SAP - Systems Applications Products in data Processing

SAP - ERP
ERP - Enterprise Resource Planning
MM+PP = MRP1
MM+PP+SD= MRP2
MM+PP+SD+FI=SAP
MM+PP+SD+FI+HR=SAP
Functional - MM PP SD FI HR
Technical - BASIS ABAP
FI - Financial Accounting - External Reporting Purpose
General Ledger
Accounts Receivable
Accounts Payable
Bank
Asset Accounting
CO - Controlling - Internal Reporting Purpose - Management Accounting + Cost
Accounting
Cost Center Accounting
Profit Center Accounting
Internal Orders
Product Costing
Accounting Flow
1.
2.
3.
4.
5.
6.

Business Transactions
Journal - Business Transactions are recorded
General Ledger - Post Entries
Trail Balance - Balances of G/L
Profit and Loss Account
Balance Sheet

Defining:
1.
2.
3.
4.
5.

Define
Define
Define
Define
Define

Company
Company Code
Business Area
Consolidated Business Area
Credit Control Area

Assignment:
1. Assign company code to company
2. Assign company code to credit control area
3. Assign business area to consolidated business area
Financial Accounting Global Settings:

Variant - Client level

Define - Give name
Instructions - Rules
Assign:
1.
2.
3.
4.
5.
6.
7.

Define Fiscal year variant

Assign Company code to fiscal year variant
Define posting period variant
Open and close posting period variant
Assign company code to posting period variant
Define field status variant
Assign company code to field status

Fiscal year variant

Financial year
Classic GL - One FSY - for reporting and posting
New G/L - one FSY for posting purpose
We can have two FSY for reporting purpose
16 Periods - 12 posting periods + 4 special periods
Types of FSY
1. Year Independent: The number and start and end dates for the periods are same every
year.
a. Calendar Year - JAN to DEC
b. Non-Calendar Year - Do not follow JAN to DEC
2. Year Specific: Periods can vary from year to year.
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR

K4
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16

2014

2014
SP
SP
SP
SP

APR
MAY
JUNE
JUN
JUL
JULY
AUG
SEP
AUG
OCT
NOV
SEPT
DEC
JAN
OCT
FEB

V3
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16

2014

2015
SP
SP
SP
SP

Posting Period Variant

1. Posting Period Variant
2. Open and Close posting periods
1. Define Field Status Variants
2. Assign the company code to Field Status variant
Document Principle
Document Type
SA
S - General Ledger
A - Document
R - Invoice document
Z - Payment document
D - Customer
K - Vendor
A - Asset

Document Number
01

Interval
1-99999

1. Define Chart of Accounts - Operative

2. Assign Company Code to Operative Chart of Accounts
3. Define Accounting Groups
Balance Sheet:
1. Assets
2. Liabilities
Profit & Loss:
1. Income
2. Expenses

1-99999
100000-199999
200000-299999
300000-399999

Define retained earning account

Transfer the balance of P&L Account to Balance Sheet
Profit - Add to Capital
Loss - Deduct from Capital
Creating G/L Accounts - FS00
P&L or B/S
If it is P&L - Income or Expenses
If it is B/S - Asset or Liability

Posting of G/L account - F-02/FB01/FB50

G/L line item report - FBL3N
G/L balance repot - FS10N
Documents
1. Original Document
2. Reference Document - Templates
a. Sample - daily posting - only document - When sample document is created no
posting to G/L account
1.
2.
3.
4.
5.
6.
7.

Create sample document number range

Create the sample document template
Post with the template
Edit
Display
Display Changes
Delete

Recurring Document (Periodic Posting & multiple documents)

Rent A/c Dr
To Bank A/c
Insurance Paid A/c Dr
To Bank A/c
1. Create recurring document number range
2. Create recurring document template
a. First run date and last run date (01.04.2014 to 31.03.2015)
b. Run on date (which date of the month 01-31)
c. Frequency of posting
3. Edit recurring document template
4. Display
5. Display changes
6. Delete
7. Test Run
8. Original Run
Holding and Parking a document
HOLD - When we do not have enough information about the line item
Salary A/c Dr
TO ???
System will ask for temporary document number
Release the temporary document after giving the second line item information or
delete

PARKING - When we do not have authorization to post the entries

Park Document system will use document number from SA document type
Edit
Edit header data
Display
Display Changes
Post
Delete Parked document
Reversal:
1. Individual reversal - One document at a time
2. Multiple Reversal - Multiple documents
3. Reversal of Reversal