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Excel Skills
Skills || Vehicle
Vehicle Logbook
Logbook Template
Template

About
About this
this template
template
This
This unique
unique template
template enables
enables users
users to
to compile
compile aa complete
complete vehicle
vehicle logbook
logbook for
for all
all business
business and
and private
private travel.
travel. The
The template
template
vehicles
vehicles and
and can
can also
also be
be used
used to
to calculate
calculate travel
travel charges
charges for
for invoicing
invoicing to
to clients.
clients. The
The template
template is
is suitable
suitable for
for individuals
individuals
vehicle
vehicle logbook
logbook for
for income
income tax
tax purposes
purposes and
and for
for businesses
businesses that
that need
need to
to manage
manage aa fleet
fleet of
of vehicles,
vehicles, calculate
calculate amounts
amounts tha
th
clients,
clients, manage
manage pool
pool cars
cars and
and analyze
analyze business
business && private
private use
use of
of vehicles.
vehicles.
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vate travel.
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travel. The
The template
template accommodates
accommodates multiple
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Excel Skills | Vehicle Logbook Template

Instructions
www.excel-skills.com
This unique template enables users to compile a complete vehicle logbook for all business and private travel. The template
accommodates multiple vehicles and can also be used to calculate travel charges for invoicing to clients. The template is
suitable for individuals who need to compile a vehicle logbook for income tax purposes and for businesses that need to
manage a fleet of vehicles, calculate amounts that need to be charged to clients, manage pool cars and analyse business &
private use of vehicles.

On
Onthis
thissheet:
sheet:

This
This sheet
sheet includes
includes detailed
detailed instructions
instructions
on
on setting
setting up
up and
and using
using this
this template.
template.

The template includes the following sheets:

Logbook - this sheet can be used to compile a comprehensive vehicle logbook for multiple vehicles. The vehicle registration
number and client code selections are based on the contents of the Vehicles and Clients sheets. The travel distance is
calculated based on the opening & closing odometer readings and is compared to the standard distance for the selected
client which is defined on the Clients sheet.
Clients - create client codes for all clients on this sheet and enter a client name & standard travel distance. The calculations
on this sheet can be used to calculate the amounts that need to be charged to clients based on any user defined date range
& vehicle selection. The sheet also contains calculations which can be used to analyse the travel that is charged to clients on
a monthly basis.
Vehicles - add vehicle registration numbers for all vehicles on this sheet and enter a vehicle description. The calculations on
this sheet can be used to calculate the business & private mileage of each vehicle based on any user defined date range &
client selection. The sheet also contains a monthly analysis of the total mileage, business travel % and number of business
trips over a three month period.
Form - this sheet contains a form which can be printed and supplied to all drivers in order to record all business & private trip
details. The trip details that are recorded on these forms can then be entered on the Logbook sheet in order to compile a
comprehensive logbook for each vehicle.

Vehicle Logbook Details

All business & private trip details for each of the vehicles that are included in this template need to be recorded on the
Logbook sheet. All the columns with yellow column headings require user input while the columns with light blue column
headings contain formulas which need to be copied for all the new rows that are added to this sheet.
Note: All the logbook entries that are added to the Logbook sheet need to be entered in a continuous cell range otherwise
some entries may not be included in the template calculations. You should therefore not insert any blank rows between the
rows that contain data.
The Logbook sheet contains the following user input columns (columns with yellow column headings):
Travel Date - enter the date of the trip in this column. All dates must be entered in accordance with the regional date settings
that are specified in your System Control Panel.
Travel Time - enter the time of the trip in this column. All times must be entered in accordance with the regional time settings
that are specified in your System Control Panel.
Form Number - enter the form number of the printed form which was used to record all the trip details. If forms are printed
with sequential form numbers, the sequence of the form numbers can be checked in order to ensure that all forms have been
recorded on the Logbook sheet.
Vehicle Reg Number - select the vehicle registration number from the list box in this column. The list box includes all the
vehicles that have been added to the Vehicles sheet. New vehicles must therefore be added to the Vehicles sheet before the
registration number will be available for selection on this sheet.
Odometer Opening - enter the odometer reading at the start of the trip in this column.
Odometer Closing - enter the odometer reading at the end of the trip in this column.
Travel Type - select either "Business" or "Private" from the list box in this column. If any cell in this column is left blank, the
trip will be seen as a private trip.
Client Code - select the client code from the list box in this column. The list box includes all the client codes that have been
added to the Clients sheet. New client codes must therefore be created on the Clients sheet before being available for
selection on this sheet.
From - enter the location from which the trip started.
To - enter the trip destination in this column.
Purpose - enter the purpose of the trip in this column.
Rate - enter the rate per mile or kilometre that needs to be charged to the client. Charges are typically only applicable to
business trips and a nil value is usually therefore specified for private trips.
Driver - enter the name of the driver in this column.

Page 3 of 16

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protected sheet in the
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template!

Excel Skills | Vehicle Logbook Template

Instructions
www.excel-skills.com
The Logbook sheet contains the following calculated columns (columns with light blue column headings):
Total Trip Distance - the distance of the trip is calculated by deducting the opening odometer reading from the closing
odometer reading. If the odometer reading is in miles, the trip distance will be in miles. If the odometer reading is in
kilometres, the trip distance will be in kilometres.
Total Trip Charges - this amount is calculated by multiplying the rate in column L by the trip distance in the previous column.
Standard Distance - the standard trip distance is defined for each client on the Clients sheet.
Distance Variance - this calculation is the difference between the standard client distance in the previous column and the
trip distance which is calculated in column N. It therefore indicates a variance between the logbook entry and the standard
distance to the appropriate client location and can be used to identify errors in recording the distance travelled for business
purposes. There is no standard distance for private travel which means that this calculation is not performed for private trips.
Error Code - this column will contain an error code if there is a problem with the input in any of the user input columns. Refer
to the Error Codes section of the instructions for more info on the error codes that may be encountered. All error codes must
be resolved in order to ensure that the template calculations remain accurate.
Note: Trips can be added to the logbook on a single or round trip basis. If you are basically travelling to and from a client, it
may not be necessary to add both trips to the logbook as it will only result in additional entries needing to be recorded. If
round trips are used, the odometer readings should be entered accordingly in order for the correct distance to be calculated
and the basis of entering round trips should be applied consistently to all the business & private trips that are added to this
template.
Note: Aside from the mileage that is travelled, private trips usually do not need to be specified in detail on a per trip basis.
The mileage of multiple private trips can therefore be determined at the start of the next business trip based on the odometer
reading at the time. The template does however provide for entering individual private trips - this basis of input will only result
in more entries having to be added to the template.
Note: A customer code of "XXX01" needs to be assigned to all private trips. This customer code has been created
specifically for private trips and has been added to the Clients sheet. This default private trip client code therefore
needs to be retained in the list of client codes.
All the column headings on the Logbook sheet contain filter selection arrows which indicate that the Filter feature has been
activated on the Logbook sheet. This feature can be used to filter the data on the sheet based on requirements. Note that the
totals above the column headings will also only be based on the filtered records once a filter has been applied to the sheet.
Note: The Filter feature can be used to display the detailed logbook records for any of the individual or combined totals on
the Clients or Vehicles sheet by simply applying the same filter criteria as has been applied to the appropriate sheet to the
columns on the Logbook sheet. This is especially useful if you want to supply a client with the detailed logbook entries which
make up the total that is charged to the client for any particular period.

Client Charge Sheet

The Clients sheet can be used to calculate the travel charges that needs to be invoiced to each client based on any user
defined date range. Simply create a new client code for all client accounts, enter a client name and enter the standard
distance which is applicable when travelling to the particular client. The columns with light blue column headings contain
formulas which need to be copied for all new client codes that are created.
Note: All the client codes that are created on the Clients sheet need to be entered in a continuous cell range otherwise some
entries may not be included in the template calculations. You should therefore not insert any blank rows between the rows
that contain data.
The Client sheet contains the following user input columns:
Client Code - a unique client code needs to be created for each client account. Our sample data uses three letters and two
numbers but client codes can be created in any format (we do recommend using a combination of letters and numbers
though).
Client Name - enter the client name in this column.

