PROJECT BRIEF

Project Title:

MASS PRODUCTION AND SUPPLY AND DELIVERY OF 49,

623 SCIENCE
AND MATHEMATICS EQUIPMENT FOR GRADES 1 TO 3 TO
38, 622 PUBLIC
ELEMENTARY SCHOOLS

Supplier:
Contract Number:
Contract Price:
No. of Recipient Schools:
Contract Period/Duration:
Start of Contract Period:
End of Contract Period:
Amount of Advance Payment:
Expiry date of Bank Guarantee
(for advance payment):

Date

PHILAB Industries, Inc. (JV with CEIEC)

2015-06-NSTIC(003&004)-BII-CB018-CO32
Php 286, 112, 673.59
38, 622 Public Elementary Schools
300 CD (Mass Production)
270 CD (Market Items)
October 27, 2015
July 22, 2016 (Market Items)
August 21, 2016 (Mass Production)
Php 42, 916, 901.04 (15%)
December 29, 2016

Detail

1. July 21, 2015

Posting of Bid Bulletin No. 1

Invitation to Bid

2. July 29, 2015

Posting of Bid Bulletin No. 2

Invitation to Bid

3. October 28, 2015

Letter from Michael Capuli to Director

La Rosa
Re: Request for Inspection (Grades 1 to
3 Package 3 Storage Cabinets)

4. November 2, 2015
Notice to Proceed (addressed to Mr.
Navasero and Mr. Xin)
5. November 9, 2015
Cabinet Sample Evaluation Report (from
Engr. Zaragoza to Dir. La Rosa)
6. November 10, 2015

7. November 27, 2015

Letter from Director La Rosa to Mr.

Capuli
Re: FYI on the Sample Inspection
Letter from Director La Rosa to Mr.

8. December 10, 2015

Navasero
Re: FYI to proceed with the mass
production of cabinets for Co32 and
Co35

9. December 14, 2015

Project Gantt Chart (from Dir. La Rosa to
Mr. Selorio)
10.January 4, 2016

11.January 22, 2016

Letter from Dir. La Rosa to Mr. Navasero

Re: Changes in the lists of recipient
schools
Letter from Dir. La Rosa to Mr. Navasero
Re: Invitation to meet in Cebu

12.February 3, 2016
(email)
1:23pm
from
von.hidalgo@philab.com
to
depednstic@yahoo.com
Subject: FW: letter with attachment
13.February 5, 2016

Letter from Mr. Selorio to Dir. La Rosa

Re: Follow-up on the response to the
letter
dated
22
January
2016
(requesting
for
pre-manufacturing
inspection of Math & Science cabinets)

14.February 17, 2016

Letter from Dir. La Rosa to Mr. Selorio
Re: Informing the latter that preproduction inspection is no longer the
responsibility of the former

16.March 9, 2016

Memorandum BLRC-2016-023)
From Dir. La Rosa to former Sec. Luistro
Re: Request for Inspection of PHILAB
with CEIEC (Recommendation to deny
the rquest of the JV to conduct predelivery inspection in Beijing, China)

17.April 7, 2016

Letter from Dir. La Rosa to Mr. Navasero

reiterating the information on the
changes in the number of recipient
schools

15.February 19, 2016

18.April 8, 2016

Letter from former Sec. Luistro to Mr.

Navasero denying the latters request
to inspect goods at the manufacturing

site of the JV of PHILAB and CEIEC in

China
19.April 13, 2016
Clarificatory Letter addressed to Dir. La
Rosa from Mr. Navasero

20.April 18, 2016

21.May 19, 2016

22.May 25, 2016

23.June 13, 2016

24.June 17, 2016

Request for Data from Dir. La Rosa to

Mr. Navasero (Project Monitoring Report
as of April 2016)
Dir. La Rosas response to Mr.
Navaseros Clarificatory Letter on the
Guidelines, Inspection, Acceptance, and
Documentation of the Contracted
Goods for the Projects Co32 and Co35
Letter from Dir. La Rosa to Mr. Navasero
Re: Invitation to Meet in DepEd Pasig
Letter from Mr. Navasero to former Sec.
Luistro thanking the latter for approving
the request for extension of time to
submit the bank guarantee
(attachment: LBP Bank Guarantee)
Memorandum BLRC-2016-165
From Dir. La Rosa to Hon. Laguda
recommending the release of the 15%
advance payment for Co32
(attachment: DV signed by Dir. La Rosa)

