2010
2011 Fiscal year
April 2010 to March 2011
2010
July 2010 to June 2011
2010
Oct 2010 to Sept 2011
2011
If we get above 6 months in the next year take next year as Fiscal year otherwise same year
April, 2010 to March, 2011 Fiscal year 2010
1
12
13
14
15
16
Normal Periods
Special periods
Special Periods are part of March
For yearend adjustments purpose SAP has given special periods usage of special periods
optional. To get the profitability at different stages special periods are used.
Why special periods are required:
April, 2010 March, 2011 - Fiscal year -2010
20-3-2011 Accounts department released profitability up to Feb, 2011 to management
profitability figure should not be changed.
We open the periods from March, 2011 to March, 2011 for posting it means user can post
transactions only for March, 2011
In SAP we open March, 2011 to March 2011
12, 2010 12, 2010
31-3-2011 The next day new accounting year will start March Profitability cannot be
declared on 31st March, 2011
MEGHANATH REDDY.A
SAP - Fi <Page 16>
Next accounting year: April, 2011 March2012 Fiscal year 2011.

1, 2011 12, 2011
st
On 31 March, 2011 we have to open the periods for posting March, 2010 to March, 2012
12, 2010 12, 2011
It means users can post transactions for March, 2011, April, 2011, May2011 and up to
March, 2012
15-4-2011 Accounts department released profitability for the year end 31st March, 2011.
Accounts department has shown profitability to Management
Management is asking them to pass adjustment entries.
Management adjustment entries are posted by accounts department 18-4-2011.
Posting data: 31-3-2011 to update last year ledger.
Entry date : 18-4-2011
Profitability finalised management
Audit by auditors
Auditors are asking us to post number of rectification entries.
Posting data: 31-3-2011 to update last year ledger
Profitability finalised by auditors
Todays requirements on 2nd May, 2011 we want to see profitability finalised by accounts
department
We cannot get in March after wards we have posted management adjustment entries and
auditors rectification entries.
Or
Auditors are asking us to show the rectification entries list
We cannot get list separately March transactions include normal posting/management
adjustments and auditors rectification entries.
To get accounts department profitability separately of auditors rectification entries list
separately SAP has given special periods.
It can come in the same months or in any month accounts department released profitability
in April. Management profitability finalised April
Auditors profitability finalised in April.
i)
Accounts department profitability
ii)
Management profitability
iii)
Auditors profitability
We can get 5 stages profitability
How special periods will be used:
15-4-2011 Accounts department released profitability for the year end 31st March, 2011.
Accounts department has shown profitability to Management
MEGHANATH REDDY.A
SAP - Fi <Page 17>
Management is asking them to pass adjustment entries.

Management adjustment entries are posted by accounts department 18-4-2011.
Posting data: 31-3-2011 to update last year ledger.
Period 13
Profitability finalised management
Audit by auditors
Auditors are asking us to post number of rectification entries.
Posting data: 31-3-2011 to update last year ledger
Period 14
Profitability finalised by auditor
In report:
1 12 Account department profitability
1 13 Management profitability
1 14 Auditors profitability
14 14 Auditors rectification entries list.
SAP most only calendar year period it doesnt know our accounting year periods, How to
convert calendar year period to our accounting year periods.
Eg: 1
Month
Jan 1
Feb
Days
31
Period Year shift

-1
10
29
11
-1
Mar 3
31
12
-1
April 4
30
May
June
July
Aug
Sept
Oct
Nov
5
6
7
8
9
10
11
31
30
31
31
30
31
30
2
3
4
5
6
7
8
0
0
0
0
0
0
0
Dec 12
31
MEGHANATH REDDY.A
April,11 March,12 Fiscal year 2011

a) It is coming in which calendar year 2011
b) we are calling it as part of which fiscal year
2011
There is no change in year
year shift
0
Jan
2012
a)it is coming in which calendar year 2012
b) we are calling it as part of which fiscal
year
2011
year shift -1
when we post an entry with 1-1-2012
date it
has to update 2011 ledger and not 2010
ledger
SAP - Fi <Page 18>
Eg:2
Month
Days
Period
Year
shift
Jan
31
Feb
Mar
April
May
June
July
Aug
Sept
Oct
2
3
4
5
6
7
8
9
10
29
31
30
31
30
31
31
30
31
5
6
7
8
9
10
11
12
1
0
0
0
0
0
0
0
0
+1
Nov 11
Dec 12
30
31
2
3
+1
+1
April,11 March,12 Fiscal year 2011
a) It is coming in which calendar year 2011

b) we are calling it as part of which fiscal
year
2012
year shift +1
when we post an entry with 1-10-2011
date it
has to update 2012 ledger and not 2011
ledger
Jan
2012
a)it is coming in which calendar year 2012
b) we are calling it as part of which
fiscal year 2012
year shift 0
Maintain fiscal year variant: (OB29)

Path: SPRO ------- > Financial Accounting --------> Financial accounting global settings ------->
Fiscal year ------- > Maintain fiscal year variant (Maintain shortened fiscal year)
The transaction code OB29
Select position button fiscal variant V3 enter. Select fiscal variant V3 double click on periods
folder select back arrow of F3 select new entries button.
Fiscal year variant
: A2
Description
: April March, 4 special periods
Deselect on year dependent check box
Deselect calendar year check box
Number of posting periods
: 12
Number of special periods
:4
Select save button or Crtl+S press enter to save in your request.
Select fiscal variant (F.V) A2 double click on periods folder select new entries button.
Month
Jan 1
Feb
Days Period Year shift

-1
31 10
29
11
-1
Mar 3
31
12
-1
MEGHANATH REDDY.A
SAP - Fi <Page 19>
April 4
30
May
June
July
Aug
Sept
Oct
Nov
5
6
7
8
9
10
11
31
30
31
31
30
31
30
2
3
4
5
6
7
8
0
0
0
0
0
0
0
Dec 12
31
Save
Why deselect year dependent check box:
If you select your dependent check box when you save the conversion it will ask for with
year when we specify it is for year 2011 the conversion is applicable only for that year every
year we have to create the conversion if we deselect year dependent check box it will not
ask the conversion is for which year it is available for all years.
Why to deselect calendar year check box:
If we select calendar check box January will be taken as period 1 and April will be taken as
period 4
Our requirement is January should be period 10 and April should be period 1 so deselect
calendar year check box.
Assign company code to a fiscal year variant: (OB37)
Path: SPRO ------ > Financial accounting -------- > Financial accounting globel settings ----- >
fiscal year ---------> Assign company code to a fiscal year variant
The transaction code is OB37
Select position button ignore the warning message press enter
Company code VSL press enter for company code VSL assign fiscal year variant V3 or A2
select save button or CRTL + S ignore the warning message press enter to save in your
request.
Posting periods
In this step we define which periods are for posting s
April, 2011 to March, 2012 Fiscal year, 2011
Profitability for April should not be changed
To open periods for posting: May, 2011 to June, 2011
In SAP we define: 2, 2011 - 3, 2011
Open and close posting periods
MEGHANATH REDDY.A
SAP - Fi <Page 20>
Open means from period i.e. May, 2011

Close means to period
i.e. June, 2011
Company codes
Option 1:
All company codes will
Open and close periods
At the same time
i) Define posting period
variant say X
ii) Assign posting period
variant company code/
codes..
iii) Define open and close
posting periods for
variant for
X- 2, 2011 3, 2011
Option 2:
Each company code will
Open and close periods
At different times
Company codes
i) Define posting period

variant X,Y and Z
ii) Assign posting period
variant to company
code/codes
iii) Define open and close
periods for variant
VSL
X TO VSL
VCL
VIL
Y TO VCL
Z TO VIL
VSL
From May, 2011
To June, 2011
VCL
from April, 2011
to June, 2011
VIL
from April, 2011
to June, 2011
X TO VSL
Y TO VCL
Z TO VIL
FOR X
I
2, 2011-3, 2011,
FOR X
I
1, 2011 2, 2011
FOR X
I
1, 2011 3, 2011
Requirement:
Current year we want to open May, 2011 to June, 2011 previous year audit is not over to
open previous year March, 2011
SAP has given 2 columns

1st column mandatory May, 2011 to June, 2011
2, 2011 to 3, 2011
MEGHANATH REDDY.A
SAP - Fi <Page 21>
2nd column optional

Previous year to open April, 2010 March, 2011 fiscal year 2010
March, 2011 to March, 2011
12, 2010 -12, 2010
User can post transactions
In the current year May, 2011 to June, 2011
In the previous year March, 2011
1) Define posting period variant: (OBB0)
Path: SPRO ---- > Financial accounting -------- > Financial accounting global settings -----> Document -------- > Posting periods --------- > Define variants for open posting periods
Select new entries button.
Variant
: VSL
Name
: Posting period variant for VSL
Select save or CRTL + S
2) Assign variant to company code: (OBBP)
Path: SPRO ---- > Financial accounting -------- > Financial accounting global settings -----------> Document -------- > Posting periods --------- > Assign variant to company code
Select position button
Company code
: VSL
Press enter
Company code
: VSL
Assign variant VSL
Select save or crtl +s
3) Open and close posting periods: (OB52)
Path: SPRO ---- > Financial accounting -------- > Financial accounting global settings --------- > Document -------- > Posting periods --------- > Open and close posting periods
Select new entries button.
Variant
: VSL
A for accounting type
: select +valid for all account types
From account
: Blank
To account
: Blank
From period. 1
: 2 (May)
Year (fiscal)
: 2011
To period
: 12 (March)
Year(fiscal year)
: 2011
From period.2
: 12(Marche)
MEGHANATH REDDY.A
SAP - Fi <Page 22>
Year
: 2010
To period
: 12
Year
: 2010
AU.GU (Authorization group) : Blank
Select save button or crtl + s
Authorization group: Blank
Open and close periods screen is required every month in live environment in production
sever client on one will have access to customization area. SAP has given same screen at end
user area when it is available at end user area the user misuse. SAP has given authorization
object to user IDs Manager accounts and deputy Manager accounts only the authorization
persons can make changes to posting periods at end user area
Posting periods entry at end user area:
Path: accounting------- > Financial accounting --------- > General ledger ------- > Environment
------- > Current settings--------- > Open and close posting periods S_ALR_87003642
Select position button posting period variant VSL
Press enter.
Document type and number ranges:
In normal accounting accounts persons only will post all entries, He get voucher numbers
continuously, In SAP vouchers we call it as document.
At the time of demo we have discussed
Stores
accounts
sales
Person
person
person
(Factory)
(City office)
(Depot)
Material receipt
1
Payment to party
2
Sales at depot
3
Receipt from customer
4
Accounts person does not know which document number he has to take printing we are not
getting document numbers serially
To get the document number serially SAP has given
Document types:
Document type
SA
RE
RV
(General ledger)
(Purchase)
(Sales)
I
I
I
No. Range
01
02
03
Number range interval
1 - 100000
100001 200000
200001- 300000
All purchase document number will be 100001,100002,100003 onwards
MEGHANATH REDDY.A
SAP - Fi <Page 23>
All sales document numbers will be 200001,200002,200003 onwards

We are getting the document numbers continuously at each place by seeing the document
number we can tell where it is generated.
In a year say for SA all 100000 documents are consumed when we post an entry after wards
system gives error message stating no range interval is available then we give available
numbers in this example 300001 400000
Path:
SPRO ------- > Financial accounting ------------ > Financial accounting global settings -------- >
Document --------- > Document header --------- > Define document types.
The transaction code is OBA7
Document type
: SA
Press enter
Select type SA G/L account document
Select details button
Number range
: 01
Select number range information button
Company code
: VSL
Select change interval button
Select interval button
No. Range
: 01
Year
: 2011
From number
:1
To number
: 100000
Current number
:0
Deselect EXT check box
EXT stands for External
Press enter select save or crtl+s
Ignore the warning message press enter
Number range interval will not be transported to production server client
1) Consultant is an outsider he does not know how many documents are required for each
area.
2) Everyone wants to have 1 100000 series which cannot be given in live environment
before entering the data in production server client all departments heads sit together
and decide.
What will be purchase document numbers
What will be sales document numbers
What will be general ledger document numbers
Whatever number range interval we have given in this client for testing purpose.
MEGHANATH REDDY.A
SAP - Fi <Page 24>
Why to deselect external check box

If we select external check box at the time of posting we have to specify what should be the
document number daily we post number of entries we cannot track which number is used
When we deselect external check box document number will be taken internally first
document number will be 1 and the next number will be 2.
For giving number range intervals SAP has given 2 options
Option 1:
Year specific
01-2010, 1-100000 50000 50001
01-2011, 1-100000 2000 2001
(01 SA, means number range)
a) Posting of document with current
date
Entry date 6-5-2011
Posting date 6-5-2011
b) Posting document with 31st March
2011 date
Entry date 6-5-2011
Posting date 31-3-2011
Option 2:
Common for all years
01-9999, 1-100000 52000 52001
52002
9999 means any year
Companies follow Option 1

in option 2 we dont know how many
documents we have posted for each year
Field status variant and field status group:

At the time of posting on screen we get around 70 fields
Eg: Quantity/ Text (Narration)/Cost centre/ Value date/Business area
For any document we should have minimum:
1 debit
70 Fields
1credit
70 Fields
Total
140 Fields
If we start filing up each and every field, for posting one document it takes so much time.
SAP has given the facility to make any field as:
Suppers
Required
Optional
Quantity
If we make quantity field suppress the field will not appear with question mark or tick mark
without giving value to the field we cannot go to next screen.
If we make quantity field optional the field will appear on screen our choice to enter values
or not
Account to Account the selection varies for sales/Purchase/Account quantity fields is
required, for salaries account quantity field is not required say we have 1000 accounts we
have to create 1000 screens which takes time.
SAP has given common group i.e., field status group:
MEGHANATH REDDY.A
SAP - Fi <Page 25>
General accounts
Bank accounts
Material accounts
Cost accounts
Steps:
1)
At the time of creation of account assign field status group
2)
For field status group we specify which field is required / which field is optional /
which field is suppress.
3)
At the time of posting the user will enter the account number the fields on screen
will appear based on fields selection to the field status group which is assigned in
account.
4)
Field status groups are created under field status variant and field status variant is
assigned to company code/codes
E.g. 300000 sales account
1) At the time of account creation i.e. 300000 sales account assigned field status
group Material account
2) For field status group Material accounts
3) At the time of posting the user will enter account no.300000 sales account no.
Screen quantity field will appear with tick mark or question mark
E.g. 400100 salaries account
1) At the time of account creation i.e. 400100 salaries account assign field status
group general
2) For field status group general specify quantity field suppress
3) At the time of posting the user will enter account no: 400100 salaries account no
screen quantity field will not appear.
Afterwards we create 2 accounts and post entry:
Cash account Dr ------------------------------------------------- Bank account
I
To Equity share capital ------- General
Text
Business value date
I
field
area
field
Text
Business
required entry
Field
area
Required entry
Path: SPRO -------- > Financial accounting ----------- > Financial accounting global settings ----------- > Document --------- > Line Item -------- > Controls --------> Define field status variant
Select field status variant
1000 IDES Group
MEGHANATH REDDY.A
SAP - Fi <Page 26>
Select copy as button or F6

Change field status variant 1000 to VSL
Change field status name to field status variant for VSL
Press enter
Select copy all button
We get a message number of dependent entries copied: 47
Press enter select save button or crtl + s
Select field status variant VSL double click on field status groups folder
Double click on field status group G001 that is General (with text, allocation)
Double click on general data for text select Req.Ent radio button
Select Next group (Shift+F6) button
Select Next page or (Page down) button 2 times for business area select Req.ent Radio
button select save or crtl+s
Double click on field status group G005 that is Bank accounts (obligatory value date)
Double click on General data text select Req.Ent radio button select next group button or
shif+F6
Select Next page (page down) button 2 times, business area select Req.Ent radio button
Select Next group button or shift+F6, 2 times value date select Req.Ent Radio button select
save or crtl+s
Value date: It means effective date for cash and bank accounts we required value date field
E.g: we have taken term loan from IDBI
Company is having account in SBI
IDBI has given cheque date 7/5/2011 to VSL
VSL is deposited the cheque in SBI on9-5-2011 at the time of posting
Document date
: 9-5-2011
Posting date
: 9-5-2011
Save in SAP we have interest calculations IDBI calculates interest from 7-5-2011 where as in
SAP it calculates interest from 9-5-2011 there will be mismatch in interest calculations SAP
has given value date field.
At the time of posting
Document data : 9-5-2011 7-5-2011
not modifiable
Posting date : 9-5-2011 7-5-2011
not modifiable
Value date
: 7-5-2011
modifiable
Save
Interest will be calculated in SAP also from 7-5-2011.
Assign company code to field status variant:
MEGHANATH REDDY.A
SAP - Fi <Page 27>
Path: SPRO -------- > Financial accounting ----------- > Financial accounting global settings ----------- > Document --------- > Line Item -------- > Controls --------> Assign company code to
field status variant
Company code :VSL
Press enter for company code VSL assign field status variant VSL
Select save or crtl+S
Tolerance Group:
Tolerance groups for G/L Accounts
(2 types)
G/L Accounts
Employee
(Tolerance Group)
(Tolerance Group)
Receipt/payment transactions
Mandatory area
Related area open Item management
Vendors/Customers/Balance sheet accounts
Where clearing is required
Outstanding expenses a/c
Salaries a/c
500000
Wages a/c
600000
Bank a/c
50000
Rent a/c
50000
In the month end or year end there will be number of credits and number of debits we dont
know which item is pending and how much is pending SAP has given open item
management account. At the time of payment against which provisions when we specify it,
it is against rent provision that item will be cleared
We can see the account Item 3 ways
If we select:
i)
Open item radio to button : Payable transaction salaries and wages
ii)
Cleared Item radio button : paid transactions rent and bank
iii)
All Items
: payable + paid
The same logic will apply for vendors and customers at any point of time we can see bill
wise payables in case of vendors and bill wise receivable in case of customers.
MEGHANATH REDDY.A
SAP - Fi <Page 28>
SAP has given tolerance i.e. payment differences. It can be amount tolerance or percentage
tolerance or both it can be debit or credit
Steps:
1. Create tolerance groups say A/B/C and D
2. Specially amount or percentage or both to tolerance group
Tolerance Group
Amount
Percentage
A
100
B
5%
C
100
5%
D
0
3. Assign tolerance group in general ledger account for outstanding expenses account
assigned tolerance group A
4. At the time of payment system checks
Payable amount
Payment amount
If the difference is within tolerance group amount the system will transfer automatically the
difference amount to sundry balances written off account or payment difference account
and clear the transaction.
E.g:
Bank a/c
Bank a/c
50000
100000

Salaries a/c 500000
Wages a/c 600000
Rent a/c
50000
Commission 100005
Payable amount
Payment amount
100005
100000
5
If the difference amount RS: 5 is with tolerance group amount i.e. 100 system transfers
automatically Rs: 5 to sundry balances written off account or payment difference account
and clear the provision.
Entry
Commission provision
1) Commission Dr
100005
To Outstanding exp
100005
2) Payment
Outstanding expenses Dr
100005
To bank
100000
To sundry balance written off account 5
MEGHANATH REDDY.A
SAP - Fi <Page 29>
Disadvantages:
1) It is given at account level and not at transaction level tolerance amount
e.g:
Bank a/c
Bank a/c
50000
100000

Salaries a/c
500000
Wages a/c
600000
Rent a/c
50000
Commission 100005
500
500
50
100
2) There is no flexibility:
In the difference amount is within tolerance group amount without asking us it is
clearing automatically and transferring Rs. 5 to sundry balance written off account
It should ask us and transfer
When we assign tolerance group D in outstanding expenses a/c
Payable amount
100005
Payment amount
100000
5
Payable
or
Not payable
Rs.100000 will be shown
As part payment
Transfer Rs. 5 to sundry balances

written off a/c and clear the transaction
manully
It is mandatory area we have to use tolerance groups
Say we have 1000 accounts we have to assign tolerance group D in all accounts which take
time
In live environment
Company code :
VSL
Tolerance group:
Blank
Amount
:
0
When we crate the accounts we keep tolerance group field blank system expects we have
crated tolerance group blank and already assigned
Define tolerance group for G/L accounts:
Path: SPRO --------- > Financial accounting ------------ > General ledger accounting ---------- >
Business transactions --------- > Open item clearing ----------- > Clearing difference ---------- >
Define tolerance group for G/L accounts
Company code
: VSL
Tolerance group
: Blank
Description tolerance group for VSL
MEGHANATH REDDY.A
SAP - Fi <Page 30>
Debit posting
:0
Percentage
:0
Credit posting
:0
Percentage
:0
Select save or crtl+s
Define tolerance group for employees:
Path:
SPRO --------- > Financial accounting ------------ > General ledger accounting ---------- >
Define tolerance group for employees
Here we give user wise upper limits for posting for each user we specify:
Amount per document
Amount per open Item account Item
Cash discount
Payment differences
Say we have 1000 users we have to create 1000 scenarios which take time
SAP has given shortcut method i.e. tolerance group
Tolerance group A
100000
100000
Tolerance
1000000
1000000
0%
0%
5%
0%
In accounts department
City office cashier
Branch office cashier
Factory cashier
Accountant 1
Accountant 2
Accountant 3
Tolerance
10000000
10000000
10%
0%
amount per document

amount per open item
account item
cash discount
payment different
assigned tolerance group A
Deputy Manager (Accts)

Manager (Accts)
assigned tolerance group B
General Manager (Accts)
assigned tolerance group C
MEGHANATH REDDY.A
SAP - Fi <Page 31>
In the live environment / training institutes we crate tolerance group blank

User
Sap users
Company Code
VSL
Tolerance group
Create with A
Keep blank
Sup users
XYZ
To create only with A
Keep blank
Sap users
ABC
To create only with A
keep blank
Define tolerance group for employees:

Path: SPRO --------- > Financial accounting ------------ > General ledger accounting ---------- >
Define tolerance group for employees
Group
: Blank
Company code
: VSL
Amount per document
: 9999999999
Amount per open item account item : 9999999999
Cash discount per line item
: 10%
Permitted payment differences
: Blank
Save or press enter to save in your request.
Assign country to tax procedure:
Here tax procedure means sale tax procedure.
At the time of demo we have discussed in Fi we have sub modules
General
Ledger
Accounts
payable
Accounts
receivable
Asset
accounting
Purchase
Sales
Sales tax
Sales tax
Formulas posting for country we should assign sales tax procedure though general ledger
posting it is not required without sales tax procedure assignment it will not allow us to post
the entries.
Sales tax procedure:
Purchase
Sales
Base Amount (A)
x
Base Amount (A)
x
Excise Duty(B)
%on x
Excise Duty(B)
%on x
MEGHANATH REDDY.A
SAP - Fi <Page 32>
Basic + Excise (C=A+B)

x
Basic + Excise (C=A+B)
x
Sales tax (D)
%on C
Sales tax (D)
%on C
Vendor credit
x
Customer debit
x
For country is assign tax procedure available in the system. For country US Tax US(sales tax
USA) and for country India Tax INN (Sale tax India) tax US is available in all clients (000/800)
tax INN is available only in client 000.
We assign:
For country IN: Tax US (Sales tax USA)
Temporary assignment
Assign country to calculation procedure:
Path: SPRO ------------ > Financial accounting ---------- > Financial accounting global settings ----------- > Tax on Sale/Purchase ---------- > Basic settings ------------- > Assign country to
calculation procedure
Country
: IN (for INDIA)
Press enter
For country IN assign procedure select Tax US Sale Tax USA
Enter global parameters: (OBY6)
Path: SPRO ------------ > Financial accounting ---------- > Financial accounting global settings----------- > Company code ---------- > Enter global parameters
Give the company code VSL press enter select company code VSL select details (F2) button.
Select business area fin. Statement check box
It means we required the reporting unit wise
Select propose fiscal year check box
Document no. Range interval
01-2011 1100000
20000
Next year: April, 2012 March, 2013 fiscal year 2012
01-20121100000
Say we have not given no. Range interval for fiscal year 2012 we are posting a transaction
with 01-04-2012 date it cannot post since there is no number range interval available for the
year 2012.
SAP has given an option:
If we select propose fiscal year check box it takes number from previous year 2011. For
posting on 01-04-2012 it takes the number 20001
Say we have given number range intervals
01-20121100000
20000
01-99991100000
MEGHANATH REDDY.A
SAP - Fi <Page 33>
When we post an entry with 01-04-2012 date it takes number from fiscal year 9999 i.e.
document no.1
What is the use of selecting proposal fiscal year check box:
If we dont give number range interval for any year, if we select proposal fiscal year check
box it takes number from fiscal year 9999 (if available)or immediate previous fiscal year.
Select define default value date check box
It proposes to days dates as value date.
Select negative postings permitted check box.
When we reveres transaction it reduce from the same side
Select additional data button
TDS no.
ABCD12345Y
PAN no:
AP10N1234J
Select back arrow select save or crtl+s press enter to save in your request.
Company code
Business area
Business place
VSL
I
HYD
I
Factory
City office
BGL
I
Factory
City office
1) Permanent number (PAN) this is for Income tax return filing purpose pan will be
obtained at company code level, Income tax department gives pan when we file
from 49A 10 digits alphanumeric
2) Tax deduction at source number (TAN/IN SAP TDS No.) this is for TDS return filing
purpose, Income tax department gives TAN at company code level / Business areal
level/ Business place level when we file from 49 B we get TDS no. 10 digits alpha
numeric.
END USER AREA

General ledger master or G/L Master creation:
Chart of Account
Company Code
Level
level
1) Account No.
1) Account currency
2) Accounts group
2) only balances in
3) Is it a profit &Loss a/c
local currency
4) Is it all balance sheet a/c
3) Tolerance group
5) Description of account
4) Open item management
i) Short text max 20 characters
5) Line item display
MEGHANATH REDDY.A
Centrally
chart of accounts level
field + Company code
level field
SAP - Fi <Page 34>
ii) Long text max 50 characters
Accounts to be created:
1) Surplus in P & L account
2) Equity share capital
3) Cash account
Advances
6) Sort key
7) Field status group
Reserves and surplus

Share capital
Current assets, Loans &
100100 -100199
100000 - 100099
200100 - 200199
1) To check account group for giving account number

Path: SPRO -------- > Financial Accounting --------------- > General ledger accounting ----------- > G/ L Accounts -------------- > Master Data ------------ > Preparations ------------->
Define Account Group
The T.R Code OBD4
Chart of account : VSL
Enter
i) Creation of General ledger Master:
Path: Accounting --------- > Financial Accounting ------------- > General ledger ------------- >
Master Records ------------ > G/L Accounts ---------- > Individual Processing --------- >
Centrally
the TR. Code FS00
Give G/L Accounts
: 100100
From the menu bar select G/L accounts ---------- > Crate account group
Select Reserves & Surplus.
Select balance sheet account radio button
Short text
: surplus in P&L account
G/L account long text
: Surplus in P& L account
Short text will appear the time of document display and G/L account Long text will
appear at the time of ledger display
Select control data tab
Select only balances in legal crcy.(currency) check box
Select Line Item display check box
Tolerance group blank
Sort key select 001 posting date
Select create/bank/interest tab field status group select G001 general (with text
allocation)
save
ii) G/L Account
: 100000
Company code : VSL
Select with template button
G/L account 100100 Surplus in P&L account
MEGHANATH REDDY.A
SAP - Fi <Page 35>
Company code : VSL

Press enter
Select Type/Description TAB
Change account group to Share capital
Change short text
: Equity Share capital
Change G/L account long text : Equity Share capital
Other fields are common select save or crtl+s
iii) G/L Account
: 200100
Company code : VSL
Give G/L account 100100 Surplus in P&L account
Company code : VSL
Press enter
Account group change to Current Assets, Loans & Advances
Change short text
: Cash account
Change G/L account long text : cash account
Select create/bank/interest tab
Field status group change to G005 bank accounts (Obligatory value date)
Select relevant to cash flow check box
To give the Accounts created:
Select drop down button beside G/L account we get Match code screen
Give the company code: VSL
Enter
Posting of transaction:
Path: Accounting ------------- > Financial Accounting --------- > General ledger ---------- >
posting ------ > General Posting F-02
i) Document data: Normal posting document date and posting date will be same in case
of purchase here we entry party bill date we can enter the date 11-5-2011 manually of
press F4 it gives calendar select F2 it gives todays date.
ii) Posting date: By default it gives server date ledger updation is based on posting date
we can enter the date manually or press F4 and select F2
iii) Document Number: in document types and no. Range (OBA7) we have deselected
external check box if we select external check box here we have to specify what should
be the document number
iv) Reference: In case of purchase party bill number
v) Type: SA we have noted down the no. Range no -1 for 01 we have given number
range internal 1 100000 deselected external check box document no. Will be taken
internally. First document no will be 1 and 1and next document number will be 2
MEGHANATH REDDY.A
SAP - Fi <Page 36>
vi) Period: Period will be updated automatically based on posting date.