Page 4 of 16

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Excel Skills | Vehicle Logbook Template

Instructions
www.excel-skills.com
Travel Distance - enter the standard distance which is applicable when travelling to the client. The distance should be based
on the same measurement (miles or kilometres) which the odometer readings on the Logbook sheet are in. This standard
distance is compared to the trip distances on the Logbook sheet in order to ensure that accurate travel distances are
recorded.
The Clients sheet contains the following calculated columns (columns with light blue column headings) which are all based
on the filter selections at the top of the sheet:
Total Mileage - this is the total mileage that has been travelled to the client during the user defined period based on the
logbook entries which have been recorded on the Logbook sheet.
Total Charges - this is the total charges which have been allocated to the client code and is calculated by multiplying the
travel distance in column N on the Logbook sheet by the rate in column L on the Logbook sheet.
Rate Charged - this is the average rate which has been charged for travelling to the client and is calculated by dividing the
total charges by the total mileage.
Number of Trips - this is the number of trips which have been allocated to the client. If round trips are recorded as a single
trip, the number of trips would reflect round trips.
Average Distance - this is the average distance of the trips to the client as recorded on the Logbook sheet and is calculated
by dividing the total mileage by the number of trips.
Distance Variance - this is the variance between the standard client distance in column C and the average distance in the
previous column. This calculation indicates whether the trip distance which is recorded on the Logbook sheet is consistent
with the standard distance which is specified for the particular client.
Total Mileage by Month - these three columns display the total mileage per month which has been allocated to the client.
The monthly reporting periods are determined by the To Date which is specified in cell I4. The calculations in these columns
can be used to review the mileage which have been allocated to clients for the appropriate quarter.
Number of Trips by Month - these three columns display the number of trips per month which has been allocated to the
client. The monthly reporting periods are determined by the To Date which is specified in cell I4. The calculations in these
columns can be used to review the number of trips which have been allocated to clients for the appropriate quarter. This is
especially useful when you need to monitor sales representatives with fixed routes.
Note: A customer code of "XXX01" needs to be assigned to all private trips. This customer code has been created
specifically for private trips and has been added to the Clients sheet. This default private trip client code therefore
needs to be retained in the list of client codes.
Note: The total business & private mileage as well as the appropriate percentages are displayed in column C and D at the
top of the sheet.
Filter Selection Options
All the calculations in the light blue columns on the Clients sheet are based on the filter selections which have been specified
at the top of the sheet. These selections enable users to compile a client charge sheet based on any user defined date range
and for any individual vehicle. The filter selections on the Client sheet include the following user input cells:
From Date - the date range for which the calculations on the sheet are performed starts on the user defined date in cell G4.
The date should be entered based on the regional date settings which are specified in the System Control Panel. If this cell
is left blank, the date range will commence on the first day of the year that is five years before the current year (it can
therefore be reasonably expected that all logbook entries for the past 5 years will be included in the calculations on the
Clients sheet).
To Date - the date range for which the calculations on the sheet are performed ends on the user defined date in cell I4. The
date should be entered based on the regional date settings which are specified in the System Control Panel. If this cell is left
blank, the date range will end on the last day of the current calendar month (which is determined based on the current
system date).
Vehicle - the calculations on the Clients sheet can be performed based on a single vehicle or all the vehicles which have
been added to the Vehicles sheet. If you want the calculations to be based on a specific vehicle, simple select the
appropriate vehicle from the list box in cell K4. If you want the calculations to be based on all vehicles, simply delete the
contents of cell K4 in order to display a blank cell.

Page 5 of 16

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template.

Excel Skills | Vehicle Logbook Template

Instructions
www.excel-skills.com
Vehicle Charge Sheet
The Vehicle sheet can be used to analyse the business & private mileage of any vehicle based on any user defined date
range. Simply add a new vehicle registration number and enter a description for the vehicle. The columns with light blue
column headings contain formulas which need to be copied for all new vehicles that are added to the sheet.
Note: All the vehicle registration numbers that are added to the Vehicles sheet need to be entered in a continuous cell range
otherwise some entries may not be included in the template calculations. You should therefore not insert any blank rows
between the rows that contain data.
The Vehicles sheet contains the following user input columns:
Vehicle Reg Number - a unique vehicle registration number needs to be entered for each vehicle.
Vehicle Description - enter a description of the vehicle in this column.
The Vehicles sheet contains the following calculated columns (columns with light blue column headings) which are all based
on the filter selections at the top of the sheet:
Total Mileage - this is the total mileage that has been recorded for the particular vehicle during the user defined period
based on the logbook entries on the Logbook sheet.
Total Charges - this is the total charges which have been allocated to the vehicle and is calculated by multiplying the travel
distance in column N on the Logbook sheet by the rate in column L on the Logbook sheet.
Business Mileage - this is the total business trip mileage that has been recorded for the particular vehicle during the user
defined period based on the logbook entries on the Logbook sheet.
Business Travel % - this is the percentage of travel for business purposes associated with the particular vehicle. This
calculation indicates the level of usage of the vehicle for business purposes and can be compared to the same calculation for
other vehicles in order to identify excessive private use of vehicles.
Rate Charged - this is the average rate which has been charged to clients based on the use of the vehicle for business
purposes and is calculated by dividing the total charges by the business mileage.
Business Trips - this is the number of business trips which have been allocated to the vehicle. If round trips are recorded as
a single trip, the number of business trips would reflect round trips.
Total Mileage by Month - these three columns display the total mileage per month which has been allocated to the vehicle.
The monthly reporting periods are determined by the To Date which is specified in cell I4. The calculations in these columns
can be used to review the total mileage which have been allocated to each vehicle for the appropriate quarter.
Business % by Month - these three columns display the percentage monthly business use of the vehicle. The monthly
reporting periods are determined by the To Date which is specified in cell I4. The calculations in these columns can be used
to review the business use of the vehicle for the appropriate quarter.
Number of Business Trips by Month - these three columns display the number of business trips per month which has been
allocated to the vehicle. The monthly reporting periods are determined by the To Date which is specified in cell I4. The
calculations in these columns can be used to review the number of trips which have been allocated to the vehicle for the
appropriate quarter. This is especially useful when you need to monitor sales representatives with fixed routes where each
sales representative uses a separate vehicle.
Note: The total business & private mileage as well as the appropriate percentages are displayed in column C and D at the
top of the sheet.
Filter Selection Options
All the calculations in the light blue columns on the Vehicles sheet are based on the filter selections which have been
specified at the top of the sheet. These selections enable users to compile a vehicle charge sheet based on any user defined
date range and for any individual client. The filter selections on the Vehicles sheet include the following user input cells:
From Date - the date range for which the calculations on the sheet are performed starts on the user defined date in cell G4.
The date should be entered based on the regional date settings which are specified in the System Control Panel. If this cell
is left blank, the date range will commence on the first day of the year that is five years before the current year (it can
therefore be reasonably expected that all logbook entries for the past 5 years will be included in the calculations on the
Vehicles sheet).
To Date - the date range for which the calculations on the sheet are performed ends on the user defined date in cell I4. The
date should be entered based on the regional date settings which are specified in the System Control Panel. If this cell is left
blank, the date range will end on the last day of the current calendar month (which is determined based on the current
system date).

Page 6 of 16

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instructions
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using this
this template.
template.

Excel Skills | Vehicle Logbook Template

Instructions
www.excel-skills.com
Client - the calculations on the Vehicles sheet can be performed based on a single client or all the client codes which have
been added to the Clients sheet. If you want the calculations to be based on a specific client code, simple select the
appropriate client code from the list box in cell K4. If you want the calculations to be based on all clients, simply delete the
contents of cell K4 in order to display a blank cell.

Vehicle Logbook Form

The vehicle logbook form on the Form sheet can be printed and supplied to drivers in order for them to record all business &
private trips. The contents of these forms can then be recorded on the Logbook sheet.
Note: An example of the input which is required in each column is supplied at the top of the sheet.
Note: We strongly recommend issuing these forms in a numeric sequence by changing the form number at the top of the
sheet before printing the form. This will enable users to check the form sequence in order to ensure that all vehicle logbook
entries have been recorded.