25.June 21, 2016

26.June 28, 2016

Letter from Dir. La Rosa to Mr. Navasero

Re: Request for the submission of the
Project Gantt Chart

27.July 5, 2016

Letter from Dir. La Rosa to Mr. Navasero

to deliver the goods to the recipient
sites and to submit the Contract
Implementation Schedule

28.July 14, 2016

Letter from Mr. Navasero to former Sec.

Luistro requesting the consolidation of
deliveries
Memorandum BLRC-2016-247
From Dir. La Rosa to former Sec. Luistro

29.July 14, 2016

Re: Denial of the Request for the

Consolidation of Deliveries for Co32,
Co35, and Co54
Letter from Mr. Navasero to Sec.
Briones requesting the consolidation of
deliveries

30.July 15, 2016

31.July 28, 2016

(email) 4:12pm from Celeste de

Guzman to Dir. La Rosa
Re:
Invitation
to
conduct
the
prerequisite inspection of market items
covered under Co32 in Pasig City

32.July 28, 2016

(email) 4:27pm from Ms. De Guzman to

Mr. Zaragoza informing and requesting
the production of missing documents
sent to PHILAB to accompany the
delivery as proof of delivery

33.July 29, 2016

Letter from Dir. La Rosa to Mr. Navasero

informing the latter of the conduct of
Quality Control Inspection

34.August 1, 2016

Letter from Mr. Navasero to Sec.

Briones requesting for a 90-day (per
contract) extension to deliver goods
under Co32, Co35, and Co54

35.August 5, 2016

36.August 8, 2016

Letter from Li Xin to Dir. La Rosa

apologizing for the initial test shipment
of Grades 1 to 3 and requesting
additional time to administer preinspection
Inspection Report at PHILAB Warehouse
from Engr. Zaragoza to Dir. La Rosa

37.August 8, 2016
Letter from Dir. La Rosa to Mr. Li Xin
thru Mr. Navasero denying the request
of Mr. Li Xin for time extension
38.August 8, 2016

39.August 9, 2016

Letter from the Project Monitoring

Committee to Dir. La Rosa requesting
the latter to recommend to Sec. Briones
the denial of the 90-day extension

request by PHILAB

40.August 9, 2016

41.August 9, 2016

42.August 15, 2016

Letter from Dir. La Rosa to Mr. Navasero

acknowledging receipt of the latters
letter addressed to Sec. Briones dated
28 July 2016
Letter from Sec. Briones to Mr.
Navasero denying the latters request
for consolidation of deliveries and nonimposition
of
penalties
for
late
deliveries
(UNSIGNED) Letter from Sec. Briones to
Mr. Navasero denying request for time
extension

43.August 15, 2016

Letter from Mr. Navasero to Sec.
Briones thru BAC and Dir. La Rosa
Re: Supplemental Request for Extension
of Time to Deliver Goods
44.August 15, 2016
(email) 11:26am from Ms. De Guzman
to Dir. La Rosa asking confirmation if
partial delivery is not allowed

45.August 19, 2016

46.August 19, 2016

47.August 30, 2016

48.August 30, 2016

(email) 11:32am from Ms. De Guzman

to Mr. La Rosa
Re: Invitation to the prerequisite
inspection of market items in Pasig, City
(email) 3:19pm from Mr. Navasero to
Dir. La Rosa confirming if partial
delivery is not allowed
Letter from Dir. La Rosa to Mr. Navasero
discouraging any supplier from making
any partial delivery

Memorandum BLRC-2016-299
From Dir. La Rosa to Sec. Briones
informing the latter that the BLR-Cebu,
as the Project Implementing Unit,
drafted a reply letter for her signature