Document date: 12-5-2011
Type
: SA
Company code: VSL
Currency
: INR
System does not know debits and credits to differentiate between debit and credit SAP
has given posting keys
Posting key 40 GL account debit
Posting key 50 GL account credit
Pstky (posting key) :40
Account select drop down button
G/L long text
: *cash*
Company code : VSL
G/L account
: 2*
Press enter
Select 200100 cash account enter
Give the amount 500000
For account 200100 cash account field status group: G005
Text field
business area
value date
Required entry field
in enter global parameters we have
Select define default value date propose
Todays date as value date
Business Area:
Select VSLH (Hyderabad business area)
Text
: Equity share capital receipt
Pstky
: 50
G/L account: credit
Account select drop down button
Press enter select 100000 Equity share capital press enter
Amount enters *
Star means debit amount and credit amount equal
Business area : VSLH
Text
:+
Enter and SAVE
+ copies the latest line item narration in the same document
Eg: Month end provision
Salaries account Dr
200000
(Salaries provision for May)
MEGHANATH REDDY.A
SAP - Fi <Page 37>
Rent a/c
100000
(Rent provision for May)
To outstanding expenses
*(it takes 300000)
(If we use + it takes rent provision for May)
If we have more than one debit enter text provision for May
Press enter
From the menu bar select Document ------- > simulate
In one document we can have up to 999 line Items (Max)
Debit amount will be posted without any sign and credit amount will be posted with
minus sign
We get a message document was posted in company code VSL
How to view the latest posted document:
From the menu bar select document --------- > display key select display document
Header button or F5
1)
2)
3)
4)
5)
6)
7)
8)
9)
10)
Define company (Group) Videocon VGP Optional

Define company code VSL
Assign company code to company assigned VSL to VGP (optional)
Define business areas VSLH for Hyderabad and VSLB for Bangalore at the time of
posting we have given VSLH
Define chart of accounts VSL assigned to company code VSL
I
Created accounts
Share capital
100000 100099
Groups
Current assets
200100 200199
I
Credited 100000 Equity share capital account and 200100 cash account
Specified 100100 will be our retained earnings account
Define fiscal year variant V3 (April to March) assigned to company code VSL
Define posting period variant VSL and assigned to company code VSL define periods
from May 2011 June, 2011 we are able to post document with May date.
Document type and No. Ranges
Type
SA
I
No. Range
01
I
No. Range intervals
1 100000 (deselect external check box)
First document it has taken 1 internally
Created field status variant VSL and assigned to company code VSL created 2 fields
status group
MEGHANATH REDDY.A
SAP - Fi <Page 38>
G001 text field and business area required

G005 text field, value date and business area required at the time of posting it has
asked the above fields
11) Tolerance groups
G/L account tolerance GRP (group) Blank not assigned at the time of acct creation
Employees tolerance GRP
Blank with 9999999999 able to post amount
500000
12) Assigned text procedure tax Us to country India to allow G/L postings
Display document:
Path: Accounting -------------- > Financial accounting ----------- > General ledger ------------ >
Document ---------- > Display (T.R Code FB03)
Select document list button
Document type
: SA
Select Execute button (F8)
To view latest one week posted documents:
Enter date: 6-5-2011 to 13-5-2011
Select Execute button (F8)
To view self document (document posted by me with SA)
Select own document only check box
Select Execute button F8
To view document posted by a specific user:
Deselect own document only check box
From the menu bar select Edit -------- > Dynamic Selections
Give the User name : SAP USER
Select Execute button F8
Double click on document no.1
Change document:
Path: Accounting ----------- > Financial Accounting ------------ > General ledger -------- >
Document---------- > Change (FB02)
Give the document no.1
Company code: VSL
Fiscal year
: 2011
Enter
MEGHANATH REDDY.A
SAP - Fi <Page 39>
Dsouble click on first line Item cash account in document segment or Item date we can
change only
i)
Value date field
ii)
Assignment field
iii)
Text field (other field cant be change)
Select display document Header F5 button
In document Head data we can change only
i)
Reference field
ii)
Document Head text field
Display account balance:
Path: Accounting --------- > Financial Accounting ---------- > General ledger ---------- > Account
------------ > Display balances (FS10N) or (FAGLB03)
How to vied more than one account at a time:
Select multiple selection button or right arrow button beside G/L Account
To view random account no. Balances:
Under single value select account no.s:100000 and 200100 select copy button or F8
To view continues account number balances
Press select Interval tab
Give the lower limit: 100000
Upper limit
: 100099
Select copy F8 button
To Exclude an account from the range:
Select exclude single values tab
Give the single value 100050
To Exclude a range of accounts:
Select exclude interval tab
Lower limit : 100060
Upper limit : 100069
To view only one account transactions:
Select drop down button beside G/L account give the company code: VSL
Enter select G/L account 100000 Equity share capital
Company code
: VSL
Fiscal year
: 2011
MEGHANATH REDDY.A
SAP - Fi <Page 40>
Business area
: VSLH
Select Execute F8 button
Double click on cumulative balance amount 500000
Select call up document over button F9
Select back arrow
How to create our own Iine layout:
Eg: document posting text amount
Number
date
amount
1
1000
2
2000
3
3000
4
4000
10000
Select change layout (crtl + F8) button
Select the field which are not required under column content in this example document
type and document date.
Select right arrow button or Hide selected fields button
From the Hidden fields column select posting date and select text select left arrow button
show selected fields button
Change column positions
Length
Document no. Position
1
Posting date position
2
Text position
3
35
Amount in local currency
4
For amount in local currency select total check box select copy button
How to save the layout:
Select save layout button or crtl + F12
Option: 1
User specific
Available only to this user
i)select user specific check box
ii)save with any name
Option: 2
Common to all
available to all users
i)deselect user specific check box
ii)save with /any name
Layout: /VSL
Deselect user specific check box
Description: G/L accounts standard for VSL
Select save button select back arrow 2 times
MEGHANATH REDDY.A
SAP - Fi <Page 41>
Select Execute button F8 double click on cumulative balance amount 500000

How to select our layout:
Press select save layout button or crtl+F9
Select /VSL
How to make our layout as default layout:
From the menu bar select settings ----------- > Layout ------------ > Administration
Select /VSL check box
Select define default setting button or shift + F8
Select back arrow 3 times change G/L account to 200100 cash account
Select Execute F8 button double click on cumulative balance amount 500000
Error message:
There is number item category assigned for a/c 200100 cash account
Document splitting is active
We have to deactivate document splitting
Path: SPRO ---------- > Financial Accounting (New) ---------- > General Ledger Accounting
(New) ---------- > Business transactions ------------ > Document splitting ------------- > Active
document splitting
Deselect document splitting check box
Sample document:
This is used for making month end provisions
Every month end:
Salary a/c
dr
Wages a/c
dr
Bonus a/c
dr
Rent a/c
dr
To Outstanding Expenses a/c
We can create sample document template sample document template will not update the
records every month end by copying the template and by changing the amounts we can
post the entries.
Advantages:
i)
It saves our time
MEGHANATH REDDY.A
SAP - Fi <Page 42>
ii)
We will not forget any provisions
Steps:
1. Define number range intervals for no. Range X2
Document type
SA
I
Number Range
01
I
No. Range intervals
1 100000
Posted the entry
Up date records
SA
I
X2
I
5000000 5100000
It should not update records
to store in the system
2. Creation of 3 General Ledger Masters:

A. Salaries account
personnel cost
B. Rent account
Administration cost
C. Outstanding expenses
Current Liabilities & Provisions
i)
To check account groups for giving account number OBD4
ii)
Creation of general ledger masters FS00
3. Creation of sample document DoC No. 5000001
4. Posting of transaction by copying sample document template by changing the amount
document no.2
Define no. Range Interval for no. Range X2
Path: SPRO ----------- > Financial Accounting ------------- > Financial Accounting Global
settings ---------- > Document ------------- > Document no. Ranges --------- > Define
document no. Ranges (TR. Code FBN1)
Select change intervals button
Select Interval button
No
: X2
Year
: 2011
From number
: 5000001
To number
: 5100000
Enter and save
Ignore the warning message press enter.
i) To check accounting groups for giving account number (T.R. Code OBD4)
Chart of account: VSL
Enter personnel cost range
400100 400199
Administrative cost range
400300 400399
MEGHANATH REDDY.A
SAP - Fi <Page 43>
Current liabilities & Provisions range 100500 100599

ii) Creation of general ledger masters: FS00
1. Give the G/L account :400100
Company code
: VSL
G/L account
: 100000 (Equity share capital)
Company code
: VSL
Press enter
Change account group to personnel cost
Select P & L statement Account radio button
Change Short text to salaries account
Change G/L account long text to Salaries account
All other fields are same. Select save button or crtl + S
Company code
: VSL
G/L account
: 400100 (Salaries account)
Company code
: VSL
Press enter
Change account group to Administration cost
Change Short text to Rent account
Change G/L account long text to Rent account
All other fields are common. Select save button or crtl + S
Company code
: VSL
G/L account
: 100100 (Equity share capital)
Company code
: VSL
Press enter
Change account group to current liabilities & Provisions
Change Short text to Outstanding Expenses account
Change G/L account long text to Outstanding Expenses account
Select Open Item Management check box
MEGHANATH REDDY.A
SAP - Fi <Page 44>
Creation of sample document:

Path: Accounting ---------- > Financial Accounting ---------- > General ledger ------------ >
Posting -------- > Reference document ------------ > Sample document F-01
Document date
: 31-5-2011
Posting date
: 31-5-2011
Type
: SA
Company code
: VSL
PSKY
: 40
Account
: 400100 (Salaries account)
Enter
Amount
: 500000
Business area
: VSLH
Text
: Salary provision for
PSTKY
: 40
Account
: 400300 (Rent account)
Enter
Amount
: 100000
Business area
: VSLH
Text
: Rent provision for
PSTKY
: 50
Account
: 100500 (Outstanding expenses)
Enter
Account
:*
Business area
: VSLH
Text
: Provisions for
Select display document over view button
We get a message document 5000001 was stored in company code VSL
Posting of transaction by copy sample document template by changing the amount (F-02)
Give F-02
From the menu bar select document -------------- > post with reference
Give the document number : 5000001
Company code
: VSL
Fiscal year
: 2011
Select display line items check box
Enter
Change the amount
: 600000
For text
: add may
Press enter
MEGHANATH REDDY.A
SAP - Fi <Page 45>
If no provision is required for any expenditure item

Amount
:0
Enter
Line item adding 0 will not update the records it will be ignore.
Amount
:0
Press enter
Ignore the warning message
Press enter
Amount
:*
Text
:+
Document-------------- > Simulate
And save
We get a message document was posted in company code VSL
Press enter
Foreign currency transaction (FC transaction):
1. Check exchange rate type
i)
Bank buying rate
Export
ii)
Bank selling rate
Imports/Expenditure
iii)
Average rate
MM/SD Users
G Type
B Type
M Type
Path: SPRO --------- > SAP Net weaver ----------- > General settings ---------- > Currency --------------- > Check Exchange rate types
Select position button exchange rate type B enter
2. Define transaction ratios for currency transaction
Path: SPRO --------- > SAP Net weaver ----------- > General settings ---------- > Currency --------------- > Define translation ratios for currency translation
Giving conversion factors for 2 currencies
USD
:
INR
1
:
1
JPY
:
INR
100
:
1
EUR
:
INR
1
:
1
GBP
:
INR
1
:
1
ITL
:
INR
1000
:
1
MEGHANATH REDDY.A
SAP - Fi <Page 46>
Presentation:
JPY
:
INR
100
:
1 =40 Rs
Or
1
:
0.01 =0.40
If we follow the conversion factor follow continuously
For all the years dont change in between if we change in between it gives wrong result
this is given at client level (800 clients) and not at company code level.
Path: SPRO --------- > SAP Net weaver ----------- > General settings ---------- > Currencies --------------- > Define translation ratios for currency translation
Ignore the warning message select YES button select new entries button
Ex Rt
G
B
M
From
USD
USD
USD
To
INR
INR
INR
Valid from
1-5-2011
1-5-2011
1-5-2011
Ration from
1
1
1
Ratio to
1
1
1
Select save button

Select description G/L customization for VSL
Enter Exchange rate:
Path: SPRO --------- > SAP Net weaver ----------- > General settings ---------- > Currency --------------- > Enter Exchange rates (OB08)
This is called forex table we can enter daily quotation/ week end quotation/ Month end
quotation for each day and for each type we can enter only rate.
Ex Rt
G
B
M
Valid from
13-5-2011
13-5-2011
13-5-2011
From
USD
USD
USD
Dir quot
45
45.50
45.10
To
INR
INR
INR
Press enter
Select save button
MEGHANATH REDDY.A
SAP - Fi <Page 47>
Path for Exchange rates entry at End user area:

Path: Accounting ------------ > Financial accounting -------------- > General ledger ---------- >
Environment --------- > Current settings -------- > enter transaction rates
S_BCE_68000174
Exchange rate Type
From currency
To currency
Enter
:B
: USD
: INR
End user area foreign currency postings (FC Postings)

Option: 1
Option: 2
When change rate in not entered
When exchange rate is entered at the
At the time of posting it takes rate from
time of posting
Forex table, it takes latest posting date
Rate
10-5-2011
40
13-5-2011
45.50
Entry date
17-5-2011
Posting date
12-5-2011
it takes Rs: 40
Same day we have bank buying rate, Bank selling rate and average rate to take Exchange
rate type based on document type
Doc type:
SA GL postings
Take B Type
Bank selling rate
KR FI purchase
RE MM Purchase
Take B Type
Take B Type
Bank selling rate

Bank selling rate
DR Fi Sales
RV SD sales
Take G Type
Take G Type
Bank buying rate

Bank buying rate
1) To enter default exchange rate type B for document Type SA (TR code: OBA7):
Select Type SA
Under default values: Exchange rate type for foreign currency documents select B
bank selling rate;
Save press enter to save in your request.
2) Posting of transaction F- 02
Give the document date
: 17-5-2011
MEGHANATH REDDY.A
SAP - Fi <Page 48>
Type
: SA
Company code
: VSL
Rate
: USD
PSKY
: 40
Account
: 400100 (salaries account)
Enter
Give the amount
: 1000 (dollars)
Business area
: VSLH
Text
: Salaries posting
PSKY
: 50
Account
: 200100
Enter
Amount
:*
Business area
: VSLH
Text
:+
From the menu bar select document ---------- > Simulate to In INR
Select display currency button
Option: 2
When exchange rate is entered at the time of posting
1) Posting of transaction F-02
Give the document date
: 17-5-2011
Type
: SA
Company code
: VSL
Currency
: USD
Rate
: 50 Rs.
PSKY
: 40
Account
: 400100 (salaries account)
Enter
We get a warning message exchange rate 50 deviates from table rate 45.50 by
9.89%
Amount
: 1000 (Dollars)
Business area
: VSLH
Text
: Salaries posting
PSKY
: 50
Account
: 200100 (Cash account)
Press enter
Amount
:*
Business area
: VSLH
MEGHANATH REDDY.A
SAP - Fi <Page 49>
Text
:+
Document--------------- > Simulate and save.
Document parking:
This is used for approvals (Release procedure) in live environment cashier before
making the payment in SAP we have system approval
Cashier
SR.Person
1) Enter transactions and park
once he gets message from cashier he will
Parking will not update the records
verify the document. Before release he can
It takes our regular document number
make all changes to the document then
He will inform to Sr. Person for
release releasing updates the records.
Release.
Steps:
1. Posting of transaction and park by cashier
2. To check account balance whether parking up dates
Records
it should not update
3. System message to SR. person for release by cashier
4. Display park document and change amount/ account head and date then release by
sr. Person
5. To check account balance weather releasing up dates records it should update
6. System message to cashier about release by sr. Person
7. Display changes to the released document by cashier
1) Posting of transaction and path: Accounting ------------- > Financial Accounting -----------> General ledger ------------ > posting ------------- > General document parking (F-65)
Document date
: 18-5-2011
Type
: SA
Company code
: VSL
PSKY
: 40
Account
: 400100 (Salaries)
Enter
Amount
: 5555
Business area
: VSLH
Text
: Park document testing
PSKY
: 50
Account
: 200100 (Cash account)
Enter
Amount
:*
Business area
: VSLH
Text
:+
MEGHANATH REDDY.A
SAP - Fi <Page 50>
Select over view button select save button or crtl + s

We get message document 5 VSL was parked.
2) To check account balance whether parking updates or not: (FS10N)
Give the G/L account
: 400100 (salaries)
Company code
: VSL
Fiscal year
: 2011
Select execute button double click on cumulative balance amount.
3) System message to Sr. Person for release:
From the menu bar select system -------------- > Short message
Title
: PL release DOC No.5
Recipient
: SAP USER (user id of senior person)
Recip. Type : select SAP log on name
Select Expr. Mail check box
Select send button or shift F8
From the menu bar select System ----------- > Create session
4) Display park document and change amount / account head and date then release:
Path: Accounting ---------- > Financial Accounting ------------- > General Ledger --------------> Document ----------- > Park document ------------ > Post/ Delete FBVO
Company code
: VSL
Entered by
: SAP USER ( user id of cashier)
Select execute button
Double click on document no. 5
To change the dates
Select document header button
Change document date
: 17-5-2011
Posting date
: 17-5-2011
Select back arrow
To change amount and account number
Select fast data entry button
Change debit amount
: 4000
Credit amount
: 4000
We get a message document 5 was posted in company code VSL
To check account balance whether releasing updates record or not (FS10N)
Give G/L account
: 400300
Company code
: VSL
Fiscal year
: 2011
System message to cashier about release
Path: from the menu bar select System --------------- > Short message
MEGHANATH REDDY.A
SAP - Fi <Page 51>
Title
: Document no.5 release with changes
Recipient
: SAP USER (user id of cashier)
Recipient type
: Select SAP log on name
Select Expr. Mail check box
Select send button
From the menu select System ------------- > Create session
Display changes to the release document:
Path: Accounting ------------ > Financial Accounting ---------- > General Ledger------------ >
Document ----------- > Park Document ------------- > Display changes (FBV5)
Company code
: VSL
Document no
:5
Fiscal year
: 2011
Enter
Select all changes button
HOLD DOCUMENTS
This is used for adjustments purpose
Eg: 1
Scrap sale accounting
Scrap is sold for 100000 to account for in the books 200000
Cash a/c dr
100000
To scrap sale
100000 hold the document
Hold document will not update records when we hold a document it will ask for a
temporary document number
Once Rs 80000 is given to management
Delete hold document and post
Cash a/c dr
To scrap sale
20000
20000
Eg: 2
Loans/ Advances to directors
Companies act prohibits giving loans / Advances to directors. Hold the document when
the amount is taken by them delete hold document once the amount is returned
Eg: 3
Stores Department advances:
MEGHANATH REDDY.A
SAP - Fi <Page 52>
Stores department takes advance in the morning and gives the account in the evening in
normal accounting we keep IOU slips (i owe you) in SAP when they give advance in the
morning pass the entry and hold the document once they give the account in the evening
delete the entry and post entry for purchases
Eg: 4
Sometimes we know either debit or credit
Hold the document once we get either credit or debit complete the document and post
physical cash balance = book balance +/- hold documents amount.
Steps:
1) Run a program RFTMPBLU for conversion of hold documents
2) Creation of hold documents
i)
By giving debit and credit
ii)
By giving only credit
3) Display hold document and delete 2(i)
4) Display hold document and complete 2(ii) then post
1) Run a program RFTMPBLU for conversion of hold documents:
We have the old version 4.7 EE version same hold documents are there in the old
version when we upgrade to new version ECC 6 by executing new version.
We are going for new version ECC 6 directly still we have to run this program this
program is given at client level and not at company code level.
Path:
Tools --------- > ABAP work bench ------------- > Development ------------- > ABAP Editor
(SE38)
Program
: RFTMPBLU
Select no. Termination for read error check box
2) Creation of hold documents:
Use the transaction code: F-02
Give the document date : 19-5-2011
Type
: SA
Company code : VSL
Psky
: 40
Account
: 400300 (rent a/c)
Enter
Give the amount : 100000
Business area : VSLH
Text
: Hold documents testing
MEGHANATH REDDY.A
SAP - Fi <Page 53>
Psky
: 50
Account
200100 (cash a/c)
Enter
Amount
:*
Text
:+
From the menu bar select Document-------------- > Hold
Give the temporary no : VSL1234
Press enter we get a message document VSL1234 was held.
Use the transaction code : F-02
Document date
: 19-5-2011
Type
: SA
Company code
: VSL
Psky
: 50
Account
: 200100 ( cash account)
Enter
Give the amount
: 5000
Business area
: VSLH
Text
: hold document testing
From the menu select Document -------------- > Hold
Temporary document number: VSL
Enter
We get a message document VSL was held
3) Display hold document and delete 2(i):
Use the transaction code
: F-02
From the menu bar select Document ----------- > Get held document (F5)
Keep the cursor and document no: VSL1234
Select delete button
Select yes button
4) Display hold document and complete 2(ii) then post:
Use the transaction code
: F-02
From the menu bar select Document ----------- > Get held document (F5)
Double click on document VSL
Psky
: 40
Account
: 400100 (salaries a/c)
Enter
Amount
:*
Business area
: VSLH
MEGHANATH REDDY.A
SAP - Fi <Page 54>
Text
:+
From the menu bar select Document ------------- > Simulate and save
Enter
Select back arrow
Select document List button
RECURRING DOCUMENTS
This is used when the date is fixed and amount is fixed
Eg:1
Insurance payment from 1st May 2011 to 30th April,2012
Prepaid insurance a/c dr
120000
To bank
120000
Every month end
Insurance Exp dr
10000
To prepaid insurance a/c
10000
Eg:2
Hire purchase instalments payable RS: 50000 for 12 months
Car a/c dr
600000
To hire purchase loan a/c
600000
th
Every month 19
Hire purchase loan a/c dr
50000
To bank
50000
Steps:
1) Define no. Range interval for number range x1 (for recurring document template
puose)
For X1 2011 5100001 5200000
2) Creation of recurring document template it will not update the records it takes
no.5100001
3) Display recurring document
4) Posting of transaction by using recurring document number by way of batch input
session it takes regular number.
5) Display document posted
6) Display recurring document
1) Define no. Range interval for number range x1:
The transaction code : FBN1
Company code
: VSL
MEGHANATH REDDY.A
SAP - Fi <Page 55>

No
: X1
Year
: 2011
From number : 5100001
To number
: 5200000
Enter and save
Press enter
2) Creation of recurring document template:
Path: Accounting -------------- > Financial Accounting -------------- > General Ledger ----------- > Posting --------- > Reference Documents ------------ > Recurring Document
(FBD1)
Company code
: VSL
First run on
: 1-5-2011
Last run on
: 1-4-2012
Interval in months
: 01 (per month)
Document type
: SA
Pstky
: 40
Account
: 400300 (rent account)
Enter
Amount
: 20000
Business area
: VSLH
Text
: Rent payment
Pstky
: 50
Account
: 200100 (cash account)
Enter
Amount
:*
Business area
: VSLH
Text
:+
Select display document over view button
Save we get a message document 5100001 was stored in company code VSL
3) Display recurring document:
Path: Accounting ---------- > Financial Accounting ---------- > General ledger -------- >
Periodic Processing -------------- > Recurring entries -------- > List (F.15)
Company code
: VSL
4) Posting of transaction by using recurring document number by way of batch input
session:
MEGHANATH REDDY.A
SAP - Fi <Page 56>
Path: Accounting ---------- > Financial Accounting ---------- > General ledger -------- >
Periodic Processing -------------- > Recurring entries -------- > Execute (F.14)
Company code
: VSL
Document no.
: 5100001
Fiscal year
: 2011
Settlement period
: 1-5-2011
Batch input session : VSL
We get a message session VSL was created.
To post the batch input session:
From the menu bar select System ----------- > Services ---------> Batch input ------------ >
Session
Select session name: VSL
Select process button
Select display errors only radio button
We get a message processing of batch input session completed
Select Exit batch input button
5) Display document posted: (FBO3)
6) Display recurring document: (F.15)
Company code
: VSL
Month end provisions

Option: 1
Accrual/Deferral documents
Option: 2
Open item management (sample document)
Option: 1
Accrual / Deferral documents
i)
Salary provision on 31-5-2011 by accountant
Salaries account dr
100000
To outstanding exp
100000
ii)
Reversal of provision on 1-6-2011 by accountant
Outstanding exp dr
100000
To salaries account
100000
iii)
May salary payment on 5-6-2011 by cashier
Salary a/c dr
105000
To cash account
105000
Salaries account
31-5-2011
100000
MEGHANATH REDDY.A
SAP - Fi <Page 57>
5-6-2011
5000
1-6-2011
Outstanding exp a/c
31-5-2011
1-6-2011
100000
Profitability effect:
May profitability
100000
June profitability 5000
(Due to may salary)
105000
100000
100000
Option: 2
Open item management
i)
ii)
Salary provision on 31-5-2011 by accountant

Salaries account dr
100000
To outstanding exp
100000
May salary payment on 5-6-2011 by cashier
Outstanding exp dr
100000
Salaries account
5000
To cash account
105000
31-5-2011
5-6-2011
Salaries account
100000
5000
Outstanding exp a/c
31-5-2011
5-6-2011
100000
Profitability effect:
May profitability
June profitability (Due to may salary)
100000
5000
105000
100000
Companies follow option 1

If we follow 2nd option
In live environment provisions will be made by accountant payment will be made by
cashier should know how much provision accountant has mad and clear outstanding
expenses to that extent tracking of provisions are required by cashier.
In 1st option the provision is reversed automatically on 1st of June cashier debits
salaries and credit cash tracking of provision is not required.
MEGHANATH REDDY.A
SAP - Fi <Page 58>
Option: 1
Accrual / Deferral documents:

Steps: 1. Define reversal reason and reversal reason should allows us to reverse on any day
2) Creation of accrual / deferral documents
i)
Rent provision with 21-5-2011
ii)
Salary provision with 31-5-2011
3) Reversal of accrual / deferral documents in one step
1) Define reversal reason and reversal reason should allows us to reverse on any day:
Path: SPRO ------------- > IMG -------------- > Financial Accounting ------------ > General
Ledger Accounting ----------- > Business transactions --------------- > Adjustment posting /
Reversal ----------- > Define reason for Reversal
R (reason) :12
Text
: Accrual / Deferral Rev reason for reversal
Select Negative posting check box
Select Alt.Pos. dt check box
Save
Select negative posting check box
When we reverse a transaction it reduce from the same side
When we post a wrong entry we have to reverse the transaction and pass correct entry
or pass rectification entry.
1) Equity share capital receipt:
Cash a/c dr
200000
To Equity share capital
200000
doc. no.1
2) Preference share capital receipt:
Cash a/c dr
300000
To Equity share capital
300000
doc. No. 2
Reversal
3) Reversal of document no. 2
Equity share capital dr
To cash a/c
300000
300000
doc. No. 3
4) To pass correct entry:

Cash a/c dr
To Preference share capital
300000
300000
doc. No .4
Rectification:
MEGHANATH REDDY.A
SAP - Fi <Page 59>
Equity share capital

To Preference share capital
300000
300000
Account balance display FS10N

Period
Debit
Credit
2
300000
500000
300000
doc. No. 3
Balance
500000
200000
Cumulative balance
500000
200000
Cash flow statement:
Opening Cash and

Bank balances
Add. Inflow
Preference share capital
Less: Out flow
Closing Cash and bank
Balances
Option: 1
Reversal negative posting
Not selected
0
Option: 2
Option: 3
Rectification Reversal negative posting
selected
500000
300000
500000
300000
500000
500000
Wrong
Wrong
200000
300000
Correct
Select Alternative posting date check box.

If we dont select this check box system will allow us to reveres only on the date of posting
Salary provision on
31-5-2011
Reversal is possible on
31-5-2011
Our requirement:
To reverse next month 1 st
select alternative posting date check box we can

Reveres on any day
2) Creation of accrual / deferral documents:

Path: Accounting ------------- > Financial Accounting ------------- > General Ledger --------------> Periodic processing ------------- > Closing --------- > Valuate ------------ > Enter Accrual /
Deferral document (FBS1)
Document date
:21-5-2011
MEGHANATH REDDY.A
SAP - Fi <Page 60>
Company code
: VSL
Reversal reason : 12
Reversal date
: 1-6-2011
Pstky
: 40
Account
: 400300 (rent account)
Enter
Amount
: 200000
Business area
: VSLH
Text
: Rent provision
Pstky
: 50
Account
: 100500 (outstanding exp)
Enter
Amount
:*
Business area
: VSLH
Text
:+
Document -------------- > Simulate and save
TR code: FBS1
Document date
: 31-5-2011
Posting date
: 31-5-2011
Reversal reason : 12
Reversal date
: 1-6-2011
Pstky
: 40
Account
: 400100 (salaries a/c)
Enter ignore the warning message
Press enter
Amount
: 500000
Business area
: VSLH
Text
: Salary provision
Pstky
: 50
Account
Enter
Amount
:*
Business area
: VSLH
Text
:+
From the menu bar select Document ----------- > Simulate and save.
Reversal Accrual / Deferral document:
Path: Accounting ------------- > Financial Accounting ------------- > General Ledger --------------> Periodic processing ------------- > Closing --------- > Valuate ------------ > Reverse accrual
/ Deferral document (F.81)
MEGHANATH REDDY.A
SAP - Fi <Page 61>
Company code
: VSL
Reverse posting date: 1-6-2011
Select test run check box
Select reverse documents button
Select back arrow
Open Item Management:
This is used for Vendors / Customers / Balance sheet accounts where clearing is required
Which type of balance sheet accounts we use:
i)
Where there is provision payment after wards
Eg: outstanding exp
ii)
Where there is a recovery payment afterwards
Eg: PF / TDS
At the time of creation of account we have to select open item management
checkbox
Out standing Expenses a/c
Salaries a/c
200000
Wages a/c
300000
Bank
100000
Rent
100000
When we see the account in the month end or yearend we will have number of credits and
number of debits sometimes we make full payment and sometimes we make part payment
we dont know which item is pending and how much is pending SAP has given open item
management concept at the time of making payment system will ask we are making the
payment against which provision when we specify the amount is paid against rent provision
that item will be cleared we can see the account in 3 ways
If we select:
i) Open Item radio button: Payable transactions i.e. salaries and wages.
ii) Cleared Items radio button: paid transactions i.e. rent and bank
iii) All Items radio button
: payable + paid
3 scenarios:
1st scenario
Full clearing
Method
Provision amt and
Payments amt same
2nd scenario
3rd scenario
partial clearing
residual Items method
Method
when we make part payment we use partial clearing method
or residual method.
1 st scenario full clearing:

1 ) Rent provision
F -02
MEGHANATH REDDY.A
SAP - Fi <Page 62>
Document date
: 22-5-2011
Type
: SA
Pstky
: 40
Account
: 400300
Enter
Amount
: 12000
Business area
: VSLH
Text
: Rent provision
Pstky
: 50
Account
: 100500
Enter
Amount
:*
Business area
: VSLH
Text
:+
From the menu bar select Document ----------- > Simulate and SAVE
3) How to view open Item Managed Account transactions:
Path: Accounting ------------- > Financial Accounting ------------- > General Ledger --------------> Account ---------- > Display / Change line Item (FBL3N)
G/L Account
: 100500
Company code
: VSL
Select open items radio button
Select normal items check box
Select Execute button
Outgoing payment with clearing:
Path: Accounting ------------- > Financial Accounting ------------- > General Ledger --------------->
Posting ----------- > Outgoing payment (F 07)
Document date
: 22-5-2011
Type
: SA
Company code
: VSL
Clearing Text
: Outgoing payment
Account
: 200100
Business area
: VSLH
Amount
: 12000
Text
: Outgoing payment
Account
: 100500
Account type
: S (comes by default)
S stands for G/L account
Select process open item button
Reveres documents will not appear for clearing:
MEGHANATH REDDY.A
SAP - Fi <Page 63>
Double click on payable account 12000