Error Codes
The following error codes may result from inaccurate input on the Logbook sheet and will be displayed in the Error Code
column. The heading of the affected input column will also be highlighted in orange:
E1 - this error code means that the vehicle registration number that has been selected in column D is invalid. All the vehicle
registration numbers that have been added to the Vehicles sheet will be included in the list boxes in column D and the error
can therefore be rectified by simply selecting a valid vehicle registration number from the list box. New vehicle registration
numbers must be created on the Vehicles sheet before being available for selection.
E2 - this error code means that the client code that has been selected in column H is invalid. All the client codes that have
been added to the Clients sheet will be included in the list boxes in column H and the error can therefore be rectified by
simply selecting a valid client code from the list box. New client codes must be created on the Clients sheet before being
available for selection.
E3 - this error code indicates that an incorrect client code has been specified for a private trip on the Logbook sheet. All
private trips must be allocated to the default "XXX01" client code in column H on the Logbook sheet. The error can be
corrected by simply selecting the correct client code ("XXX01") in column H or changing the type of travel to business and
selecting the correct client code.
E4 - this error code indicates that an incorrect client code has been specified for a business trip on the Logbook sheet. All
private trips must be allocated to the default "XXX01" client code in column H on the Logbook sheet. If you use this default
private trip code for a business trip, this error will be displayed. The error can be corrected by simply selecting the correct
client code in column H or changing the type of travel to private.
Note: Input errors may result in inaccurate template calculations and it is therefore imperative that all errors are resolved
before reviewing the template calculations.

Template Settings
The functionality that has been included in this template uses data validation and named cell ranges in order to validate all
user input and to produce the calculations that form part of this template. Most of the formulas that are used in this template
are based on named cell ranges that include the first 2,000 rows on the Logbook sheet and the first 200 rows on the Vehicles
and Clients sheets. When the number of entries that you've recorded on these sheets reaches this pre-defined limit, you will
therefore have to extend the default number of rows in order to include all your entries in the template calculations.

The named cell ranges can be extended by accessing the main Insert menu, selecting Name, and selecting Define in order
to open the Define Name dialog box. The calculations that include the transactions on the Logbook sheet are all based on
the "Records" named range. This named cell range includes a default value of 2,000 - you can therefore extend the number
of entries that are included in the template calculations by simply entering a new value for this named range and clicking the
OK button. The same principle applies to the Vehicles and Clients sheets but the number of entries on these sheets are
based on the VRecords and CRecords named ranges respectively.

Page 7 of 16

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template.

Excel Skills | Vehicle Logbook Template

Instructions
www.excel-skills.com
The data validation features that are used to validate user input on the Logbook sheet have been implemented in the first
2,000 rows on these sheets. Before you reach this limit, you can simply copy one of the blank rows before row 2,000 and
paste the cells in this row into the required number of additional rows. This will result in all the data validation features being
copied to the target cell range.

Help & Customization

If you experience any difficulty while using this template and you are not able to find the appropriate guidance in these
instructions, please e-mail us at support@excel-skills.com for assistance. This template has been designed with flexibility in
mind to ensure that it can be used in most business environments. If however you need an Excel based template that is
customized specifically for your business requirements, please e-mail our Support function and provide a brief explanation of
your requirements.

Copyright

This template remains the intellectual property of www.excel-skills.com and is protected by international copyright laws. Any
publication or distribution of this template outside the scope of the permitted use of the template is expressly prohibited. In
terms of the permitted use of this template, only the distribution of the template to persons within the same organisation as
the registered user or persons outside the organisation who can reasonably be expected to require access to the template as
a direct result of the use of the template by the registered user is allowed. Subsequent distribution of the template by parties
outside of the organisation is however expressly prohibited and represents an infringement of international copyright laws.

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Vehicle Logbook Entries

www.excel-skills.com

17,910.00

Travel Date

Travel Time

Form
Number

Vehicle Reg
Number

Odometer
Opening

1/6/2016

8:00:00 AM

TL0001

EXS111WC

50,415

1/6/2016

8:00:00 AM

TL0002

EXS222WC

1/6/2016

TL0001

1/6/2016

Odometer
Closing

Client
Code

50,515

Business

ENE01

Work

Client

Client Consultation

3.00 A Smith

100.00

300.00

100.00

33,215

33,365

Business

PTY01

Work

Client

Client Consultation

3.00

150.00

450.00

150.00

EXS111WC

50,515

50,545

Private

XXX01

Various Private

Various Private

Private Travel

A Smith

30.00

TL0002

EXS222WC

33,365

33,375

Private

XXX01

Various Private

Various Private

Private Travel

C Wilson

10.00

From

To

Purpose

Rate

Driver
C Wilson

Total Trip
Distance

40,134.00

Travel Type

Total Trip
Charges

Standard
Distance

Distance
Variance

Error
Code

1/7/2016

8:00:00 AM

TL0001

EXS111WC

50,545

50,645

Business

ENE01

Work

Client

Client Consultation

3.00 A Smith

100.00

300.00

100.00

1/7/2016

8:30:00 AM

TL0002

EXS222WC

33,375

33,525

Business

PTY01

Work

Client

Client Consultation

3.00

C Wilson

150.00

450.00

150.00

1/7/2016

TL0001

EXS111WC

50,645

50,795

Private

XXX01

Various Private

Various Private

Private Travel

A Smith

150.00

1/7/2016

TL0002

EXS222WC

33,525

33,525

Private

XXX01

Various Private

Private Travel

C Wilson

50,795

50,895

Business

Various Private
this
OnWork
thissheet:
sheet:
ENE01 On

Client

Client Consultation

1/8/2016

8:00:00 AM

TL0001

EXS111WC

1/8/2016

8:00:00 AM

TL0002

EXS222WC

1/8/2016

TL0001

EXS111WC

1/8/2016

TL0002

EXS222WC

1/9/2016

8:00:00 AM

TL0001

EXS111WC

1/9/2016

8:00:00 AM

TL0002

EXS222WC

1/10/2016

TL0001

EXS111WC

1/10/2016

TL0002

Enter
all
details
in
with
yellow
and
formulas
in
Enter
all the
the required
required
details
in the
the columns
columns
with
yellow column
column headings
headings
and copy
copy the
theClient
formulas
in the
the
33,525
33,675
Business
PTY01
Work
Client
Consultation
columns
columns with
with light
light blue
blue column
column headings
headings in
in order
order to
to compile
compile aa comprehensive
comprehensive vehicle
vehicle logbook.
logbook. The
The list
list box
box
50,895
50,915
Private
XXX01
Various
Private
Various
Private
Private
Travel
in
the
vehicle
registration
number
column
is
based
on
the
contents
of
the
Vehicles
sheet
and
the
list
box
in the vehicle registration number column is based on the contents of the Vehicles sheet and the list box in
in
the
on
the
travel
distance
calculated
33,675 code
33,700is
Private
XXX01 of
Privatesheet.
Various
Private
Travel based
the client
client
code column
column
is based
based
on the
the contents
contents
ofVarious
the Clients
Clients
sheet. The
The
travel
distance is
isPrivate
calculated
based
on
and
is
for
on the
the opening
opening &
& closing
closing odometer
odometer
readings
and compared
compared to
to the
the standard
standard
distance which
which
is specified
specified
for
50,915
50,975
Business readings
CCS01
Work
Client distance
Client
Consultation
each
client
sheet.
The
accommodates
entering
aa mileage
charges
each33,700
client on
on the
the Client
Client
The sheet
sheet also
also
accommodates
enteringClient
mileage rate
rate for
for calculating
calculating
charges
33,850 sheet.
Business
PTY01
Work
Client Consultation
to
to clients.
clients.

