Perfecting Advanced

Rendering
ADLIB PDF PRODUCT GUIDE

PRODUCT GUIDE

Contents
Capability Highlights ........................................................................... 3
How Were Different ......................................................................... 3
Deployment Options ............................................................................ 3
Embedded in Your Software .............................................................. 3
In Your Department .......................................................................... 4
As a Shared Service ......................................................................... 4
Advanced Rendering in the Cloud....................................................... 5
How it works ...................................................................................... 6
1. Convert ....................................................................................... 6
2. Combine .................................................................................... 7
3. Enhance .................................................................................... 7
Architecture and Enterprise Features ..................................................... 9
Automated Conversion & Assembly ....................................................... 9
Content Intelligence ........................................................................... 10
Integration with Business Applications ................................................. 10
Enterprise Content Management Connectors ...................................... 11
BPM/Workflow Connectors ............................................................. 12
Product Lifecycle Management Connectors ....................................... 12
Management & Reporting................................................................... 13
Features Overview ............................................................................. 14

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Capability Highlights
Adlib PDF delivers Advanced Rendering technology, designed for demanding high-volume
environments where accurate, scalable and highly available PDF rendering and assembly
services are required to improve business processes and support collaboration, document
delivery, compliance and long-term archiving strategies.

HOW WERE DIFFERENT

Powered by the industry leading PDF Rendering Engine and intelligent OCR capabilities,
Adlib PDF generates the industrys highest fidelity document-to-PDF transformations, which
translates to professional quality, searchable PDFs for our customers.
Built on a modern architecture, Adlib PDF has been engineered to integrate seamlessly with
leading enterprise content management (ECM) systems and corporate repositories, and reliably
scale to meet ever-increasing content conversion demands. Adlib PDF provides advanced
management capabilities such as centralized health monitoring, reporting, troubleshooting
and alerts to enable IT to maintain business continuity.

TIFF

DWG

INPUTS

CONVERT

OUTPUTS

COMBINE

ENHANCE

Deployment Options
Adlib PDF can be deployed in a variety of ways across your organization:

EMBEDDED IN YOUR SOFTWARE

Designed specifically for OEM Partners, Adlib PDF OEM optimizes its industry-leading PDF
rendering engine, enabling independent software vendors (ISV) to rapidly embed document-toPDF conversion and assembly capabilities into their applications.
Flexible licensing options allow vendors to power virtually any system with Adlibs robust
rendering engine to deliver high-fidelity PDF conversion and assembly to their customers. Our

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PRODUCT GUIDE
web services-based platform enables rapid integration to get your solution to market faster,
while providing a highly scalable and reliable architecture to meet the needs of your most
demanding customers.

ECM
BPM
ERP
PLM
etc.

TIFF

DWG

INPUTS

OUTPUTS

IN YOUR DEPARTMENT
Adlib PDF is delivered in two editions for your departmental needs: Express and Enterprise. Both
editions deliver high-fidelity rendering and OCR capabilities. The Adlib PDF Enterprise edition
is optimized for document-intensive processes and integrates with ECM systems like Microsoft
SharePoint, OpenText, IBM FileNet, and EMC Documentum, as well as workflow tools
like Nintex and K2, plus PLM software such as Dassault Systmes ENOVIA. Adlib PDF
Enterprise is ideal for high-volume environments where accurate, scalable and highly available
document-to-PDF conversion and transformation services are required across the enterprise.
Adlib PDF Express enables individual departments or single business unitswhere document
processing volumes, massive scalability and widespread integration are not key requirements
to benefit from high-fidelity, advanced PDF rendering. With Adlib PDF Express, users can convert
virtually any content file to PDF, combine multiple documents from a wide variety of sources
automatically into a single, high-fidelity PDF and automate the application of enhancements.

TIFF

CAD

INPUTS

OUTPUTS

TIFF

CAD

EXPRESS

LOAD BALANCING, REPORTING & MONITORING

ENTERPRISE

INPUTS

ECM
EMC
FOLDER

PLM
WF

OUTPUTS

ERP
ERP
EMAIL

AS A SHARED SERVICE
Adlib PDF Enterprise can be extended across the organization, providing consistent Advanced
Rendering services across multiple departments and content repositories. By lessening the
burden on IT, reducing training requirements for end users and minimizing external costs
through vendor consolidation, Advanced Rendering improves efficiency across the organization.
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By extending Advanced Rendering as a Shared Service, corporate consistency across
Accounting, Human Resources, Marketing and other departments is ensured while automating
compliance requirements for regulated industries such as Life Sciences, Insurance and
Banking. In addition, Adlib offers the flexibility large organizations require when planning for
business growth and change.
REGULATORY