From the menu bar select Document -------------- > Simulate and SAVE
4) To view open item management account transactions (FBL3N):
G/L account
: 100500
Company code
: VSL
Select cleared items radio button
Select Normal items check box
Select back arrow
To view open item managed account transactions (FBL3N)
Partial clearing method
Residual Item Method
OI:
OI:
Rent
18000 cr
Rent
19000 cr 18500 cr
______
Cash
1000 dr
17000 cr
18500 cr
CI:
Rent 19000 cr
Rent 19000 dr
0
1) Rent provision
Rent provision
Rent a/c dr
18000
Rent a/c dr
19000
To outstanding
18000
To outstanding
19000
2) Making payment of 1000
Making payment of 500
Using partial clearing method
using residual items method
Outstanding dr
1000
outstanding dr
19000 cleared
To cash
1000
to cash
500
To outstanding
18500
Residual means balance payable
OI means open Items
CI means cleared items
Companies follow option 2 partial clearing method. In case of vendors, when we make 2nd
part payment we will have bill copy with us. Bill amount shows 18000 and SAP also shows
18000.
If we follow residual items method, in case of vendors for 2nd part payment bill amount
shows 19000 and SAP balance shows 18500
MEGHANATH REDDY.A
SAP - Fi <Page 64>
In case of vendors and customers by using partial clearing method we can see bill wise
outstanding also.
Option: 2
Partial clearing method:
Rent provision
F-02
Document date
: 23-5-2011
Type
: SA
Company code
: VSL
Reference no
: 3456 (Bill no)
Pstky
: 40
Account
: 400300
Enter
Amount
: 18000
Business area
: VSLH
Text
: Rent provision
Pstky
: 50
Account
: 100500
Enter
Amount
:*
Business area
: VSLH
Text
:+
Document ---------- > Simulate and SAVE
Outgoing payment using partial clearing method: F 07
Document date
: 23-5-2011
Type
: SA
Company code
: VSL
Reference no
: 3456
Clearing text
: Outgoing payment
Account
: 200100
Business area
: VSLH
Amount
: 1000
Text
: Outgoing payment
Account
: 100500
Keep the cursor on the amount field of the line item against which we want to adjust
Select partial payment tab
Its create payment amount column
Double click on net amount 18000
Double click on payment amount 18000
MEGHANATH REDDY.A
SAP - Fi <Page 65>
From the menu select Document ------------ > Simulate

It give a message correct the marked line items
Double click on blue font line item
Text
:+
Save
G/L account
: 100500
Company code
: VSL
Select change layout button
From the Hidden fields column select reference
Select amount in local currency under column content
Select left arrow or show select fields button
Select copy button keep the cursor on reference
Select Subtotal or CRTL F1 button
To make balance payment of 17000 clear provision 18000 cr and part payment 1000 debit
all the items will go to cleared items F -07
Document date
: 23-5-2011
Type
: SA
Company code
: VSL
Reference
: 3456
Clearing text
: Outgoing payment
Account
: 200100
Business area
: VSLH
Amount
: 17000
Text
: Outgoing payment
Account
: 100500
Double click on payable amount 18000
Double click on part payment 1000
From the menu bar select Document ------------- > Simulate and SAVE
G/L account
: 100500
Company code
: VSL
MEGHANATH REDDY.A
SAP - Fi <Page 66>

3rd scenario: Residual items Method
Rent provision
F 02
Document date
: 24-5-2011
Type
: SA
Company code
: VSL
Pstky
: 40
Account
: 400300
Enter
Amount
: 19000
Business area
: VSLH
Text
: Rent provision
Pstky
: 50
Account
: 100500
Enter
Amount
:*
Business area
: VSLH
Text
:+
Document ----------------- > Simulate and SAVE
Making payment of RS. 500 using residual items method F -07
Document date
: 24-5-2011
Type
: SA
Company code
: VSL
Clearing text
: Outgoing payment
Account
: 200100
Business area
: VSLH
Amount
: 500
Text
: Outgoing payment
Account
: 100500
Select process open items button
Keep the cursor on the amount field of the line item against which we want to adjust
Select residual items tab
It creates Res.Items column
Double click on net amount 19000
Double click on Resi. Items amt
From the menu bar select Document ----------- > Simulate
It gives a message correct the marked line items
MEGHANATH REDDY.A
SAP - Fi <Page 67>
Text
:+
Select save button or CRTL + S
3. To view open item managed account transactions (FBL3N)
G/L account
: 100500
Company code
: VSL
Select Execute button.
How to make open items Initially inactive at the time of clearing:
Or
Error message: the difference is too large for clearing
When we make payment for one provision in F 07 all open items are selected
automatically to make inactive the open items in the beginning when we make payment we
double click only that provision
Path: Accounting ------- > Financial Accounting ------------- > General Ledger -------- >
Environment ------------- > User parameters ---------------- > Editing options (FB00)
Select open item tab
Select selected items initially inactive check box
Select save button
We get a message the option were entered in the user master records
REVERSALS
When we post a wrong entry we have to go for reversals or rectification entry.
Types of Reversals:
1
Individual document
Reversals
2
3
4
5
Reversal of
Mass
Cleared item
Accrual / Deferral
reversed
reversal
reversal
reversal
Document
1) Individual document reversal:
i)
to reversal one document at a time
ii)
we have to give reversal reason
iii)
At the time of reversal if we dont give reversal posting date it takes original
document posting date in such a case that period should be open.
Eg: 1) we have posted a document 5-4-2011 doc.no.1
2) Once the profitability is released for April open periods from May 2011 to June 2011
2, 2011 to 3, 2011
3) Ledger verification on 25-5-2011 doc.no. 1 posted on 5th April is wrong
4) To reversal document no.1
Go to reversal area document no.1
MEGHANATH REDDY.A
SAP - Fi <Page 68>
Company code
: VSL
Reversal reason reversal posting date blank
Save
It cant reverse
If we dont give reversal posting date it takes original document posting date i.e. 5-42011 since April period is not open it cannot reverse
Path: Accounting ---------- > Financial Accounting ------------- > General Ledger ------------ >
Document ------------- > Reverse ----------- > Individual reverse (FB08)
Document no
:1
Company code : VSL
Fiscal year
: 2011
Reversal reason : 01 Reversal in current period
Posting date
: Blank
Select display before reversal button
Select back arrow
From the menu bar select Document -------------- > Display
Select display document Header button(F5)
Select display document header button
Enter
Select back arrow.
Why reversed document is taking type AB
1. We have posted documents
1
2
3
4
5 Reversals for 1
6 Reversals for 2
2. We want to see only reversed documents
3. Document types and number ranges- OBA7
Document type
SA
AB
I
I
No. Range
01
01
Bellow no. Range reverses Doc. Type: AB
4. document display FB03
Company code
: VSL
Document type
: SA Original document
MEGHANATH REDDY.A
SAP - Fi <Page 69>
: AB Reversal document
2. Reversal of Reversed document:
We have to reverse doc.no 2 by mistake we have reversed document no.1 it has
generated document no.19 to reverse doc.no. 19
Use T.R Code
F-02
From the menu bar select Document --------------- > Post with reference (shif+F9)
Document no
: 19
Company code
: VSL
Fiscal year
: 2011
Select generate reverse posting check box
Select display line item check box
Enter
Once again enter
Change text
: Reversal for Doc.no.19
Enter
Text
:+
Enter select save or crtl + s
Enter
From the menu bar select Document ------------ > Display
3. Mass Reversal:
i) to reverse more than one document at a time we use mass reversal
ii) the Doc. To be reverse may be continuous numbers or random numbers
path: Accounting ---------- > Financial Accounting ----------- > General Ledger -------------- >
Document ------------ > Reverse --------------- > Mass reversal (F.80)
Company code
: VSL
To reverse random doc.nos
Select multiple selection button beside Doc.no.
Under single value
Enter
2
4
Select copy button
Reason for reversal
: 01
Select reveres Doc.button
4. Cleared items reversal
i) To view open item managed account transaction FBL3N
G/L account
: 100500
Company code : VSL
MEGHANATH REDDY.A
SAP - Fi <Page 70>

Outstanding expenses
OI:
22-5-2011 13 bank 12000 dr
22-5-2011
12 Rent
22-5-2011
13 Bank
12000 cr
12000 dr
0
Before encashment by the party we have given stop payment instruction to bank to
honour the cheque.
The bank entry should be reversed
The account will appear
CI:
22-5-2011
12 Rent
12000 cr
Rent amount is coming as cleared or paid which is not correct rent should be as open or
payable
We cannot reverse cleared items directly in FB08
i)
reset cleared items to make is as open items deline between provision and
payment
OI:
22-5-2011
12 Rent
12000 cr
Now rent is appearing as open or payable.
Reset Cleared Items (FBRA)
Path: Accounting ------- > Financial Accounting ------- > General Ledger ------------ >
Document ------------ > Reset Cleared Items (FBRA)
Clearing document
: 13
Company code
: VSL
Fiscal year
: 2011
Select resetting and reverse button
Reversal Reason
: 01 (Reversal in current period)
Enter
We get a message clearing 13 reset
Enter
Enter
To view open item managed account transactions (FBL3N):
G/L account
: 100500
Company code : VSL
MEGHANATH REDDY.A
SAP - Fi <Page 71>

INTEREST CALCULATIONS
Interest calculations
Balance interest calculation
Item interest calculation
S type
P type
GL accounts
Vendors and customers
1 ) Define interest calculation type:

Path: SPRO ----------- > Financial Accounting -------------- > General Ledger Accounting ---------- > Business transactions --------------- > Bank Account interest calculations ------------- > Interest Calculation Global settings ---------- > Define Interest calculation types
Int.ID
: V1
Name
: 10% monthly
Int.calc.type
: S (Balance interest calculation)
2 ) Prepare Account balance interest calculation:
Path: SPRO ----------- > Financial Accounting -------------- > General Ledger Accounting ---------- > Business transactions --------------- > Bank Account interest calculations ------------- > Interest Calculation Global settings ---------- > Prepare Account balance interest
calculation (OBAA)
Interest. Cal. Indicator : V1
Interest calc. Freq
: 01 (1month)
Calendar type
:G
Select balance plus int. check box
Select save button of crtl +s
3 ) Define reference interest rates:
SBI Rupee term loan
10-4-2011
Receipt
10-7-2011
10000
MEGHANATH REDDY.A
100000
SAP - Fi <Page 72>
There are 2 methods

1) On 100000 @ 10% from 10-4-2011 to 31-3-2012 100000 X 10% X 357/366 =9754
On 10000 @ 10% from 10-7-2011 to 31-3-2012 10000 X 10% X 265/366 = -724
9030
2) On 100000 @ 10% from 10-4-2011 to 31-3-2012 100000 X 10% X 92/366 = 9754
On 90000 @ 10% from 10-7-2011 to 31-3-2012 90000 X 10% X 265/366 = 6516
9030
When we borrow interest rate charged by bank
When we repay interest rate credit given by bank
When the account is having debit balance
(Loan balance)
When the account is having debit balance
(Repayment is more than loan)
10%
10%
10%
8%
Steps:
1. Create reference interest rates i.e. V2 and V3
2. Give reference interest rate for
V2 10%
V3 - 8%
3. Assign reference interest rate to account having credit balance and account having
debit balances
Account having credit balance V2
Account having debit balance V3
4. For interest indicator assign account having credit balance and account having debit
balances
A/c having credit balance
For interest indicator V1
A/c having debit balance
5. Interest indicator is assigned in loan account
A/c having credit balance V2 10%
SBI term loan V1
A/c having debit balance V3 8%
Define Reference interest Rates:
Path: SPRO ----------- > Financial Accounting ----------- > General Ledger Accounting ------------- > Business transactions ------------------- > Bank Account Interest calculation ---------- > Interest Calculation -------------- > Define Reference interest Rates (OBAC)
Transaction
: OBAC
Reference interest rate : V2
MEGHANATH REDDY.A
SAP - Fi <Page 73>
Long text
: 10% interest a/c having credit balance
Description
: 10% interest a/c credit
Date
: 1-4-2011
Currency
: INR
Save
Select next entry button
Ref. Int. Rate
: V3
Long text
: 8% int. a/c having debit balance
Description
: 8% int a/c debit
Date from
: 1-4-2011
Currency
: INR
Save
Define time dependent terms:
Path: SPRO ----------- > Financial Accounting ----------- > General Ledger Accounting ------------- > Business transactions ------------------- > Bank Account Interest calculation ---------- > Interest Calculation -------------- > Define time dependent terms.
Int. Cal. Indicator
: V1
Currency key
: INR
Eff. From
: 1-4-2011
Sequential number
:1
Term
: credit interest: balance interest calcu.
Reference interest rate : V2
Int. Cal. Indicator
: V1
Currency key
: INR
Eff. From
: 1-4-2011
Sequential number
:2
Term
: Debit interest: balance interest calc.
Ref. Interest rate
: V3
Save
Enter interest values:
Path: SPRO ----------- > Financial Accounting ----------- > General Ledger ------------ >
Accounting -------------- > Business transactions ------------------- > Bank Account Interest
calculation ----------- > Interest Calculation -------------- > Enter interest values (OB83)
MEGHANATH REDDY.A
SAP - Fi <Page 74>
Reference interest rate

valid from
V2
1-4-2011
V3
1-4-2011
Save
int.Rate
10
8
Creation of 2 General ledger Masters:

i)
SBI rupee term loan secured loan 100300 100399
ii)
Interest account interest rate 400400 400499
a) To check account groups for giving account numbers (OBD4):
Chart of accounts
: VSL
Enter
Secured loan 100300 100399
Interest
400400 - 400499
b) Creation of General ledger Masters FS00
1) G/L account
: 100300
Company code : VSL
G/L account
: 100000
Company code : VSL
Enter
Change the account group: Secured Loan
Change short text
: SBI rupee term loan
Select Create / Bank / interest tab
Filed status group
: G005
Interest indicator
: V1
Save
2) G/L account
: 400400
Company code : VSL
G/L account
: 400300
Company code : VSL
Enter
Select type / Description tab
Account group
: Interest
Change short text
: Interest account
: Interest account
Other fields are common select save button or crtl + s
MEGHANATH REDDY.A
SAP - Fi <Page 75>
Assignment of accounts for Automatic postings:

Path: SPRO ------------- > Financial Accounting ---------------- > General Ledger Accounting
------------------ > Business transactions --------------- > Bank account interest calculation ------------- > Interest posting -------------- > Prepare G/L Account balance interest
calculation (OBV2)
Select symbol button F8
Select account button
Chart of accounts
: VSL
Enter
Account symbol
: 0002
Currency
: INR
G/L account
: 400400
Account symbol
: 2000
Currency
: INR
G/L account
: ++++++++++ (10 times)
Save
Entry
Interest account dr
0002 interest paid
To SBI rupee term loan 2000 G/L account paid
For each symbol we can assign only one account
For symbol 0002 interest paid assign 400400 interest a/c
For symbol 2000 GL account paid assign 100300 SBI rupee term loan
If more than one:
Term loan for symbol 2000 assign ++++++++++ ( 10 times) (any account number)
Earlier we have discussed length of G/L a/c no. Max 10 digits we using 6 digits
Why cant we use 6 times plus:
At the time of posting equity share capital receipt - Debit
200100 cash a/c and credit 100000 equity share capital first it takes 0000200100 debit
and 0000100000 credit when we save it saves 200100 debit and 100000 credit
If we use 6 times plus for loan account it takes first 000010 (actual loan a/c no. 100300)
it cannot post
How system takes our account number:
100300 SBI rupee term loan
100301 IDBI rupee term loan
100302 ICICI rupee term loan
At the time of interest calculation we have to specify for which loan account interest is
to be calculated say we are specify loan a/c no 100300 for interest calculation this
number will be replaced in ++++++++++ (10 time)
MEGHANATH REDDY.A
SAP - Fi <Page 76>
END USER AREA

1) To open posting periods (OB52)
Pstg. Per. Var
: VSL
Enter
Var
: VSL
Form prer.1
:1
Year
: 2011
To period
: 12
Year
: 2011
Select save button or crtl + S
2) Term loan receipt: F-02
We have bank account with IDBI Bank
We have taken loan from SBI, SBI has given cheque dated 10-4-2011
Cheque deposited in IDBI Bank account on 12-4-2011
At the time of posting
Document date : 12-4-2011 not modifiable
Posting date
: 12-4-2011 not modifiable
Value date
: 10-4-2011 modifiable
F-02
Document date : 12-4-2011
Posting date
: 12-4-2011
Type
: SA
Company code : VSL
Pstky
: 40
Account
: 200100 (cash)
Enter
Amount
: 100000
Business area
: VSLH
Value date
: 10-4-2011
Text
: SBI Rupee term loan receipt
Pstky
: 50
Account
: 100300 (SBI rupee term loan)
Enter
Amount
:*
Business area
: VSLH
Value date
: 10-4-2011
Text
:+
Document ------------ > Simulate and SAVE
MEGHANATH REDDY.A
SAP - Fi <Page 77>
3) Term loan Repayment: F-02

Repayment date
: 10-7-2011
If we give IDBI cheque 10-7-2011 to SBI they send it for clearing once it is cleared in
their account from that date only they give the credit.
It is cleared in bank on 12-7-2011 in SAP interest credit will come from 10-7-2011
We give cheque date : 8-7-2011
Document date
: 8-7-2011
Value date
: 10-7-2011
F-02:
Document date
: 8-7-2011
Posting date
: 8-7-2011
Type
: SA
Company code
: VSL
Pstky
: 40
Account
: 100300 (SBI Rupee term loan)
Enter
Amount
: 100000
Business area
: VSLH
Value date
: 10-7-2011
Text
: SBI Rupee term loan repayment
Pstky
: 50
Account
: 200100 (cash)
Enter
Amount
:*
Business area
: VSLH
Value date
: 10-7-2011
Text
:+
Document --------------- > Simulate and SAVE
4) Interest Calculation:
Path: Accounting ------------ > Financial Accounting ------------- > General ledger ---------- > Periodic processing ------------ > Interest calculation------------ > Balance interest
calculation (F.52)
G/L account
: 100300 (sbi rupee term loan)
Company code
: VSL
Calculation period
: 1-4-2011 to 31-3-2012
Select back arrow
To view line item wise interest
Select additional line check box
MEGHANATH REDDY.A
SAP - Fi <Page 78>

Select back arrow
Interest rate changed from 10% to 12% form 1-6-2011
On 100000 @ 10% from 10-4-2011 to 31-5-2011
On 100000 @ 12 % from 1-6-2011 to 9-7-2011
On 90000 @ 12% form 10-7-2011 to 31-3-2012
Open one more session with OB83 enter interest values.
Reference interest : V2
Valid from
: 1-6-2011
Int.Rate
: 12
Save press enter to save in your request
Come to the first session
Select back arrow
Change the calculation period from 1-4-2011 to 30-4-2011
Select post interest settlement check box
Select up date master record check box
Session name
: VSL
Posting to business area
: VSLH
Posting date of session
: 30-4-2011
Document date of session : 30-4-2011
Value date of session
: 30-4-2011
Posting segment text
: Interest for April
To post the batch input session
Form the menu bar select System ------ > Services ------ > Batch input ------ > Session
Select session name: VSL
Select process / Foreground radio button
Go on select enter till we get the message
Process of batch input session completed
Select exit batch input button
To view the document posted (FB03)
Enter
To view GL master SBI Rupee term loan: (FS00)
GL Account
Company code
: VSL
MEGHANATH REDDY.A
SAP - Fi <Page 79>
From the menu bar select G/L Account---------- > Display

Select create / Bank / Interest tab
Key date of last int. calculation up to which date we have calculated interest
Date of last int. Run 29-5-2011 on which date we have run the interest calculations
1) Compound interest calculation and simple interest calculation:
Compound interest calculation
Simple Interest calculation
SBI rupee term loan
SBI rupee term loan
10-4-2011
-100000
10-4-2011
-100000
30-4-2011
- 575
When we run interest calculation
For symbol 2000 Assign account 100520
On 30-4-2011 575 Rs is credited
interest payable account when we run
To loan account
when we run interest calculation RS 575
When we calculate interest for
will be credited to a/c 100520 no 30-4-2011
May it calculation on 100575
when we calculate interest for may it
Calculation on 100000
2) Interest posting also to different accounts
400400
interest on SBI loan
400401
interest on IDBI loan
400402
interest on ICICI loan
For symbol 0002 interest paid assign a/c 400400 interest on SBI loan say we are
calculating interest for loan account100301 IDBI rupee term loan a/c use transaction
code F.52
Interest calculation it creates a batch input session select process foreground it shows
debit 400400 interest on SBI Loan.
Change the account no to 400401 interests on IDBI loan
3) The company wants to calculate interest monthly
1st month 10-4-2011 to 9-5-2011
2ndmonth 10-5-2011 to 9-6-2011
Use transaction code OBAA i.e. prepare account balance interest calculation
For V1 settlement day enter 9
FOREIGN CURRENCY BALANCES REVALUATION (FC BALANCES REVALUATION)

SBI foreign currency term loan
I
Long term working
Fixed Assets purchase
Capital
I
Local assets
Imported assets
Eg: 30-5-2011
100000 USD 45
4500000
MEGHANATH REDDY.A
SAP - Fi <Page 80>
31-3-2013
50
5000000
Exchange loss
500000
Indian accounting standards (AS) 11
Foreign currency balances are to be revaluated with closing rate and gain or loss to change
to P&L account
1) Creation of 3 General ledger Masters:
i)
SBI FC term loan
Secured loan
ii)
Exchange Gain
Other income (300100 300199)
iii)
Exchange Loss
Administration cost
a) To check account groups for giving account numbers(OBD4)
Chart of accounts: VSL
Enter
b) Creation of General Ledger Masters FS00
1) G/L account
: 100301
Company code : VSL
G/L account : 100300 (SBI rupee term loan)
Company code : VSL
Enter
Change short text
: SBI FC term loan
G/L account long text : SBI FC term loan
Account currency
: USD
Deselect only balances in local currency check box
Select Create / Bank / Interest tab
Interest indicator
: Blank
Remove dates
Save
2) G/L account
: 300100
Company code : VSL
G/L account
: 400300 (rent)
Company code : VSL
Enter
Select Type / Description tab
Change account group : Other income
Change short text
: Exchange Gain
G/L long test
: Exchange Gain
Save
MEGHANATH REDDY.A
SAP - Fi <Page 81>
3) G/L account
: 400301
Company code : VSL
G/L account
: 400300 (rent)
Company code : VSL
Enter
Change short text
: Exchange Loss
G/L long test
: Exchange Loss
Save
Define accounting principles:
Path: SPRO -------------- > Financial Accounting (New) --------- > Financial Accounting
Global settings (New) ----------- > Ledger ----------- > parallel accounting ---------------- >
Define accounting principles
Accounting principles
: V1
Name / Description of accounting principle: Indian accounting standards
Save
Assign accounting principle to ledger groups:
Path: SPRO -------------- > Financial Accounting (New) --------- > Financial Accounting
Global settings (New) ----------- > Ledger ----------- > parallel accounting ---------------- >
Assign accounting principle to ledger groups.
: V1
Target ledger group
: 0L (zero)
Description
: Leading ledger
Save
Define valuation Methods:
Path: SPRO ----------- > Financial Accounting (New) ------------- > General Ledger Accounting
(New) ------------- > Periodic processing ---------- > Valuate --------------- > Define valuation
method.
Valuation method
: VSL1
Description
: FC Valuation for VSL Bank selling method
Select always evaluate radio button
MEGHANATH REDDY.A
SAP - Fi <Page 82>
Document type
: SA
Exch. Rate Type of debit balance: B(Bank selling rate)
Exch. Rate Type of Credit balance: B (bank selling rate)
Select determine Exch.Rate type from account bal. Radio button
Save
Define valuation areas:
(New) ------------- > Periodic processing ---------- > Valuate --------------- > Define valuation
areas.
Valuation area
: VA
Valuation method
: VSL1
Crcy.Type
: Company code currency
Save
Assign valuation areas and Accounting principles:
(New) ------------- > Periodic processing ---------- > Valuate --------------- > Assign valuation
areas and Accounting principles.
Valuation area
: VA
: V1
Save or crtl +S
Prepare automatic posting for foreign currency valuation:
(New) ------------- > Periodic processing ---------- > Valuate --------------- > Foreign currency
valuation ------------ > Prepare automatic posting for foreign currency valuation.(OBA1)
Double click on Exch.Rate Diff. Using Exch. Rate key
Chart of accounts
: VSL
Select right arrow or change valuation area (F7)
Valuation area
: VA
Enter
Exchange rate difference key
: USD
Expense Account
: 400301
E/R gains Account
: 300100
Save
MEGHANATH REDDY.A
SAP - Fi <Page 83>

Assign exchange rate different key in loan account (FS00):
G/L account
: 100301 (Sbi fc term loan)
Company code
: VSL
From the menu bar select G/L Account ------------ > Change
Exchange rate difference key
: USD
Save or crtl + s
ENDUSER AREA
1) SBI FC TERM LOAN RECEIPT: (F-02)
Document date
: 31-5-2011
Type
: SA
Company code
: VSL
Currency / Rate
: USD / 45
Pstky
: 40
Account
: 200100 (cash)
Enter
Press enter
Amount
: 100000
Business area
: VSLH
Text
: SBI FC term loan receipt
Enter
Pstky
: 50
Account
: 100301 (sbi fe term loan)
Enter
Amount
:*
Business area
: VSLH
Text
:+
2) To enter Exchange rates in forex table on 31st March2012 (OB08)

EX.RT
VALID FROM
FROM
G
31-3-2012
USD
B
31-3-2010
USD
Save. Press enter to save in your request.
MEGHANATH REDDY.A
Dir.Quo
49.50
50
TO
INR
INR
SAP - Fi <Page 84>
3) Foreign currency valuation:

Path: Accounting -------- > Financial Accounting ------------- > General Ledger ---------- >
Periodic processing -------------- > Closing ----------- > Valuate ------------ > Foreign currency
valuation (New) (FAGL_FC_VAL)
Company code
: VSL
Valuation key date
: 31-3-2012
Valuation area
: VA
Select G/L Account balance tab
Select valuate G/L account balance check box
G/L account
: 100301
Select 1posting button
Select back arrow 2 times
Option: 1
Month end revaluation
31-5-2011
30-6-2011
31-7-2011
31-3-2012
100000
30-6-2011
loss
(100000usd *(46-45))
31-7-2011
loss
(100000usd*(48-45))
Option: 2
Year end revaluation
USD
45
46
48
50
Exchange loss a/c
100000
300000
4500000
1-7-2011
SBI FC loan a/c

31-5-2011
100000 usd
30-6-2011
31-7-2011
1-7-2011 Reversal 100000

Summary
Loss for June
Loss for July
(300000-100000)
Loss up to July
reversed
100000
4500000
100000
300000
100000
200000
300000
Steps for month end revaluation:

1) Enter month end exchange rate in forex table (OB08)
2) Use transaction code FAGL_FC_VAL i.e. FC valuation
i) Company code
: VSL
ii) Valuation key date: Month end data i.e.30-6-2011
iii) Valuation area
: VA
iv) Select execute postings check box
MEGHANATH REDDY.A
SAP - Fi <Page 85>
v) Posting date
: 30-6-2011
vi) Reverse posting date
: 1-7-2011
vii)
Select reverse posting check box
viii)
Select GL balances tab
ix) Select valuate G/L account balances check box
x) GL account
: 100301
(Sbi fc term loan)
xi) Select execute button
Steps for yearend revaluation:
Enter year end exchange rate in forex table: (OB08)
Transaction code
: FAGL_FC_VAL
Company code
: VSL
Valuation key date : 31-3-2012
Valuation area
: VA
Select create postings check box
Posting date
: 31-3-2012
Reversal posting date : Blank
Deselect reversal posting check box
Select G/L balances tab
Select valuate G/L account balances check box
G/L account
: 100301 (sbi fc term loan)
To post the batch input session from the menu bar select System --------- >Services ----------> Batch input ----------- > Sessions
Select session name : FAGL_FC_VAL
Ignore the error message press enter
Business area
: VSLH
Press enter
Ignore the error message
Press enter
Business area
: VSLH
Press enter
We get a message processing of batch input session completed
Select exit batch input button
Double click on first line item
System has posted the entry
USD
INR
Exchange loss dr
0
500000
MEGHANATH REDDY.A
SAP - Fi <Page 86>
To SBI FC term loan

0
500000
We want to post the entry manually system will not post the entry the entry we have
discussed earlier line item having zero will not update the records.
We have to post:
USD
INR
Exchange loss dr
0
500000
To SBI FC term loan
0
500000
When we run next time it calculates revaluation for 100001 USD which is not correct
Define accounting principles:
Company code: VSL Indian company assigned fiscal year variant V3, it updates ledger
0L leading ledger currency INR (Indian accounting standards)
Group in UK- currency GBP
To follow IFRS (International Financial Reporting Standards)
1) Define accounting principles:
V1
V2
Indian accounting standards
International Financial Reporting Standards
2) Assign accounting principles to ledger Group:
V1 assigned 0L leading
V2 assign L1 (UK Ledger)
Ledger (Indian ledger)
3) Define valuation Methods
VSL1
Take bank selling rates
4) Define valuation Areas
VA VSL1 Company code currency VB- VSL1 Group currency
5) Assign valuation area to accounting principles
VA to V1
VB to V2
6) Assignment of accounts
VA
VB
Exchange loss
400301
Exchange loss
400301
Exchange gain
300100
Exchange gain
300100
7) FC Revaluation run
Company code VSL
Valuation area: VA
USD to INR
End user area
Sap easy access screen
We know the transaction
Code we dont know
MEGHANATH REDDY.A
Company code VSL

Valuation area: VB
USD to GBP
Customization area
SPRO Screen
Use the transaction code SPRO
select find button or CRTL +F
SAP - Fi <Page 87>
The path
Search term: Fiscal year press enter
How to view path
select fiscal year in area
Transaction code is given:
financial accounting global setting enter
1) Use search_SAP_ Menu
In command field
Press enter
2) Search text entry
F-02 then press enters
To view what steps we have save in our request
Path: Tools ----------- > ABAP work bench ----------- > Over view ------------ > Transport
organizer (SE09)
Enter
Select customizing folder
Select local change request folder
Select Modifiable folder
Select GL customization for VSL folder
Select customizing task folder
Double click on enter exchange rates.
ACCOUNTS PAYABLE
This is a sub ledger (subsidiary ledger)
This is used when material management (MM) modules is not implemented for all types
of purchases i.e. material purchase and services.
When Material management module is implemented this is used for services where TDS
is to be deducted
Eg: legal and professional charges / Job work charges
In normal accounting entry for raw material purchase:
Purchase a/c dr
To party
In SAP
Inventory RM dr (General ledger)
To party (sub ledger)
Our trail balance will not match in trail balance only general ledger accounts will appear
When we simulate and save the entry it passes
Inventory (RM) dr (general ledger)
To party (sub ledger)
sundry creditors RM (general ledger)
I
Reconciliation account
Or control account
MEGHANATH REDDY.A
SAP - Fi <Page 88>
Now our trail balance will match
1)
i)
ii)
2)
3)
4)
5)
6)
7)
8)
Basic setting for accounts payable:

Creation of vendor account groups:
Vendors service parties
Reconciliation account
MM vendors material parties
required entry field
Create number range for vendor account
Assign number range group to vendor account groups
Define tolerance groups for vendor
Creation of 2 general ledger masters
i)
Inventory raw material Current assets, Loans & Advances
ii)
Sundry creditors raw materials Current liabilities & Provisions
Creation of vendors masters
Document types and number ranges
KR vendor invoice
KZ vendor payment
KA vendor document for transfer/Reversal
Posting key
31 vendors credit
25 vendors debit
Eg: i) entry for purchases
Inventory raw material dr
posting key 40
To party
posting key 31
iii) Entry for vendor payment
Party a/c
dr
posting key 25
To bank
posting key 50
1) Creation of vendor account group: (OBD3)