3.00 A Smith

100.00

300.00

100.00

3.00

150.00

450.00

150.00

C Wilson

A Smith

20.00

C Wilson

25.00

3.00 A Smith
3.00

C Wilson

60.00

180.00

60.00

150.00

450.00

150.00

50,975

51,010

Private

XXX01

Various Private

Various Private

Private Travel

A Smith

35.00

EXS222WC

33,850

33,886

Private

XXX01

Various Private

Various Private

Private Travel

C Wilson

36.00

1/13/2016

8:00:00 AM

TL0001

EXS111WC

51,010

51,110

Business

ENE01

Work

Client

Client Consultation

3.00 A Smith

100.00

300.00

100.00

1/13/2016

8:00:00 AM

TL0002

EXS222WC

33,886

34,036

Business

PTY01

Work

Client

Client Consultation

3.00

C Wilson

150.00

450.00

150.00

1/13/2016

8:00:00 AM

TL0003

EXS333WC

110,213

110,628

Business

ITS01

Work

Client

Client Consultation

2.50

R Hughes

415.00

1,037.50

415.00

1/13/2016

TL0001

EXS111WC

51,110

51,199

Private

XXX01

Various Private

Various Private

Private Travel

A Smith

89.00

1/13/2016

TL0002

EXS222WC

34,036

34,051

Private

XXX01

Various Private

Various Private

Private Travel

C Wilson

15.00

1/14/2016

8:00:00 AM

TL0001

EXS111WC

51,199

51,299

Business

ENE01

Work

Client

Client Consultation

3.00 A Smith

100.00

300.00

100.00

1/14/2016

8:00:00 AM

TL0002

EXS222WC

34,051

34,201

Business

PTY01

Work

Client

Client Consultation

3.00

150.00

450.00

150.00

1/14/2016

TL0001

EXS111WC

51,299

51,354

Private

XXX01

Various Private

Various Private

Private Travel

A Smith

1/14/2016

TL0002

EXS222WC

34,201

34,203

Private

XXX01

Various Private

Various Private

Private Travel

C Wilson

C Wilson

55.00

2.00

1/15/2016

8:00:00 AM

TL0001

EXS111WC

51,354

51,454

Business

ENE01

Work

Client

Client Consultation

3.00 A Smith

100.00

300.00

100.00

1/15/2016

8:00:00 AM

TL0002

EXS222WC

34,203

34,353

Business

PTY01

Work

Client

Client Consultation

3.00

150.00

450.00

150.00

1/15/2016

TL0001

EXS111WC

51,454

51,500

Private

XXX01

Various Private

Various Private

Private Travel

A Smith

46.00

1/15/2016

TL0002

EXS222WC

34,353

34,368

Private

XXX01

Various Private

Various Private

Private Travel

C Wilson

15.00

C Wilson

1/16/2016

8:00:00 AM

TL0001

EXS111WC

51,500

51,588

Business

DIG01

Work

Client

Client Consultation

3.00 A Smith

1/16/2016

8:00:00 AM

TL0002

EXS222WC

34,368

34,518

Business

PTY01

Work

Client

Client Consultation

3.00

1/16/2016

TL0001

EXS111WC

51,588

51,652

Private

XXX01

Various Private

Various Private

Private Travel

A Smith

64.00

1/16/2016

TL0002

EXS222WC

34,518

34,539

Private

XXX01

Various Private

Various Private

Private Travel

C Wilson

21.00

C Wilson

1/17/2016

8:00:00 AM

TL0001

EXS111WC

51,652

51,740

Business

DIG01

Work

Client

Client Consultation

3.00 A Smith

1/17/2016

8:00:00 AM

TL0002

EXS222WC

34,539

34,689

Business

PTY01

Work

Client

Client Consultation

3.00

1/17/2016

5:00:00 PM

TL0003

EXS333WC

110,628

111,043

Business

ITS01

Client

Work

Client Consultation

1/20/2016

8:00:00 AM

TL0003

EXS333WC

111,043

111,458

Business

ITS01

Work

Client

Client Consultation

1/20/2016

TL0001

EXS111WC

51,740

52,042

Private

XXX01

Various Private

Various Private

Private Travel

1/20/2016

TL0002

EXS222WC

34,689

34,712

Private

XXX01

Various Private

Various Private

Private Travel

88.00

264.00

88.00

150.00

450.00

150.00

88.00

264.00

88.00

C Wilson

150.00

450.00

150.00

2.50

R Hughes

415.00

1,037.50

415.00

2.50

R Hughes

415.00

1,037.50

415.00

A Smith

302.00

C Wilson

23.00

1/21/2016

8:00:00 AM

TL0001

EXS111WC

52,042

52,142

Business

ENE01

Work

Client

Client Consultation

3.00 A Smith

100.00

300.00

100.00

1/21/2016

8:00:00 AM

TL0002

EXS222WC

34,712

34,862

Business

PTY01

Work

Client

Client Consultation

3.00

150.00

450.00

150.00

1/21/2016

TL0001

EXS111WC

52,142

52,172

Private

XXX01

Various Private

Various Private

Private Travel

A Smith

30.00

1/21/2016

TL0002

EXS222WC

34,862

34,887

Private

XXX01

Various Private

Various Private

Private Travel

C Wilson

25.00

C Wilson

1/22/2016

8:00:00 AM

TL0004

EXS111WC

52,172

52,272

Business

ENE01

Work

Client

Client Consultation

3.00 A Smith

100.00

300.00

100.00

1/22/2016

8:00:00 AM

TL0005

EXS222WC

34,887

34,927

Business

SAB01

Work

Client

Client Consultation

3.00

C Wilson

40.00

120.00

40.00

1/22/2016

TL0004

EXS111WC

52,272

52,297

Private

XXX01

Various Private

Various Private

Private Travel

A Smith

25.00

1/22/2016

TL0005

EXS222WC

34,927

34,932

Private

XXX01

Various Private

Various Private

Private Travel

C Wilson

5.00

1/23/2016

8:00:00 AM

TL0004

EXS111WC

52,297

52,397

Business

ENE01

Work

Client

Client Consultation

3.00 A Smith

100.00

300.00

100.00

1/23/2016

8:00:00 AM

TL0005

EXS222WC

34,932

34,972

Business

SAB01

Work

Client

Client Consultation

3.00

C Wilson

40.00

120.00

40.00

1/23/2016

TL0004

EXS111WC

52,397

52,453

Private

XXX01

Various Private

Various Private

Private Travel

A Smith

56.00

1/23/2016

TL0005

EXS222WC

34,972

35,026

Private

XXX01

Various Private

Various Private

Private Travel

C Wilson

54.00

1/24/2016

8:00:00 AM

TL0004

EXS111WC

52,453

52,541

Business

DIG01

Work

Client

Client Consultation

3.00 A Smith

88.00

264.00

88.00

1/24/2016

8:00:00 AM

TL0005

EXS222WC

35,026

35,066

Business

SAB01

Work

Client

Client Consultation

3.00

C Wilson

40.00

120.00

40.00

1/24/2016

5:00:00 PM

TL0003

EXS333WC

111,458

111,873

Business

ITS01

Client

Work

Client Consultation

2.50

R Hughes

415.00

1,037.50

415.00

1/24/2016

TL0004

EXS111WC

52,541

52,582

Private

XXX01

Various Private

Various Private

Private Travel

A Smith

1/24/2016

TL0005

EXS222WC

35,066

35,171

Private

XXX01

Various Private

Various Private

Private Travel

C Wilson

41.00

105.00

1/27/2016

8:00:00 AM

TL0004

EXS111WC

52,582

52,670

Business

DIG01

Work

Client

Client Consultation

3.00 A Smith

88.00

264.00

88.00

1/27/2016

8:00:00 AM

TL0005

EXS222WC

35,171

35,186

Business

WCA01

Work

Client

Client Consultation

3.00

C Wilson

15.00

45.00

15.00

1/27/2016

TL0004

EXS111WC

52,670

52,706

Private

XXX01

Various Private

Various Private

Private Travel

A Smith

36.00

1/27/2016

TL0005

EXS222WC

35,186

35,211

Private

XXX01

Various Private

Various Private

Private Travel

C Wilson

25.00

TL0004

EXS111WC

52,706

52,794

Business

DIG01

Work

Client

Client Consultation

1/28/2016

8:00:00 AM

Page 9 of 16

3.00 A Smith

88.00

264.00

88.00

Vehicle Logbook Entries

www.excel-skills.com

17,910.00

Travel Date

Travel Time

Form
Number

Vehicle Reg
Number

Odometer
Opening

1/28/2016

8:00:00 AM

TL0005

EXS222WC

35,211

1/28/2016

TL0004

EXS111WC

1/28/2016

TL0005

Odometer
Closing

Travel Type

Client
Code

35,226

Business

WCA01

Work

Client

Client Consultation

52,794

52,902

Private

XXX01

Various Private

Various Private

Private Travel

A Smith

EXS222WC

35,226

35,231

Private

XXX01

Various Private

