Tutorial1:

PlanningaProject

Microsoft Project 2010

InTutorialSection1.1
youwill:

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Learnprojectmanagementterminology
Understandthebenefitsofproject
management
ExploretheProject2010window
Checkandchangedefaultsettings
Entertasksandsaveaproject

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InTutorialSection1.2
youwill:

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Openandexploreanexistingproject
Examinedifferentprojectviews
ComparetheGanttChartandNetwork
Diagramviews
Useprojecttimescaleandcalendar
UseBackstageviewandPageSetupdialogbox

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IntroductiontoProject
Management

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ProjectManagement: processofinitiating,
planning,executing,controlling,andclosinga
project
ProjectGoal isthedesiredoutcome
Shouldbeshortandsimple,yetclearly
communicatescope,timeframe,andbudget.

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IntroductiontoProject
Management,Cont.

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AProcessGroupisaseriesofstepsto
completeinordermoveontothenextphase
ofaproject.
Thereare5ProcessGroupsinProject
Management

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ProjectManagementProcess
Groups

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Initiating

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Settingtheprojectgoal
Identifyingstartorfinishdates
Identifyingtheprojectmanager
Identifyingprojectbudgetandquality
considerations

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Planning

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Enteringprojectinformation
Identifyingprojectsubdivisionsandmilestones
Documentingresources
Enteringrestrictions
AssigningResourcestotasks

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Executing

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Producingworkresults
Requestingchanges
Recommendingimprovements
Creatingprojectrecords,reports,and
presentations

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Controlling

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Updatingproject
Managingresourcesandtasks
Meetmanagementtiming,resource,andcost
objectives
Changingproject

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Closing

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Enteringfinalstatusoffinishedproject
Printingfinalreports
Reviewandanalyzeperformanceofthe
project

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ProjectManagementTerminologyXP
Understandingkeyprojectterminologyis
fundamentaltoyoursuccessasaproject
manager:
Task
Duration
StartandFinishDates
Predecessorand
Successor
Resources
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ProjectManager
Scope
Quality
Risk

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BenefitsofProjectManagement

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Betterunderstandingofoverallprojectgoals
Betterunderstandingofalignmentwith
businessobjectives
Moreorganizedandstreamlinedwayto
manageaproject
Moreaccurateandreliableprojectstatus
information
Moreefficientuseofprojectresources
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BenefitsofProjectManagement,XP
Cont.

Bettercommunication
Fasterresponsetoconflictingprojectgoals
Greaterawarenessofprojectprogress
Fasterprojectcompletion
Lowerprojectcosts
Fewerprojectfailures

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HowProject2010Supports
SuccessfulProjectManagement

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MSProject2010

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ChartandDiagramTools

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TheGanttChartandNetworkDiagramaretwo
importantprojectmanagementtoolswithin
Project2010.
TheGanttChartprovidesagraphical
visualizationoftheproject.
Tasksareshownashorizontalbars
Illustratestaskdependencies

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BasicGanttChart

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ChartandDiagramTools,Cont.

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TheNetworkDiagramsprimarypurposeisto
showthecriticalpathoftheproject.
Tasksaredisplayedasboxes,callednodes.
Dependenttasksarelinkedtogethervialinklines.
Thecriticalpathistheseriesoftasksthatdictates
theearliestcalculatedprojectfinishdate.

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BasicNetworkDiagram

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GettingStartedwithProject2010 XP

StartingProject2010
ViewBar
EntryTable
GanttChart
Timeline
Timescale
Amajorscale(theupperscale)
Aminorscale(thelowerscale)

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MicrosoftProjectWindow

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ViewBarandViewTab

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EntryTable

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GanttChartandSplitBar

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TheTimeline

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TheTimescale

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GettingStartedwithProject2010,XP
Cont.

CurrentDate
WorkingDaysandNonworkingDays
SettingAutomaticScheduling
SettingProjectStartandFinishDates
EnteringTasks
SavingaProject
ClosingaProject
OpeninganExistingProject
SavingaProjectwithanewname

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SettingtheSchedulingMode

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SettingProjectStartandFinish
Dates

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ChangingtheCurrentDate

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EnteringTasks

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TwoTasksEntered

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SavingaProject

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WorkinginDifferentViews

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ChartorGraphic: representationofdatausing
bars,boxes,lines,andimages
Sheet: Aspreadsheetlikerepresentationof
datainrowsandcolumns
Form: viewofmanypiecesofinformationto
focusonthedetailsofonetask
Combination: viewofmanytasksatthetopof
thescreen,viewoftaskdetailsbelow.

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CommonProjectViews(Task
Views)

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CommonViews

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GanttChartView
NetworkDiagramView
CalendarView
TaskInformationDialogBox
NotesTab,NotesIndicator
RelationshipView

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NetworkDiagramView

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Calendarview

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TaskInformationDialogBox

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NotesTab

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NotesIndicators

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RelationshipDiagramView

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CommonViews,Cont.

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EntryTable
ScheduleTable
SplitView
ZoominginandOut
TimescaleDialogBox
Changingthetimescale

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EntryTable

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ScheduleTable

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SplitView

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ZoomingInandOut

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TimescaleDialogBox

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ChangingtheTimescale

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SuccessfulPrinting

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Thekeyaspectsofsuccessfulprinting:
Zoomingtoanacceptablemagnificationlevel
Printpreviewingyourwork
Usingthepagesetupdialogboxtomakechanges

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GanttChartinPrintPreview

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PageSetup

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