Path: SPRO ------------ > Financial Accounting ------------- > Account Receivable and Accounts
Payable --------------- > Vendor Accounts ------------- > Master data -------------- > Preparation
for creating vendors master data ------------ > Define Accounts groups with screen lay out
(vendors)
Account group
: VSL1
Name
: Fi Vendors for VSL
Double click on company code data
Double click on account management
Reconciliation account select Req.entry field
Cash management select suppress
Select save button or crtl s
Select create request button
MEGHANATH REDDY.A
SAP - Fi <Page 89>
Short description
: AP customization for VSL
Press enter
Press enter to save in the request
Select next entry button or F8
Account group
: VSL2
Name
: MM vendors for VSL
Reconciliation account select req.entry field
Cash management group select suppress
Save
1) Create number range for vendor account:
for creating vendors master data ------------ > Create number range for vendor account
(XKN1)
No
: 26
From no
: select drop down button select 4000201
To number
: 4000300
Enter and save
Select interval button once agin
No
: 27
From no
: select drop down button select 4000301
To number
: 4000400
Enter and save
2) Assign number range to vendor account groups:
for creating vendors master data ------------ > Assign number range to vendor account
groups
Account group
: VSL1
Enter
For group VSL1 assign no. Range: 26
For group VSL2 assign no. Range: 27
MEGHANATH REDDY.A
SAP - Fi <Page 90>

3) Define tolerance groups for vendor:
Path: SPRO ------------ > Financial Accounting ------------- > Account Receivable and
Accounts Payable --------------- > Business transactions --------------- > Out going payments
--------------- > Manual out going payments ----------------- > Define tolerance (Vendors)
Company code
: VSL
Tolerance group : Blank
Description
: tolerance group for VSL
Select save
4) Creation of 2 general ledger masters:
FS00
G/L account
: 200120
Company code
: VSL
G/L account
: 200100 (cash)
Company code
: VSL
Enter
Change short text
: Inventory RM
: Inventory RM
Field status group
: G001
Deselect Relevant to cash flow check box
Save.
TR code: FS00
G/L account
: 100501
Company code
: VSL
G/L account
Company code
: VSL
Enter
Change short text
: Sundry creditors RM
: Sundry creditors RM
Select Control data tab
Deselect only balances in local crcy. Check box
Reconciliation account for account type: Vendor
Deselect open item management check box
Sort key
: 012(vendor number)
MEGHANATH REDDY.A
SAP - Fi <Page 91>
Select crate / bank / interest tab

Field status group: G067 (reconciliation acct)
Save.
5) Creation of vendor Master:
Path: Accounting ------------ > Financial Accounting ------------ > Account Payable --------- >
Master records ----------- > Maintain centrally ---------- > Create (XK01)
Company code
: VSL
Account group
: VSL1
Enter
Name
: ABC India limited
Street
: Ammer pet
Postal code/ city
: 500000
Hyderabad
Country
: IN
Telephone no.
: 040 -23351932
Select next screen button 3 times
Recon. Account
: 100501 (sundry creditors RM)
Sort key
: 012 (Vendor number)
Select next screen button
Paty. Terms
: 0001 (payable immediately due net)
Tolerance group
: blank
Select chk. Double inv
Save
We get a message vendor 4000201 was created in company code VSL
i) How it has taken Vendor no 4000201
Create vendor account
With account group
VSL
I
Assigned no. Range
26
I
Given no. Range interval
4000201 4000300 not
Selected external check box
Vendor no: 4000201 is taken internally
ii) Select check box double invoice check box
MM module
Only Fi module
party bill
20-5-2011
20-5-2011
Purchase order
I
Document date
3-6-2011
3-6-2011
Goods receipt
Reference no
party bill
1234
1234
I
Vendor account
4000201
4000201
Save
Invoice verification
Doc.no.
100001
nd
Same invoice cant
when 2 person saves the entry the system
MEGHANATH REDDY.A
SAP - Fi <Page 92>
Be accounted number of
Times
gives a message document already posted with

the same party with no.100001 you want to
post once again.
6) Document types and No. Range (OBA7)

Select type KR vendor Invoice
Note down no. Range 19
Select no. Range information button
Company code
: VSL
No
: 19
Year
: 2011
From no : 100001
To no
: 200000
Enter and save
Select type KZ (Vendor payment)
No
: 15
Company code
: VSL
No
:15
Year
: 2011
From no : 200001
To no
: 300000
Enter and save
Press enter
Select type KA vendor document
No. Range :17
Company code
: VSL
No
:17
MEGHANATH REDDY.A
SAP - Fi <Page 93>
Year
: 2011
From no : 300001
To no
: 400000
Enter and save
Press enter
HOUSE BANK
We give
Bank name
Bank branch address
Contact person
1st scenario:
Current
Account 1
SBI MAIN BRANCH

KOTI HYDERABAD
I
current
current
account 2
account 3
1 house bank
3 accounts ids (ID mean identification)
2nd scenario:
SBI MAIN BRANCH
KOTI HYDERABAD
I
Current account 1
I
1 house bank
1 account ID
House bank will be created branch wise
SBI RAJBHAVAN ROAD

BRANCH HYDERABAD
I
Current account 1
I
1 house bank
1 Account ID
Steps:
1) Creation of GL master SBI current account, Current assets, Loans & advances
2) Define house bank
3) Creation of check lots
Check from no
Check to no
MEGHANATH REDDY.A
SAP - Fi <Page 94>
Check USA English

Cheque British English
1) Creation of GL Master SBI current account (FSOO)
G/L account
: 200105
Company code : VSL
G/L account
: 200100 (cash)
Company code : VSL
Enter
Change short text
: SBI current account
G/L long text
: SBI current account
Save
Define house bank:
Path: SPRO ---------- > Financial accounting ------------ > Bank accounting --------- > Bank
accounts ---------- > Define house banks (FI12)
Company code
: VSL
Enter
House bank
: SBI
Bank country
: IN
Bank key
: V1234
Bank key:
BSR code of the branch
BSR stands for Basic statistical return
When we make TDS payment in the bank branch we have to specify BRS code
of the branch
Bank name
: SBI
Street
: Bank street
City
: Hyderabad
Bank branch
: Main branch
Enter
Double click on bank account folder
Account ID
: SBI1
Description
: SBI current a/c no 1
Bank account no
: VSL1234
Currency
: INR
G/L
: 200105
MEGHANATH REDDY.A
SAP - Fi <Page 95>
Creation of check lots:

Path: accounting --------- > Financial Accounting ------------ > Account payable ---------- >
Periodic processing ------------- > Payments
Form the menu bar select Environment ------------ > Check Information ------------- > Number
Ranges (FCH1)
Paying company code
: VSL
House bank
: SBI
Account ID
: SBI1
Select change button
Select create button
Lot number
:1
Check number
: 500001
To
: 500100
Select Non sequential check box
Short info
: SBI
Purchase date
: 4-6-2011
Enter
Manual payment
We write check manually
Pass entry manually
Clear party a/c manually
Update check register manually
Check lot can be sequential
Or non sequential
We can issue any check any time
Automatic payment
System will verify the due dates
it issue check automatically
it passes entry and clear party
a/c automatically
it will update check register
automatically
check lot should be only sequential
1st check issued by system will be
500001 and next check will be 500002
ENDUSER AREA
1) Purchase invoice posting:
Path: Accounting ----------- > Financial Accounting ------------ > Account payable ------------- >
Document entry -------------- > Invoice General (F-43)
Document date
: todays date
Type
: KR
Company code
: VSL
Pstky
: 31
MEGHANATH REDDY.A
SAP - Fi <Page 96>
Account
: 4000201 (ABC India ltd)
Enter
Amount
: 4000
Business area
: VSLH
Text
: purchase invoice posting
Pstky
: 40
Account
: 200120 (inventory RM)
Enter
Amount
:*
Business area
: VSLH
Text
:+
2) To view vendor account transaction:
Path: Accounting ------------ > Financial Accounting --------------- > Accounts payable --------- > Account --------------- > Display / Changes line items (FBL1N)
Vendor account
: 400201 select
Company code
: VSL
Select open item radio button
Select normal item check box
3) To view GL Account balances (FS10N):
G/L account
: 100501 (sundry creditors RM)
Company code
: VSL
Fiscal year
: 2011
Business area
: VSLH
Double click on cumulative balance 4000
To view vendor wise
From the hidden fields column
Select assignment field
Select amount in local currency under column content
Select left arrow or show selected fields button
Select copy button
100501 sundry creditors RM
Sort key 012 vendor number
Sort key updates assignment field automatically
Outgoing payment with clearing:
MEGHANATH REDDY.A
SAP - Fi <Page 97>
Path: Accounting ---------- > Financial Accounting ------------- > Account payable ----------- >
Document entry ------------ > Outgoing payment ----------- > Post (F-53)
Document date
: todays date
Type
: KZ
Company code
: VSL
Clearing text
: Outgoing payment
Bank data
Account
: 200105
Business area
: VSLH
Amount
: 4000
Text
: Outgoing payment
Open item
Account
: 4000201
Account type
: K (come by default)
K stands for vendor
From the menu bar Document ------------- > Simulate
Select save or crtl + s
To view vendor account transactions (FBL1N)

Vendor account
: 4000201
Company code
: VSL
Manual check creation:
Form the menu bar select Environment ------------ > Check Information ------------- >
Create ------------ > Manual checks (FCH5)
Check no
: 500020
Save
Display checks register:
Display --------------- > Check register (FCHN)
Paying company code
: VSL
Double click on check no 500020
MEGHANATH REDDY.A
SAP - Fi <Page 98>
Select accompanying document button

4000201 ABC India Ltd
Bill
Amt
purchase doc
1
4000
200003
2
4000
200002
3
4000
200001
4
5000
200004
5
4000
Assign check no. to payment doc. No.
Check no
500001
500002
500020
500005
History of this bill only
Check encashment date up dation:

Base on bank statement we can enter in the system on which date the check is debited in
bank
Advantages:
If the party says he has not received the payment though it is paid we can tell him on which
check no issued and or which date it is debited in our bank
Bank reconciliation is easier:
Path: accounting --------- > Financial Accounting ------------ > Account payable
Change --------- > Additional info / cash (FCH6)
Paying company code
: VSL
House bank
: SBI
Account ID
: SBI1
Check number
: 500020
Enter
Check encashment date
: 6-6-2011
Save
Display check register: (FCHN)
Paying company code
: VSL
Keep the fields check no from, payment doc.no., amount paid(FC), Recipient, Date encash
Select copy button
Keep the cursor are on encashment date field
Sort in ascending order or CRTL F4 button
From the menu bar select List ---------- > Export ----------- > Spread sheet
Enter
MEGHANATH REDDY.A
SAP - Fi <Page 99>
Select table radio button

Enter
Enter once again
Delete encashment date Item from 1-6-2011 to 13-6-2011
Result:
If encashment date is blank or after 30-6-2011 checks issued but not presented
Unissued checks cancelation:
While writing check we have made a mistake before issuing to party we cancel the check
Path: accounting --------- > Financial Accounting ------------ > Account payable
Form the menu bar select Environment ------------ > Check Information ------------- > Void ---------------- > Unused checks (FCH3)
Paying company code
: VSL
House bank
: SBI
Account ID
: SBI1
Check number from
: 500001
Void reason code
: 06 (Destroyed /unusable)
Select void button
Display check register (FCHN):
Paying company code
: VSL
Once the check lot is over all 100 checks are issued keep the cursor on check number from
to
Select sort in ascending order button
If any number is missing in between it means that check is misused
Creation of void reason code:
Path: SPRO --------- > Financial Accounting -------------- > Accounts receivable and accounts
payable -------------- > Business transactions ------------ > Outgoing payments ---------- >
Automatic outgoing payments ---------- > Payment media ------------ > Check management ------------- > Define void reason codes (FCHV)
Reason
: 15
Void reason code
: Stop payment for VSL
Save or crtl S
Deletion of check encashment data:
We have issued checks
MEGHANATH REDDY.A
SAP - Fi <Page 100>
Check no
amount
500019
4000
500020
4000
In bank statement check no 500019 is debited by mistake is sap we have entered
encashment date for check no 500020
To delete encashment date data for check number 500020
Path: Accounting --------- > Financial Accounting ------------ > Account payable
Form the menu bar select Environment ------------ > Check Information ------------- > Delete --------- > Reset data (FCHG)
Paying company code
: VSL
House bank
: SBI
Account ID
: SBI1
Check number from
: 500020
Select reset cashing data radio button
Select yes button
Display check register: (FCHN)
Paying company code
: VSL
Encashed checks cant be cancelled
1) Purchase invoice posting F-43
ABC Inda Ltd
OI:
Purchase 4000 cr
2) Outgoing payment with clearing
ABC Inda Ltd
OI:
Bank 4000 dr
Purchase 4000 cr
CI:
Purchase 4000 cr
Bank
4000 dr
0
3) Assign check no. To payment document no. FCH5
4) Display check register FCHN
Before encashment by party stop payment instructions given to bank, not to honour the
check in GL we have discussed cleared items cant be reverted deselect if we reverse bank
purchase is coming as cleared or paid which is not correct
5) Issued check cancellation:
MEGHANATH REDDY.A
SAP - Fi <Page 101>
i)
Bank
Reset cleared items to make it as open items delink purchase and bank the
account will appear
ABC India Ltd
OI:
4000 dr
purchase 4000 cr
ii)
Reverse bank
ABC India Ltd
OI:
Purchase 4000 cr
iii)
Cancel check
Cancel payment: (FCH8)

Path: Accounting --------- > Financial Accounting ------------ > Account payable
Form the menu bar select Environment ------------ > Check Information ------------- > Void -------------- > Cancel payment (FCH8)
Paying company code
: VSL
House bank
: SBI
Account ID
: SBI1
Check number from
: 500020
Void reason code
: 15 (stop payment for VSL)
Reversal reason
: 01 (reversal in current period)
Select cancel payment button
To view account transaction: (FBL1N)
Vendor account
: 4000201
Company code
: VSL
To view check register (FCHN)
Paying company code
: VSL
MEGHANATH REDDY.A
SAP - Fi <Page 102>
ADVANCE PAYMENTS TO VENDOR

(DOWN PAYMENTS TO VENDOR)
Sundry creditors
purchase
advance
advance to
(Liabilities side)
payment
vendors (asset side)
Payment
purchase
Steps:
1) Creation of general ledger master advance to vendors, current assets, loans &
advances
200150 advance to vendors
2) Link between sundry creditors and advance to vendors
A advance (special indicator)
Sundry creditors
advance to vendors
(Reconciliation account)
alternative reconciliation a/c or special GL a/c
100501 sundry creditors RM
200150 advance to vendors
Vendor account 4000201 ABC India ltd assigned 100501 sundry creditors RM
i)
Purchase
Purchase
4000201
100501
sundry creditors credit
Payment against bill
4000201
100501
sundry creditors debit
ii)
Advance
4000201A
200150
advance to vendor
3) Advance payment posting
4) Purchase invoice posting
5) Transaction of advance from special GL to normal by clearing special GL items
6) Clearing of normal items
Vendor accounts will have 2 parts they are
Normal items
Special GL items
1. Creation of general master advance to vendors
(Current assets, loans & advances) (FS00)
G/L account
: 200150
Company code
: VSL
G/L account
: 100501 (sundry cr. RM)
Co.Code
: VSL
Enter
Change the account group
: Current assets, Loans & Advances
Short text
: Advance to vendors
GL account long text
: Advance to vendors
Other fields are common
MEGHANATH REDDY.A
SAP - Fi <Page 103>
2. Link between sundry creditors and advance to vendors

Path: SPRO -------- > Financial Accounting ----------- > Accounts receivable and payable ---------------- > Business transactions ------------ > Down payment mode ----------- > Define
alternative reconciliation account for down payment (OBYR)
Double click on SGL Ind A
Enter
Reconciliation account : 100501
Special G/L account
: 200150
Press enter to save your request
3. Advance payment posting:
Path: Accounting ---------- > Financial accounting ------------ > Accounts payable ------------- > Document entry ------------ > Down payment --------------- > Down payment (F-48)
Document date
: todays date
Type
: KZ
Company code
: VSL
Vendor account
: 4000201
Special G/L indicator
:A
Bank
Account
: 200105 (sbi ca a.c)
Business area
: VSLH
Amount
: 25000
Text
: Advance payment posting
Enter
Amount
:*
Business area
: VSLH
Text
:+
To view vendor account transaction (FBL1N)
Vendor account
: 4000201
Company code
: VSL
Select special G/L transactions check box
4. Purchase invoice postin (F-43)
Document date
: todays date
MEGHANATH REDDY.A
SAP - Fi <Page 104>
Type
: KR
Company code
: VSL
Posting key
: 31
Account
: 4000201
Enter
Amount
: 25000
Business area
: VSLH
Text
: Purchase invoice posting
Pstky
: 40
Account
Enter
Amount
:*
Business area
: VSLH
Text
:+
Document ------ > Simulate and save
Vendor account
: 4000201
Company code
: VSL
Select back arrow3
Select special GL transaction check box
Along with normal items
Transfer of advance from special GL to Normal by clearing special GL items:
Path: Accounting ----------- > Financial Accounting ------------- > Accounts Payable ----------> Document entry --------------- > Down payment ---------------- > Clearing (F-54)
Document date
: todays date
Type
: KA (vendor document)
Company code
: VSL
Vendor
Account
: 4000201
Text
: Advance clearing
Select process down payment button
Transfer posting : 25000
Save
MEGHANATH REDDY.A
SAP - Fi <Page 105>
Vendor account : 4000201

Company code
: VSL
Select back arrow
Clearing of normal items:
Path: Accounting ---------- > Financial Accounting ---------- > Account payable -------------- >
Account ----------- > Clear (F-44)
Account
: 4000201
Company code
: VSL
Double click on credit
25000
Double click on debit
25000
Save
Vendor account : 4000201
Company code
: VSL
Vendor accounts
Normal accounts
6
5
25000
4
Adv to vendors
(Assets)
Special GL items
25000
5
2nd Scenario:
Advance more, bill amount less:
Advance
200000
Bill amount
50000
i) Advance payment posting F-48
ii) Purchase invoice posting F-43
iii) Transfer of advance from special GL
MEGHANATH REDDY.A
25000 sundry creditors(liabilities)
25000
Vendor accounts
Normal accounts
3
50000 2
50000
SAP - Fi <Page 106>
To normal F-54
iv) Clearing of normal items F-44
special GL items
Result:
1
200000 3
50000
Vendor special GL shows a balance of Rs: 150000 advance to vendors to be cleared
against future purchase
3ed Scenario:
Advance
10000
Bill amount
100000
i) Advance payment posting F-48
ii) Purchase invoice posting F-43
iii) Transfer of advance from special GL
To normal by clearing special G/L items (F-54)
Vendor accounts
Normal accounts
10000 2
100000
Special GL items
1
10000 3
10000
When we make balance payment of Rs 90000 double click on purchase amount 10000
and advance amount 10000 all the 3 line items will go to cleared items F-53
Terms of payment:
Earlier we have used system given terms of payment
0001 payable immediately due net
Path: SPRO ------------- > Financial Accounting ------------ > Accounts Receivable and
Payable ---------- > Business transactions --------------- > Incoming invoices / credit memos
-------------- > Maintain terms of payment
Payment terms
i) If we make the payment within 10 days from the goods receipt date 3% cash
discount
ii) If we make the payment within 20 days from the goods receipt date 2% cash
discount
iii) If we make the payment within 30 days from the goods receipt date
Payment terms
: VSL1
Select customer check box
Select vendor check box
Under default for baseline date
Select posting date radio button
For term 1
: 3%
No.of days
: 10
Term 2
: 2%
MEGHANATH REDDY.A
SAP - Fi <Page 107>
No. Of days
: 20
Term 3
:No. Of days
: 30
Press enter
Under default for base line date:
1) No. Default every day we purchase from same party
Payment terms
i)
If we make the payment within 10 days from the month end date 3% cash
discount
ii)
If we make the payment within 20 days from month end date 2% cash discount
iii)
If we make the payment within 30 days from the month end date select no
default
at the time of posting of invoice
B line date
: Blank
Enter manually month end date
2) Document date party bill date
: 1-6-2011
3) Posting date goods receipt date
: 5-6-2011 select
4) Entry date quality approval date
: 9-6-2011
CASH DISCOUNT RECEIVED

Trade discounts are to be adjusted against purchase where as cash discount are to be
shown under other income
1) Creation of G/L master cash discount received other income (FS00)
GL account
: 300101
Company code
: VSL
G/L account
: 300100 (exchange gain)
Company code
: VSL
Enter
Change short text
: Cash discount received
G/L account long text : Cash discount received
Save
2) Assignment of account for automatic posting:
Path: SPRO -------------- > Financial Accounting ------------ > Accounts receivable and
payable -------------- > Business transactions --------- > Outgoing payments ---------- >
MEGHANATH REDDY.A
SAP - Fi <Page 108>
Outgoing payments Global settings ------------ > Define Accounts for cash discount
taken (OBXU)
Chart of account
: VSL
Enter
Account
: 300101
Select save or crtl s
3) Purchase Invoice posting F-43
Document date
: 1-6-2011
Posting date
: 5-6-2011
Type
: KR
Company code
: VSL
Pstky
: 31
Account
: 4000201
Enter
Amount
: 100000
Business area
: VSLH
Payt.terms
: VSL1
Text
: Purchase Invoice posting
Enter
Ignore warning message press enter
Pstky
: 40
Account
: 200120
Enter
Amount
:*
Business area
: VSLH
Test
:+
4) To view vendor account transactions (FBL1N)
Vendor account
: 4000201
Company code
: VSL
From the Hidden fields column select current cash discount amount
Select amount in doc.current under column content
Select left arrow or show selected fields button
MEGHANATH REDDY.A
SAP - Fi <Page 109>
Select copy button

Outgoing payment with clearing (F-53)
Document date
: todays date
Type
: KZ
Company code
: VSL
Clearing text
: Outgoing payment
Bank data
Account
: 200105 (sbi c/a)
Business area
: VSLH
Amount
: 97000
Text
: Outgoing payment
Open items
Account
: 4000201
From the menu select Document ------------ > Simulate
Text
:+
Save
The automatic payment program (APP)

The advantage of automatic payment program is system will be
Verify the documents
Issue checks
Pass entry and clear party account
automatically
Generate payment advice
Update check register
The check lot should be sequential
APP will be used by cash rich companies
They run weekly/ every 10 days / fortnightly
We are not programmers we use system given payment program check format and
payment advice format before run we have to give bank wise ranking with available
amounts
BANK
RANK
AMOUNT
SBI
1
500000
IDIBI
2
300000
ICICI
3
200000
When we run APP it gives a proposal in the proposal it shows for which parties / for
which bill / from which bank system is going to issue checks
By block some invoices
MEGHANATH REDDY.A
SAP - Fi <Page 110>
For payment
We can edit the proposal or
By changing bank
Black some invoice for payment
Vendor1
vendor 2
vendor 3
Bill 1
Bill 2
Bill 1
Bill 2
100000
75000
Bill 1
Bill 2
50000
75000
25000
100000
SBI
200000
We can block bill no 2 for vendor 1 / bill no 1 for vendor 2 and bill no 2 for vendor 3
Change bank
SBI
1
500000
ICICI
2
100000
Vendor x is having account in icici he will inform to VSL to issue check from ICICI in the
run it takes SBI we can change the bank to ICICI
Setup payment methods for country for payment transactions:
Path: SPRO ---------- > Financial Accounting -------------- > Accounts Receivable and
account payable -------------- > Business transactions --------------- > Outgoing payment ----------- > Automatic outgoing payments ---------------- > Payment method / Bank selection
for payment program ------------ > Setup payment methods per country for payment
transactions
Country
: IN
Payment method : V
Description
: Check
Select outgoing payment radio button
Select check radio button
Document type for payment
: KZ
Clearing document type
: KA
Payment medium program
: RFFOUS_C
Name of print data set
: LIST1S
Save
Setup payment methods for company code for payment transactions:
account payable -------------- > Business transactions --------------- > Outgoing payment ---MEGHANATH REDDY.A
SAP - Fi <Page 111>
-------- > Automatic outgoing payments ---------------- > Payment method / Bank selection
for payment program ------------ > Setup payment methods per company code for
payment transactions
Paying company code
: VSL
Payment method
:V
Minimum amount
: 100
Maximum
: 9999999999
Select payment per due day check box
Select form data button
Form for the payment medium
SAP Script
: F110_PRENUM_CHCK
Drawer on the form: For Videocon steel Ltd.
: Authorized signatory
Save
Save in your request
Setup all company code for payment transactions:
for payment program ------------ > Setup all company code for payment transactions
Company code
: VSL
Paying company code
: VSL
Select separate payment per business area check box
Sp.G/L transaction to be paid
: AFP
A for : Advance
F for : Down payment req.
P for : Payment req.
Save
1) Tolerance day for payable:
Todays run date
: 10-6-2011
Next run date
: 17-6-2011
Terms of payment
: 0001 payable immediately
System will issue check in the next run date i.e. 17-6-2011
2) Outgoing payment with cash discount from:
Bank interest rate
18%
1.5% per month
MEGHANATH REDDY.A
SAP - Fi <Page 112>
Payment term 1:
If we make payment immediately we get 1% cash discount payable within 30 days
If we will issue check on the due date i.e. on 30Th day
Payment term 2:
It will issue check on 10-6-2011 run
3) Maximize cash discount:
Payment term: 1
It will issue check on the due date i.e. on 30th day
System will claim 1 % discount and makes the net payment.
Setup paying company code for payment transactions:
for payment program ------------ > Setup paying company code for payment transactions
Paying company code
: VSL
Select forms button
From the payment advice
SAP Script
: F110_D_AVIS
Select sender details button
Text ID
: ST (Standard text)
Letter header
: F_0001_Sender
Footer
: F_0001_Footer
Sender
: F_0001_Sender
Save or crtl s
Creation of sequential check lot: (FCHI)
Company code
: VSL
House bank
: SBI
Account ID
: SBI1
Lot number
:2
Check number
: 100001
To
: 101000
Deselect non sequential check box
Short info
: SBI
MEGHANATH REDDY.A
SAP - Fi <Page 113>
Purchase date
Enter
Save or crtl s
: todays date
Assign payment method in vendor master:

Path: Accounting ---------- > Financial Accounting ----------- > Accounts payable ------------> Master Records ----------- > Maintain centrally ------------ > Change (XK02)
Vendor
: 4000201
Company code
: VSL
Company code data
Select payment transactions check box
Enter
Payment methods : V
Save
1) Payment block:
For this vendor we dont want to make payment in APP though the bills are due,
select *skip account.
2) Alter native payee:
VSL has to make payment to ABC India ltd. ABC India ltd has to make payment to
XYZ, ABC informs VSL to issue check in the name of XYZ we give XYZ account number
check will be in the name of XYZ and party clearing will be ABC.
3) Hose bank:
ABC is having account in ICICI, VSL is having account in ICICI, ABC informs issue checks
only from ICICI specify ICICI house bank
4) Individual payment:
For ABC 10 bills are due system will issue only one check ABC asks bill wise separate
check select individual payment check box 10 checks will be issued
Purchase invoice posting (F-43)
Document date
: todays date
Type
: KR
Company code
: VSL
Pstky
: 31
Account
: 4000201
Enter
Amount
: 150000
Business area
: VSLH
Text
: Purchase invoice posting
Pstky
: 40
Account
Enter
MEGHANATH REDDY.A
SAP - Fi <Page 114>
Amount
:*
Business area
: VSLH
Text
:+
Document ------------- > Simulate and SAVE
Setup bank determination:
Path: Accounting ------------- > Financial Accounting ---------- > Accounts Payable ----------> Periodic processing -------------- > Payment (F110)
From the menu bar select environment ------------- > Maintain configuration (FBZP)
Select bank determination button
Select paying company code
: VSL
Double click on ranking order folder
PM (payment method)
:V
Crcy
: INR
Rank order
:1
House bank
: SBI
Save
Save your request
Double click on bank accounts folder
House bank
: SBI
Payment method
:V
Crcy
: INR
Account ID
: SBI1
Bank sub account
: 200105 (sbi c.a)
Business area
: VSLH
Save
Double click on available amounts folder
House bank
: SBI
Account ID
: SBI1
Days
: 999
Crcy
: INR
Available for outgoing payment : 500000
Save
Automatic payment program run:
Path: Accounting ------------- > Financial Accounting ---------- > Accounts Payable ----------> Periodic processing -------------- > Payment (F110)
Run date
: todays date
MEGHANATH REDDY.A
SAP - Fi <Page 115>
Identification
: VSL1
Select parameter tab
Company code
: VSL
Payment method : V
Next posting date : 18-6-2011
What is the importance of next posting date
: 11-6-2011
1st run
Next posting run : 18-6-2011
Terms of payment:1
If we make payment within 10 days we get 3% cash discount due within 30 days.
System checks:
If we make payment on 11-6-2011 we get 3% discount
If we make payment on 18-6-2011 we get 3% discount
System will issue check in the next run i.e. 18-6-2011
Terms of payment2:
If we make payment immediately we get 3% cash discount due within 30 days
If we make payment on11-6-2011 we get 3% discount
If we make payment on 18-6-2011 nill
System will issue check in this run i.e. 11-6-2011.
Vendor
: 4000201
to
4000300
Save
Select back arrow
Select proposal button
Select start immediately check box
Enter
Go on select enter
Till we get message
Payment proposal has been created
Select edit proposal button
Enter
Double click on vendor number
To block an invoice for payment double click on first bill amount
Payment block
:A
Enter
Double click on second bill amount
Select relocated button
Payment method : V
House bank
: SBI
SBI1
Enter and save
MEGHANATH REDDY.A
SAP - Fi <Page 116>

We get a message payment proposal has been edited
Select pmnt run(payment run) button
Enter
Payment run has been carried out
For check printing select print out/ data medium tab
For the program
: RFFOUS_C
Variant
: V5
Select maintain variant button
Select for all selection screen radio button
Select continue button
Program run date
: todays date
Identification feature
: VSL1
Paying company code
: VSL
Payment method
:V
Business area
: VSLH
House bank
: SBI
Account ID
: SBI1
Check lot no
:2
Select print check check box
Printer
: LP01
Select print immediately check box
Select print payment advice note check box
Printer
: LP01
Select print payment summary check box
Printer
: LP01
Number of sample print outs: 0
Select do not void any check check box
Select attributes button
Meaning
: SBI dt 12-6-2011
Save
Select back arrow
Select save button
Once again select back arrow
To take check print
Select print out button
Bank
Rank
Amount
SBI
1
500000
MEGHANATH REDDY.A
SAP - Fi <Page 117>
IDBI
2
300000
When we run for printing select print out/data medium tab
For program RFFOUS_C Variant V5
Company code VSL
Business area VSLH
Payment method V
Bank SBI
Account ID
SBI1
Check lot 2
Variant V6
Company code VSL
Business area VSLH
Payment method V
Bank IDBI
Account ID
IDBI1
Check lot 1
Print job
Job name
: (in place of?) V5
Enter
Enter once again
To view the check printing
From the menu bar select System --------- > Services ------------- > Output control
Select spool no check box 17200 for title check
Select display contents button
To view vendor account transaction (FBL1N)
Vendor account
: 4000201
Company code
: VSL
Select clear items radio button
Clearing date
: todays date
Double click on type KZ
Select call up document over view button
Enter
Form the menu bar select Environment ----------- > Check information
To view check register (FCHN)
Paying company code
: VSL
MEGHANATH REDDY.A
SAP - Fi <Page 118>
CREDIT MEMO POSTINGS