Various Private

Private Travel

C Wilson

From

To

Purpose

Rate

Driver
3.00

C Wilson

Total Trip
Distance

40,134.00
Total Trip
Charges

15.00

Standard
Distance

45.00

Distance
Variance

15.00

Error
Code
-

108.00

5.00

1/29/2016

8:00:00 AM

TL0004

EXS111WC

52,902

53,002

Business

ENE01

Work

Client

Client Consultation

3.00 A Smith

100.00

300.00

100.00

1/29/2016

8:00:00 AM

TL0005

EXS222WC

35,231

35,331

Business

ENE01

Work

Client

Client Consultation

3.00

100.00

300.00

100.00

1/29/2016

TL0004

EXS111WC

53,002

53,038

Private

XXX01

Various Private

Various Private

Private Travel

A Smith

1/29/2016

TL0005

EXS222WC

35,331

35,331

Private

XXX01

Various Private

Various Private

Private Travel

C Wilson

C Wilson

36.00
-

1/30/2016

8:00:00 AM

TL0004

EXS111WC

53,038

53,138

Business

ENE01

Work

Client

Client Consultation

3.00 A Smith

100.00

300.00

100.00

1/30/2016

8:00:00 AM

TL0005

EXS222WC

35,331

35,431

Business

ENE01

Work

Client

Client Consultation

3.00

C Wilson

100.00

300.00

100.00

1/30/2016

TL0004

EXS111WC

53,138

53,392

Private

XXX01

Various Private

Various Private

Private Travel

A Smith

254.00

1/30/2016

TL0005

EXS222WC

35,431

35,436

Private

XXX01

Various Private

Various Private

Private Travel

C Wilson

5.00

2/3/2016

8:00:00 AM

TL0004

EXS111WC

53,392

53,492

Business

ENE01

Work

Client

Client Consultation

3.00 A Smith

100.00

300.00

100.00

2/3/2016

8:00:00 AM

TL0005

EXS222WC

35,436

35,536

Business

ENE01

Work

Client

Client Consultation

3.00

C Wilson

100.00

300.00

100.00

2/3/2016

8:00:00 AM

TL0003

EXS333WC

111,873

112,293

Business

KZB01

Work

Client

Client Consultation

2.50

P Butler

420.00

1,050.00

420.00

2/3/2016

TL0004

EXS111WC

53,492

53,525

Private

XXX01

Various Private

Various Private

Private Travel

A Smith

33.00

2/3/2016

TL0005

EXS222WC

35,536

35,541

Private

XXX01

Various Private

Various Private

Private Travel

C Wilson

5.00

2/4/2016

8:00:00 AM

TL0004

EXS111WC

53,525

53,600

Business

ABC01

Work

Client

Client Consultation

3.00 A Smith

75.00

225.00

75.00

2/4/2016

8:00:00 AM

TL0005

EXS222WC

35,541

35,573

Business

TPS01

Work

Client

Client Consultation

3.00

C Wilson

32.00

96.00

32.00

2/4/2016

TL0004

EXS111WC

53,600

53,685

Private

XXX01

Various Private

Various Private

Private Travel

A Smith

85.00

2/4/2016

TL0005

EXS222WC

35,573

35,587

Private

XXX01

Various Private

Various Private

Private Travel

C Wilson

14.00

2/5/2016

8:00:00 AM

TL0004

EXS111WC

53,685

53,760

Business

ABC01

Work

Client

Client Consultation

3.00 A Smith

75.00

225.00

75.00

2/5/2016

8:00:00 AM

TL0005

EXS222WC

35,587

35,619

Business

TPS01

Work

Client

Client Consultation

3.00

C Wilson

32.00

96.00

32.00

2/5/2016

TL0004

EXS111WC

53,760

53,836

Private

XXX01

Various Private

Various Private

Private Travel

A Smith

76.00

2/5/2016

TL0005

EXS222WC

35,619

35,633

Private

XXX01

Various Private

Various Private

Private Travel

C Wilson

14.00

2/6/2016

8:00:00 AM

TL0006

EXS111WC

53,836

53,911

Business

ABC01

Work

Client

Client Consultation

3.00 A Smith

75.00

225.00

75.00

2/6/2016

8:00:00 AM

TL0007

EXS222WC

35,633

35,665

Business

TPS01

Work

Client

Client Consultation

3.00

C Wilson

32.00

96.00

32.00

2/6/2016

5:00:00 PM

TL0003

EXS333WC

112,293

112,713

Business

KZB01

Client

Work

Client Consultation

2.50

P Butler

420.00

1,050.00

420.00

2/7/2016

TL0006

EXS111WC

53,911

53,974

Private

XXX01

Various Private

Various Private

Private Travel

A Smith

63.00

2/7/2016

TL0007

EXS222WC

35,665

35,678

Private

XXX01

Various Private

Various Private

Private Travel

C Wilson

13.00

2/10/2016

8:00:00 AM

TL0006

EXS111WC

53,974

54,049

Business

ABC01

Work

Client

Client Consultation

3.00 A Smith

75.00

225.00

75.00

2/10/2016

8:00:00 AM

TL0007

EXS222WC

35,678

35,710

Business

TPS01

Work

Client

Client Consultation

3.00

C Wilson

32.00

96.00

32.00

2/10/2016

8:00:00 AM

TL0003

EXS333WC

112,713

113,133

Business

KZB01

Work

Client

Client Consultation

2.50

P Butler

420.00

1,050.00

420.00

2/10/2016

TL0006

EXS111WC

54,049

54,111

Private

XXX01

Various Private

Various Private

Private Travel

A Smith

62.00

2/10/2016

TL0007

EXS222WC

35,710

35,735

Private

XXX01

Various Private

Various Private

Private Travel

C Wilson

25.00

2/11/2016

8:00:00 AM

TL0006

EXS111WC

54,111

54,186

Business

ABC01

Work

Client

Client Consultation

3.00 A Smith

75.00

225.00

75.00

2/11/2016

8:00:00 AM

TL0007

EXS222WC

35,735

35,767

Business

TPS01

Work

Client

Client Consultation

3.00

C Wilson

32.00

96.00

32.00

2/11/2016

TL0006

EXS111WC

54,186

54,260

Private

XXX01

Various Private

Various Private

Private Travel

A Smith

74.00

2/11/2016

TL0007

EXS222WC

35,767

35,792

Private

XXX01

Various Private

Various Private

Private Travel

C Wilson

25.00

2/12/2016

8:00:00 AM

TL0006

EXS111WC

54,260

54,335

Business

ABC01

Work

Client

Client Consultation

3.00 A Smith

75.00

225.00

75.00

2/12/2016

8:00:00 AM

TL0007

EXS222WC

35,792

35,824

Business

TPS01

Work

Client

Client Consultation

3.00

C Wilson

32.00

96.00

32.00

2/12/2016

TL0006

EXS111WC

54,335

54,357

Private

XXX01

Various Private

Various Private

Private Travel

A Smith

22.00

2/12/2016

TL0007

EXS222WC

35,824

35,849

Private

XXX01

Various Private

Various Private

Private Travel

C Wilson

25.00

2/13/2016

8:00:00 AM

TL0006

EXS111WC

54,357

54,432

Business

ABC01

Work

Client

Client Consultation

3.00 A Smith

75.00

225.00

75.00

2/13/2016

8:00:00 AM

TL0007

EXS222WC

35,849

35,881

Business

TPS01

Work

Client

Client Consultation

3.00

C Wilson

32.00

96.00

32.00

2/13/2016

TL0006

EXS111WC

54,432

54,453

Private

XXX01

Various Private

Various Private

Private Travel

A Smith

21.00

2/13/2016

TL0007

EXS222WC

35,881

35,913

Private

XXX01

Various Private

Various Private

Private Travel

C Wilson

32.00

2/14/2016

8:00:00 AM

TL0006

EXS111WC

54,453

54,513

Business

CCS01

Work

Client

Client Consultation

3.00 A Smith

60.00

180.00

60.00

2/14/2016

8:00:00 AM

TL0007

EXS222WC

35,913

36,063

Business

PTY01

Work

Client

Client Consultation

3.00

C Wilson

150.00

450.00

150.00

2/14/2016

5:00:00 PM

TL0003

EXS333WC

113,133

113,553

Business

KZB01

Client

Work

Client Consultation

2.50

P Butler

420.00

1,050.00

420.00

2/14/2016

TL0006

EXS111WC

54,513

54,523

Private

XXX01

Various Private

Various Private

Private Travel

A Smith

10.00

2/14/2016

TL0007

EXS222WC

36,063

36,104

Private

XXX01

Various Private

Various Private

Private Travel

C Wilson

41.00

R Hughes

420.00

1,050.00

420.00

2/17/2016

8:00:00 AM

TL0003

EXS333WC

113,553

113,973

Business

KZB01

Work

Client

Client Consultation

2.50

2/18/2016

8:00:00 AM

TL0006

EXS111WC

54,523

54,553

Business

DFM01

Work

Client

Client Consultation

3.00 A Smith

30.00

90.00

30.00