49.August 30, 2016

(email) 9:45am from Ms. De Guzman to

50.September 1, 2016

Dir. La Rosa requesting the latters

office to allow the continuance of
inspections and kitting process
Letter from Dir. La Rosa to Mr. Navasero
Re: FYI on the conduct of Quality
Control Inspection

51.September 1, 2016
(email) 2:55pm from Ms. De Guzman to
Dir. La Rosa confirming the meeting on
August 31, 2016

52.September 2, 2016

(email) 4:58pm from Miss De Guzman

to Dir. La Rosa
Re: Invitation to prerequisite inspection
of market items
(email) 5:06pm from Mr. Navasero to
Dir. La Rosa informing the latter of his
non-attendance to the meeting

53.September 6, 2016

54.September 6, 2016

55.September 7, 2016

56.September 13, 2016

(email) 4:39pm from Ms. De Guzman to

Mr. La Rosa
Re: Invitation to prerequisite inspection
of market items
Memorandum DM-LA-2016-0223
From USec. Muyot to ASec. Mateo
Re: Response letter to the latters
request for legal opinion on the
concerns raised by representatives of
prospective bidders regarding the
participation of PHILAB in the bidding of
DepEd projects
Letter from Dir. La Rosa to Mr. Navasero
informing the latter of the conduct of
Quality Control Inspection

57.September 13, 2016

58.September 13, 2016

Letter from Mr. Selorio to ASec. Uy

Re: Pre-bidding concerns (seeking
approval to open the bid to more
interested and equally complying or
better suppliers

59.September 13, 2016

60.September 14, 2016

(email) 11:42am from Ms. De Guzman

to Dir. La Rosa requesting permission to
allow BLR-Cebu Inspection to sign and
seal the kits for delivery devoid of
magnets
Letter from Dir. La Rosa to Ms. De
Guzman denying the latters request
dated 6 September 2016

61.September 16, 2016

62.September 19, 2016

(email) 4:19pm from Ms. De Guzman to

Dir. La Rosa
Re: Invitation for Inspection in La Union
and Cavite
Letter from Dir. La Rosa to Mr. Navasero
Re:
Conduct
of
Quality
Control
Inspection in La Union and Cavite

63.September 19, 2016

64.September 20, 2016

65.September 20, 2016

Letter from Dir. La Rosa to Mr. Navasero

Re:
Reports
of
the
Pre-Delivery
Inspection conducted in Pasig, Cavite,
and Ilocos Norte
Letter from Mr. Navasero to Sec.
Briones
Re: Request for Reconsideration to
Authorize Consolidation of Deliveries

66.September 22, 2016

(email) 3:52pm from Ms. De Guzman to

Dir. La Rosa
Re: Invitation to conduct prerequisite
inspection of market items in Cavite

67.October 4, 2016

Memorandum BLRC-2016-343
Re: Request for legal opinion on the
different completion dates in one
contract

68.October 8, 2016
(email) 9:35am from Mr. Navasero to
Dir. La Rosa
Re:
Forced
Delivery
(Separating
Cabinets & Magnets)
69.October 12, 2016
Letter from Dir. La Rosa to Mr. Navasero

Re:
Liquidated
Damages
September 15, 2016
70.October 13, 2016

as

of

Letter from Dir. La Rosa to Mr. Navasero

Re: Reply to email on forced delivery

71.October 13, 2016

Letter from Dir. La Rosa to Mr. Navasero

Re:
Conduct
of
Quality
Control
Inspection in Cavite

72.October 14, 2016

(email) 7:10pm from Mr. Navasero to

Dir. La Rosa
Re: Resending letter to Sec. Briones
requesting for time extension
Letter from Dir. La Rosa to Mr. Navasero
Re: Request to submit accomplished
delivery documents