We have made purchases from ABC India Ltd.
Material is not good
Return the material or reduce the agreed price
ABC Raises credit note on VSL
VSL raises debit note on ABC
Document type: KG (Credit memo)
(KA Vendor document)
I
I
17
17
No need to give number range interval now
Path: Accounting ----------- > Financial Accounting --------- > Accounts Payable ------------ >
Document entry ----------- > Credit memo General (F-41)
Document date
: todays date
Type
: KG
Company code
: VSL
Posting key
: 21
Account
: 4000201
Enter
Amount
: 1000
Business area
: VSLH
Text
: Credit memo posting
Pstky
: 50
Account
: 200120
Enter
Amount
:*
Business area
: VSLH
Text
:+
Document -------------- > Simulate and SAVE
MEGHANATH REDDY.A
SAP - Fi <Page 119>
ACCOUNT RECEIVABLE
This is also a sub ledger (subsidiary ledger)

When sales & Distribution (SD) module is not implemented this is used for scarp sales/
assets sales (other than product sales)
Entry for sales
Customer a/c dr Sub ledger
To sales
General ledger
Our trail balance will not match in trail balance only general ledger accounts will appear.
When we save the above entry
Customer a/c dr Sub ledger
Sundry debtors General ledger
To sales
General ledger
I
I
Reconciliation a/c or
Control account
Basic settings for accounts receivables:
1) Creation of customer account group.
We create 2 groups
i)
Fi customer
Scrap sales/Assets
Reconciliation a/c
Sale parties
Required entry field
ii)
SD customer
Product sales
Parties
2) Define no. Range for customer accounts
3) Assign number range to customer account groups
4) Creation of 2 GL masters
i)
Sundry debtors
current assets, loans & advances
ii)
Sales account
sales
5) Creation of customer masters
6) Document types and no. Ranges
DR
customer Invoices
DZ
customer payment
DA
customer document for transfers/ Reversals
7) Posting key: 01 customer debit
15 customer credit
We test a scenario where vendor is a customer
ABC
ABC
Sales
100000
purchase
100000
sales
20000
Purchase
20000
Net receivable 80000
Net payable
80000
MEGHANATH REDDY.A
SAP - Fi <Page 120>
When we receive / payment amount we have to clear vendors as well as customer

transactions.
Creation of customer account group:
Path: SPRO ----------- > Financial Accounting -------------- > Accounts Receivable and Payable --------- > Customer Accounts --------------- > Master Data ------------ > Preparation for crating
customer master data -------------- > Define accounts groups with screen layout (customers)
Account group
: VSL1
Name
: Fi customer for VSL
Reconciliation account select required entry field
Save
Short Description: AR customization for VSL
Account group
: VSL2
Name
: SD customers for VSL
Reconciliation account select required entry field
Save
Create number ranges for customer accounts: (XD1N)
customer master data -------------- > Create number ranges for customer accounts.
No
: 11
From number
: Select drop down button 3000601
To number
: 3000700
Enter
No
: 12
From number
: 3000701
To number
: 3000800
Enter and save
MEGHANATH REDDY.A
SAP - Fi <Page 121>
Assign no. Ranges to customer Account groups:

customer master data -------------- > Assign no. Ranges to customer Account groups
Account group
: VSL1
Enter
No. Range
: 11
For group VSL2 assign no. Range 12
Save
Press enter save in your request.
Creation of 2 GL Masters: (FS00)
i) G/L account
: 200110
Company code
: VSL
G/L Account
: 200150 (adv to vendors)
Company code
: VSL
Enter
Change short text
: Sundry debtors
GL long text
: Sundry debtors
Recon.accont for account type
: Customer (select from drop down button)
Sort key
: 031 (customer no)
Select Crate / Bank / Interest tab
Field status group
: G067
Save
ii) G/L account
: 300000
Company code
: VSL
G/L account
: 300100 (exchange gain)
Company code
: VSL
Enter
Account group
: Sales
Change short text
: Sales account
G/L long text
: Sales account
Save
MEGHANATH REDDY.A
SAP - Fi <Page 122>
Creation of customer master:

Path: Accounting --------- > Financial Accounting ----------- > Accounts Receivable ------------ >
Master records ------------ > Maintain centrally ----------- > Crate (XD01)
Account group
: Fi customers for VSL
Company code
: VSL
Enter
Name
: ABC India Ltd.
Country
: IN
Vendor
: 4000201
Select company code data button
Recon. Account
: 200110 (sundry debtor)
Sort key
: 031
Select payment transaction tab
Terms of payment
: 0001
Tolerance group
: Blank
Save
Document type and number ranges: (OBA7)
Select type
: DR
Number range
: 18
Company code
: VSL
No
: 18
Year
: 2011
From number
: 400001
To
: 500000
Enter and save
Type
: DZ (customer payment)
Number range
: 14
Company code
: VSL
No
: 14
MEGHANATH REDDY.A
SAP - Fi <Page 123>
Year
: 2011
From number
: 500001
To number
: 600000
Enter and save
Type
: DA (customer document)
Number range
: 16
Select number range information button
Company code
: VSL
No
: 16
From number
: 600001
To number
: 700000
Enter and save
Ignore the warning message.
END USER AREA

1) Sales invoice posting:
Path: Accounting ----------- > Financial Accounting ------------ > Accounts Receivable ---------- > Document entry ------------- > Invoice General (F-22)
Document date
: Todays date
Type
: DR
Company code
: VSL
Pstky
: 01
Account
: 3000601 (abc India ltd)
Enter
Amount
: 500000
Business area
: VSLH
Text
: Sales invoice posting
Pstky
: 50
Account
: 300000
Enter
Amount
:*
Business area
: VSLH
Text
:+
MEGHANATH REDDY.A
SAP - Fi <Page 124>
2) To view customer account transactions:

Path: Accounting ---------- > Financial accounting ------------ > Accounts Receivable ---------> Account ----------- > Display / Change line items (FBL5N)
Customer account : 3000601
Company code
: VSL
Select back arrow
To view vendor and customer transactions together
Select vendor items check box along with normal items
3) Incoming payment clearing vendor and customer transactions together:
i) Document type DZ should allow vendor transactions document type and number
ranges OBA7
When receivable amount is more:
when payable amount is more
Select type DZ
Select type KZ
Bellow no. Range account
Bellow no. Range account
Types allowed
Types allowed
A Assets
A Assets
D Customers
Selected
D Customers
To selected
K Vendors
To select
K Vendors
Selected
M Materials
M Materials
S GL accounts
Selected
S GL accounts
Selected
Normal entry
Normal entry
Bank a/c Dr
Vendor a/c Dr
To customer
To Bank
i)
Use the transaction code: OBA7

Select type
: DZ (customer payment)
Select vendor check box
Save
ii)
Incoming payment:
Path: Accounting ---------- > Financial accounting ------------ > Accounts Receivable ------------ > Document entry ------------ > Incoming payments (F-28)
Document date
: todays date
MEGHANATH REDDY.A
SAP - Fi <Page 125>
Type
: DZ
Company code
: VSL
Clearing text
: Incoming payment
Bank data
Account
: 200105 (sbi ca)
Business area
: VSLH
Amount
: 497000
Text
: Incoming payment
Open Items
Account
: 3000601 (abc India ltd)
Account type
: D (default)
D stands for customers
Select other accounts check box
Account type
:K
Company code
: VSL
Select standard open item check box
Account
: 4000201
Double click on all open items
Select partial payment tab
Document ----------------- > Simulate and SAVE
To view customer account transactions: (FBL5N)
Customer account : 3000601
Company code
: VSL
Select vendor items check box
ADVANCE RECEIPT FORM CUSTOMERS

(DOWN PAYMENT RECEIPTS FROM CUSTOMERS)
Sundry debtors
(Assets side)
sales
Receipt
advance
receipt
sales
advance form customers

(liabilities side)
Steps:
1) Creation of GL Masters advance from customers current liabilities & provisions
MEGHANATH REDDY.A
SAP - Fi <Page 126>
100502 advance from customers

2) Link between sundry debtors and advance from customers.
A advance (special GL indicator)

/\
Sundry debtors
(Reconciliation account)
3)
4)
5)
6)
Advance from customers

(Alternative reconciliation account or special GL
account)
100502 advance from customers
200110 sundry debtors

Advance receipt posting
Sales invoice posting
Transfer of advance from special GL to normal by clearing special GL items
Clearing or normal items
Customer account
Normal account
Special GL items
1) Creation of GL master advance from customers: (FS00)
G/L account
: 100502
Company code
: VSL
G/L account
: 200110 (sundry debtors)
Company code
: VSL
Enter
Change account group
: Current liabilities & Provisions
Short text
: Advance from customers
G/L long text
: Advance from customers
Other fields are common
Select save
2) Link between sundry debtors and advance from customers:
Path: SPRO --------- > Financial Accounting -------------- > Accounts receivable and
Accounts payable ------------- > Business transactions --------------- > Down payment
received ----------- > Define reconciliation accounts for customer down payment (OBXR)
Double click on special GL indicator A
Chart of accounts : VSL
Enter
Recon. Account : 200110
Special G/L account
: 100502
Select save button
MEGHANATH REDDY.A
SAP - Fi <Page 127>

Advance receipt posting:
Path: Accounting ------------- > Financial Accounting ------------- > Accounts receivable --------------> Document entry ------------- > Down payment ------------- > Down payment (F-29)
Document date
: Todays date
Type
: DZ
Company code
: VSL
Customer
Account
: 3000601
Special G/L indi.
:A
Bank
Account
: 200105 (sbi ca)
Business area
: VSLH
Amount
: 75000
Text
: Advance receipt posting
Enter
Amount
:*
Business area
: VSLH
Text
:+
Customer account
: 3000601
Company
: VSL
Select special GL transactions check box
Sales invoice posting: (F-22)
Document date
: Todays date
Type
: DR
Company code
: VSL
Pstky
: 01
Account
: 3000601
Enter
Amount
: 75000
Business area
: VSLH
Text
Pstky
: 50
Account
: 300000 (sales a.c)
MEGHANATH REDDY.A
SAP - Fi <Page 128>
Enter
Amount
:*
Business area
: VSLH
Text
:+
Document ------------- > Simulate and SAVE
Customer account
: 3000601
Company code
: VSL
Select back arrow
Select special G/L transactions along with normal items
Transfer of Advance from special GL to Normal by clearing special GL Items:
Path: Accounting ------------- > Financial accounting ----------- > Accounts receivable --------- > Document entry -------------- > Document payment -------------- > Clearing (F-39)
Document date
: todays date
Company code
: VSL
Customer
Account
: 3000601
Text
: Down payment clearing
Select process down payments button
Transfer posting
: 75000
Save
Customer account
: 3000601
Company code
: VSL
Select back arrow
Clearing of normal items:
Path: Accounting ------------ > Financial Accounting ----------------- > Accounts receivables -------------- > Account ---------- > Clear (F-32)
MEGHANATH REDDY.A
SAP - Fi <Page 129>
Account
: 3000601
Company code
: VSL
Select process open items radio button
Double click on debit 75000
Double click on credit 75000
Save
Customer account
: 3000601
Company code
: VSL
Select cleared item radio button
BILL DISCOUNTING
Companies will have 2 types of working capital limits with their bank
FUND BASED
NON FUND BASED
(Amount will be given physically
(Amount will not be given by bank)
By bank)
i) Cash credit against local sales
i) Bank Guarantee (BG)
order
ii) Packing credit against export
ii) Letter of Credit (LC)
sales orders
Security: First charge on current assets
iii)Bank overdraft
second charge on Fixed assets
iv)Bank bill discounting
Sales on 28-3-2011 terms of payment 90 days credit
I
Customer will make payment only on the due date i.e., before 26th June 2011
I
VSL required amount immediately discount bill with their bank on 28-3-2011 bank credits
amount immediately they charge 90 days interest from VSL
I
On due date bank will collect from customer
I
Customer makes payment
Customer does not make payment to bank.
To bank
Bank will collect from VSL we are finalising our
No Liabilities to VSL
accounts for 31st March 2011 on 15-6-2011 today
We dont know whether the customer will make
Payment to bank for the bill or not
This type of liabilities we call it as contingent
Liabilities, Liability is uncertain in annual accounts
MEGHANATH REDDY.A
SAP - Fi <Page 130>
This will be shown in notes to accounts under

Contingent liabilities bills discounted with banks
Normal accounting
SAP
1) Sales
Customer a/c Dr
50000
Customer a/c Dr
50000
To sales
50000
(sundry debtors)
To sales
50000
2) Bill of exchange payment
No entry
Customer Special G/L (W) Dr 50000
(Sundry debtors bill of exchange)
To customer with CLRG
50000
(Sundry debtors)
3) Bill discounting
Bank a/c Dr
Interest a/c Dr
To bank bill
(Discount)
49000
1000
50000
Bank a/c Dr
Interest a/c Dr
To Bank bill
(Discount)
49000
1000
50000
4) Report to view customer wise, Bill wise, Due date wise and Bank wise outstanding:
Not available
Available in SAP
5) Reverse contingent liability
Bank bill
Bank bill discount Dr
50000
Discount a/c Dr
50000
(with clearing)
To customer
50000
to customer SPL GL (W)
50000
(With clearing)
Sundry debtors bill of exchange
Presentation in SAP
Sundry debtors
Sundry debtors=
Sundry debtors bill of
debit net amount
Exchange bank
credit Zero
Bill discounting
Or
Dont assign the above 2 accounts in balance sheet they are required only for notes to
accounts
SBI
IDBI
Limits
200000
300000
MEGHANATH REDDY.A
SAP - Fi <Page 131>
Already discounted
-120000
80000
-50000
30000
50000
80000
Bank bill discounting

Customer payment to bank
1
2
5
Customer account
Normal items
50000
2
Special GL Items
50000
5
SBI Bill discounting
50000
3
Creation of 2 GL masters: (FS00)

i) Sundry debtors bill of exchange
ii) SBI bill discount
-295000
5000
5000
5000
50000
50000
50000
current assets, Loans & Advances

secured loans
1) FS00
GL account
: 200111
Company code
: VSL
G/L account
: 200110
Company code
: VSL
Enter
Short text
: Sundry debtors (B/E)
G/L acct. Long text : Sundry debtors (Bill of exchange)
Save
2) G/L account
: 100302
G/L account
Enter
Short text
: SBI bill discount
G/L acct. Long text : SBI bill discount
Select open item management check box
Select create /bank / interest tab
Select post automatically only check box
Save
MEGHANATH REDDY.A
SAP - Fi <Page 132>
Link between sundry debtors and sundry debtors bill of exchange:

Path: SPRO ------------ > Financial Accounting ------------- > Bank Accounting ------------- >
Business transactions ---------------- > Bill of Exchange transactions ------------- > Bill of
Exchange receivable --------------- > Post bill of exchange receivable -------------- > Define
reconciliation account for bill of exchange receive (OBYN)
Double click on SPL GL indicator : W
Chart of accounts
: VSL
Enter
Recon. Account
: 200110
Special G/L account
: 200111
Save or crtl s
Link for bank current account, sundry debtors account and Bank bill discounting
account:
Path: SPRO ------------ > Financial Accounting ------------- > Bank Accounting ------------- >
Business transactions ---------------- > Bill of exchange transactions ------------- > Bill of
Exchange receivable --------------- > Post bill of exchange receivable -------------- > Present
bill of exchange receivable at bank -------------- > Define bank sub accounts (OBYK)
Chart of accounts
: VSL
Bank account
: 200105 (sbi ca)
Usage
: select discounting
SGLI special GL indicator : W
Customer racon.ac
: 200110
Bank sub account for liability
: 100302 (sbi bill disc a/c)
Save
END USER AREA

1) Sales invoice posting: (F-22)
Document date
: Todays date
Type
: DR
Company code
: VSL
Pstky
: 01
Account
: 300060
Enter
Amount
: 50000
Business area
: VSLH
Payt. Term
: NT30 (net 30)
Text
MEGHANATH REDDY.A
SAP - Fi <Page 133>
Enter
Press enter
Pstky
: 50
Account
: 30000 (sales a/c)
Enter
Amount
:*
Busi.Area
: VSLH
Text
:+
Document -------------- > Simulate and SAVE
2) Bill of exchange payment:
Path: Accounting ---------- > Financial Accounting ----------- > Accounts Receivable ------------ > Document entry -------------- > Bill of exchange ------------ > Payment (F-36)
Document date
: Todays date
Type
: DZ
Company code
: VSL
Pstky
: 09 (Special G/L debit)
Account
: 3000601
SGL indicator
:W
Enter
Amount
: 50000
Text
: Bill of exchange payment
Bus. Area
: VSLH
Due on
: 15-7-2011
Planned usage
: Select discount
Domicile
: SBI
Cent. Bank loc
: Main branch, Hyderabad
Select choose open items button
Double click on receivable amount 50000
Document ----------- > Simulate and SAVE.
3) Bill discounting:
Path: Accounting --------------- > Financial Accounting ------------- > Accounts receivable ------------- > Document entry ------------- > Bill of exchange ------------- > Discounting (F-33)
Document date
: Todays date
Type
: DA
Company code
: VSL
Bank account
: 200105 (sbi ca)
Busi. Area
: VSLH
MEGHANATH REDDY.A
SAP - Fi <Page 134>
Amount
: 49000
Text
: SBI bill discounting
Pstky
: 40
Account
: 400400 (interest ac)
Enter
Amount
: 1000
Bus. Area
: VSLH
Text
:+
Press select bill of exchange button
Document no
: 500003
4) Report to view customer wise, bill wise, due date wise and bank wise outstanding:
Path: Accounting --------------- > Financial Accounting ------------- > Accounts receivable ------------- > Periodic processing -------------- > Bill of exchange processing ------------ > Korea
-------------- > Bill of exchange Management (S_ALR_87012213)
G/L account
: 200111 (sundry Dr. Bill of exchange)
Company code
: VSL
Special G/L Indicator
:W
Usage
: D (discounting)
Select discounted / collected radio button
Select current layout button
Keep the fields Due date
Document date
Document no.
Domicile
Customer
Amount in local currency
Received from
Select copy button
5) Reverse contingent liability:
Path: Accounting ------------- > Financial Accounting ------------- > Accounts receivable ----------- > Document entry ------------- >Bill of exchange ------------- > Reverse contingent
liability (F-20)
Document date
: 14-7-2011
Posting date
: 14-7-2011
Type
: DA
Company code
: VSL
G/L account
: 200111 (sundry dr. Bill of exchange)
Usage
: select discounting
Due by
: 31-7-2011
MEGHANATH REDDY.A
SAP - Fi <Page 135>
Customer
: 3000601
Select edit line items button
Press enter
Select drop down button for command column
Select + set items to active
Save
Document ------------ > Display
If the bill is dishonoured:
The contingent liability become actual liability
Here also we have to reverse contingent liability and pass in (F-22)
Customer a/c dr
sundry debtors
To SBI current a/c
Symbols:
+ set items to active
++ set items in block to active
set item inactive
- - set items block to inactive
Eg: customer made payment to bank for bill no. 2,3 and 4
Customer ABC India Ltd.
Bill no
or
or
1
2 +
++
3 +
4 +
++
5
Eg: customer made payment to bank to bank for bill no 1 and 5

Customer ABC India Ltd.
Bill no
or
or
1 +
2
-3
4
-5 +
MEGHANATH REDDY.A
SAP - Fi <Page 136>
DUNNING (REMINDER)
If the customer does not make the payment as per terms of payment we can issue dunning
letters from SAP
We are not programmer we use system given letter formats
Terms used in dunning:
1) Dunning area: Dunning are can be company code as a whole region / location
Big companies: separate marketing head for each region the marketing head wants to
issue dunning letters only to his region customers. In this case dunning area will be
region
Small companies: on marketing head for the company code as a whole in this case
dunning area will be company code.
2) Dunning Levels: type of letters max 9 levels, we are using 4 levels
3) Dunning intervals or frequency: at what frequency we want to send the letters. Every 10
days
4) Grace period: 3 days
Eg: sale on 17-6-2011 terms of payment 0001 payable immediately due net
2nd letter
3rd letter
4th letter
1st letter
After20-6-11
after 30-6-11
after 10-7-11
after 20-7-11
Dunning charges:
For sending the letters we can collect dunning charges in the letters.
It can be amount or percentage
It can be level based
It will be shown only in the letter and it will not be posted to accounts.
1) Define dunning area:
accounts payable ------------- > Business transactions --------------- > Dunning ------------- >
Basic settings for dunning ------------- > Define dunning area.
Company code
: VSL
Area
: Blank
Text
: Dunning area for VSL
Save
Save in your request.
Define dunning procedure:
accounts payable ------------- > Business transactions --------------- > Dunning ------------- >
Dunning procedure ------------ > Define dunning procedure (FBMP)
MEGHANATH REDDY.A
SAP - Fi <Page 137>

Dunn. Procedure
: VSL
Name
: Dunning procedure for VSL
Dunning interval in days : 10
No. Of dunning levels
:4
Line item grace period
:3
Interest indicator
: 01
Select standard transaction dunning check box
Select dunning texts button
Company code
: VSL
Select customer radio button
Enter
Deselect dunning by dunning area check box
Select separate notice per dunning level check box
Select yes button
Company code
: VSL
Enter
Open one more session with tr. Code FBMP
Double click on procedure 0001
Company code
: 0001
Enter
Come to the first session
Dunning level
:1
Form
: F150_DUNN_01
Dunning level
:2
Form
: F150_DUNN_01
Page down
Dunning level
:3&4
Form
: F150_DUNN_02
Select dunning levels button
Select always dun? Check box for all four levels
Select changes button
Currency
: INR
Enter
MEGHANATH REDDY.A
SAP - Fi <Page 138>
Select back arrow

Save
Assign dunning procedure in customer master: (XD02)
Path: Accounting ------------- > Financial Accounting -------------- > Accounts receivable ---------- > Master records -------------- > Maintain centrally ---------------- > Change (XD02)
Customer
: 3000601
Company code
: VSL
Enter
Select company code data button
Select correspondence tab
Dunn. Procedure
: VSL select
Select save
END USER AREA
1) Sales invoice posting: (F-22)
Document date
: 12-6-2011.
Posting date
: 12-6-2011
Type
: DR
Account
: 3000601
Enter
Amount
: 80000
Bus. Area
: VSLH
Text
: sales invoice posting
Pstky
: 50
Account
: 300000 sales
Enter
Amount
:*
Bus. Area
: VSLH
Text
:+
Document ------------ > Simulate and save.
2) Dunning:
Accounting ----------- > Financial Accounting -------------- > Accounts receivable ------------ >
Periodic processing ---------------- > Dunning (F-150)
Run on
: todays date
Identification
: VSL1
Select parameter tab
MEGHANATH REDDY.A
SAP - Fi <Page 139>
Dunning date
: todays date
Documents posting up to : todays date
Company code
: VSL
Customer
: 3000601
to
Save
Select back arrow
Select scheduled button
Output device
: LP01
Select stat immediately check box
Select scheduled button
Dunning selection is completed
Select dunning print out button
Output device
: LPO1
Select print button
Dunning print out is complete
Select dunning history button
Company code
: VSL
Keep the cursor on amount
Select display dunning notice button
Keep the cursor on document no.
Select print preview button
Output deviece
: LP01
3000700
3) To view customer master: (XD02)

Enter
MEGHANATH REDDY.A
SAP - Fi <Page 140>
SALE TAX
Purchase: local purchase with in state purchases VAT purchases, LST purchases
Outside state purchases CST purchases
Sales: local sales within state sales, VAT sales or LST sales outside state sales CST sales
Vat means: value added tax
LST means: local sales tax
CST means: Central sales tax
Sales tax is part of CIN (CIN stands for country India version)
Basic price
Excise
Basic + Excise
VAT
CST
Purchase
Local
100
8
108
4.32
112.32
Outside
100
8
108
2.16
110.16
Sales
Local
500
50
550
79.75
629.75
Outside
500
50
550
11
561
Credit vat added to debit

vat
cst
Receivable inventory
payable
payable
Payment to sales tax department:
1) Local sales Local purchase
79.75 4.32
= 75.43
2) Local sales cst purchases
79.75 0
= 79.75
3) Cst sales local purchases
11.4 3.2
=6.68
4) Cst sales cst purchases
11 0
= 11
When we purchase locally tax paid can be adjusted against tax payable on local
sales/outside state sales
When we purchase from outside state tax paid cannot be adjusted against tax
payable on local sales / outside state sale
1) Purchase from Andhra vendor
He makes payment to Andhra govt.
Andhra Govt.
Sales to Andhra customer
Tax paid by the customer to VSL
VSL makes payment to Andhra Govt.
Andhra Govt.
Sales to tamilnadu customer

Andhra Govt.
MEGHANATH REDDY.A
SAP - Fi <Page 141>
2) Purchase from Karnataka vendor

Tax paid by VSL to Karnataka vendor
He makes payment to Karnataka Govt.
Karnataka Govt.
Sales to Andhra customer

Andhra Govt.
Sales to tamilnadu customer

Tax paid on purchases from Karnataka cannot be adjusted
Excise rates based on products
In central excise we have act / rules / tariff
In central excise tariff rates are given for chapter ID
8 digits code
Chapter ID
: 52000000
Product
: Textiles
Rate
: 8%
Central excise will be covered in the end
Now we are testing without central excise
Andhra Govt.
1) Define tax procedure:

Path: SPRO ------------- > Financial Accounting ---------- > Financial Accounting Global
setting ----------- > Tax on Sales/Purchase ------------- > Basic settings --------------- > Check
calculation procedure --------------- > Double click on Define procedure.
Procedure
: VSL TAX
Description
: Sales tax India
Save
Select VSL TAX
Double click on control data tab folder
Step
10
20
30
Save
Condition type
BABS
MWVS
MWAS
MEGHANATH REDDY.A
Description
Base amount
Input tax
Output tax
from To
Acct. Key
10
10
VST (input tax)

MWS (output tax)
10
10
SAP - Fi <Page 142>
Assign country to calculation procedure:

setting ----------- > Tax on Sales/Purchase ------------- > Basic settings -------------- > Assign
country to calculation procedure
Country
: IN
Enter
For country IN assign procedure VSL TAX
Save
Define tax codes for sales and purchases: (FTXP)
setting ----------- > Tax on Sales/Purchase ------------- > Calculation -------------- > Define tax
code for sales and purchases.
Country
: IN
Enter
Tax code
: V1
Enter
Tax code
:
4% input tax
Tax type
: V (input tax)
Enter
Input tax tax percent rate
:4
Keep the cursor on output tax, tax percent rate select deactivate line button
Save
Tax code
: V0 (zero): 0% input tax
Enter
Tax type
: V (input tax)
Enter
Input tax tax percent rate : 0
Keep the cursor on output tax, tax percent rate
Select deactivate line button
Save
Tax code
: A1
Enter
Tax code
: 14.5% (output tax)
Tax type
: A (output tax)
Enter
Output tax tax percent rate
: 14.5
Keep the cursor on input tax, tax percent rate
MEGHANATH REDDY.A
SAP - Fi <Page 143>

Save
Tax code
: A0 (zero)
Enter
Tax code
: 0% (output tax)
Tax type
: A output tax
Enter
Output tax tax percent rate
:0
Keep the cursor on input tax tax percent rate
Save
Assign tax codes for non taxable transactions: (OBCL)
setting ----------- > Tax on Sales/Purchase ------------- > Posting --------------- > Assign tax
code for non taxable transactions (OBCL)
Company code
: VSL
Enter
For company code VSL Input tax code
: V0
Output tax code : A0
Save
Creation of GL Masters: (FS00)
1) Vat payable
current liabilities & Provisions
2) Vat receivables
current assets, loans & Advances
FS00:
GL account
: 100505
Company code
: VSL
G/L account
Company code
: VSL
Enter
Change short text : Vat payable
G/L acct. long text : Vat payable
Tax category
: * (all tax types allowed)
MEGHANATH REDDY.A
SAP - Fi <Page 144>
Select posting without tax allowed check box

Field status group : G041 (tax office clearing accts)
Save
GL account
: 200155
Company code
: VSL
G/L account
: 100505 (tax payable)
Co.code
: VSL
Enter
Select type / description tab
Account group
: Current assets loans & Advances
Short text
: Vat receivable
G/L acct long text : Vat receivable
Save
G/L account
: 300000 (sales ac)
Co. Code
: VSL
From the menu bar select G/L account ------------ > Change
Tax category
Save
GL account
From the menu bar select GL account ------------ > Change
Tax category
Save
Press enter
Assign of accounts for automatic postings: (OB40)
Path: SPRO ------------- > Financial Accounting --------------- > Financial accounting global
settings --------------- Tax on sales / purchases ---------------- > Posting ------------ > Define
tax accounts (OB40)
Double click on transaction VST input tax
Enter
MEGHANATH REDDY.A
SAP - Fi <Page 145>
Save
Account
: 200155 (vat receivable)
Save
Select back arrow
Double click on transaction MWS output tax
Save
Account
: 100505 (vat payable)
Save
In live environment, Fi consultant job
Creation of tax procedure
Creation of tax codes
Creation of GL accounts
Assignment of GL accounts
In MM module:
Purchase order
Goods receipt
Base amount
Input tax V1 4%
Vendor credit
In SD module:
Sales order
Delivery:
Base amount
Output tax A1- 14.5%
Customer debit
MEGHANATH REDDY.A
Vendor no. 100001 material no.RM1

Qty
1 kg
Rate 100 Rs
Tax code V1
100 inventory RM a/c

4 account key VST 200155 vat receivable
104
customer no. 500001

Material no. FGI
Qty
1 kg
Rate 500 Rs
Tax code A1
500 sales
72.5 account key MWS 100505 vat payable
572.50
SAP - Fi <Page 146>
Fi sales: direct posting

Customer a/c dr
572.5
To sales
572.5
When we simulate and save it posts
Customer a/c dr
572.5
To sales
500
To vat payable
72.5
END USER AREA