2/18/2016

8:00:00 AM

TL0007

EXS222WC

36,104

36,136

Business

TPS01

Work

Client

Client Consultation

3.00

C Wilson

32.00

96.00

32.00

2/18/2016

TL0006

EXS111WC

54,553

54,573

Private

XXX01

Various Private

Various Private

Private Travel

A Smith

20.00

2/18/2016

TL0007

EXS222WC

36,136

36,184

Private

XXX01

Various Private

Various Private

Private Travel

C Wilson

48.00

2/19/2016

8:15:00 AM

TL0006

EXS111WC

54,573

54,661

Business

DIG01

Work

Client

Client Consultation

3.00 A Smith

88.00

264.00

88.00

2/19/2016

9:15:00 AM

TL0007

EXS222WC

36,184

36,239

Business

TRF01

Work

Client

Client Consultation

3.00

55.00

165.00

55.00

2/19/2016

TL0006

EXS111WC

54,661

54,666

Private

XXX01

Various Private

Various Private

Private Travel

A Smith

2/19/2016

TL0007

EXS222WC

36,239

36,260

Private

XXX01

Various Private

Various Private

Private Travel

C Wilson

TL0006

EXS111WC

54,666

54,766

Business

ENE01

Work

Client

Client Consultation

2/20/2016

8:00:00 AM

Page 10 of 16

C Wilson

3.00 A Smith

5.00

21.00

100.00

300.00

100.00

Vehicle Logbook Entries

www.excel-skills.com

17,910.00

Travel Date

Travel Time

Form
Number

Vehicle Reg
Number

Odometer
Opening

2/20/2016

8:00:00 AM

TL0007

EXS222WC

36,260

2/20/2016

TL0006

EXS111WC

2/20/2016

TL0007

Odometer
Closing

Travel Type

Client
Code

36,410

Business

PTY01

Work

Client

Client Consultation

54,766

54,802

Private

XXX01

Various Private

Various Private

Private Travel

A Smith

EXS222WC

36,410

36,418

Private

XXX01

Various Private

Various Private

Private Travel

C Wilson
R Hughes

From

To

Purpose

Rate

Driver
3.00

C Wilson

2/21/2016

5:00:00 PM

TL0003

EXS333WC

113,973

114,393

Business

KZB01

Client

Work

Client Consultation

2.50

2/24/2016

8:00:00 AM

TL0006

EXS111WC

54,802

54,902

Business

ENE01

Work

Client

Client Consultation

3.00 A Smith

2/24/2016

8:00:00 AM

TL0007

EXS222WC

36,418

36,450

Business

TPS01

Work

Client

Client Consultation

3.00

2/24/2016

8:00:00 AM

TL0003

EXS333WC

114,393

114,813

Business

KZB01

Work

Client

Client Consultation

2/24/2016

TL0006

EXS111WC

54,902

54,926

Private

XXX01

Various Private

Various Private

2/24/2016

TL0007

EXS222WC

36,450

36,483

Private

XXX01

Various Private

Total Trip
Distance
150.00

40,134.00
Total Trip
Charges

Standard
Distance

450.00

Distance
Variance

150.00

Error
Code
-

36.00

8.00

420.00

1,050.00

420.00

100.00

300.00

100.00

C Wilson

32.00

96.00

32.00

2.50

P Butler

420.00

1,050.00

420.00

Private Travel

A Smith

24.00

Various Private

Private Travel

C Wilson

33.00

2/25/2016

8:00:00 AM

TL0008

EXS111WC

54,926

55,026

Business

ENE01

Work

Client

Client Consultation

3.00 A Smith

100.00

300.00

100.00

2/25/2016

8:00:00 AM

TL0009

EXS222WC

36,483

36,515

Business

TPS01

Work

Client

Client Consultation

3.00

C Wilson

32.00

96.00

32.00

2/25/2016

TL0008

EXS111WC

55,026

55,041

Private

XXX01

Various Private

Various Private

Private Travel

A Smith

15.00

2/25/2016

TL0009

EXS222WC

36,515

36,556

Private

XXX01

Various Private

Various Private

Private Travel

C Wilson

41.00

2/26/2016

8:00:00 AM

TL0008

EXS111WC

55,041

55,116

Business

FSF01

Work

Client

Client Consultation

3.00 A Smith

2/26/2016

8:00:00 AM

TL0009

EXS222WC

36,556

36,706

Business

PTY01

Work

Client

Client Consultation

3.00

2/26/2016

TL0008

EXS111WC

55,116

55,157

Private

XXX01

Various Private

Various Private

Private Travel

A Smith

41.00

2/26/2016

TL0009

EXS222WC

36,706

36,731

Private

XXX01

Various Private

Various Private

Private Travel

C Wilson

25.00

C Wilson

75.00

225.00

75.00

150.00

450.00

150.00

2/27/2016

8:00:00 AM

TL0008

EXS111WC

55,157

55,187

Business

DFM01

Work

Client

Client Consultation

3.00 A Smith

30.00

90.00

30.00

2/27/2016

8:00:00 AM

TL0009

EXS222WC

36,731

36,763

Business

TPS01

Work

Client

Client Consultation

3.00

C Wilson

32.00

96.00

32.00

2/28/2016

5:00:00 PM

TL0003

EXS333WC

114,813

115,233

Business

KZB01

Client

Work

Client Consultation

2.50

P Butler

420.00

1,050.00

420.00

2/28/2016

TL0008

EXS111WC

55,187

55,251

Private

XXX01

Various Private

Various Private

Private Travel

A Smith

64.00

2/28/2016

TL0009

EXS222WC

36,763

36,777

Private

XXX01

Various Private

Various Private

Private Travel

C Wilson

14.00

3/3/2016

8:00:00 AM

TL0008

EXS111WC

55,251

55,351

Business

ENE01

Work

Client

Client Consultation

3.00 A Smith

100.00

300.00

100.00

3/3/2016

8:00:00 AM

TL0009

EXS222WC

36,777

36,872

Business

XXB01

Work

Client

Client Consultation

3.00

C Wilson

95.00

285.00

95.00

3/3/2016

TL0008

EXS111WC

55,351

55,372

Private

XXX01

Various Private

Various Private

Private Travel

A Smith

21.00

3/3/2016

TL0009

EXS222WC

36,872

36,880

Private

XXX01

Various Private

Various Private

Private Travel

C Wilson

8.00

3/4/2016

8:00:00 AM

TL0008

EXS111WC

55,372

55,472

Business

ENE01

Work

Client

Client Consultation

3.00 A Smith

100.00

300.00

100.00

3/4/2016

8:00:00 AM

TL0009

EXS222WC

36,880

36,975

Business

XXB01

Work

Client

Client Consultation

3.00

C Wilson

95.00

285.00

95.00

3/4/2016

TL0008

EXS111WC

55,472

55,485

Private

XXX01

Various Private

Various Private

Private Travel

A Smith

13.00

3/4/2016

TL0009

EXS222WC

36,975

36,990

Private

XXX01

Various Private

Various Private

Private Travel

C Wilson

15.00

3/5/2016

8:30:00 AM

TL0008

EXS111WC

55,485

55,585

Business

ENE01

Work

Client

Client Consultation

3.00 A Smith

100.00

300.00

100.00

3/5/2016

9:30:00 AM

TL0009

EXS222WC

36,990

37,085

Business

XXB01

Work

Client

Client Consultation

3.00

C Wilson

95.00

285.00

95.00

3/5/2016

TL0008

EXS111WC

55,585

55,609

Private

XXX01

Various Private

Various Private

Private Travel

A Smith

24.00

3/5/2016

TL0009

EXS222WC

37,085

37,099

Private

XXX01

Various Private

Various Private

Private Travel

C Wilson

14.00

3/6/2016

8:00:00 AM

TL0008

EXS111WC

55,609

55,709

Business

ENE01

Work

Client

Client Consultation

3.00 A Smith

100.00

300.00

100.00

3/6/2016

8:00:00 AM

TL0009

EXS222WC

37,099

37,194

Business

XXB01

Work

Client

Client Consultation

3.00

C Wilson

95.00

285.00

95.00

3/7/2016

TL0008

EXS111WC

55,709

55,724

Private

XXX01

Various Private

Various Private

Private Travel

A Smith

15.00

3/7/2016

TL0009

EXS222WC

37,194

37,206

Private

XXX01

Various Private

Various Private

Private Travel

C Wilson

12.00

3/10/2016

8:00:00 AM

TL0008

EXS111WC

55,724

55,799

Business

FSF01

Work

Client

Client Consultation

3.00 A Smith

75.00

225.00

75.00

3/10/2016

8:00:00 AM

TL0009

EXS222WC

37,206

37,301

Business

XXB01

Work

Client

Client Consultation

3.00

C Wilson

95.00

285.00

95.00

3/10/2016

8:00:00 AM

TL0003

EXS333WC

115,233

115,513

Business

INS01

Work

Client

Client Consultation

2.50

P Butler

280.00

700.00

280.00

3/10/2016

TL0008

EXS111WC

55,799

55,855