73.October 15, 2016

74.October 15, 2016

75.October 19, 2016

76.October 21, 2016

77.October 24, 2016

78.October 24, 2016

79.October 26, 2016

80.October 27, 2016

(email) 7:17pm from Mr. Navasero to

Dir. La Rosa
Re: Resending letter dated 9 August
2016 requesting extension based on
IAR
(email) 3:31pm from Ms. De Guzman to
Dir. La Rosa
Re: Two (2) schools with only one (1)
signatory to receive
(email) 2:19pm from Ms. De Guzman to
Dir. La Rosa
Re: Inquiry if there are authorized
persons to receive deliveries during the
school break
(email) 3:51pm from Ms. De Guzman to
Dir. La Rosa
Re: Letter of Request for a copy of
missing documents
(email) 9:41am from Ms. De Guzman to
Engr. Zaragoza
Re: Letter of Request for a copy of
missing documents

(email) 3:43pm from Ms. De Guzman to

Dir. La Rosa
Re: Delayed deliveries in Luzon area

81.October 28, 2016

82.November 4, 2016

83.November 8, 2016

(email) 4:24pm from Ms. De Guzman to

Dir. La Rosa
Re: Delayed deliveries in Luzon area
Letter from Engr. Zaragoza to Ms. De
Guzman
Re: Reply to email on the requested
IARs and QRTQs
(email) 10:43am from Mr. Navasero to
depednstic@yahoo.com
Re: FYI on PHILAB pick-ups

84.November 9, 2016

(email) 3:54pm from Ms. De Guzman to

Engr. Zaragoza
Re:
Request
for
missing
DepEd
documents

85.November 17, 2016

(email) 4:27pm from Ms. De Guzman to

Engr. Zaragoza
Re:
Request
for
missing
DepEd
documents

86.November 17, 2016

(email) 11:22am from Sep Laurel to

Tata
Re: Request for meeting

87.November 22, 2016

88.November 22, 2016

89.November 29, 2016

Memorandum BLRC-2016-396
From Dir. La Rosa to Sec. Briones
Re: BLR recommending denial of the
request for reconsideration to authorize
consolidation of deliveries
(email) 4:59pm from Ms. De Guzman to
Dir. La Rosa
Re: Letter of Invitation for inspection in
Cavite
Letter from Mr. Navasero to DepEd
(ATTN: Sec. Briones)
Re: Mass Production, Supply, and
Delivery of Equipment under Co32,

Co35, and Co54 (Rebid)

90.December 23, 2016

Letter from Dir. La Rosa to Mr. Navasero

Re: Notice for the submission of
required delivery documents before the
submission of the recommendation of
termination of contract for default

91.December 27, 2016

(email) 6:08pm from Mr. Navasero to
Dir. La Rosa
Re: Reply to Notice for submission of
required documents
92.December 27, 2016

(email) 2:18pm from Ms. Beverly Chua

to Dir. La Rosa and Tata
Re: Delivery Report from LBC

93.December 28, 2016

Letter from Ms. Jennifer Bantang (COO)

to Dir. La Rosa
Re: FYI on the appointment of new
person/s to oversee ongoing projects
with DepEd

94.December 28, 2016

Letter from Mr. Selorio to Dir. La Rosa
Re:
Request
for
pre-production
inspection in China
95.December 29, 2016

Letter from Sec. Briones to Mr.

Navasero
Re: Response to letter dated 28 July
2016 on PHILABs request to time
extension
(UNSIGNED) letter from Sec. Briones to
Mr. Navasero
Re: Denying the latters request for
reconsideration
to
authorize
consolidation of deliveries
Letter from Dir. La Rosa to USec. Muyot
and ASec. Escobedo
Re: Recommendation for the drawing of
bank guarantee issued for PHILAB
Memorandum DM-LA-2016-0295
From
ASec.
Maribojoc
to

ASec.

Escobedo thru Dir. La Rosa

Re: Recommendation for the drawing of
bank guarantee issued for PHILAB
Letter from ASec Escobedo to Dir. La
Rosa
Re: Meeting on the drawing of the bank
guarantee issued for PHILAB
Memorandum for the Secretary of
Education from Dir. La Rosa thru ASec.
Escobedo
Re: Request to approve the drawing of
the bank guarantee
Letter from Sec. Briones to Soleil
Chartered Bank
Re: Demand for Payment of the entire
amount
(Php 254, 823, 625.05)
(email) 1:26pm from Ms. Manalastas to
USecs and ASecs
Re: FYI on the Demand Letter to Soleil