DEPARTMENTS PUBLISHING

BUSINESS
PROCESS

Submission
Publishing

ENTERPRISE
INFORMATION
SYSTEMS

FINANCE

LEGAL

ENGINEERING

HUMAN
RESOURCES

MARKETING

SALES

Compliance
Reporting

eDiscovery &
Litigation Support

Procedures/SOPs
& Project Plans

Document
Processing

Content
Assembly

Sales Proposals
& Contracts

Business Systems: ERP, Email, PLM, BPA, CRM

ECM Systems: IBM FileNet, Microsoft SharePoint,

OpenText, EMC Documentum,

ADVANCED RENDERING
ADVANCED RENDERING IN THE CLOUD
Specifically designed to meet the evolving and often unpredictable needs of document
management professionals, Adlibs Advanced Rendering in the Cloud provides a cloud-based,
project oriented solution ideal for time-sensitive, limited-duration, ad-hoc scenarios requiring
rapid scalability and immediate access.
Adlibs Advanced Rendering in the Cloud solution can work independently from, or in conjunction
with, your existing on-premise Advanced Rendering deployment, giving you the control to make
the choices that make sense for your business.

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How it works
Adlib PDF provides the industrys richest set of document-to-PDF transformation capabilities
available from a single vendor. It incorporates conversion, assembly and OCR through a robust
rendering engine that can rapidly process large volumes of documents, and documents with
hundreds of thousands of pages.

TIFF

TRANSFORM HUNDREDS
OF FILE TYPES

DWG

INPUTS

CONVERT

OUTPUTS

COMBINE

PDF
PDF/A
PDF/X
DOC

DOC/X TXT
TIFF EMAIL
JPEG HTML
XPS

ENHANCE

1. CONVERT documents to PDF.

2. COMBINE multiple file types into a single PDF.
3. ENHANCE PDFs with formatting, stamping, branding and security.

1. CONVERT
EXTENSIVE FILE TYPE SUPPORT
Adlib accurately converts over 400 popular and legacy file types including scanned
images, Microsoft Office, CAD, XML, HTML and more to searchable PDF. Adlib includes
native application support for a number of programs, including OpenOffice 4.x.
LONG-TERM ARCHIVING
Ensure archive-ready documents and content with PDF/A output.

PDF FILE SIZE

Reduce PDF output sizes by de-duping redundant images and fonts, adjusting image
resolution, embedding partial fonts and adjusting the level of compression. The resulting

CONTENT TRANSFORMED TO
PDF BY ADLIB IS:
Secure
Accurate
Compact
EasilyShared
Searchable
Approvablethrough
Digital Signatures
MobileFriendly
WorkflowEnabled
Customizable
IdealforLongTermArchiving

PDF output can be up to 400% smaller resulting in:

Reduced storage requirements

Optimized PDFs for web

Faster downloading

Mobile friendly viewing

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CAD-TO-PDF CONVERSION
Share detailed engineering and architectural design drawings through automated
CAD-to-PDF transformation:

Maintain CAD layer integrity

Optimized for accuracy

No need for costly CAD authoring and viewing tools

Combine CAD with Microsoft Office documents and other file types into a single PDF

OPTICAL CHARACTER RECOGNITION (OCR)

Bring the text in image files alive with automated image-to-PDF conversion with high
accuracy OCR:

Speed and Accuracy: Adlibs OCR Engine is rated best-in-class by customers

year after year

Multilingual Recognition: Adlib recognizes over 115 languages to ensure the highest
possible accuracy for global content

Compression: Smaller file sizes from original scanned image results in reduced costs
for storage and backup overhead

COMPRESSION
Adlib provides flexible compression options to control and reduce PDF file size. When
dealing with large volumes of content, smaller PDF file sizes are preferable to distribute via
email or online as they use less bandwidth, and significantly less storage capacity, which
saves on space, associated power and cooling, management, backup and data center costs.
MRC Compression with Adlib enables dramatic decreases in file size by leveraging Mixed
Raster Content compression capability of PDF. No longer will you need to compromise on color,
resolution or storage and bandwidth costs. With MRC Compression, images can be stored
in full color requiring less disk space than most formats can achieve with only monochrome.

2. COMBINE
Assemble multiple documents into one PDF or into several volumes, regardless of file type,
complete with bookmarks and table of contents for easy navigation:

Merge documents from virtually any ECM system, Microsoft SharePoint or file
repository into a single PDF

Assemble documents in a predefined order

Maintain the integrity of hyperlinks when documents are combined into one PDF

3. ENHANCE
Create personalized PDF documents as part of a streamlined business process, complete
with watermarks, headers, footers, security, digital signatures and other PDF enhancement.