Sales invoice posting: (F-22) / FB70
Document date
: todays date
Type
: DR
Co. Code
: VSL
Pstky
: 01 (customer dr)
Account
: 3000601
Enter
Amount
: 572.50
Select calculate tax check box
Business area
: VSLH
Text
: sales invoice posting
Pstky
: 50
Account
: 300000 (sales)
Enter
Amount
:*
Tax code
: A1 (14.5% output tax)
Business area
: VSLH
Text
:+
From the menu bar select document -------------- Display
MEGHANATH REDDY.A
SAP - Fi <Page 147>
ASSET ACCOUNTING
This is also a sub ledger (subsidiary ledger)
1) Chart of depreciation:
All asset accounts customization steps will be made to chart of depreciation and chart of
depreciation will be assigned to company code/ Codes
We cant create chart of depreciation directly we have to copy existing chart of
depreciation and create.
We copy either Germany chart of depreciation or Indian chart of depreciation and create
our chart of depreciation
2) Depreciation area:
Book depreciation
Income tax depreciation
Costing depreciation
Group depreciation
posting to accounts
for information / report
3) Depreciation method
i)
Straight line depreciation method (SLM)
Every year depreciation will be calculated on purchase cost.
Eg: asset purchase cost
100000
Depreciation
5%
st
100000 X 5% =5000
1 year depreciation
nd
100000 X 5% = 5000
2 year depreciation
ii)
Written down value method or declining balance depreciation method (WDV)
Depreciation will be calculated on net book value every year
Eg: asset purchase cost
100000
Depreciation
5%
st
1 year depreciation
100000 x 5% = 5000
Net book value in the year end 100000 500 =95000
95000 x 5% = 4750
2nd year depreciation
4) Depreciation keys:
Rate + method
5% straight line depreciation key
5% written down value depreciation key
5) Posting key:
70 debit assets
70 credit assets
MEGHANATH REDDY.A
SAP - Fi <Page 148>
6) Transaction types:
100
External asset acquisition
110
In house production
210
Retirement with revenue (consideration)
250
Retirement without revenue (scrapping)
Eg: debit an asset
Asset debit can be due to external acquisition/ In house production / Inter unit transfer /
Intercompany transfer
By seeing the transaction type we can find out how the asset debit has come.
7) Asset accounting rules:
i)
Sub asset master is to be created with reference to main asset master
ii)
Main asset master is to be created with reference to asset class
iii)
Account determination is specified in asset class
iv)
For account determination we assign GL accounts based on the nature of
transactions.
Eg:
Account
asset class
main asset
sub asset
Determination
masters
masters
i) Purchase
1) Land
i) Free hold
200000
ii) Lease hold
Plant & Machinery
2) Buildings
i) Factory
ii)Non factory
ii) Sale
iii) profit on asset
Sale
iv) Loss on asset
sale
v) Loss due
To scrapping
i) Dept A
3) Plant & ii)
machinery
ii) Dept B
iii) Dept C
4) Furniture &
fixtures
i) Furniture &
fixtures
vi) Depreciation
vii) Accumulated
Depreciation
machinery
10-8-2006
motor
22-6-2011
ii) Office equipment

5) Vehicles
i) heavy vehicles
ii) other
iii)General
6) Capital work
In progress
i) Expansion 1
ii) Expansion 2
MEGHANATH REDDY.A
SAP - Fi <Page 149>
When the items are called account determinations:

These items will decide to which GL accounts to be posted automatically
Additions to specify machines will be created as sub masters
Main asset will have always sub number zero
Main asset
111-
Sub asset
0
1
2
Machine 1
Motor
Additions
To machine 1
When we want to see machine 1 with values we give 1- - 0
When we want to see motor with values we give 1- - 1
When we want to see machine 1 with additions we give 1
Eg: 1) purchase of Motor
Motor a/c Dr
sub ledger
200000 plant &
General ledger
1- - 1
Machinery
To bank
General
I
Ledger
I
I
Reconciliation
Control a/c
Copy reference chart of depreciation / depreciation areas:
Path: SPRO ----------- > Financial Accounting ----------- > Asset accounting -------------- >
Organizational structures ------------ > Copy reference chart of Depreciation /
Depreciation areas.
Double click on
Copy reference chart of depreciation (EC08)
From the menu bar select Organi. Object------------- > Copy org. Obj
From chart of depreciation
: 1IN (sample chart of depreciation India)
To chart of depreciation
: VSL
Enter
Short description
: Asset customization of VSL
Enter
We get a message chart of depreciation 1 IN coped to VSL
Enter
Select back arrow
Double click on specify description of chart of description
MEGHANATH REDDY.A
SAP - Fi <Page 150>
Chart of dep.
: VSL
Enter
Change description
: Chart of dep. For VSL
Save
Select back arrow
Double click on
Copy / Delete depreciation areas
Chart of depr.
: VSL
Enter
Select dep. Area 20, 31, 32, 41, 51
From the menu bar select Edit ----------- > Delete.
Save
Assign chart of depreciation to company code:
Path: SPRO -------- > Financial Accounting ----------- > Asset accounting -------------- >
Organizational structures ------------ > Assign chart of depreciation to company code
Company code
: VSL
Enter
For company code VSL assign chart of dep. VSL
Save or crtl + S
Specify account determination:
Organizational structures ------------ > Asset classes ------------ > Specify account
determination
Acct. Determination
Name of account determination
VSL10000
LAND
VSL11000
BUILING
VSL20000
PLANT & MACHINERY
VSL30000
FURNITURE & FIXTURES
VSL31000
VEHICLES
VSL40000
CAPITAL WORK IN PROGRESS
Save
MEGHANATH REDDY.A
SAP - Fi <Page 151>
Create screen lay out rules:

Organizational structures ------------ > Create screen lay out rules
Select first 6 layouts
Select copy as button
Screen layout
Change VSL1
VSL2
VSL3
VSL4
VSL5
VSL6
Enter and save
Name of screen layout

LAND
BUILING
PLANT & MACHINERY
FURNITURE & FIXTURES
VEHICLES
CAPITAL WORK IN PROGRESS
Define number range intervals:

Path: SPRO -------- >Financial Accounting ----------- > Asset accounting -------------- >
Organizational structures ------------ > Define number range intervals
Company code
: VSL
No. Range
: 01
From no.
:1
To no
: 100000
Enter
Select interval button once again
No. Range
: 02
From no.
: 100001
To no.
: 200000
Enter
No. Range
: 03
From no.
: 200001
To no.
: 300000
Enter
No. Range
: 04
From no.
: 300001
To no.
: 400000
Enter
MEGHANATH REDDY.A
SAP - Fi <Page 152>

No. Range
: 05
From no.
: 400001
To no.
: 500000
Enter
No. Range
: 06
From no.
: 500001
To no.
: 600000
Enter and save
Define asset classes:
Path: SPRO -------- >Financial Accounting ----------- > Asset accounting -------------- >
Organizational structures ------------ > Define asset classes
Asset class
: VSL1000
Description
: Free hold land
Short text
: Free hold land
Account determination : VSL10000
Screen layout rule
: VSL1 land
No. Range
: 01
Select include asset check box
Select no. Auc or summary management of Auc radio button
Auc stands for Asset under construction
Save or crtl + s
Asset class
: VSL1100
Description
: Factory building
Short text
: Factory building
Screen layout rule
: VSL2 Buildings
No. Range
: 02
Save
Asset class
: VSL2000
MEGHANATH REDDY.A
SAP - Fi <Page 153>
Description
: Dept A
Short text
: Dept A
Screen layout rule
: VSL3 (plant and machinery)
No. Range
: 03
Asset class
: VSL2001
Description
: Dept B
Short text
: Dept B
Screen layout rule
: VSL3 (plant and machinery)
No. Range
: 03
Asset class
: VSL3000
Description
: Furniture & Fixtures
Short text
: Furniture & Fixtures
Screen layout rule
: VSL4
No. Range
: 04
Asset class
: VSL3100
Description
: Vehicles & Others
Short text
: Vehicles & Others
Screen layout rule
: VSL5
No. Range
: 05
Asset class
: VSL4000
Description
: Capital work in progress - General
MEGHANATH REDDY.A
SAP - Fi <Page 154>
Short text
: CWIP - General
Screen layout rule
: VSL6
No. Range
: 06
De Select include asset check box
Select line item settlement radio button
Save
1) Select include asset check box under inventory data.
Here inventory means Fixed assets inventory
Whatever assets we create under this class should be include in fixed assets inventory list
As per companies auditors, report order (CARO) auditor has to specify in audit report
whether fixed assets have been physically verified by the management or not small
companies in a phased manner.
When we create an asset master there is a field called last verification date.
Asset no.
Last verification date.
1
31-3-2010
2
31-3-2010
3
31-3-2010
4
31-3-2010
5
31-3-2010
In the report we give
Verification date
: 1-4-2010 to 31-3-2011
We get a list of assets physically verified during the year 2010 11
Asset no
Last verification date
2
31-3-2011
3
31-3-2011
5
31-3-2011
2) Line item settlement for capital work in progress asset class:
Machine no 1
debit to capital
1-6-2011
work in progress
Fright payment:
10-6-2011 asset is ready for use on 23-6-2011 as Machine 1 in dept A
Commissioning charges 23-6-2011 settle capital work in progress line item wise to mach
line 1
We have not selected include asset check box for this class next year mach line no1 can
be verified in dept A and not in capital work in progress
MEGHANATH REDDY.A
SAP - Fi <Page 155>
Define screen layout for asset master date:

Path: SPRO ----------- > Financial accounting ------------- > Asset accounting -------------- >
Master data ------------ > Screen layout ---------------- > Define screen layout for asset
master data
Double click on
Define scr. layout for asset master data.
Select layout VSL 1 land
Double click on logical field group folder
Select 2 posting information
Double click on fields group rules folder
Capitalization date select required entry radio button
Select Mn. No check box
Select sub number check box
Select copy check box
We have created screen layout VSL1 land by copying layout 1000 afterwards we are
creating a layout XYZ by copying layout VSL1 whatever fields we have selected for VSL1
should be copied to XYZ also.
Select save button or Crtl + s
Select back arrow
Select 3 times dependent data
Double click on fields group rules folder
Cost centre select optional entry field
Select main check box
Select sub no. Check box
Business area select required entry field
Select Main. No check box
Select sub no. Check box
Save
Select layout
The same procedure is to be followed for layout VSL2 buildings,VSL3 Plant & Machinery,
VSL4 Furniture & Fixtures, VSL5 vehicles and VSL6 capital work in progress.
Define screen layout for asset depreciation areas: (A021)
Master data ------------ > Screen layout ---------------- > Define screen layout for asset
depreciation areas
MEGHANATH REDDY.A
SAP - Fi <Page 156>
Select screen layout 2000 depreciation on asset sub no. level

Double click on field group rules folder
Depreciation key select required entry field
Deselect class check box
Select Mn.no check box
Select Sub.no check box
Save
Determine depreciation areas in the asset class:
Valuation -------------- > Determine depreciation areas in the asset class
Chart of depreciation
: VSL
Enter
Select asset class VSL1000 (free hold land)
Double click on depreciation areas folder
For area 01 deselect deactivation check box
Layouts select 2000 (depreciation on asset sub no. level)
For area 15 assign layout 2000
For area 30 assign layout 2000
Save
Select back arrow
The same procedure is to be followed for layout VSL 1100
VSL 2000
VSL 3000
VSL 3100
VSL 4000
1) For asset class VSL1000 land and VSL4000 capital work in progress no depreciation
should be calculated
When we create an asset master there is a field called capitalization date.
Capitalization date : land purchase date or Regn date capital work in progress we give
expansion start date
Depreciation rate : 0%
2) Select layout 2000 depreciation on asset sub number level
Main no
Sub no.
Capitalization date
Machine 1
1- 0
10-8-2006
Motor
1- 1
24-6-2011
Create of 15 general ledger masters: (FS00)
MEGHANATH REDDY.A
SAP - Fi <Page 157>
Account number
to create
1) 200000 Land
2) 200005 Building
3) 200010 Plant & Machinery
4) 200015 Furniture & Fixtures
5) 200020 Vehicles
6) 200025 Capital work in pro.
Account number
to copy
200110
200000 Land
200000
200000
200000
200000
7)100200 Accumulated depr.

Building
Plant & Machinery
Furniture & Fixtures
Vehicles
200000
100200
100200
i) Fixed Asset account group

ii) Range 200000 200099
iii) Reconciliation a/c for acct
type: Asset
iv) Sort key: 018
v) Field status group G067
i) Accum. Depr. account group
ii) Range 100200 100299
iii) Reconciliation a/c for acct
type: Asset
iv) Sort key: 018
v) Field status group G067
100200
11) 300102 Asset sale
300100 Ex.gain
12)300103 Profit on asset sale
300100 Ex.gain
13)400302 Loss on Asset sale

14)400303 Loss due to scrapping
300103 profit
400302 loss on
asset
15)400500 Depreciation
400302 loss on
asset
MEGHANATH REDDY.A
Parameters to maintain
i) other income account group

ii) Range 300100 300199
iii) Sort key: 018
iv) Field status group G052
accounts for fixed asset
retirement
i) other income account group
ii) Range 300100 300199
iii) Sort key: 018
General
i) administration account group
ii) Range 400300 - 400399
iii) Sort key: 018
General
i) Depreciation account group
ii) Range 400500 400599
iii) Sort key: 018
iv)Field status group G001
General
SAP - Fi <Page 158>
Assign of account for automatic postings:

Path: SPRO ------------- > Financial Accounting ------------ > Asset Accounting ------------- >
Integration with the general ledger ---------------- > Assign G/L accounts (AO90)
Chart of depreciation
: VSL
Enter
Chart of accounts
: VSL
Double click on account determination folder
Select account determination VSL 10000 Land
Double click on balance sheet account folder
Acquisition: Acquisition and production costs
: 200000 land
Loss made on asset retirement w/o(without) reven
: 400303 loss due on sales
Clearing account revenue from asset sale
: 300102 asset sale a/c
Gain from asset sale
: 300103 profit asset sales
Loss from asset sale
: 400302 loss asset sale
Press enter save
Select account determination VSL11000 buildings
Press enter save
Double click on depreciation folder
Acc.depreciation account for ordinary depreciation
Expense account for ordinary depreciation
Save
: 200005
: 100200
: 400500

Select account determination VSL20000 Plant & Machinery
: 200010
MEGHANATH REDDY.A
SAP - Fi <Page 159>

Press enter save
Save

: 100205
: 400500

Select account determination VSL30000 Furniture & Fixtures
: 200015
Press enter save
Save
Select account determination VSL31000 Vehicles
Press enter save
MEGHANATH REDDY.A
: 100210
: 400500
: 200020
: 100215
SAP - Fi <Page 160>

Save
: 400500

Select account determination VSL40000 Capital work in progress
: 200025
Press enter save
Specify document type for posting of depreciation:
Integration with the general ledger ---------------- > Post depreciation to the general
ledger ----------- > Specify document type for posting of depreciation
Double click on define document types (OBA7)
Select type AF depreciation posting
No.Range
: 04
Company code
: VSL
No. Range
: 04
Year
: 2011
From number
: 700001
To number
: 800000
Select EXT check box
Enter and save
Press enter
For depreciation posting for : AF (document type)
04 2011 700001 800000 select external check box
As per ECC6 documentation we should not select external check box for old version like
4.7EE we have to select external check box.
MEGHANATH REDDY.A
SAP - Fi <Page 161>
For earlier version why to select:

When we post document we post 1 document at a time whereas in case of depreciation
postings, system will post a time number of documents for each month based on
depreciation accounts assignment for account determinations.
VSL
VSL
VSL
VSL
VSL
VSL
10000
11000
20000
30000
31000
40000
700001
700002
700003
700004
Land
Buildings
Plant & Machinery
Furniture & Fixtures
Vehicles
Capital work in progress
Depreciation a/c Dr
To Accumulated depreciation Buildings
Depreciation a/c Dr
To Accumulated depreciation Plant & Machinery
Depreciation a/c Dr
To Accumulated depreciation Furniture & Fixtures
Depreciation a/c Dr
To Accumulated depreciation Vehicles
Specify intervals and posting rules:

Integration with the general ledger ---------------- > Post depreciation to the general
ledger ----------- > Specify intervals and posting rules
Select company code
: VSL
Double click on posting rules folder
Select monthly posting radio button
Save
Specify rounding of net book value and/or depreciation:
Path: SPRO ------------- > Financial Accounting -------------- > Asset accounting ------------- >
Valuation --------------- > Amount specifications (company code / depreciation area) ------------- > Specify rounding of net book value and / or depreciation
Select company code
: VSL
Double click on rounding specification folder
Select area 01 book depreciation
Select arithmetic rounding radio button
MEGHANATH REDDY.A
SAP - Fi <Page 162>
Select automatic calculated depreciation check box

Save
Depreciation keys creation (Rate + Method):
5% SLM
5% WDV
1) Define base methods
2) Define declining balance method
3) Define multilevel method
4) Maintain period control method
5) Maintain depreciation key
First 4 steps will be assigned in 5th step and 5th step will be assigned in asset master
1. Define base methods:
Depreciation ------------ > Valuation Methods --------------- > Depreciation key ---------- >
Calculation methods -------------- > Define base methods
0014 Ordinary: explicit percentage (after end of life)
Ordinary depreciation
Percentage given in companies act should XIV
Once the net book value becomes zero no depreciation will be calculation
Assign acquired in 1991
100000
Rate of depreciation 5%
Accumulated depreciation for
20 years 5000 per year
100000
Net book value
0
No depreciation will be calculated
2. Define declining balance method:
Calculation methods -------------- > Define declining balance method
Chart of depreciation (Ch. Dep.) : VSL
Enter
001:
In some countries:
Acquisition value
100000
Rate of depreciation
5%
Maximum percentage
20
Decimal factors
2
MEGHANATH REDDY.A
SAP - Fi <Page 163>
1st year
5
nd
5
2 year
rd
5
3 year
th
5
20
4 year
First 4 years 100000 X 5% X98%
5th year onwards 100000 X 5%
3. Define multilevel method:
Calculation methods -------------- > Define multilevel method
Multi level method
: V1
Depreciation
: 5% SLM
Validity start
: From ordinary depreciation start date
Save
Double click on levels folder
Acq.year
: 9999
Year
: 999
Periods
: 12
Base value
: 01 (acquisition value select)
Percent
:5
Save
Multi level method : V2
Description
: 5% WDV
Validity start
: From ordinary depreciation start date
Save
Double click on levels folder
Acq.year
: 9999
Year
: 999
Periods
: 12
Base value
: 24 (net book value select)
Percent
:5
Save
MEGHANATH REDDY.A
SAP - Fi <Page 164>
1) Validity start from ordinary depreciation start date in India from the date of capitalization
In some countries next month 1st
When we create asset masters there will be 2 fields
India
some countries
i) Capitalization date
27-6-2011
27-6-0211
ii) Ordinary depreciation
27-6-2011
1-7-2011
Start date
2) Acquisition year
9999 (any year)
If we give acquisition year 2011 - 5% rate is applicable for the assets acquired in year
2011 every year we have to create multilevel methods when we give year 9999 it is
available for all years
3) Years
999 (max no. Of years)
i) In case of 5% SLM method
100/5 =20 years
ii) In case of 1% SLM method
100/1 =100 years
iii) In case of 5 % WDV rate
?
iv) In case of 1% WDV rate
?
We are giving max. no. of years 999
Though we have given 999 years depreciation will not be calculated for 999 years in
define base methods we have specified once the net book value becomes zero dont
calculate depreciation
4) Periods
12
no. Of months in a year
5) Base value
01
acquisition value SLM asset
24
net book value WDV asset
6) Percentage
5
rate of depreciation
7) Reduction
Acquisition value 100000
Scrap value 1%
1000
99000
Cumulate depreciation at 5 % on 99000 till accumulated depreciation reaches 99000
8) REM life depreciation
calculation 2 ways
Percentage
useful life
Method
method
India
asset acquired
2006
Purchase cost
100000
Life
20 years
Depreciation p.a
5000
An existing company going for SAP in year 2011
depreciation calculated outside SAP up to 31-3-2011
select REM life check box in asset master creation give
life of asset 15 years.
MEGHANATH REDDY.A
SAP - Fi <Page 165>
Maintain period control method:

Calculation methods -------------- > Maintain period control method
Pre.c.meth (period control method)
: 006
Description
: VSL period control method
Acq. Year (acquisition year)
: 01 (pro rate at period start date)
Additions in the next year (add)
Retirement year
Transfer year (trn)
: 01
Save
Maintain depreciation key:
Calculation methods -------------- > Maintain depreciation key
Dep. Key
: VSL1
Description
: 5% straight line depreciation method
Select period control according to fiscal year check box
Select depreciation to the day check box
Save
Double click on assignment of calculation method folder
Dep. Type
: ordinary depreciation select
Phase
: select from the start of depreciation
Base method
: 0014
Decl.bal.method : 001
Multilevel method : V1
Class
: Straight line depreciation
Save
Select depr. Key
: VSL
Select active button
Select save button
Select VSL1
Change the der. Key
: VSL2
MEGHANATH REDDY.A
SAP - Fi <Page 166>
Description
: 5% written down value depreciation method
Enter
Press enter once again
save
Select VSL2
Double click on assignment of calculation methods folder
Multilevel method
: V2
Class
: Decline balance depreciation (select)
Save
END USER AREA
Creation of main asset masters:
Path: Accounting --------------- > Financial Accounting ---------- > Fixed assets ------------ >
Assets ------------- > Crate ------------ > Asset (AS01)
Asset class
: VSL2000 (dept A)
Co.code
: VSL
Enter
Depreciation
: Machine no 1
Capitalized on
: 12-4-2011
Select time dependent tab
Business area
: VSLH
Select depreciation areas tab
D key
: VSL1 (5% SLM)
Use life
: 15 (years)
Periods
: 6 (months)
Ordinary depre. start
: 12-4-2011
Select save
We get a message asset 200001 sub number was crated
Crated asset master
With reference to asset class
VSL2000 dept A
I
Assigned no. Range
03
I
No. Range interval
200001 300001
It has taken first number 200001 we have discussed earlier main asset will have always
sub number zero. It has taken the number 200001 sub number 0.
MEGHANATH REDDY.A
SAP - Fi <Page 167>
Creation of sub asset master:

Path: Accounting --------------- > Financial Accounting ---------- > Fixed assets ------------ >
Assets ------------- > Crate ------------ > Sub number -------------- > Asset (AS11)
Asset
: 200001
Company code
: VSL
Enter
Description
: Motor
Capitalized on
: 29/6/2011
D. key
: VSL2
Use life
: 15
Period
:4
O. dep. Start
: 29-6-2011
Save
We get a message asset 200001 sub number 1 was created
Main asset purchase posting:
Path: Accounting -------------- > Financial Accounting ------------ > Fixed assets ----------- >
Posting ------------- > Acquisition ----------- > External Acquisition ---------------- > With
vendor (F-90)
Document date
: 10-4-2011
Posting date
: 10-4-2011 (past date)
Type
: KR
Co. Code
: VSL
Pstky
: 31
Account
: 4000201
Enter
Amount
: 1000000
Bus. Area
: VSLH
Text
: Main asset purchase posting
Pstky
: 70 (debit asset)
Account
: 200001- 0 (machine)
Ttype
: 100 (external asset acquisition)
Press enter
Amount
:*
Text
:+
MEGHANATH REDDY.A
SAP - Fi <Page 168>
Rule 2:
Main asset master to create with reference to asset class 200001 0 machine 1 created
with reference to asset class VSL2000 dept A
Rule 3:
Account determination is specified in asset class account determination VSL20000 plant
& Machinery specified in asset class VSL2000 dept A
Rule 4:
For account determination we assign GL accounts base on the nature of transaction
For account determination VSL20000 Plant & Machinery assigned GL account in case of
acquisition 200010 Plant & Machinery.
Sub asset purchase posting: (F-90)
Document date
: todays date
Posting date
: todays date
Type
: KR
Co. Code
: VSL
Pstky
: 31
Account
: 4000201
Enter
Amount
: 200000
Bus. Area
: VSLH
Text
: Sub asset purchase posting
Pstky
: 70
Account
: 200001 1
Ttype
: 100
Enter
Amount
:*
Text
:+
Document --------------- > Simulate and SAVE
Rule 1:
Sub asset master to create with reference to main asset master
200001 1 created with reference to main asset master 200001
Rule 2:
Main asset master to create with reference to asset class 200001 0 machine 1 created
with reference to asset class VSL2000 dept A
Rule 3:
Account determination is specified in asset class account determination VSL20000 plant
& Machinery specified in asset class VSL2000 dept A
Rule 4:
For account determination we assign GL accounts base on the nature of transaction
MEGHANATH REDDY.A
SAP - Fi <Page 169>
For account determination VSL20000 Plant & Machinery assigned GL account in case of
acquisition 200010 Plant & Machinery
Report to view each sub asset wise, year wise values:
Assets ------------ > Asset Explores (AW01N)
Co. Code
: VSL
Asset
: 200001
0
Fiscal year
: 2011
Enter
To check depreciation calculations
Select display depr. Calculation button
Select period information button
Select back arrow
Select comparison tab
Change asset
: 200001
1
Enter
Report to view all assets for a particular period:
Path: Accounting -------------- > Financial Accounting ------------ > Fixed assets -------------- >
information system ---------------- > Report on asset accounting ------------ > Asset
balances ------------ > Balance list ---------------- > Asset balances ------------ > By business
areas (S_ALR_87011965)
Press all selection button
Change the report date : 31-7-2011
Double click on dept A
Double click on machine no 1
Report date
:30-4-2011
Select list assess radio button
Depreciation run:
Periodic processing ----------- > Depreciation run ---------------- > Execute (AFAB)
Co. Code
: VSL
Fiscal year
: 2011
Posting period
:1
Select planned posting run radio button
MEGHANATH REDDY.A
SAP - Fi <Page 170>

Execute
Ignore the warning message and select yes button
To see the error
Select error list button
Select back arrow
Deselect test run check box
From the menu bar select program ------------ > Execute in background
Output device
: LP01
Enter
Enter once again
To select in Nights:
Select date/ type button
Schedule start date
: todays date
Time
: 22: 00: 00 (HH:MM:SE)
Select save button
To post immediately:
Select immediately button
Select save button
We get a message background job was scheduled for program RAPOST2000
To check whether the job is processed or not:
From the menu bar select System -------- > Services ----------- > Jobs ---------- > Overview
To see the document posted (FB03)
FB03
Document list button
Company code
: VSL
Doc. Type
: AF
Double click on document no.
Use transaction code AFAB depreciation run:
1) Planned posting run
Company code
VSL
Fiscal year
2011
Posting period
2 (up to May)
MEGHANATH REDDY.A
SAP - Fi <Page 171>
Before executing depreciation run for May and after executing depreciation run for
April we have commissioned an asset with bank date
200002 - 0 machine no 2
25-4-2011
When we run depreciation system calculates depreciation
200001 0 machine no 1
1- 5-2011 to 31-5-2011
200002 - 0 machine no 2
25-4-2011 to 31-5-2011
2) Repeat:
Company code
VSL
Fiscal year
2011
Posting period
1
Select repeat radio button
System checks for which assets depreciation was not calculated in 1st planned posting
run it calculates and posts depreciation only for those assets.
25-4-2011 to 30-4-2011
Once this is over
Company code
VSL
Fiscal year
2011
Posting period
2 (up to May)
1-5-2011 to 31-5-2011
1-5-2011 to 31-5-2011
Repeat run is possible only after planned posting run
Repeat run is possible only for the latest planned posting run
Eg: we have run depreciation up to July 2011 afterwards we have commissioned an
asset with April date repeat is possible only for July.
3) Repeat:
We have scheduled depreciation at night 10 pm at the time of processing the server
is down it cannot do processing
When we the job status in the next day it gives the message restart.
4) Un planned posting run:
Depreciation posting run not as per plan in live environment we use unplanned
posting run depreciation once run and posted cannot be reversed
i) Auditors will come for audit only after year end when we capitalized an asset they
say change to P&L a/c or when we change to P&L a/c they will ask us to capitalize
ii) We create 2 accounts which are not reconciliation accounts
Depreciation provisional
Accumulated depreciation provisional
iii) Every month end we use the report S_ALR_87011965 and post manual entry for
depreciation
40 depreciation provisional debit
MEGHANATH REDDY.A
SAP - Fi <Page 172>
50 accumulated depreciation provisional credit

Every month profitability will be correct
April 10000
May 10000
Mar
April
May
10000
120000
10000
10000
Mar
10000
120000
iv) After the year end once the audits is over pass rectification entries for assets based
on auditors suggestion
a) Reverse depreciation provisional in March
April
May
10000
10000
Mar
10000
March 120000
120000
120000
April 10000
May 10000
Mar 10000
March 120000
120000
120000
Depreciation provisional and accumulated depreciation provisional balance will be
zero
b) User transaction code
AFAB
Company code
VSL
Fiscal year
2011
Posting period
12 (up to March)
Select unplanned posting run
12 months depreciation will be posted in March
MEGHANATH REDDY.A
SAP - Fi <Page 173>
ASSET SALE
Asset sale: asset 200001 0 Machine no.1
Acquisition value
Accumulated depreciation up to 30-4-2011
Net book value as on 30-4-2011
Asset sale on 1-5-2011
Profit on sale
1000000
2596
997404
1001000
3596
1) To make asset retirement field required entry field for field status group G052:
(OBC4)
Select field status variant
: VSL
Double click on field status groups folder
Double click on field status group G052
Double click on asset accounting
Asset retirement select required entry field
Select save
Press enter save in your request
2) Path for asset sale:
Accounting --------- > Financial accounting ------------- > Fixed assets ---------- > Posting --------- > Retirement ------------ > Retirement W / Revenue ------------ > With customer (F-92)
Document date
: 1-5-2011
Posting date
: 1-5-2011
Type
: DR
Company code
: VSL
Pstky
: 01
Account
: 3000601
Enter
Amount
: 1001000
Business area
: VSLH
Text
: Asset sale posting
Pstky
: 50
Account
: 300102 (asset sale)
Enter
Amount
:*
Business area
: VSLH
Text
:+
Document ---------- > Simulate
Select asset retirement check box
MEGHANATH REDDY.A
SAP - Fi <Page 174>
Enter
Asset no
Sub no.
Transaction type
: 200001
:0
: 210 (comes default)
: (210 stands for retirement with revenue)
Asset value date
: 1-5-2011
Select complete retirement check box
Enter
01 customer debit
1001000
70 acc.depr. plant & Machinery
2596
40 asset sale
1001000 contra
50 asset sale
1001000
75 Plant & Machinery
1000000
50 Profit on sale
3596
In normal accounting we pass entry debit customer and credit plant & Machinery a/c
with Rs. 1001000 we calculate manually depreciation up to the date of sale and profit /
loss on asset sale and post entries manually in SAP it is calculating depreciation
automatically up to the date of sale and posting to accounts by using asset sale a/c.
Always asset sale account will have zero balance
If asset is sold on 18-5-2011
Asset 200001 0 machine no 1
Acquisition value
1000000
Acc. Depr. Up to 17-5-2011
4000
Net book value as on 17-5-2011
996000
Asset sale on 18-5-2011
1001000
Profit on asset sale
5000
Entry on 18-5-2011
01 customer debit
1001000
70 acc.depr. plant & Machinery
4000
40 asset sale
1001000 contra
50 asset sale
1001000
75 Plant & Machinery
1000000
50 Profit on sale
5000
Depreciation a/c
Accumulated depreciation a/c
30-4-2011 2596
18-5-2011
4000 30-4-2011
31-5-2011 1404
31-5-2011
(Depreciation run up to 17-5-2011)
value will be zero
MEGHANATH REDDY.A
2596
1404
SAP - Fi <Page 175>
ASSET TRANSFER
In Hyd we have asset 200001 0 Machine no. 1
This we want to transfer to BGL unit on 1-5-2011
When we transfer we have to transfer at cost
We have to transfer acquisition value and accumulated depreciation
Up to the date of transfer depreciation will be calculated in Hyd adn from the date of
transfer it calculates in BGL
For Asset transfer we have 2 options
1st option
2nd option
Two steps method
one step method
i)we crate asset master in AS01
create asset master and transfer
ii)transfer value
Asset transfer:
Path: Accounting ----------- > Financial accounting -------------- > Fixed assets ----------- >
Posting ------------- > Transfer ----------------- > Transfer within company code (ABVMN)
Company code
: VSL
Enter
Asset
: 200001 0
Document date
: 1-5-2011
Posting date
: 1-5-2011
Asset value date
: 1-5-2011
Text
: Asset transfer
Select new asset radio button
Description
: Machine no 5
Asset class
: VSL2001 Dept B (Select)
Select master data button
Business area
: VSLB
Select additional data button
Capitalized on
: 1-5-2011
Depreciation key (D.key) : VSL1
Use life
: 15
Prd (period)
:5
O. Dep. Start
: 1-5-2011
Select back arrow
Enter
Save
MEGHANATH REDDY.A
SAP - Fi <Page 176>
To view document posted: (FB03)

