BSBWRT301A SOME POINTS TO HELP YOU WITH THE MEMO

REPORT

A memo report begins like a memo. There are various formats and styles you can download or
follow such as below:

To: Name of person

Position of Person

From: Name of person

Position of person

Date: Day/Month/Year

Subject: Include an appropriate subject line here

The date can be informal in a memo report; eg, 5/12/2010

A subject line is usually short. It sums up what a memo report, report, letter, etc, is
about.

An example of a subject line of the Memo Report could be PERFORMANCE APPRAISAL

SYSTEMS.
In the introduction of the report you give the purpose of the report. In other words
you give the reason for writing it. In this case, you were asked to report on the
Performance Appraisal System that was introduced to the sales and marketing
department of the organisation three months ago. When Lin Woo gets your report, she
wants to be able to inform the senior executive how the system is progressing and
whether any changes need to be made.

Your job is to look at the various areas of the Performance Appraisal system and
discuss these areas under sub-headings. Think about the information given to you in
Task 4.

Some sub-headings may be Introduction, Staff Feedback, Conclusion and

Recommendations.
In the conclusion you sum up your findings. There is no discussion here as it should be
covered earlier in your report. You just sum up your findings from the information you
have documented under the various sub-headings. Your conclusion should be concise.

The last heading would be Recommendations. The recommendations are based on the
findings in your Conclusion. Again, there is no discussion. You simply list the
recommendations in dot or numbered points. Usually, you begin:

It is recommended that:
1 List your points and ensure that they read on grammatically from the
statement above it is recommended that ..
2 ....
3 . etc

You should include that PAs will not be taken into consideration for salary reviews and
promotions until the PA system is in order.

BSBWRT301A Some points to help you with the memo report Page 1 of 2
Make sure you format your report appropriately, and have a footer with appropriate
filename and page numbering. At the end of any report, you should always sign it.

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