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STAMPING
By leveraging an intelligent metadata-driven rules engine, the PDF Stamping functionality
in Adlib enables the automatic application of a wide range of customization or dynamic
branding options to any Adlib-converted PDF:

Watermarks dynamic and static can be used to reflect

the approval status of the document i.e.: Draft = Approved

Headers and/or Footers can be added to include the document pedigree

i.e.: Author, department, date, page numbers, etc.

NAVIGATION
Manually searching through large documents looking for relevant information is inefficient;
PDF navigation features such as a table of contents and bookmarks help you quickly locate
the information you need. Bookmarks are automatically generated from Microsoft Word
based on heading styles and Microsoft Excel worksheets; this enhanced PDF navigation is
especially valuable when you combine documents into one PDF. Bookmarks and a table of
contents are added on-the-fly as part of a single PDF conversion, or part of a sophisticated
business process, thereby streamlining the process and increasing overall business efficiency.

DIGITAL SIGNATURES
Digital signatures are commonly used in place of physical signatures any time you are
required to prove the origin and authenticity of a document such as within a document
approval process for a contract, order or case management. With Adlib, document approval
processes are streamlined by enabling the replacement of penned signatures with digital
signatures, enabling:

A fully electronic approval process

Document security

Document integrity and authenticity

Cost reductions associated with paper-based approval (storage, manual signing,

shipping contracts, physical archiving)

Reduction in paper-based inefficiencies

PDF SECURITY
The PDF security options enable secure PDF through login and granular access control
to define functionality limitations. For sensitive information an open password is set to
completely lock files so only people with the appropriate password can access it. For
sharing content there is granular control to disable functionality such as:

Printing

Modifying content

Extracting content

Controlling PDF settings

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Architecture and Enterprise Features

Adlib PDF delivers an SOA-based architecture for rapid integration with existing applications
and IT strategies, while providing the performance and value required by todays business
environment.
Adlibs enterprise-grade features ensure our document-to-PDF conversion software can handle
your high-volume workload, ensuring conversion services are always available.
Adlibs enterprise-grade features include:

ENTERPRISE-WIDE DEPLOYMENT Deploy as a shared service across multiple

enterprise applications, lines of business departments or geographic locations.

MASSIVELY SCALABLE Scale easily for added capacity to meet growing conversion and
transformation job volumes.

HIGHLY AVAILABLE Maintain high reliability and availability with intelligent redundancy
to ensure no single point of failure and maximize uptime.

INTEGRATION Including EMC Documentum, IBM FileNet, OpenText ECM Suite,

Microsoft SharePoint, K2, Nintex and Dassault ENOVIA.

PERFORMANCE-ORIENTED LOAD BALANCING Ensure high utilization of Adlib

resources for optimal performance.

JOB MANAGEMENT Route jobs intelligently to appropriate resources based on

resourceavailability,jobpriority,andproximitytocontent.Jobmonitoringensures
successful job completion.

WEB-BASED MANAGEMENT Monitor, report and troubleshoot via web-based

management console.

Automated Conversion & Assembly

RULES ENGINE
Adlib includes a comprehensive Rules Engine for configuring metadata-driven document
workflows that reliably automate your business processes. Document metadata and
pre-defined business rules are used to:

Determine the transformation instructions used to process a document, such as:

Add PDF enhancements
Merge documents in PDF
Convert files to PDF for approvals

Isolate departmental or line of business processes

Assign priorities

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Content Intelligence
Adlib PDFs advanced Optical Character Recognition software coupled with image comparison
technology and PDF interpretation techniques allows organizations to turn their corporate
content into valuable assets.
Organizations can automate the process of rendering text searchable, and then extracting
key data for document-centric processes including digital document on-boarding, content
extraction and document assessment and classification.
In addition, tedious processes including de-duplication, searchability, document comparison and
multi-format manipulation can also be automated to enhance overall organizational efficiencies.

Integration with Business Applications

Adlib PDF integrates with any type of business application, to extend rendering and assembly
capabilities into these applications in a way that is completely transparent to the user. Adlib
integrates with SharePoint, popular enterprise content management (ECM) applications such
as IBM FileNet and OpenText ECM Suite, and PLM systems such as Dassault Systmes.