Document no.
: 31
Enter
When use 2 step methods
i)
When we want to transfer no. Of assets at a time
ii)
When asset to be transferred are to be created as sub assets in receiving unit
(BGL unit)
ASSET SCRAPPING
In hyd we have 200001 1 motor
This cannot be used / transferred / sold scrap the asset
Whatever not book values is there on the date of scrapping will be changed to P&L
account.
Impairment of assets (account standard 28)
When the realisable value of the asset is less than the net book value and future cash
flows are negative impair the asset (bring down the book value to net realisable value)
Eg: 1
Condition 1 realisable values are less than net book value.
Acquisition value
100000
40000
Net book value
60000
Realisable value
50000
Impair asset value by Rs
10000
Condition 2:
Future cash flows negative steps:
1) To check motor value as on 31-7-2011 S_ALR_87011965
Use the transaction code: S_ALR_87011965
Press all selections button
Co.code
: VSL
Business area
: VSLH
Report date
: 31-7-2011
Select list assets radio button
Asset scrapping:
Path: Accounting ----------- > Financial accounting -------------- > Fixed assets ----------- >
Posting ------------- > Retirement ----------- > Asset retirement by scrapping (ABAVN)
Asset no.
: 200001 1
Document date
: 1-8-2011
MEGHANATH REDDY.A
SAP - Fi <Page 177>
Posting date
Asset value date
Text
Save
: 1-8-2011
: 1-8-2011
: Asset scrapping

Document no.
: 32
Enter
CAPITAL WORK IN PROGRESS LINE ITEM SETTELMENT:
Machine no.1
Debit to capital work in progress
1-6-2011
Fright charges
On 5-7-2011 the asset is commissioned as machine no.1
20-6-2011
settle capital work in progress to machine no 1 line item wise
Commissioning
This is linked with co.
Charges 5-7-2011 this will be covered in the end.
Interview questions:
1) Shut down:
Factory has not worked for 1 month
We dont want to calculate depreciation for 1 month.
Start down period: from 1-6-2011 to 30-6-2011
Use transaction code: AS02 Asset master change:

Asset no
: 200002
Sub no
:0
Select master data button
Select time dependant tab
Select asset shut down check box
Select more intervals button
Select new time interval button
Select add interval button
From data of new interval : 1-6-2011
Enter
For 1-6-2011 select shout down check box
Select add interval button
From data of new interval : 1-7-2011
Enter
Deselect shut down check box
Save.
MEGHANATH REDDY.A
SAP - Fi <Page 178>
2) Multiple shift factor: (Allowance)

Asset acquisition value
Depreciation amount
to split into fixed and variable variable
Shift factor 1
Shift factor 2
Shift factor 3
100000
5%
5000
70%
3500
: (100000*5%*70%*1)+1500=5000
: (100000*5%*70%*2)+1500=8500
: (100000*5%*70%*3)+1500=12000
1500 (fixed)
Use transaction code: AS02 (asset master change)

Asset no
: 200002
Sub no.
:0
Company code
: VSL
Select depreciation areas button
Double click on book depreciation
Variable depreciation portion
: 70
Select back arrow
Shift factor : 2
Save
Press enter
3) To keep asset scrap value Re. 1 or 5%
Use transaction code
: AS02
Select depreciation areas button
Double click on book depreciation
Scrap value
:1
Save
4) Smoothing method and catch up method:
i) Catch up method:
Asset acquisition in April value
100000
12%
Depreciation not run for April and May depreciation run only in June.
Company code
: VSL
Period
: 3(up to June)
System will post depreciation 3000 (3 months depreciation will be posted in June)
ii) Smoothing method:
Company code
: VSL
MEGHANATH REDDY.A
SAP - Fi <Page 179>
Period
: 3 (up to June)
Depreciation amount : 1000 (June depreciation)
Depreciation for 2 months: 2000
Depreciation will be spread for balance 10 months 2000/10=200
Depreciation for June 1000+200=1200
July 1000+200=1200
If we dont specify any method it takes automatically catch up method
Path: SPRO ---------- > Financial Accounting ------------- > Asset accounting ----------- >
Integration with the general ledger ------------- > Post depreciation to the general
ledger ------------- > Specify intervals and posting groups.
Select company code : VSL
Double click on posting rules folder
Select smoothing check box
Save.
5) Change in method of depreciation or rate of depreciation:
Asset acquisition in 2006
100000
Rate 5% WDV for 5 years
22000
78000
To change to 5% SLM
Option 1: Prospective Method
Option 2: Retrospective Method
i) Use Tc AS02 asset master
i) Use TC- S_ALR_87011965
Change change the rate
note down values with old rates
From VSL2 to VSL1 save
Purchase cost
100000
It gives a warning message
Depreciation
22000
Press enter
Net book value
78000
ii) Use Tc- AS02 asset master change change the rate
from VSL2 to VSL1 save.
It gives a warning message ignore the warning
message press enter
iii) Use TC- S_ALR_87011965 note down values with
new rates
Purchase cost
100000
Depreciation
25000
Net book value
75000
iv) If there is an increase in depreciation post with date
1st April 2011 as unplanned depreciation Tc- ABAA
v) If there is decrease in depreciation post with dated
1st April 2011 as write up Tc- ABZU
MEGHANATH REDDY.A
SAP - Fi <Page 180>
6) Reversal of asset posting: (AB08)

Path: Accounting -------- > Financial Accounting ----------- > Fixed Assets ---------- > Posting
------------- > Reverse Document ------------ > Other Asset Document
7) Reversal of capital work in progress transactions:
Path: Accounting -------- > Financial Accounting ----------- > Fixed Assets ---------- > Posting
------------- > Reverse Document ------------ > Capitalize Asset U. Construction (AIST)
CASH JOURNAL
1) Cash journal will not accept negative cash balances.
2) Daily cash opening balance / receipts / payments and closing balances we can get
through cash journal.
3) Some companies they use this cash journal for petty cash purpose.
1) creation of GL master (VSL Hyd cash account)
FS00
G/L account
: 200101
Company code
: VSL
G/L account
: 200100 cash
Company code
: VSL
Enter
Change short text : VSL Hyd cash account
G/L long text
: VSL Hyd cash account
Select post automatically only check box
Save
Define number range intervals for cash journal documents:
Path: Financial Accounting -------------- > Bank Accounting ----------- > Business
Transactions -------------- > Cash Journal ------------ > Define number range intervals for
cash journal documents
Company code
: VSL
Select change intervals button
Select intervals button
No
: 01
From number
: 500001
To number
: 600000
Enter
Save
MEGHANATH REDDY.A
SAP - Fi <Page 181>
Set up cash journal:

Transactions -------------- > Cash Journal ------------ > Set up cash journal
Company code
: VSL
Cash journal no.
: 0001
G/L account
: 200101
Currency
: INR
Doc.type G/L acct
: SA
Doc. Type Vendor payment
: KZ
Doc. Type vendor payment
: KZ
Doc. Type customer payment
: DZ
Doc. Type to customer payment : DZ
Cash journal name
: VSL Hyd cash book
Save
Create, change, delete business transactions:
Transactions -------------- > Cash Journal ------------ > Create, change, delete business
transactions
Company code
: VSL
Business transaction type
: R (select Revenue)
G/L Account
: 300000
Cash journal bus. Tran
: Revenue
Select account modifiable check box
Company code
: VSL
Bus.Tarn. type
: E (Expenses)
G/L account
: 400100
Cash journal business transaction : Expenses
Select account modifiable check box
Save or crtl + s
Press enter save in your request
Set up print parameters for cash journal:
Transactions -------------- > Cash Journal ------------ > Set up print parameters for cash
journal
MEGHANATH REDDY.A
SAP - Fi <Page 182>
Company code
Cash journal print program
Report variant
Correspondence (Corr)
Save
: VSL
: RFCASH00
: DEMOEN
: SAP18
END USER AREA

1) Posting to cash journal:
Path: Accounting ------------ > Financial Accounting ----------- > Journal ledger ------------ >
Posting ----------- > Cash journal posting (FBCJ)
Select change cash journal button
Company code
: VSL
Cash journal
: 0001
Enter
Select today button
Select cash receipts tab
Business transactions
: Revenue
Amount
: 8000
G/L account
: 300000
Text
: cash sales
Business area
: VSLH
Select post button
Select cash payments tab
Business transactions
: Expenses
Amount
: 3000
G/L account
: 400100
Text
: salaries payment
Business area
: VSLH
Select post button
Select print cash journal button
Ignore the message press enter
CLOSING PROCEDURE
In the year end what steps we have to do:
We do the steps in the last week of March 2012
Current year April2011 - March 2012 fiscal year 2011
Next year April 2012 - March 2013 fiscal year 2012
MEGHANATH REDDY.A
SAP - Fi <Page 183>
1) To carry forward vendor and customer balances to next year as opening balance
We have to do this exercise every year one time
Path: Accounting ------------ > Financial Accounting ------------ > Accounts payable --------- >
Periodic processing -------------- > Closing ------------- > Carry forward -------------- > Balance
carry forward (F-07)
Company code
: VSL
Carry forward to fiscal year
: 2012
Select select customer check box
Select select vendor check box
Select detail log check box
2) To carry forward asset balances:
We can open 2 years at a time
Fiscal year 2010
2011
To open 2012 we have to close fiscal year 2010
i) To check which year is closed for asset accounting
Path: Accounting ------------ > Financial Accounting ---------------- > Fixed Assets ------------ >
Periodic processing ------------- > Year end closing -------------- > Undo --------- > Entire
company code (OAAQ)
Company code
: VSL
Enter
ii) To close fiscal year 2011 for asset accounting (this step optional)
Path: Accounting ----------- > Financial Accounting -------------- > Fixed Assets -------------- >
Periodic processing -------------- > Year end closing -------------- > Execute (AJAB)
Company code
: VSL
Fiscal year to be closed : 2011
Deselect text run check box
Form the menu bar select program ---------- > Execute in background
Output device
: LP01
Enter
Enter once again
Select immediate button
Select save button
We get a message background job was schedule for program RAJABS00
MEGHANATH REDDY.A
SAP - Fi <Page 184>

From the menu bar select System ---------- > Services -------------- > Jobs -------------- > Job
Over View
To view the result of the job:
Select RAJABS00 check box
Select spool button
Select spool no check box
Select display contains button
To close any year for asset accounting we have to post depreciation for all assets and for
all months.
iii) To open fiscal year 2012 for asset accounting:
Path: Accounting ----------- > Financial Accounting -------------- > Fixed Assets -------------- >
Periodic processing -------------- > Financial year change (AJRW)
Company code
: VSL
New fiscal year
: 2012
Deselect text run check box
Form the menu bar select program ---------- > Execute in background
Output device
: LP01
Enter
Enter once again
Select immediate button
Select save button
We get a message background job was schedule for program RAJAWE00
From the menu bar select System ---------- > Services -------------- > Jobs -------------- > Job
Over View
To view the result of the job:
Select RAJAWE00 check box
Select spool button
Select display contains button
MEGHANATH REDDY.A
SAP - Fi <Page 185>
GL BALNACES
3) To carry forward GL balances:
Path: Accounting ----------- > Financial Accounting -------------- > General Ledger ---------- >
Periodic processing ----------- > Closing ------------- > Carry forward -------------- > Balance
carry forward (New) FAGLGUTR
Ledger
: 0L
Company code
: VSL
Carry forward to fiscal year
: 2012
Select output list of result check box
Select balances in retain earnings account check box
Select retained earnings account button
Select back arrow
Select balance sheet accounts button
4) To copy number range interval for next year i.e. 2012:
Path: SPRO ----------- > Financial Accounting -------------- > Financial Accounting Global
settings -------------- > Document -------------- > Document number ranges ------------- >
Copy o fiscal year
Company code
: VSL
To fiscal year
: 2011
To fiscal year
: 2012
Select yes button
5) To open posting periods for next year: (OB52)
Last week of March 2012
Form period 1
: April 2012 to March2013 Fiscal year
To open April2012 May2012
1, 2012 2, 2012
From period 2
To open March2012 March2012
12, 2011 12, 2011
2012
2011
Transaction code: OB52

Pstp.per. Var
: VSL
MEGHANATH REDDY.A
SAP - Fi <Page 186>
Enter
Form period 1
:1
Year (fiscal)
: 2012
To period
:2
Year
: 2012
Form period 2
: 12
Year
: 2011
To period
: 12
Year
: 2011
Save
6) How to open special periods:
Accounts department released profitability for the year ended 31st March2012 on 15-42012
Management adjustments we want to post in special periods
Form period 1

To open April2012 May2012
1, 2012 2, 2012
From period 2
To open March2012 March2012
13, 2011 13, 2011
Transaction code: OB52
Pstp.per. Var
: VSL
Enter
Form period 2
: 13
Year
: 2011
To period
: 13
Year
: 2011
Save.
2012
2011
7) How to post to special periods: (F-02)

Document date
: 31-3-2012
Posting date
: 31-3-2012
Type
: SA
Company code
: VSL
Pstky
: 40
Account
: 400100
Enter
MEGHANATH REDDY.A
SAP - Fi <Page 187>

Change the period to
: 13
Press enter
Amount
: 500000
Business area
: VSLH
Text
: salary provision
Pstky
: 50
Account
: 100500
Enter
Amount
:*
Business area
: VSLH
Text
:+
Document ------------- > Simulate and save.
8) To view account balance display: (FS10n)
G/L account
: 400100
Company code
: VSL
Fiscal year
: 2011
Business area
: VSLH
Select execute button.
REPORTS
1) How to create a folder:
Keep the cursor and favourites form the menu bar select Favorites ------------ > Insert
folder
Folder name
: Fi reports
Enter
2) How to attach a report a folder:
Keep the cursor on fi report folder from the menu bar select Favorites ------------ > Insert
transactions
Transaction code : S_ALR_87011965 (asset balance)
Enter
3) How to attach a report on desk top:
Report: S_ALR_87011965
Select Generals a short cut button
Description
: Development (select)
Enter
Select Ok button
From the menu bar select System ------------ > Log off
Double click on asset balances icon (desk top)
MEGHANATH REDDY.A
SAP - Fi <Page 188>
4)
5)
6)
7)
User name
: SAPUSER
Password
: india123
To view accounts list:
Path: Accounting ---------- > Financial Accounting ----------- > General Ledger ---------- >
Information System -------------- > General ledger reports -------------- > Master data ------------- > Chart of Accounts ------------- > Chart of Accounts (S_ALR_87012326)
Chart of accounts : VSL
To view Journal:
Information System -------------- > General ledger reports -------------- > Document ---------- > General -------------- >Document Journal ---------------- > Document Journal
(S_ALR_87012287)
Company code
: VSL
Select line items only check box
Select segment text check box
Select Consecutive document check box
Select Classic list check box
Trail Balance:
Information System -------------- > General ledger reports -------------- > Account Balances ------------- > Korea ----------- > Trail Balance (South Korea) S_ALR_87012310
Company code
: VSL
Keep the fields G/L Account, G/L Account long text, Cl.Bal (closing balance)
Enter
To down load to Excel:
From the menu bar select List -------- > Export -------------- > Spread Sheet
Select table radio button
Enter
Enter once again.
To view Ledger:
Path: Accounting -------------- > Financial Accounting --------------- > General Leger --------- >
Periodic processing ------------- > Closing ----------- > Document ---------------- > Balance
audit trail -------- > All Accounts ------------- > General ledger from the document file
(S_ALR_87100205)
MEGHANATH REDDY.A
SAP - Fi <Page 189>
Company code
: VSL
Keep the fields document number, posting date
From the Hidden fields column activate Text, Debit amount in local currency, Credit
amount in local currency, Cumulative balances;
Debit amount in local currency select total check box
Credit amount in local currency select total check box
Select copy button
Double click on document no 1
8) To view vendor list:
Path: Accounting ----------- > Financial Accounting ------------ > Accounts Payable -----------> Information system ------------- > Report for Accounts payable accounting -------------- >
Master Data --------------- > Vendor list (S_ALR_87012086)
Company code
: VSL
9) Vendor wise purchases:
Path: Accounting ----------- > Financial Accounting ------------ > Accounts Payable -----------> Information system ------------- > Report for Accounts payable accounting -------------- >
Vendor balances -------------- > Vendor Balances (S_ALR_87012093)
Company code
: VSL
10) Outstanding list of vendors:
Path: Accounting ----------- > Financial Accounting ------------ > Accounts Payable ----------- > Information system ------------- > Report for Accounts payable accounting ------------- > Vendor: Items -------------- > List of Vendor open items for printing
(S_ALR_87012083)
Company code
: VSL
Execute button
11) Age wise analysis of vendors:
Path: Accounting ----------- > Financial Accounting ------------ > Accounts Payable ----------- > Information system ------------- > Report for Accounts payable accounting ------------- > Vendor: Items -------------- > Vendor payment history with OI sorted list
(S_ALR_87012085)
Company code
: VSL
Summarization level
:0
Select days overdue sorted list check box
MEGHANATH REDDY.A
SAP - Fi <Page 190>
12) Vendor advances report:

Path: Accounting ----------- > Financial Accounting ------------ > Accounts Payable ----------- > Information system ------------- > Report for Accounts payable accounting ------------- > Vendor: Items -------------- > List of down payments open on key date vendor
(S_ALR_87012105)
Company code
: VSL
13) Vendors Ledger: (Open + Cleared items)
Path: Accounting ----------- > Financial Accounting ------------ > Accounts Payable ----------- > Information system ------------- > Report for Accounts payable accounting ------------- > Vendor: Items -------------- > List of vendor line items (S_ALR_87012103)
Company code
: VSL
Execute button
14) Depreciation fore cast:
Path: Accounting ----------- > Financial Accounting ------------ > Fixed assets ------------ >
Information system ------------ > Reports on asset accounting -------------- > Depreciation
fore cast ------------- > Depreciation on capitalized assets (Depreciation simulation)
S_ALR_87012936
Company code
: VSL
Report date
: 31-3-2014
15) Fixed assets schedule as per schedule VI of companies act:
1
2
3
4
5
Gross block in
Additions during
sales/transfer Gross block accumulated
The beginning the year
during the
in the year
depreciation
of year
year
end
in the beginning
of year
6
Depreciation
Of the year
7
depreciation on
sale transfer
8
9
accumulated net block
depreciation in the year
In the year
end
End
10
net block in the
previous year
end
Path: Information systems ------------ > Accounting -------------- > Financial Accounting ------------ >Fixed Assets ----------- > Asset history sheet (AR02)
Company code
: VSL
Report date
: 31-3-2012
Select groups only button
MEGHANATH REDDY.A
SAP - Fi <Page 191>

Select change lay out button
Select all fields in column contains
Select right arrow button
Select line 2 tab
Select all fields
Select line 3 tab
Select all fields
Select line 4 tab
Select all fields
Select line 1 tab
Activate balance sheet item
Acquisition: Acquisition and production cost
APC FY start
Acquisition
Retirement
Transfer
Current APC
Dep. Fy start
Dep. For year
Dep. Retire
Dep. Transfer
Current book value
Bk. Val. Fy start
Select copy button
Select back arrow
Select list asset radio button
Execute
Select assets button
Double click on asset retirement
FINANCIAL STATEMENT VERSION (FSV) CREATION:
BALANCE SHEET AND PROFIT & LOSS ACCOUNT FORMAL CREATION:
In India: As per companies act schedule VI format.
In client 000 for India SAP has given schedule VI format BAIN
Summary
Schedule
Accounts
MEGHANATH REDDY.A
SAP - Fi <Page 192>
Liabilities:
Share capital
Reserves & sur
Plus
Secured loans

Surplus in P&L a/c
Capital reserve
General reserve
100000 Equity share capital

100001 Preference share capital
100100 Surplus in P& L a/c
100101 Capital reserve
100102 General reserve
Term loans
100300 SBI rupee term loan

100301 SBI FC term loan
Working capital loan
100350 SBI cash credit
100351 SBI packing credit
Unsecured loan Deposits
100400 Deposits from Public
100401 Deposits from Directors
In corporate deposits
100402 Deposits from xyz ltd
Interest free sales tax loan 100450 Interest free tax loan
By using 0 9 levels we can get all 3 versions it is time consuming in live environment
we create 2 versions
1 for summary
2 for schedules
Path: SPRO ------------- > Financial Accounting ---------- > General ledger Accounting ------------ > Business transactions -------------- > Closing --------------- > Document -------------- >
Define financial statement version.
Financial statement version
: VSL
Name
: Balance sheet and profit & Loss account
Maintain language
: EN
Select item keys auto check box
Chart of accounts
: VSL
Save
Save in GL customization request
Select financial statement items button
Keep the cursor on VSL
Select crate items button
Give the items : Balance sheet
Profit & Loss account
Surplus/ loss carried to balance sheet
Enter
Double click on No text exists for Assets
Item
: Assets
Enter
Keep the cursor on assets press select button
MEGHANATH REDDY.A
SAP - Fi <Page 193>
Keep the cursor on balance sheet select Reassign button f6

Select subordinate button
Enter
Double click on no text exists for liabilities + equity
Items
: Liabilities
Enter
Keep the cursor on liabilities press select button
Keep the cursor on balance sheet select reassign button
Select subordinate radio button
Enter
Save
Keep the cursor on profit & loss account
Select create items button
Give the items
: Income
Expenditure
Enter
Save
Keep the cursor on liabilities
Select crate items button
Give the items : Share capital
Reserves & Surplus
Secured loans
Un secured loans
Enter
Keep the cursor on assets
Give the items : Net fixed assets
Net current assets
Misc. Expenditure (to the extent not written off)
Enter
Keep the cursor on Income
Give the items : Sales
Other income
Increase / Decrease in stocks
Enter
Keep the cursor on Expenditure
Give the items : Raw material consumption
MEGHANATH REDDY.A
SAP - Fi <Page 194>
Personnel cost
Manufacturing cost
Administrative cost
Interest
Depreciation
Enter
Double click on no text exists for net result: profit
Item
: Surplus transferred from P & L account
Enter
Keep the cursor surplus transferred from P & L account
Press select button
Keep the cursor on Reserves & Surplus
Select Reassign button
Enter
Double click on no text exists for net result: loss
Item
: Loss transferred from P&L account
Enter
Keep the cursor on Loss transfer from P&L account
Keep the cursor on Misc. Expenditure (to the extent not written off)
Select Reassign button
Enter
Assignment of accounts:
We have to assign accounts to the last node
Keep the cursor on Share capital
Select assign accounts button
From account
: 100000
To account
: 100099
Select debit (D) check box
Select credit (C) check box
From account
: 100101
To account
: 199999
Select D & C check box
Enter
Keep the cursor on Net fixed assets
From account
: 200000
To account
: 299999
Enter
MEGHANATH REDDY.A
SAP - Fi <Page 195>
Keep the cursor on Sales

From account
: 300000
To account
: 399999
Enter
Keep the cursor on Raw material consumption
From account
: 400000
To account
: 499999
Enter
Keep the cursor on Surplus / Loss carried to balance sheet
From account
: 100100
To account
: blank
Enter
To check whether all accounts have been assigned or not
Select check button
Select non assigned asset check box
Enter
Enter
Save
Liabilities:
Sources of funds:
100000
Share capital
100001
100100
Surplus in P&L account
100101
Capital Reserve
Reserves & Surplus
100102
General reserve
100300
SBI Rupee term loan
100301
SBI FC term loan
100350
SBI Cash credit
Secured loans
100351
SBI packing credit
100400
Deposits from public
100401
Deposits from directors
100402
Deposits from XYZ Ltd
100450
Interest free
Unsecured loans
sales tax loan
MEGHANATH REDDY.A
x
x
x
x
x
x
x
x
x
x
x
x
x
x
SAP - Fi <Page 196>
Total liabilities
Double click on liabilities
Start of groups : Liabilities
End of group
: Total Liabilities
Enter
Double click on share capital
Start of groups : Source of funds
End of groups
: Share capital
Select display total check box
Enter
Double click on Reserves & Surplus
End of group
: Reserves & Surplus
Enter
Double click on Assets
Start of groups : Assets
End of group
: Total Assets
Enter
Double click on Net fixed assets
Start of groups : Application of funds
End of group
: Net fixed assets
Enter
Double click on Misc. Expenditure (to the extend not written off)
End of group
: Misc. Expenditure (to the extend not written off)
Enter
Double click on Profit & Loss account
Start of groups : Profit & Loss account
End of group
: Profit / Loss for the year
Enter
Double click on Income
Start of groups : Income
End of group
: Total Income
Enter
Double click on Sales
End of group
: Sales
MEGHANATH REDDY.A
SAP - Fi <Page 197>
Enter
Double click on Expenditure
Start of groups : Expenditure
End of group
: Total Expenditure
Enter
Double click on Raw material consumption
End of group
: Raw material consumption
Enter
Double click on Surplus / Loss carried to balance sheet
Start of groups : Surplus / Loss carried to balance sheet
End of group
: Surplus / Loss carried to balance sheet
Enter
Double click on No texts exists for P&L result
Item
End of group
Enter
Save
Open one more session and
Path: Accounting ------------ > Financial Accounting ------------- > General Ledger -------------- > Information system ---------------- > General Ledger report --------------- > Balance
sheet ------------- > Profit and Loss statement / Cash flow ------------ > General --------------- > Actual / Actual comparison ------------- > Balance sheet / Profit and Loss statement
S_ALR_87012284
Company code
: VSL
Business area
: VSLH
Financial statement version
: VSL
Reporting year
: 2011
Reporting period
: 1 to 16
Comparison year
: 2010
Comparison period
: 1 to 16
Select classical list radio button
Select special evaluation tab
Balance sheet type
: 1 (standard financial statement)
Select output control tab
Company code summarization : 1 (balance sheet per company code)
Business area summarization : 1 (balance sheet per business area)
MEGHANATH REDDY.A
SAP - Fi <Page 198>
Summary report
:3
Comparison type
:1
Scaling
: 5/2
Select back arrow
Select special evaluation tab
Display currency
: USD
Key date for transaction
: 31-3-2012
Exch. Rate type for transaction : B
Note:
Comparison type:
2011
2010
Sales
200000
50000
1) Percentage of Increase:
Current year Previous year x 100
Previous year
200000 50000 x 100 =300
50000
2) Percentage of Growth:
Current year x 100
Previous year
= 400
200000 x 100
50000
Scaling:
i)
We want to see full rupee with paisa
ii)
Full rupee without pise
iii)
Rupees in lakhs without decimals
iv)
Rupees in millions without decimals
v)
Rupees in crores without decimals
vi)
Rupees in lakhs thousands in decimals
Sales
Rupee in lakhs 5
2
MEGHANATH REDDY.A
0/2
0/0
5/0
6/0
7/0
5/2
987654321.45
100000
9876.5432145
9876.54
SAP - Fi <Page 199>
BANK RECONCILIATION
CHECK DEPOSIT
I
Manual
Electronic
Check deposit
check deposit
BANK STATEMENT
I
Manual bank
Electronic bank
statement
statement
We are not programmers we discuss manual check deposit / manual bank statement
For each bank current account we have to create
3 / 4 accounts
a/c number should end with
1) Main bank account
0
2) Check issued account
open item
1
3) Check deposit account
open item
2
4) Clearing account
open item
3
Say we have 100 bank current accounts we have to assign accounts 100 times for
automatic postings by using the unique number we can assign only one time
All main bank accounts
assign
+++++++++0
All check issue accounts
assign
+++++++++1
All check deposit accounts
assign
+++++++++2
All clearing accounts
assign
+++++++++3
Always main bank account balance and bank statements balance will be same
Open items in check issue account / check deposit a/c /clearing accounts are bank
reconciliation entries
Bank reconciliation flow:
Sales scenario:
1) Sales invoice posting
F-22
Customer a/c dr
500000
To sales
500000
2) Check deposit received from customer in bank FF68
i)
Bank key
ii)
Bank account number
iii)
Group
Pay in slip number
iv)
Transaction
v)
Customer number
vi)
Reference
Bill number
vii)
Amount
viii)
Business area
Save
MEGHANATH REDDY.A
SAP - Fi <Page 200>
Automatic entry
Bank check deposit a/c dr
500000
To customer a/c with clearing
500000
3) Enter Manual bank statement
FF67
a) If check deposit credit does not appear in bank statement open items in check
deposit a/c checks deposited but not credited
b) If check deposit credit appears in bank statement
i)
Bank key
ii)
Bank account number
iii)
Statement number
iv)
Transaction
v)
Reference
Pay in slip number
vi)
Bank Reference
vii)
Amount
viii)
Business area
Save
Automatic entry
Main bank a/c
dr
500000
To bank check deposit a/c with clearing 500000
4)
5)
6)
7)
Purchase scenario:
Purchase invoice posting
F-43
Inventory RM a/c Dr
100000
To vendor a/c
100000
Outgoing payment with clearing F-53
Vendor a/c dr with clearing
100000
To bank issue a/c
100000
Manual check cration:
FCH5
Assign check no. To payment document no.
Enter manual bank statement
a) If check issue debit does not appear in bank statement open items in check issue a/c
check issued but not presented
b) If check issue debit appear in bank statement
i)
Bank key
ii)
Bank account number
iii)
Statement number
iv)
Transaction
v)
Reference
vi)
Bank reference
check number
vii)
Amount
viii)
Business area
MEGHANATH REDDY.A
SAP - Fi <Page 201>
Save
Automatic entry:
Bank check issue a/c dr with clearing
To Main bank a/c
Bank charges direct debit by bank
8) Enter manual bank statement
i)
Bank key
ii)
Bank account number
iii)
Statement number
iv)
Transaction
v)
Reference
vi)
Bank reference
vii)
Amount
viii)
Business area
Save
Automatic entry
Bank charges a/c dr
To Main bank a/c
Main bank a/c
3b 500000
7b
100000
8
1000
Check issue a/c
7b 100000
5
100000
Check deposit a/c
2 500000
3b
500000
100000
100000
1000
1000
Bank statement
100000 dr
500000 cr
1000 dr
Interview question:
What is the use of clearing a/c:
This will be used for unknown credits and unknown debits
Unknown credit of Rs 5000 in bank statement create a transaction as per transaction the
entry should be
Main bank a/c dr
To clearing a/c
Creation of G/L Masters FS00
GL account
: 200130
Company code
: VSL
MEGHANATH REDDY.A
SAP - Fi <Page 202>
G/L account
Company code
Enter
Short text
G/L acct long text
Save
: 200105
: VSL
: IDBI Main bank a/c
: IDBI Main bank a/c
G/L account
: 200131
Company code
: VSL
G/L account
: 200130
Company code
: VSL
Enter
Short text
: IDBI check issue a/c
G/L acct long text
: IDBI check issue a/c
Select open item management check box
Save
G/L account
: 200132
Company code
: VSL
G/L account
: 200131
Company code
: VSL
Enter
Short text
: IDBI check deposit a/c
G/L acct long text
: IDBI check deposit a/c
Save
G/L account
: 400304
Company code
: VSL
G/L account
: 400300
Company code
: VSL
Enter
Short text
: Bank charges
G/L acct long text
: Bank charges
Save
2) Creation of House bank (FI12):
Company code
: VSL
MEGHANATH REDDY.A
SAP - Fi <Page 203>
Enter
House bank
: IDBI
Bank country
: IN
Bank key
: IDBI9876
Save
Bank name
: IDBI bank limited
Street
: Basheer bagh
City
: Hyderabad
Bank branch
: Main branch
Enter
Double click on bank account folder
Account id
: IDBI1
Description
: IDBI current acct no.1
Bank acct. Number
: IDBI54321
Currency
: INR
G/L account
: 200130
Save
3) Creation of check lots: FCHI
Paying company code
: VSL
House bank
: IDBI
Account ID
: IDBI1
Lot no
:1
Check no
: 500001
To
: 500100
Select non sequential check box
Short info
: IDBI bank
Purchase date
: todays date
Enter
Select save or crtl+s
4) Define posting key and posting rules for check deposit:
Path: SPRO ------------ > Financial Accounting ---------------- > Bank Accounting ------------- >
Business transactions --------------- > Check deposit ------------ > Define posting keys and
posting rules for check deposit
Chart of accounts
: VSL
MEGHANATH REDDY.A
SAP - Fi <Page 204>
Enter
Account
Text
VSLA
Main bank account
VSLB
Check issue account
VSLC
Check deposit account
VSLD
Bank Charges
Save
Double click on assign accounts to account symbol folder.
Account symbol
Currency
GL Account
VSLA
INR
+++++++++0
VSLB
INR
+++++++++1
VSLC
INR
+++++++++2
VSLD
INR
400304
Save
Double click on create keys for posting rules folder
Posting rule
Text
VSL1
Check receipt clearing customer
VSL 2
Check deposit clearing in bank
VSL3
Check issue clearing in bank
VSL4
Save
Double click on Define posting rules folder
Posting rule
: VSL1 check receipt clrg customer
Rule: VSL1 check receipt claring customer
Bank check deposit a/c dr
GL
To customer a/c with clrg
sub ledger
Doc. Type
DZ
Posting area
: 2 (sub ledger accounting)
Posting key
: 40
Account symbol
: VSLC
Document type
: DZ
Posting type
: 8 (clear credit sub ledger account)
Select new entry button
MEGHANATH REDDY.A
SAP - Fi <Page 205>
Posting rule
: VSL2 (Check deposit clearing in bank)
Rule: VSL2 (Check deposit clearing in bank)