Private

XXX01

Various Private

Various Private

Private Travel

A Smith

56.00

3/10/2016

TL0009

EXS222WC

37,301

37,316

Private

XXX01

Various Private

Various Private

Private Travel

C Wilson

15.00

3/11/2016

8:00:00 AM

TL0008

EXS111WC

55,855

55,930

Business

FSF01

Work

Client

Client Consultation

3.00 A Smith

3/11/2016

8:00:00 AM

TL0009

EXS222WC

37,316

37,466

Business

PTY01

Work

Client

Client Consultation

3.00

3/11/2016

TL0008

EXS111WC

55,930

55,955

Private

XXX01

Various Private

Various Private

Private Travel

A Smith

25.00

3/11/2016

TL0009

EXS222WC

37,466

37,507

Private

XXX01

Various Private

Various Private

Private Travel

C Wilson

41.00

C Wilson

75.00

225.00

75.00

150.00

450.00

150.00

3/12/2016

8:00:00 AM

TL0008

EXS111WC

55,955

56,030

Business

FSF01

Work

Client

Client Consultation

3.00 A Smith

3/12/2016

8:20:00 AM

TL0009

EXS222WC

37,507

37,657

Business

PTY01

Work

Client

Client Consultation

3.00

3/12/2016

TL0008

EXS111WC

56,030

56,054

Private

XXX01

Various Private

Various Private

Private Travel

A Smith

24.00

3/12/2016

TL0009

EXS222WC

37,657

37,679

Private

XXX01

Various Private

Various Private

Private Travel

C Wilson

22.00

C Wilson

150.00

450.00

75.00

225.00

C Wilson

75.00

225.00

75.00

150.00

450.00

150.00

150.00

75.00

3/13/2016

8:00:00 AM

TL0011

EXS222WC

37,679

37,829

Business

PTY01

Work

Client

Client Consultation

3.00

3/13/2016

9:00:00 AM

TL0010

EXS111WC

56,054

56,129

Business

FSF01

Work

Client

Client Consultation

3.00 A Smith

3/13/2016

TL0010

EXS111WC

56,129

56,165

Private

XXX01

Various Private

Various Private

Private Travel

A Smith

36.00

3/13/2016

TL0011

EXS222WC

37,829

37,861

Private

XXX01

Various Private

Various Private

Private Travel

C Wilson

32.00

INS01

Client

Work

Client Consultation

2.50

P Butler

280.00

700.00

280.00

75.00

225.00

75.00

150.00

450.00

150.00

3/14/2016

5:00:00 PM

TL0003

EXS333WC

115,513

115,793

Business

3/17/2016

8:00:00 AM

TL0010

EXS111WC

56,165

56,240

Business

FSF01

Work

Client

Client Consultation

3.00 A Smith

3/17/2016

8:00:00 AM

TL0011

EXS222WC

37,861

38,011

Business

PTY01

Work

Client

Client Consultation

3.00

3/17/2016

TL0010

EXS111WC

56,240

56,255

Private

XXX01

Various Private

Various Private

Private Travel

A Smith

3/17/2016

TL0011

EXS222WC

38,011

38,019

Private

XXX01

Various Private

Various Private

Private Travel

C Wilson

TL0010

EXS111WC

56,255

56,330

Business

ABC01

Work

Client

Client Consultation

3/18/2016

8:00:00 AM

Page 11 of 16

C Wilson

3.00 A Smith

15.00

8.00

75.00

225.00

75.00

Vehicle Logbook Entries

www.excel-skills.com

17,910.00

Travel Date

Travel Time

Form
Number

Vehicle Reg
Number

Odometer
Opening

3/18/2016

8:00:00 AM

TL0011

EXS222WC

38,019

3/18/2016

TL0010

EXS111WC

3/18/2016

TL0011

Odometer
Closing

Travel Type

Client
Code

38,094

Business

ABC01

Work

Client

Client Consultation

56,330

56,351

Private

XXX01

Various Private

Various Private

Private Travel

EXS222WC

38,094

38,116

Private

XXX01

Various Private

Various Private

Private Travel

From

To

Purpose

Rate

Driver
3.00

Total Trip
Distance

40,134.00
Total Trip
Charges

Standard
Distance

C Wilson

75.00

225.00

A Smith

21.00

C Wilson

22.00

Distance
Variance

75.00

Error
Code
-

3/19/2016

8:00:00 AM

TL0010

EXS111WC

56,351

56,426

Business

ABC01

Work

Client

Client Consultation

3.00 A Smith

75.00

225.00

75.00

3/19/2016

8:00:00 AM

TL0011

EXS222WC

38,116

38,191

Business

XYS01

Work

Client

Client Consultation

3.00

75.00

225.00

75.00

3/19/2016

TL0010

EXS111WC

56,426

56,531

Private

XXX01

Various Private

Various Private

Private Travel

A Smith

3/19/2016

TL0011

EXS222WC

38,191

38,203

Private

XXX01

Various Private

Various Private

Private Travel

C Wilson

C Wilson

3/24/2016

8:00:00 AM

TL0010

EXS111WC

56,531

56,631

Business

ENE01

Work

Client

Client Consultation

3.00 A Smith

3/24/2016

8:00:00 AM

TL0011

EXS222WC

38,203

38,278

Business

XYS01

Work

Client

Client Consultation

3.00

3/24/2016

TL0010

EXS111WC

56,631

56,656

Private

XXX01

Various Private

Various Private

Private Travel

3/24/2016

TL0011

EXS222WC

38,278

38,293

Private

XXX01

Various Private

Various Private

Private Travel

105.00

12.00

100.00

300.00

100.00

C Wilson

75.00

225.00

75.00

A Smith

25.00

C Wilson

15.00

3/25/2016

8:00:00 AM

TL0010

EXS111WC

56,656

56,744

Business

DIG01

Work

Client

Client Consultation

3.00 A Smith

88.00

264.00

88.00

3/25/2016

8:00:00 AM

TL0011

EXS222WC

38,293

38,368

Business

XYS01

Work

Client

Client Consultation

3.00

C Wilson

75.00

225.00

75.00

3/25/2016

TL0010

EXS111WC

56,744

56,770

Private

XXX01

Various Private

Various Private

Private Travel

A Smith

26.00

3/25/2016

TL0011

EXS222WC

38,368

38,388

Private

XXX01

Various Private

Various Private

Private Travel

C Wilson

20.00

3/26/2016

8:00:00 AM

TL0010

EXS111WC

56,770

56,800

Business

DFM01

Work

Client

Client Consultation

3.00 A Smith

30.00

90.00

30.00

3/26/2016

8:00:00 AM

TL0011

EXS222WC

38,388

38,463

Business

XYS01

Work

Client

Client Consultation

3.00

C Wilson

75.00

225.00

75.00

3/26/2016

TL0010

EXS111WC

56,800

56,834

Private

XXX01

Various Private

Various Private

Private Travel

A Smith

34.00

3/26/2016

TL0011

EXS222WC

38,463

38,481

Private

XXX01

Various Private

Various Private

Private Travel

C Wilson

18.00

3/27/2016

8:00:00 AM

TL0010

EXS111WC

56,834

56,879

Business

ECE01

Work

Client

Client Consultation

3.00 A Smith

45.00

135.00

45.00

3/27/2016

8:00:00 AM

TL0011

EXS222WC

38,481

38,556

Business

XYS01

Work

Client

Client Consultation

3.00

C Wilson

75.00

225.00

75.00

3/27/2016

TL0010

EXS111WC

56,879

56,926

Private

XXX01

Various Private

Various Private

Private Travel

A Smith

47.00

3/27/2016

TL0011

EXS222WC

38,556

38,578

Private

XXX01

Various Private

Various Private

Private Travel

C Wilson

22.00

3/28/2016

8:00:00 AM

TL0010

EXS111WC

56,926

57,026

Business

ENE01

Work

Client

Client Consultation

3.00 A Smith

100.00

300.00

100.00

3/28/2016

8:00:00 AM

TL0011

EXS222WC

38,578

38,653

Business

XYS01

Work

Client

Client Consultation

3.00

C Wilson

75.00

225.00

75.00

3/28/2016

TL0010

EXS111WC

57,026

57,049

Private

XXX01

Various Private

Various Private

Private Travel

A Smith

23.00

3/28/2016

TL0011

EXS222WC

38,653

38,686

Private

XXX01

Various Private

Various Private

Private Travel

C Wilson

33.00

3/31/2016

8:00:00 AM

TL0010

EXS111WC

57,049

57,124

Business

FSF01

Work

Client

Client Consultation

3.00 A Smith

3/31/2016

8:00:00 AM

TL0011

EXS222WC

38,686

38,836

Business

PTY01

Work

Client

Client Consultation

3.00

Page 12 of 16

C Wilson

75.00

225.00

75.00

150.00

450.00

150.00

Client Charge Sheet

www.excel-skills.com
Total Business Trip Mileage

14,308.00

79.9%

Filter Selections:

Total Private Trip Mileage

3,602.00

20.1%

From Date:

Total All Trip Mileage

17,910.00

1/1/2016

To Date:

1/1/2016
17,910.00

3/31/2016

Vehicle:

3/31/2016

40,134.00

Total Mileage
Rate
Charged

Client Name

ABC01

ABC Limited

75.00

750.00

2,250.00

3.00

10.00

75.00

CCS01

CC Supplies

60.00

120.00

360.00

3.00

2.00

60.00

DFM01

DF Manufacturing

30.00

90.00

270.00

3.00

###

30.00

30.00

60.00

DIG01

Digicom

88.00

616.00

1,848.00

3.00

7.00

88.00

88.00

88.00

ECE01

EC Estate Agents

3.00

ENE01

Energy Incorporated

FSF01

FS Financial Services

GPA01

GP Accountants

INS01

Insurance Solutions

ITS01

IT Solutions

KZB01

KZN Bonds

PTY01

PTY Consultants

SAB01

SA Bonds

40.00

120.00

360.00

3.00

###

40.00

TPS01

The Paint Shop

32.00

352.00

1,056.00

3.00

11.00

32.00

352.00

11.00

TRF01

TRF Solutions

55.00

###

165.00

3.00

1.00

55.00

55.00

1.00

WCA01

WC Financial Advisors

15.00

30.00

90.00

3.00

2.00

15.00

2.00

WWR01

WW Retail

48.00

XXB01

XX Building Supplies

95.00

475.00

1,425.00

3.00

5.00

95.00

475.00

5.00

XYS01

XY Services

75.00

450.00

1,350.00

3.00

6.00

75.00

450.00

6.00

XXX01

Unassigned Private Travel

98.00

36.76

819.00

45.00

###

135.00

100.00

2,400.00

7,200.00

75.00

525.00

1,575.00

Number of
Trips

3.00
On
this
On3.00
this sheet:
sheet:

Average
Distance

Distance
Variance

Number of Trips

Client
Code

Travel Distance Total Mileage

Total
Charges

All vehicles
All

Mar/2016
225.00
-

3,602.00

525.00
60.00

1.00

45.00

45.00

24.00

100.00

600.00

500.00

7.00

75.00

450.00

75.00

Enter
aa client
travel distance in
input
The
Enter
client code,
code,-client
client name
name -and
and standard
standard
in the
the user
user
input columns.
columns.
The 120.00
- travel distance
columns
columns with
with light
light blue
blue column
column headings
headings contain
contain formulas
formulas which
which should
should be
be copied
copied for
for all
all new
new
280.00
560.00added1,400.00
2.50
2.00 these280.00
560.00
client
client codes
codes that
that are
are added to
to this
this sheet.
sheet. The
The calculations
calculations in
in these columns
columns enable
enable users
users to
to
415.00
1,660.00
4,150.00
2.50
4.00
415.00
calculate
calculate the
the travel
travel charges
charges which
which need
need to
to be
be invoiced
invoiced to
to clients
clients based
based on
on any
any user
user defined
defined date
range
which
in
filter
420.00
3,360.00 selection
8,400.00
2.50
420.00area
date
range &
& vehicle
vehicle
selection
which is
is specified
specified
in the
the8.00
filter selection
selection
area at
at the
the -top
top of
of the
the sheet.
sheet.
150.00
2,700.00
8,100.00
3.00
18.00
150.00
750.00

Feb/2016

Page 13 of 16

Jan/2016
60.00
440.00
1,300.00

Mar/2016

Feb/2016

Jan/2016

3.00

7.00

1.00

###

1.00

2.00

1.00

###

1.00

6.00

5.00

5.00
13.00

6.00

1.00

2.00

4.00

8.00

5.00

3.00

10.00

3.00

3,360.00
450.00
-

1,035.00

1,660.00
1,500.00
120.00

30.00

1,748.00

32.00

32.00

34.00

Vehicle Charge Sheet

www.excel-skills.com
Total Business Trip Mileage

14,308.00

79.9%

Total Private Trip Mileage

3,602.00

20.1%

Total All Trip Mileage

17,910.00
17,910.00

Filter Selections:
From Date:

1/1/2016

To Date:

1/1/2016

3/31/2016

40,134.00

All clients
All

Total Mileage
Business
Mileage

Business
Travel %

Rate
Charged

Business
Trips

Business %

Number of Business Trips

Vehicle Reg
Number

Vehicle Description

EXS111WC

BMW - A Smith

6,709.00

12,513.00

4,171.00

62.2%

3.00

50.00

1,873.00

1,859.00

2,977.00

72.8%

65.0%

53.7%

17.00

16.00

17.00

EXS222WC

Toyota - C Wilson

5,621.00

13,671.00

4,557.00

81.1%

3.00

50.00

2,059.00

1,341.00

2,221.00

85.0%

71.4%

83.3%

17.00

16.00

17.00

EXS333WC

Ford - Pool Car

5,580.00

13,950.00

5,580.00

100.0%

2.50

14.00

560.00

3,360.00

1,660.00

100.0%

100.0%

100.0%

2.00

8.00

4.00

Total Mileage

Total
Charges

Client:

3/31/2016

On
On this
this sheet:
sheet:

Mar/2016

Feb/2016

Jan/2016

Enter
Enter aa vehicle
vehicle registration
registration number
number and
and vehicle
vehicle description
description in
in the
the user
user input
input columns.
columns. The
The columns
columns with
with
light
light blue
blue column
column headings
headings contain
contain formulas
formulas which
which should
should be
be copied
copied for
for all
all new
new vehicles
vehicles that
that are
are added
added to
to
this
sheet.
The
calculations
in
these
columns
enable
users
to
calculate
the
business
&
private
mileage
this sheet. The calculations in these columns enable users to calculate the business & private mileage for
for
each
vehicle
based
on
any
user
defined
date
range
&
client
selection.
The
sheet
also
contains
a
monthly
each vehicle based on any user defined date range & client selection. The sheet also contains a monthly
analysis
analysis of
of total
total mileage,
mileage, business
business mileage
mileage %
% and
and number
number of
of business
business trips
trips over
over aa three
three month
month period.
period.

Page 14 of 16

Mar/2016

Feb/2016

Jan/2016

Mar/2016

Feb/2016

Jan/2016

Vehicle Logbook Form

Vehicle Registration Number:

www.excel-skills.com

Travel Date
1/8/2017

Travel Time
8:00:00 AM

Form Number:

Odometer
Opening
31,520

Odometer
Closing
31,620

Travel Type

Client Code

Business

AAA001

On
On this
this sheet:
sheet:

From
Work

To
Client

This
This sheet
sheet can
can be
be printed
printed and
and supplied
supplied to
to drivers
drivers in
in order
order for
for them
them to
to
record
record all
all business
business &
& private
private trip
trip details.
details. The
The details
details that
that are
are entered
entered on
on this
this
form
form can
can then
then be
be recorded
recorded on
on the
the Logbook
Logbook sheet
sheet in
in order
order to
to compile
compile aa
comprehensive
comprehensive logbook
logbook for
for each
each vehicle.
vehicle.

Purpose
Client Consulation

Driver
A Smith

TL00001

Signature
XXXXXXXXXXXXXXXXXXXXXXX

Vehicle Logbook Form

Vehicle Registration Number:

www.excel-skills.com

Travel Date
1/8/2017

Travel Time
8:00:00 AM

Form Number:

Odometer
Opening
31,520

Odometer
Closing
31,620

Travel Type

Client Code

Business

AAA001

From
Work

To
Client

Purpose
Client Consulation

Driver
A Smith

TL00001

Signature
XXXXXXXXXXXXXXXXXXXXXXX