FOLDER CONNECTOR
The Folder Connector is a powerful, yet simple integration method to submit documents for
conversion. The Folder Connector watches designated folder(s) for content and automatically
initiates jobs for processing, as defined by configuration settings and metadata rules:

Easy no-code integration

Scalable to support high volumes

Central management and reporting of conversion jobs

Easy integration with image-based scanners

and MFDs for OCR conversion

WEB SERVICE INTERFACE

The .NET Web Services Interface delivers rapid integration
with a high degree of flexibility to connect virtually any system
with Adlib.
Benefits of the Adlib Web Services Interface include:

Rapid integration with business applications

Reduces costs associated with manual conversion

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MICROSOFT EXCHANGE CONNECTOR (PROFESSIONAL SERVICES)

Automatically convert email content and attached documents into PDF or PDF/A and route
to either a specified folder or, Reply to Sender, Reply All, or Forward to a specific email
address. The associated attachments within each email can be configured to be ignored,
converted or merged with the body of an email. In addition, the body of the email can also
either be included or excluded from the PDF. This enables the automation of Exchange-related
processes such as Convert and Merge all email body and attachments from a particular
email source.

POP/SMTP CONNECTOR
Adlib enables organizations to create a new POP/SMTP Connector. This connector allows
monitoring of one or more email inboxes and can respond to the senders by transforming the
inbound email attachments to PDF or other formats. This is an easy way to provide emailbased transformation services to your end users.

ENTERPRISE CONTENT MANAGEMENT CONNECTORS

Global 2000 organizations are increasingly using Enterprise Content Management systems
to support multiple departments and service every stage of the document lifecycle. Adlib
PDF integrates with the leading enterprise content management (ECM) systems, through
a combination of OEM relationships, Professional Services custom integration work, and
pre-built connectors so that you can focus on delivering Advanced Rendering to your end
users and not on minutiae of systems integration.

MICROSOFT SHAREPOINT CONNECTOR

Extend document-to-PDF services to all users and workflows through seamless integration
with SharePoint:

No code solution to merge multiple documents into a single PDF

Convert images and graphics into searchable PDFs

Convert documents from other systems and add them to a SharePoint library

Convert documents within an existing business process workflow

IBM FILENET CONNECTOR

Through Content Navigator and Adlibs integration with IBM FileNet, organizations in a range
of industries are able to automatically convert documents within workflows, allowing users to
improve information flow through enhanced rendering accuracy, provide support for a wider
variety of input and output file types, and transform images and scanned documents into
fully text-searchable content with advanced Optical Character Recognition (OCR):

Convert documents in FileNet to PDF

Add PDF rendering to existing business processes and workflows

Convert documents from other systems to PDF and store them in FileNet

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EMC DOCUMENTUM
Extend Advanced Rendering features from Documentums Document Transformation Services
(DTS) and Advanced Document Transformation Services (ADTS) to the rest of your organization:

High-fidelity conversion of 400+ file types using the Adlib engine that powered
DTS and ADTS.

Render content from Documentum D2 Client and leverage Adlib connector for direct
D7 integration

Monitor jobs via centralized, web-based management console

Createthumbnails(JPEGgraphicalrepresentationsoffiles)orstoryboardsforeasy
document recognition from within a number of Documentum UIs such as D2 or CARA

BPM/WORKFLOW INTEGRATIONS
Extend the PDF rendering and assembly capabilities to business process workflow solutions
from K2, Nintex Workflow and Microsoft SharePoint Designer.
K2 This workflow application is a comprehensive tool for building applications that automate
business processes and streamline operations. With Adlib, K2 can add extended conversion and
assembly to business processes such as document approval or inventory tracking workflows for
easy distribution and viewing of content.
Nintex Workflow Adlib and Nintex have partnered to provide a powerful solution that extends
the capabilities of SharePoint. Together, the solution empowers users with an easy way to build
complex workflow processes that include the conversion of documents to PDF.
Microsoft SharePoint Designer Using Adlib PDF and SharePoint Designer users can rapidly
create SharePoint workflows that incorporate PDF rendering and assembly as a step in the
business process.

PRODUCT LIFECYCLE MANAGEMENT CONNECTORS

Integrate Advanced Rendering technology into your PLM system and provide end users with
high-fidelity PDF conversion software throughout the entire lifecycle of the product.
Dassault Systmes ENOVIA PLM Adlibs high fidelity content-to-PDF conversion and
assembly leverages rendering capabilities of Dassault Systmes ENOVIA PLM to generate highquality, enhanced and compliant product documentation.

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Management & Reporting

Adlib comes complete with management features designed to monitor and manage jobs,
and provide early warning to potential problems.