Main bank a/c dr
GL
To bank check deposit a/c with CLRG
GL
Doc. Type
SA
Posting area
Debit posting key
Account symbol
Document type
Posting type
: 1 Bank account
: 40
: VSLA (main bank)
: SA
: 5 clear credit G/L account

Posting rule
: VSL3 (check issue clearing in bank)
Rule: VSL3 (check issue clearing in bank)
Bank check issue de with CLRG
GL
T o Main bank a/c
GL
Doc. Type SA
Posting area
: Blank
Account symbol
: VSLB
Credit side
Posting key
: 50
Account symbol
: VSLA
Document type
: SA
Posting key
: 4 clear debit GL account
Posting rule
: VSL4 bank charges direct debit by bank
Rule: VSL4 bank charges direct debit by bank
Bank charges a/c dr
GL
To Main bank a/c
GL
Doc. Type
: SA
Posting area
: 1 bank accounting
Debit side
Posting key
: 40
Account symbol
: VSLD
Credit side
Posting key
: 50
Account symbol
: VSLA
MEGHANATH REDDY.A
SAP - Fi <Page 206>
Docu. Type
Posting type
Save
: SA
: 1 posting GL account
Creation and assign business transaction

Business transactions --------------- > Check deposit ----------- > Create and Assign business
transactions
Transactions
+ / - Posting Rule Text
VSL1
+
VSL1
Check receipt CLRG customer
VSL1
VSL1
Check receipt CLRG customer (rev)
Save
Select cancelation button
Select yes button
Select save
Define variant for check deposit: OT45
Business transactions --------------- > Check deposit ----------- > Define variant for check
deposit.
Variant
: VSL1
Name
: Check deposit variant for VSL
Enter
From possible column double click on Reference document no. (Selection)
Enter
2nd column offset enter 20
From possible field column double click on business area
From possible field column double click on customer no.
Enter
4th column offset enter 48
Save
Select crate request button
Short description : Work bench request for VSL
Press enter
Keep the cursor on VSL1
Select activate button
MEGHANATH REDDY.A
SAP - Fi <Page 207>
Create and assign business transactions for manual bank statement:

Business transactions --------------- > Manual bank statement --------------- > Create and
Assign business transactions
Transaction
+/- Posting rule
VSL2
+ VSL2
VSL2
VSL2
VSL3
VSL3
VSL3
+
VSL3
VSL4
VSL4
VSL4
+
VSL4
Save
Interpretation Text
Algorithm
Check deposit clearing in bank
Check deposit clearing in bank (rev)
011
Check issue clearing in bank
011
Check issue clearing in bank (rev)
Bank charges direct debit by bank (rev)
001: Outgoing check: Check no. Different from payment document no

Purchase scenario:
Purchase invoice posting
F-43
1) Inventory RM a/c DR
100000
To vendor a/c
100000 doc no. 100001
2) Outgoing payment with clearing
F-53
Vendor a/c dr
100000
To bank check issue a/c
100000 doc. No. 200001
3) Manual check creation
FCH5
Assign check no. To payment doc.no
Payment document no.
200001
Check no
500001
Check no. Is deferent from payment doc. no.
Define variant for manual bank statement: (OT43)
Business transactions --------------- > Manual bank statement --------------- > Define variant
for manual bank statement
Variant
: VSL2
Name
: Manual bank statement variant for VSL
Enter
From possible fields column double click on reference document no (Selection)
Enter
MEGHANATH REDDY.A
SAP - Fi <Page 208>
4th column offset 36

Double click on bank reference from possible column
Double click on business area
Enter
Save
Keep the cursor on VSL2
Select active button
To make text field optional for field status group G001 and G005: (OBC4)
Select field status variant VSL
Double click on field status group folder
Double click on G001
Double click on General data
Text select optional entry field
Save
Double click on G005
Double click on General data
Text select optional entry field
Save
Sales scenario:
1) Sales invoice posting F-22
Document date
: Todays date
Type
: DZ
Company code
: VSL
Reference
: 9876
Posting key
: 01
Account
: 3000601
Enter
Amount
: 500000
Busi. Area
: VSLH
Text
: Sales in voice posting
Pstky
: 50
Account
: 300000
Enter
Bus. Area
: VSLH
Text
:+
Document -------------- > Simulate
MEGHANATH REDDY.A
SAP - Fi <Page 209>
2) Manual check deposit: (FF68)

Path: Accounting ------------ > Financial Accounting -------------- > Banks ----------- >
Incomings ------------- > Check deposit ---------- > Manual entry
From the menu bar Select Settings ------------- > Specifications
Define variant for manual bank statement
Start variant
: IDBI9876
Bank acct no.
: IDBI54321
Currency
: INR
Group
:1
Transaction
: VSL1 (Check receipt clrg customer)
Posting date
: todays date
Value date
: todays date
Currency
: INR
Enter
Amount
: 500000
Reference doc. No
: 9876
Bus. Area
: VSLH
Customer
: 3000601
Enter
Save
Save once again
From the menu bar select System ------------ > Services ----------- > Batch input ---------- >
Sessions
Select session name
: /IDBI IDBI1
Select display errors only radio button
Ignore the message and select exit batch input button
3) To view customer account transaction: FBL5N
Customer account
: 3000601
Company code
: VSL
Clearing date
: Todays date
Double click on type DZ
Select call up over view button
4) To view check deposit account: FBL3N
GL account
: 200132
MEGHANATH REDDY.A
SAP - Fi <Page 210>
Company code
: VSL
5) Enter manual bank statement:
Path: Accounting -------------- > Financial Accounting ----------------- > Banks ---------------- >
Incomings -------------- >Bank statements -------------- > Manual entry (FF67)
From the menu bar select Settings ---------------- > Specifications
Start variant
: VSL2 Manual bank statement for VSL
Press enter
Bank key
: IDBI9876
Bank account
: IDBI54321
Currency
: INR
Statement number
:1
Statement date
: todays date
Enter
Transactions
: VSL2 check deposit clearing in bank
Value date
: todays date
Amount
: 500000
Reference doc. No
:1
Business area
: VSLH
Enter
Save
Save once again
From the menu bar select System ------------ > Services ------------ > Batch input ---------- >
Sessions
Select session name
: IDBI IDBI1
Select display errors only button
Ignore the warning message and select exit batch input button
6) To view check deposit a/c transactions: FBL3N
GL account number
: 200132
Company code
: VSL
Select clear items radio button
MEGHANATH REDDY.A
SAP - Fi <Page 211>
Double click on 500000 Cr

7) To view IDBI main bank account (FS10N)
GL account
: 200130 IDBI main bank
Company code
: VSL
Fiscal year
: 2011
8) Purchase invoice posting: (F-43)
Document date
: todays date
Type
: KR
Company code
: VSL
Pstky
: 31
Account
: 4000201
Enter
Amount
: 100000
Bus. Area
: VSLH
Text
: purchase invoice posting
Pstky
: 40
Account
: 200120
Enter
Amount
:*
Busi. Area
: VSLH
Text
:+
Document ---------- > Simulate save
9) Outgoing payment with clearing: (F-53)
Document date
: todays date
Type
: KZ
Company code
: VSL
Amount
: 100000
Clearing text
: outgoing payment
Account
: 4000201
Document ------------- > Simulate SAVE
10) Manual check creation: (FCH5)
Check number
: 500005
Save
MEGHANATH REDDY.A
SAP - Fi <Page 212>
11) To view check issue account transactions: (FBL3N)

GL account number
: 200131 IDBI check issue a/c
Company code
: VSL
Open items in check issue a/c, checks issued but not presented
12) Enter manual bank statement: (FF67)
Debit
16-7-2011
18-7-2011
18-7-2011
check 500005
bank charges
Credit
100000 Dr
1000 Dr
Balance
500000 Cr
400000 Cr
399000 Cr 101000 dr
TR code: FF67
Select over view button
Keep the cursor on company code VSL IDBI bank limited
Select new statement button
Closing balance
: 399000
Posting date
: todays date
Enter
Transaction
: VSL3 check issue clearing in bank
Value date
: todays date
Amount
: 100000Bank reference
: 500005
Bus. Area
: VSLH
Transaction
: VSL4 (bank charges)
Value date
: todays date
Amount
: 1000Busi. Area
: VSLH
Enter
Save
From the menu bar select System ------ > Services --------- > Batch input ----- > Sessions
Select session name IDBI IDBI1
Select display errors only button
Ignore the message and select exit batch input button
13) To view check issue account transaction: (FBL3N)
MEGHANATH REDDY.A
SAP - Fi <Page 213>
GL account number
: 200131 idbi check issue
Company code
: VSL
Double click on 100000 Dr
14) To view IDBI main bank account (FS10N)
GL account
: 200130 IDBI main bank
Company code
: VSL
Fiscal year
: 2011
Double click on 399000
Double click on 1000 credit
Select call up over view button
15) To view bank statement in SAP: (FF67)
Select over view button
Double click on company code VSL IDBI bank ltd
Double click on statement no 2
WITH HOLDING TAX

TDS stands for: Tax deducted at source, this is for vendor services transactions we deduct
TDS
Eg: Legal and professional charges
TCS stands for: Tax collected at source for customer scrap sales
TDS is part of CIN CIN stands for Country India version
In CIN we have central excise/sales tax/ TDS
Up to version 4.6 C when we buy SAP package from SAP India BGL we used to get 2
packages SAP Packages and CIN packages
From Version 4.7 EE onwards CIN is part of SAP
Classic withholding tax
Extended withholding tax
i) In 1995 SAP war released in India A
Company has implemented SAP in 1995
ii) Changes in 1996 finance budget for
Changes in budget released patches
(program)
iii) Changes in 1997 finance budget for
Changes in budget SAP released patches
MEGHANATH REDDY.A
SAP - Fi <Page 214>
iv) Changes in 1998 finance budget for

v) Changes in 1999 finance budget for
vi) A company implemented SAP in 2000 In
Basis person attach CIN package to SAP
Package and attach the patches of
1996/97/98/99
In 2000 released extended withholding tax

Modified existing programs by including
the changes of 1996/97/98/99 finance
Budgets.
Afterwards number of changes
i) Surcharge at present no surcharge
ii) Education cess at present no education
cess
iii) Higher and secondary education cess at
present no HSEC
iv) Earlier for TDS on contractors annual
return in form 26 c after wards changed
to uniform annual return form 26 after
wards changed to quarterly return in
form 26 Q the provisions are common
for TDS on Contractors / TDS on Rent /
TDS on Interest / TDS on professional
charges/ TCS on Scrap sale except TDS
on Salaries.
1) TDS on Contractors Income Tax section 194C:

Status of Contractor: Contractor maybe an individual / HUF / Partnership firm /
Company
2) TDS Rates:
i)
In case of individual / HUF 1%
ii)
In case of Partnership firm / Company 2%
3) TDS is to be deducted at the time of invoice posting or advance payment posting
whichever is earlier
4) If the contract value is less than Rs. 30000 and whole year contract value with the
same contractor is less than RS 75000 no need to deduct TDS
5) If the contractor does not have taxable income he can get exemption certificate from
income tax department for lower rate of deduction or nil rate of deduction in such a
case VSL has to deduct at lower rate or nil rate.
6) Income tax department gives exemption certificate for each year
7) If the bill amount includes material cost and conversion charges (composite contract)
some companies deducted TDS only on conversion charges SAP has given the facility
to deduct TDS only on conversion charges.
MEGHANATH REDDY.A
SAP - Fi <Page 215>
8) TDS deducted should be deposited with in the 7 days from the month end if 7th day
comes on holiday choice to make payment one day before or after
9) In case of year end provision credit TDS, to deposit within one month from the year
end.
10) Issue TDS certificate in form 16A Quarterly
11) File quarterly return in form 26Q
12) Structure:
Company code
VSL
I
Business area
HYD
BGL
I
I
City office
Factory
City office
Factory
PAN will be at company code level
Tax deduction at source number can be at company code level / business area level /
Business place level
13) Section code local income tax address for each (TAN no. Tax deducted at source
number)
Maintain the Calendar:
Path: SPRO ------------- > SAP Net weaver ---------- > General settings -------------- >
Maintain calendar
Select public holidays radio button
Select crate button
Select with fixed date radio button
Select crate button
Day
: 01
Month
: 05 (May)
Short holiday name
: May day
Long holiday name
: May day
Enter
Select back arrow
Select holiday calendar radio button
Calendar ID
: V2
Description
: VSL HYD factory Holiday calendar
Select assign holiday button
Select May day check box
MEGHANATH REDDY.A
SAP - Fi <Page 216>
Select assign public holiday button

Save
Select factory calendar radio button
Factory calendar ID
: V1 VSL HYD factory calendar
Holiday calendar ID
: V2
Select Monday to Saturday check box
Save
Check with holding tax countries:
Path: SPRO ---------- > Financial Accounting ------------ > Financial Accounting Global
settings ------------- > Withholding tax ---------- > Extended withholding tax ---------- > Basic
setting ------------- > Check withholding tax countries
Country (Cty)
: IN
W/Cty
: IN
Description
: INDIA
Save
Save in your AP Customization request
Define withholding tax keys:
setting ------------- > Define withholding tax keys
Country
: IN
Enter
Off. Key
: 194C
Name
: TDS on Contractors
Save
Define section Code:
settings ------------- > India ---------------- > Define business places.
MEGHANATH REDDY.A
SAP - Fi <Page 217>
Company code
: VSL
Section code
: VSLF
Name
: HYD income tax office circle 1
Save
Name
: HYD income tax office circle 1
Enter
Assign factory calendar to section code:
settings ------------- > India ---------------- > Assign factory calendar to business places
Company code
: VSL
Section code
: VSLF
Factory calendar : V1
Rule
: day before
Save
Define Business places: (SM30)
Path: form the menu bar select System ---------- > Services ----------- > Tabled
Maintenance ----------- > Extended table maintenance
Table / View
: J_1BBRANCV
Select maintain button
Company code
: VSL
Enter
Business place
: VSLF
VSL HYD factory
Save
Name
: VSL HYD factory
Enter
Assign section code to business places: (SM30)
Table / View
: V_ SECCODE
Company code
: VSL
Enter
For section code VSLF assign business place VSLF
Save
MEGHANATH REDDY.A
SAP - Fi <Page 218>

Define withholding tax type for invoice posting:
settings ------------- > Withholding tax ---------- > Extended withholding tax ---------- >
Calculation ----------- > Withholding tax type -------------- > Define withholding tax type for
invoice posting
Country key
: IN
Enter
Withholding tax type
: V1
Description
: Section 194C contractor invoice posting
Select Gross amount radio button
Select W/tax comm. Round radio button
Select post w /tax amount check box
Select no accumulation radio button
Save
Define withholding tax type for payment posting:
Calculation ----------- > Withholding tax type -------------- > Define withholding tax type for
payment posting
Country key
: IN
Enter
: VA
Description
: Sec 194C contractors advance payment posting
Select Gross amount radio button
Select W/ tax comm. rounding radio button
Select post w/tax amount check box
Select No accumulation radio button
Select central invoice propo. (Proportionate) radio button
Save
Why to select central invoice proportionate or
How advance TDS will be adjusted:
1) 24-6-2011 advance payment
F-48
Vendor SPL GL (A) Dr
100000
MEGHANATH REDDY.A
SAP - Fi <Page 219>
To bank
98000
To TDS
2000
to deposit before 7-7-2011
2) 20-7-2011 conversion charges posting
F-43
Conversion charges dr
500000
To vendor
490000
To TDS
10000
to deposit before 8-7-2011
3) On 20-7-2011 transfer of advance from SPL GL to Normal by clearing SPL GL Items
F-54
Vendor a/c Dr
98000
TDS a/c Dr
2000 Automatic debit
To vendor Spl GL (A)
100000
TDS payments:
At the time of Advance 2000 to pay before 7-7-2011
At the time of Invoice 8000 to pay before 7-8-2011
Posting (10000-2000)
Define withholding tax code:
Calculation ------------ > Withholding tax codes ------------ > Define withholding tax codes.
Country code
: IN
Enter
: V1
W/ tax code
: V1
Description
: Sec 194C contractors invoice posting
Official w/tax key
: 194C select
Percentage subject to tax : 100
With/ tax rate
:2
Posting indicator
: 1 standard posting: bank/vendor/customer line item reduced
Save
Select back arrow
Select w/tax type
: V1
Change w/ holding tax type: VA
Change description
: Sec 194C contractors advance posting
Enter
Save
MEGHANATH REDDY.A
SAP - Fi <Page 220>
Check Recipient type:

settings ----------- > Check recipient type
Country key
: IN
Enter
With/ tax type
Rec. Type
Text
V1
CO
Company
VA
CO
Company
Save
Maintain tax due dates:
settings ------------- > India --------------- > Maintain tax due dates.
Country
: IN
Official w/tax key
: 194C
Recipient type
: CO
No. Days until tax due date
: 777
Save
Assign withholding tax types to company codes:
Company codes ---------- > Assign withholding tax types to company codes.
Company code
: VSL
: V1
Recipient type
: CO
Select with /tax agent check box
With/ tax Obligated from : 1-4-2011
Obligated to w/ tax until : 31-3-2012
Save
Select back arrow
Select w/tax type
: V1
MEGHANATH REDDY.A
SAP - Fi <Page 221>
Change w/tax type

Enter
Save.
: VA
Activate extended withholding tax:

Company codes ---------- > Activate extended withholding tax
Company code
: VSL
Enter
For company code VSL select external w/tax check box
Save
Creation of 2 GL masters: FS00
GL account
: 400200
Company code
: VSL
GL account
: 400100
Company code
: VSL
Enter
Account group
: Manufacturing cost
Short text
: Conversion charges
G/L acct Long text
: Conversion charges
Save
GL account
: 100510
Company code
: VSL
GL account
: 100500
Company code
: VSL
Enter
Short text
: TDS on contractors
G/L acct Long text
: TDS on contractors
Save
Assignment of accounts for Automatic posting:
MEGHANATH REDDY.A
SAP - Fi <Page 222>
Postings ------------ > Accounts for withholding tax -------------- > Define account for
withholding tax to be paid over.
Chart of accounts
: VSL
Enter
Select withholding tax code check box
Select withholding tax type check box
Save
Withholding tax code
Account
V1
V1
100510
VA
VA
100510
Save
Maintain company code settings:
Path: SPRO -------------- > Logistics general ------------- > Tax on goods movements ----------- > India ------------- > Basic settings ----------- > Maintain company code settings
Company code
: VSL
Save
Specify document type for remittance Chelan:
TDS on contractors
1
CO
1000
2
OT
2000
3
CO
3000
4
OT
4000
5
CO
5000
When we make TDS payment we have to prepare 2 challans
1) Company contractors
2) Others
At the time of TDS payment we give Recipient type
Co
We get a list of TDS deductions where contractor is a company
TDS on Contractors
1
CO
1000
2
CO
3000
3
CO
4000
Automatic entry
TDS on contractor a/c Dr with CLRG
8000 doc type SA
To Bank
8000
MEGHANATH REDDY.A
SAP - Fi <Page 223>
Specify document type:

Posting ----------- > India ------------- > Remittance challans -------------- > Document types -------------- > Specify Document type (Account payable)
Company code
: VSL
Remittance challan doc ty : SA
Save
Maintain number groups:
Posting ----------- > India ------------- > Remittance challans -------------- > Document types -------------- > Maintain number groups.
Company code
: VSL
Section code
: VSLF
Official w/tax key
: 194C
Number group
: 004
Save
Assign number ranges to number groups:
Posting ----------- > India ------------- > Remittance challans -------------- > Document types -------------- > Assign number ranges to number groups
Number group
: 004
Internal no. Range
: 04
Save
Maintain no. Range:
Posting ----------- > India ------------- > Remittance challans -------------- > Document types -------------- > Maintain number Range.
MEGHANATH REDDY.A
SAP - Fi <Page 224>
Select maintain groups button

Select group without text having 004 check box
From the menu bar select Interval --------- > Maintain
Company code
: VSL
Enter
Year
: 2011
From number
:1
To number
: 100000
Enter
Save
Ignore the message press enter.
Assign number range group to business place: (SM30)
Table / View
: J_1IEWTNUMGR
Company code
: VSL
Business place
: VSLF
Official w/tax key
: 194C
Number range
: 004
Save
Assign number group to section code: (SM30)
Table / View
: J_1IEWTNUMGR_1
Company code
: VSL
Business place
: VSLF
Official w/tax key
: 194C
Number range
: 004
Save
Maintain number group and SAP Script forms:
Postings ------------ > India ---------- > Withholding tax certificates for vendors and
customers -------------- > Maintain number group and SAP Script forms
Company code
: VSL
Section code
: VSLF
MEGHANATH REDDY.A
SAP - Fi <Page 225>
Official w/tax key

Form
Number group
Save
: 194C
: J_1IEWT_CERT
: 006
Assign number ranges to number groups:

customers -------------- > Assign number ranges to number groups
Number group
: 006
Interval no range
: 06
Save
Save request
Maintain number ranges:
customers -------------- > Maintain number ranges
Select maintain groups button
Select group without text having 006 check box
From the menu bar select Interval --------- > Maintain
Company code
: VSL
Enter
Year
: 2011
From no
: 100001
To no
: 200000
Enter
Save
Activate CIN details button in vendor Master:
Path: SPRO ----------- > Logistics general ------------- > Tax goods movement ------------- >
India --------------- > Master data --------------- > Assign user to Material master screen
sequence for excise duty.
Double click on user screen reference folder
MEGHANATH REDDY.A
SAP - Fi <Page 226>
Name
: SAPUSER
Save
Assign withholding tax codes in vendor master: (XK02)
Vendor number
: 4000201
Company code
: VSL
Select withholding tax check box
Enter
W/ tax country
: IN
W/ tax type
: V1
W/ tax code
: V1
Select liable check box
Rec. Type
: CO
W/ tax type
: VA
W/ tax code
: VA
Select liable check box
Rec. Type
: CO
Select CIN details button
Select withholding tax tab
PAN
: AABCB5730G
Select back arrow
Save
END USER AREA

1) Conversion change posting: F-43
Document date
: todays date
Type
: KR
Company code
: VSL
Pstky
: 31
Account
: 4000201
Enter
Amount
: 100000
Business area
: VSLH
Business place/ Section code
: VSLF
Text
: Conversion changes posting
Pstky
: 40
Account
: 400200 (conversion changes a/c)
Enter
MEGHANATH REDDY.A
SAP - Fi <Page 227>
Remove w/ tax code VA

Enter
Amount
:*
Business area
: VSLH
Text
:+
Document ------------- > Simulate
Save.
Note:
Option: 1
If the bill amount is less than
Rs. 30000 and whole year
Contracts value is less than
Rs.75000
No TDS
Remove V1 and VA
Option: 2
If the bill amount is for
Rs. 20000 material cost
and Rs.80000 conversion
charges
TDS to deduct only on
80000
i) For w / tax V1 w/tax
Base enter 80000
ii) Remove VA
Option: 3
If the bill amount is only
for conversion charges
TDS to deduct
100000
i) Remove VA
on
Create remittance challan:

Path: Accounting ---------- > Financial Accounting ----------- > Accounts payable --------- >
Withholding tax --------- > India -------------- > Extended withholding tax --------- >
Remittance of withholding tax ----------------- > Create remittance challan
Company code
: VSL
Fiscal year
: 2011
Business place/ section code
: VSLF
Posting date
: 1-7-2011
to
31-7-2011
Section
: 194C
Recipient type
: CO
Document date
: 7-8-2011
Posting date
: 7-8-2011
Bank account
: 200105
Business area
: VSLH
Enter
Double click on all payable items
Select document over view button
Double click on SBI ca a/c
Amount
:*
Text
: TDS payment for July
MEGHANATH REDDY.A
SAP - Fi <Page 228>
Save
Select clearing document button
Enter bank challan
Path: Accounting ---------- > Financial Accounting -----------
Accounts payable --------- >
Withholding tax --------- > India -------------- > Extended withholding tax --------- >
Remittance of withholding tax ----------------- > Enter bank challan
Company code
: VSL
Fiscal year
: 2011
Challan clearing number select document no. 39
Internal challan no and challan date will be up dated automatically
Bank challan no
: 567
Challan date
: 7-8-2011
Bank key
: SBI
Print TDS Certificate:
Certificates ----------- > Print
Company code
: VSL
Fiscal year
: 2011
Business place/ sec
: VSLF
Section
: 194C
Posting date
: 1-7-2011
to
30-9-2011
Bank challan dates
: 1-8-2011
to
7-10-2011
Certificate date
: 15-10-2011
Signatory
: Mr X
Designation
: Manager Accounts
Place of printing
: HYD
Execute
Output device
: LP01
Select print button
To view the printouts
From the menu bar select System -------- > Services ----------- > Output control
Select display contents button
To print Quarterly return: (J1NQEFILE)
MEGHANATH REDDY.A
SAP - Fi <Page 229>
Financial Accounting Basic Settings

---------------------General Ledger Accounting ----------- --------------------------Accounts Payables -------------------------------------------------Accounts receivable ------------------------------------------------Asset Accounting ---------------------------------------------------Cash journal ---------------------------------------------------------Closing procedure --------------------------------------------------GL Balances ----------------------------------------------------------Reports ----------------------------------------------------------------Balance sheet and P&L account ----------------------------------Bank Reconciliation -------------------------------------------------With holding tax ------------------------------------------------------
2
34
88
120
148
181
183
186
188
192
200
214
FI END
MEGHANATH REDDY.A
SAP - Fi <Page 230>

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g

How to open SAP

iii) Team Members from:

Wipro team do settings

iv) Not possible to change password more than once in a day.

Account Balance display

Instead use /NFS10N in command field and press enter

How to unlock Screen:

Enterprise structure or Organization structure creation

Select save button or Crtl + S

do settings (do customization)

Define company code: (OX02)

SPRO: Path up to select SAP reference IMG button is same

Hyd business area

Select save or CRTL + S

Videocon steel Ltd.

Videocon chemicals Ltd.

Chart of accounts (Set of accounts):

SAP - Fi <Page 10>

Chart of accounts all company codes

salaries account number

SAP - Fi <Page 11>

Length of G/L account number: 6 digits (max 10)

SAP - Fi <Page 12>

Current liabilities and provisions 100500

Current assets/Loans& advances 200100

Increase/ Decrease stock

Raw material consumption

SAP - Fi <Page 13>

Select save button or CRTL + S

1000 1099 1000000000-10.....99

SAP - Fi <Page 14>

SAP - Fi <Page 15>

P & L statement account type

Fiscal year 2010

July 2010 to June 2011

Fiscal year 2010

Oct 2010 to Sept 2011

Fiscal year 2011

2011 Fiscal year

April 2010 to March 2011

July 2010 to June 2011

Oct 2010 to Sept 2011

SAP - Fi <Page 16>

Next accounting year: April, 2011 March2012 Fiscal year 2011.

SAP - Fi <Page 17>

Management is asking them to pass adjustment entries.

Period Year shift

April,11 March,12 Fiscal year 2011

SAP - Fi <Page 18>

April,11 March,12 Fiscal year 2011

a) It is coming in which calendar year 2011

Maintain fiscal year variant: (OB29)

Days Period Year shift

SAP - Fi <Page 19>

SAP - Fi <Page 20>

Open means from period i.e. May, 2011

i) Define posting period

SAP has given 2 columns

SAP - Fi <Page 21>

2nd column optional

SAP - Fi <Page 22>

SAP - Fi <Page 23>