WEB-BASED MANAGEMENT CONSOLE

The web-based interface enables administrators to:

Centralize control of all processing servers

Configure job rules, metadata and system components

Define security, output, compression, and navigation

MONITORING
Adlib PDF constantly monitors the conversion environment
to detect issues that can cause job failure and provides early
warning notifications so you can take action before events impact
the business.

REPORTING
Adlib provides pre-configured reports to observe data on system load, job success, job volume
and job processing times. This data can be used to:

Verify that SLA obligations are being met

Observe overall system behaviour

Share system information with peers and management

Determine server utilization for scale or server consolidation projects

Understand requirements to meet peak demand periods

Anticipate future requirements or potential issues before they affect productivity

Can be exported to popular business intelligence tools for deeper insight or data trending

The reporting capabilities of Adlib PDF makes sense of the rich volume of statistics captured
and stored by Adlib PDF so it is easy to generate and analyze data using standard BI tools.

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Features Overview
CAPABILITY
Convert
Input Formats
Microsoft Office (Word, Excel, PowerPoint, Outlook, InfoPath)
Native Application Support
Comprehensive File Type Support (over 400 formats)
Images to searchable PDF via OCR Full page
CADFiles(AutoCADDWG,MicrostationDGN,CATIA,)
MRC Compression
OCR
Over 115 Languages (including select Asian character sets)
Lossless Image Quality
Auto-Rotate
Output Formats
PDF
PDF/A (Archiving) list 1, 2 and 3 and conformance levels a, b, and u
PDF/A Validation
TEXT
PDF Info
Extended Outputs Module
Image(Jpeg,PNG,TIFF)
Misc. (HTML, XPS, ZIP)

4
4
4

Add-on Module
Add-on Module

4
4
4
4
4
4
4
4
4
4

Combine
Merge Multiple Documents into a single PDF
Insert Table of Contents and Cover Page
Intelligent Hyperlink and Bookmark Management

4
4
4

Enhance
PDF Security
PDF Stamping - Watermark, Header, Footer
PDF Overlays
PDF Optimization (Image & Font de-duplication)
Page Numbering
PDF Output Compression
Page Version Downgrade
Intelligent hyperlink management
Navigation PDF Bookmarks, Table of Contents
Form Fill
Metadata and PDF Document Information
New Metadata and Custom PDF Document Information
Split Documents By Page, Count or File Size Support
Microsoft Word Mark-up Handling
Custom PDF Bookmarks
Custom Hyperlinks
Hyperlink Appearance
Table of Contents
Output Scaling
White Space Removal
Document Page Stitching
Digital Signatures

4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4

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lNTEGRATION
Folder Connector
Web Services Interface
Microsoft SharePoint Connector
IBM FileNet Connector
EMC Documentum Connector
Microsoft Exchange Connector
BPM/Workflow Integrations:
Microsoft SharePoint Designer
K2
Nintex Workflow
MANAGEMENT
Web-based administration console for centralized management
Health Monitoring and Troubleshooting
System Failure Notification
Performance Reporting
Fault Tolerance
ENTERPRISE ARCHITECTURE
Rules Engine for metadata-driven process automation
JobManagement
Scalability(JobandTransformationCapacity)
Enterprise Database Integration (SQL Server 2012)
High Availability
Intelligent Load Balancing

4
4
4
4- Enterprise Edition
4- Enterprise Edition
4- Enterprise Edition
4
4- Enterprise Edition
4
4
4
4- Enterprise Edition
4- Enterprise Edition
4
4- Enterprise Edition
4
4
4- Enterprise Edition
4- Enterprise Edition
4

*The Microsoft Exchange Connector is optional and requires Adlib Professional Services for implementation.

The features in this product guide are valid as of Adlib PDF 5.3.

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As the global leader in Advanced Rendering, Adlib helps organizations in the Energy, Life Sciences, Insurance and Banking sectors,
among others, enhance document-centric processes by unlocking the value in unstructured content. Integrating with key business tools,
Adlibs sophisticated data extraction and classification approach enables improved compliance, customer experience, collaboration
and the long-term digital preservation of critical business information. For more information, visit www.adlibsoftware.com.

Adlib Publishing Systems Inc.

GeneralInquiries

info@adlibsoftware.com

Sales Support

sales@adlibsoftware.com

Technical Support

support@adlibsoftware.com

Phone

905-631-2875

Fax

905-639-3540

Toll Free
Sales

1-866-991-1704

Support

1-866-991-1705 (North America Only)

Printed in Canada. All rights reserved.

215-3228 South Service Road, Burlington, Ontario Canada L7N 3H8 | 1.866.991.1704 | 1.905.631.2875 | adlibsoftware.com | adlibsoftware.de
ADLIB 2015

PRODGUIDE103015